ACUA 2014 Annual Conference Marketing Prospectus

MARKETING PROSPECTUS REGISTRATION DEADLINE: AUGUST 1, 2014

THE

ROLLING OUT RED CARPET

SEPTEMBER 14-18, 2014 LOS ANGELES, CALIFORNIA

EXHIBIT AT THE 2014 ACUA ANNUAL CONFERENCE September 14-18, 2014 Hyatt Regency Century Plaza Los Angeles, California

T

he Association of College and University Auditors (ACUA) is an international professional organization serving institutions of higher education around the world. Since its establishment in 1958, ACUA has provided its members a collegial forum for exchanging and sharing knowledge and generating new ideas. ACUA is committed to increasing members’ knowledge of auditing, regulatory compliance and risk management in higher education.

To complement the educational program, the Annual Conference also serves as a venue for participants to meet with vendors to learn about the latest products and services for the auditing community. As an exhibitor, your company will have access to the buying power of more than 550 representatives from our member institutions including 68 percent serving as Directors, Managers or Supervisors of audit departments.

ACT ACTNOW! NOW! Booths are assigned on a first-paid, first-served basis with preference to conference sponsors. Space is limited.

See the attached registration form to secure your space.

For more information about ACUA or the Annual Conference, visit www.acua.org. For questions regarding booth set-up, exhibit times, and move in/move out, contact the ACUA Executive Office at 913-895-4620 or acua-info@goAMP.com.

2

MARKETING PROSPECTUS

ROLLING OUT RED CARPET THE

SEPTEMBER 14-18, 2014 LOS ANGELES, CALIFORNIA

PROGRAM-AT-A-GLANCE SUNDAY, SEPTEMBER 14, 2014

WEDNESDAY, SEPTEMBER 17, 2014

2:00 p.m. – 5:00 p.m.

Exhibitor Set-Up

7:00 a.m. – 8:00 a.m.

Continental Breakfast

2:00 p.m. – 6:30 p.m.

Registration Open

7:30 a.m. – 5:00 p.m.

Registration Open

5:00 p.m. – 6:00 p.m.

First-Time Attendee Reception

8:00 a.m. – 8:20 a.m.

Welcome and Announcements

6:00 p.m. – 7:30 p.m.

Opening Reception in Exhibit Hall

8:20 a.m. – 10:00 a.m.

General Session

MONDAY, SEPTEMBER 15, 2014 7:00 a.m. – 5:00 p.m.

Registration Open

7:00 a.m. – 8:00 a.m.

Continental Breakfast

8:00 a.m. – 8:20 a.m.

Welcome and Announcements

8:20 a.m. – 10:00 a.m.

General Session

10:00 a.m. – 10:30 a.m. Refreshment Break in Exhibit Hall

10:00 a.m. – 10:30 a.m. Refreshment Break 10:30 a.m. – 12:10 p.m. Track Session 4 12:10 p.m. – 1:10 p.m. Luncheon 1:10 p.m. – 2:50 p.m.

Track Session 5

2:50 p.m. – 3:20 p.m.

Refreshment Break

3:20 p.m. – 5:00 p.m.

Track Session 6

6:00 p.m. – 11:00 p.m.

Dinner Dance

10:30 a.m. – 12:10 p.m. Track Session 1 12:10 p.m. – 1:10 p.m.

Luncheon in Exhibit Hall

THURSDAY, SEPTEMBER 18, 2014

1:10 p.m. – 2:50 p.m.

Track Session 2

7:00 a.m. – 12:00 p.m.

Registration Open

2:50 p.m. – 3:20 p.m.

Refreshment Break in Exhibit Hall

7:00 a.m. – 8:00 a.m.

Continental Breakfast

3:20 p.m. – 5:00 p.m.

Track Session 3

8:00 a.m. – 9:40 a.m.

Track Session 7

6:00 p.m. – 10:00 p.m.

Off-Site Dinner Event

9:40 a.m. – 10:10 a.m.

Refreshment Break

TUESDAY, SEPTEMBER 16, 2014 7:00 a.m. – 10:30 a.m.

Registration Open

7:00 a.m. – 8:00 a.m.

Continental Breakfast

8:00 a.m. – 8:20 a.m.

Welcome and Announcements

8:20 a.m. – 10:00 a.m.

General Session

10:00 a.m. – 10:30 a.m. Refreshment Break in Exhibit Hall 10:30 a.m.

Door Prize Drawing in Business Meeting 10:30 a.m. – 12:00 p.m. Business Meeting 10:30 a.m. – 1:00 p.m.

Exhibit Tear Down

2:00 p.m. – 4:00 p.m.

Bonus Sessions

10:10 a.m. – 11:50 a.m. Track Session 8 Schedule Subject to Change

Important Dates Aug. 1, 2014 Application and information submission deadline to be included in Final Program and signage.

After Aug. 1, 2014 Booth Numbers Assigned Aug. 22, 2014 Booth Representative Forms Due Aug. 24, 2014 Deadline to make hotel reservations.

Aug. 29, 2014 No cancellations accepted after this date.

3

MARKETING PROSPECTUS

THE

ROLLING OUT RED CARPET

SEPTEMBER 14-18, 2014 LOS ANGELES, CALIFORNIA

SPONSORSHIP AND EXHIBIT INFORMATION SEPT. 14-18, 2014 HYATT REGENCY CENTURY PLAZA LOS ANGELES, CALIFORNIA DEADLINE: August 1, 2014 For more information about sponsorship or to secure your commitment for the 2014 Annual Conference, contact Stephanie Newman, Executive Director, at 913-895-4788 or at snewman@goAMP.com.

SPONSORSHIP & EXHIBIT LEVEL

*PLATINUM $10,000 - $50,000

*GOLD $6,000 - $9,999

SILVER 5,000 - $5,999

BRONZE $2,500 - $4,999

EXHIBIT BOOTH $1,400

X – See Page 5 1 Complimentary + 1 additional Exhibit Booth Representative S=Sponsored Conference Signage, Final Program, General Session, Ribbons

X – See Page 5

–

–

–

1 Complimentary

1 Complimentary

1 Complimentary

1 Complimentary

S=Sponsored Conference Signage, Final Program, General Session, Ribbons

Standard Conference Signage, Final Program, General Session, Ribbons

Standard Conference Signage, Final Program, General Session, Ribbons

Standard

X

X

X

X

Pre-Conf. only

¼ page in 3 issues

¼ page in 2 issues

/8 page in 2 issues

Add-on available

Add-on available

Sponsored Events Items Conference Registration

Exhibit Booth Recognition

Pre- & Post-Conference Registration Mailing Lists Ad in College & University Auditor (Fall 2014 – Summer 2014)

1

Final Program, Ribbons

*Only Platinum and Gold level sponsors are eligible to sponsor the events/items on page 5. Sponsorship may be a combination of monetary contributions and sponsored items/events. Funds from Silver and Bronze sponsorship levels will be applied toward general conference support. Platinum Sponsors with grand totals over $13,000 receive complimentary bag inserts, provided by company.

Not-For-Profit Booth: If you are a qualifying not-for-profit organization, you may qualify for our special discounted rate of $600 per standard booth.

4

MARKETING PROSPECTUS

ROLLING OUT RED CARPET THE

SEPTEMBER 14-18, 2014 LOS ANGELES, CALIFORNIA

SPONSORED EVENTS/ITEMS 1. Wi-Fi in Meeting Rooms $30,000

Help conference participants have Internet access and check email by sponsoring Wi-Fi access in the education session rooms. Your logo will prominently be displayed at the conference and no doubt attendees will thank you for it!

2. Padfolios $5,000

It is an ACUA tradition to carry home conference padfolios. Your logo will go home with every participant and join them in their offices, staff and trade meetings as they use this handy keepsake!

3. Conference Tote Bag $5,000

Put your logo in the hands of all attendees and toted home as a souvenir of ACUA’s Conference and of your company’s sponsorship.

4. Keynote Speaker

$5,000

A representative from your company may introduce the speaker and speak briefly about your company product or service in front of a General Session audience.

5. Water Bottles $4,000

Help us “Go Green” by eliminating bottled water at breaks. Everyone loves a great water bottle to use throughout the conference and when they return home. Make your logo well-known with this popular sponsorship item.

6. Conference Smart Phone App $4,000

Be ahead of the curve by sponsoring this comprehensive electronic guide to the Annual Conference. Your logo will be included as a banner in the mobile conference app.

7. Welcome Reception Drink Tickets $3,000

By sponsoring these wildly popular tickets, your logo will appear on custom drink tickets which will be given to all conference registrants.

8. Meal Sponsorship

Participants will see your company’s logo as they approach food stations when you sponsor one of the following food and beverage events:

Lunch (Monday or Wednesday) Breakfast (day of your choice)

Break (day of your choice)

$3,000 $2,500 $2,000

9. Special Event Entertainment $1,800

Sponsor live or electronic entertainment at ACUA’s Monday Night offsite event. We will have the entertainment announce your sponsorship as well as prominently display your logo next to the entertainment set-up.

10. Dinner/Dance Entertainment DJ $1,800

Sponsor DJ entertainment at ACUA’s Annual Dinner Dance. We will have the entertainment announce your sponsorship as well as prominently display your logo next to the entertainment set-up.

11. Handouts Station $2,500

Be an attendee hero and provide handout printing stations for attendees to grab their session handouts from our database and print them prior to their session.

All sponsorships available on a first-paid, first-served basis.

5

MARKETING PROSPECTUS

ADD ONS AVAILABLE FOCUS GROUPS We are pleased to offer a venue for your marketing needs. We are now offering Focus Groups as add-ons to your Exhibit Booth or Sponsorship. These groups will meet during lunches or after educational sessions and will allow your company to have a private audience with ACUA attendees to present your company’s product or materials. Companies will be responsible for ordering and funding food & beverage, Audio-Visual and any additional charges associated with these events. All Focus Group Requests are granted on a firstpaid, first-served basis and must be approved by the Executive Director and Conference Chair.

Focus Groups

$2,500 plus food and hotel costs

JOURNAL ADVERTISEMENT UPGRADE Published online three times annually, the College and University Auditor journal reaches approximately 2,500 college and university auditing professionals.

JOURNAL RATES AND SIZES PER ISSUE  Inside Front Cover – Full Page – 7”x10”. . . . . . . . . . . . . . $755  Inside Back Cover – Full Page – 7”x10”. . . . . . . . . . . . . . $750  Back Cover – Three Quarter Page – 7 1/2” x 7 5/16. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $825

 Centerfold – Full Page – 7”x10” . . . . . . . . . . . . . . . . . . . $550  Full Page – 7”x10”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $525  Half Page – 7” x 5” (horizontal), 3 5/16” x 10” (vertical). . . . . . . . . . . . . . . . . . . . . . . . . . $425

 Quarter Page – 3 5/16” x 5”. . . . . . . . . . . . . . . . . . . . . . $325  1/8 Page – 3 5/16” x 2 1/2” (horizontal), 2 2/16” x 5” (vertical). . . . . . . . . . . . . . . . . . . . . . . . . . . $225

VENDOR DIRECTORY POSTING The ACUA website contains a Vendor Directory in its Resources area.

The directory contains the logo, contact information and a short description for each company.

1-Year posting – $600 6 Months – $300

3 Months – $150 1 Month – $50

MAILING LISTS ACUA will supply mailing lists of participants (Email not included).

Pre-Conference Registration Mailing List. . . . . . . . . . . . . $150 Post-Conference Registration Mailing List . . . . . . . . . . . . $150

THE

ROLLING OUT RED CARPET

SEPTEMBER 14-18, 2014 LOS ANGELES, CALIFORNIA

EXHIBIT INFORMATION DUE DATE: August 1, 2014 OFFICIAL SERVICE CONTRACTOR Viper Tradeshow Services is the official service contractor for the 2014 ACUA Annual Conference. Once you receive your Exhibit Booth Reservation Confirmation Email, your information will be forwarded to Viper Tradeshow Services and an Exhibitor Service Kit will be sent to you. All shipments are to be sent through Viper Tradeshow Services. ABSOLUTELY NO SHIPMENTS SHOULD BE SENT TO THE HOTEL. IF YOU SHIP YOUR MATERIALS DIRECTLY TO THE HOTEL, THIS COST WILL BE ADDED TO YOUR BILLING BY VIPER TRADESHOW SERVICES. If you have any questions, you may contact Belinda Schlueter, Show Coordinator at Viper Tradeshow Services, at 816-587-1882 or Belinda@vipertradeshow.com. Booth numbers will automatically be forwarded to Viper Tradeshow Services once they are assigned. You may order services from Viper before you receive your booth number. Booth Numbers will not be assigned until after the August 1 deadline.

BOOTH PRICING & INFORMATION

Requests for space cannot be accepted by telephone. Applications can be faxed to 913-895-4652 or emailed to ACUA-Info@goAMP.com.

Please note that booth assignments will not be made until after the August 1 deadline.

ADDITIONAL BOOTH REPRESENTATIVES Exhibiting companies may choose to bring more than one booth representative. Additional representative badges are $150 each and include Opening Reception food and two (2) drink tickets, breakfasts, breaks, and Monday lunch. Additional representative badges do not include dinners, Wednesday – Thursday food events, off-site events or entrance to educational sessions. Guest tickets to the Monday night off-site event can be purchased separately. Approximately 6 week prior to the meeting, you will receive a Booth Representative Form. Completed forms will be due Friday, August 22. Utilizing this form, you may register and pay for your booth representatives at that time.

Exhibit Dates: Sept. 14-16, 2014

INSTALLATION OF EXHIBITS

Booth Size:

10’ × 10’

Booth Fees:

Complimentary with Sponsorship $1,400 for Standard Booth Space

Installation of exhibits will be from 2:00 p.m. – 5:00 p.m. Sunday, Sept. 14, 2014. Exhibitors must have their displays in complete order by 5:00 p.m.

Each 10’ × 10’ booth includes:  Booth Space Rental  One Exhibit Representative who will also receive one complimentary registration to the conference  Security when the exhibit hall is not open  Pipe and Drape (blue and white)  Exhibitor ID Sign  Recognition in Final Program and signage  Pre-Conference Registration Mailing List (Post-Conference mailing list add-on available) All other furnishings/materials must be ordered through Viper Tradeshow Services as follows:  Electricity  Audio-Visual Equipment  Tables, Chairs and Various Furnishings  Display Rentals  Shipping and Freight Handling  Please note that the exhibit hall is carpeted

BOOTH SELECTION & ASSIGNMENTS To ensure your top selection, provide the booth numbers of your top three choices on the application (see the exhibit hall floor plan for numbers).

Sponsor booth spaces are indicated on the exhibit hall floor plan with the symbol (S). These symbols indicate booth spaces that are reserved for sponsors only. These locations are expected to have high exhibit traffic due to the placement of food and beverage stations, entertainment, and/ or entrances nearby. Booths will be assigned based on sponsorship level, then on a first-paid, first-served basis.

6

MARKETING PROSPECTUS

DISMANTLE INFORMATION Packing and removal of exhibits will not begin until 10:30 a.m. on Tuesday, Sept. 16, 2014, and must be completed by 12:30 p.m. Empty crates and packing containers being held in storage will not be returned until closing time. In the interest of public safety and show continuity, no exhibit booth or display shall be dismantled or packed prior to the official closing of the exhibition or a fine of $250 will be invoiced to violating companies.

ACUA TRIVIA CARDS AND PRIZES Exhibitors are asked to furnish prizes as an added incentive for participants to visit participating booths. In order to enter the prize drawing, attendees must visit every booth that has elected to be included on the trivia card, present to the booth a business card, and receive a stamp from the booth representative. Exhibitors who donate Trivia Card prizes will be able to present a brief company introduction and prize to a seated and attentive audience at the Annual Business Meeting at 10:30 a.m. on Tuesday. Winners will be drawn from the completed exhibitor cards.

CONTEST, PRIZES OR LOTTERIES In order to ensure the highly professional and educational standards of the conference, booth contests, prizes or lotteries (including registration prizes) planned in addition to ACUA trivia card prizes, are allowed only when fully explained in writing and submitted to ACUA for approval at least two weeks prior to the conference. ACUA reserves the right to approve or decline any/all such applications without recourse. Drawings for individual booth prizes are to be held by booth representatives between 10:00 a.m. and 10:30 a.m. on Tuesday, Sept. 16, 2014. Promotion of individual drawings is the responsibility of participating vendors alone.

THE

ROLLING OUT RED CARPET

EXHIBIT HALL DEDICATED EXHIBIT HOURS SUNDAY, SEPT. 14, 2014 6:00 p.m. – 7:30 p.m.

Opening Reception

MONDAY, SEPT. 15, 2014 7:00 a.m. – 8:00 a.m.

Continental Breakfast

10:00 a.m. – 10:30 a.m. Refreshment Break 12:10 p.m. – 1:10 p.m. Luncheon 2:50 p.m. – 3:20 p.m.

Refreshment Break

TUESDAY, SEPT. 16, 2014 7:00 a.m. – 8:00 a.m.

Continental Breakfast

10:00 a.m. – 10:30 a.m. Refreshment Break SCHEDULE SUBJECT TO CHANGE

Important Dates AUG. 1, 2014 Deadline to submit:  Exhibit and Sponsorship Application and Payment  Company Logo in .eps and .jpg formats  50-word Company Description AFTER AUG. 1, 2014 Booth Numbers Assigned AUG. 22, 2014 Booth Representative Forms Due AUG. 24, 2014 Deadline to make Hotel Reservations AUG. 29, 2014 No cancellations accepted after this date

7

MARKETING PROSPECTUS

SEPTEMBER 14-18, 2014 LOS ANGELES, CALIFORNIA

THE

ROLLING OUT RED CARPET

SEPTEMBER 14-18, 2014 LOS ANGELES, CALIFORNIA

EXHIBITOR & SPONSORSHIP APPLICATION SEPT. 14-18, 2014 HYATT REGENCY CENTURY PLAZA LOS ANGELES, CALIFORNIA DEADLINE: August 1, 2014 The Association of College & University Auditors, hereinafter referred to as ACUA, is hereby requested and authorized to reserve exhibit space for our use during the ACUA Conference. It is understood and agreed that all space will be assigned on a first-paid, first-served basis with first preference given to conference sponsors. ACUA reserves the right to decline any application or disallow any exhibit which is not in keeping with the charter of the exhibition, to assign exhibitors to booth space, and to make reasonable shifts in location for the benefit of the exhibitor or the betterment of the exhibition.

STEP ONE: Contact Information Company Name:________________________________________________________________________________________________________________________ Address:_______________________________________________________________________________________________________________________________ City, State, Zip:__________________________________________________________________________________________________________________________ General Phone:__________________________________________________________ General Fax:___________________________________________________ General Email:___________________________________________________________ Website Address:________________________________________________ Contact Name:_________________________________________________________________________________________________________________________ Contact Direct Phone:_____________________________________________________ Contact Direct Email:____________________________________________

STEP TWO: Choose Options in which you would like to participate in (may

Add-Ons Available

choose more than one)

 Bag Inserts $500  College and University Auditor Advertisement Upgrade  Inside Front Cover – Full Page – 7” x 10”. . . . . . . $755  Inside Back Cover – Full Page – 7” x 10” . . . . . . . $750  Back Cover – Three Quarter Page – 7 1/2” x 7 5/16

Sponsorship

Level of Support:  Platinum Sponsorship ($10,000 = $6000 + Sponsorship Item(s)) (See Page page 4)_______________________________________________

 Gold Sponsorship ($6,000) OR Sponsorship Item(s) totaling $6,000 ______________________________________________________________

 Silver Sponsorship ($5,000)  Bronze Sponsorship ($2,500) Amount: $__________

Exhibiting

 Exhibiting as Part of Sponsorship Above  Standard Exhibit Booth Without Sponsorship ____# 10’ × 10’ Standard Booth @ $1,400

 Not-for-Profit Booth – Special Discounted Rate ____# 10’ × 10’ Standard Booth @ $800 Company name exactly as you would like it on sign and program listing: ______________________________________________________________ Would you like your company to be represented on the Exhibitor Trivia Card?  Yes  No Will your company be offering door prizes to be presented at Business Meeting?  Yes  No Any exhibitor that you do NOT wish to be next to _____________________ Booth Location Preferences: 1st choice_____ 2nd choice_____ 3rd choice______

 Yes, we agree to comply with the Terms and Conditions as printed in the ACUA Prospectus.

Signature _________________________________________________________

8

MARKETING PROSPECTUS

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $825

 Centerfold – Full Page – 7” x 10”. . . . . . . . . . . . . $550  Full Page – 7 ”x 10” . . . . . . . . . . . . . . . . . . . . . . $525  Half Page – 7” x 5” (horizontal),

3 5/16” x 10” (vertical). . . . . . . . . . . . . . . . . . . . $425

 Quarter Page – 3 5/16” x 5”. . . . . . . . . . . . . . . . $325  1/8 Page – 3 5/16” x 2 1/2” (horizontal),

2 2/16” x 5” (vertical). . . . . . . . . . . . . . . . . . . . . $225

 Additional Pre-Conference Registration Mailing List (one included with standard booth) $150

 Post-Conference Registration Mailing List  Focus Group $2,500;

$150

Requested Date, Time: ���������������������������������������

 Listing In Vendor Directory  1 Year at $600  6 Months at $300  3 Months at $150  1 Month at $50 Amount: $__________

EXHIBITOR & SPONSORSHIP APPLICATION, CONTINUED STEP THREE: Total Fees

STEP FIVE: Send in Registration

Total Conference Sponsorship

$

Total Add-On Items

$

TOTAL PAYMENT ENCLOSED

$

(Payment is due with the registration form)

STEP FOUR: Method of Payment

Application fee enclosed. Purchase orders are not accepted. Make checks or money orders payable to ACUA in U.S. funds only and drawn on a U.S. bank.

Complete and return application with payment for space rental payable to “ACUA.”

Mail to: ACUA

Exhibitor Application

P.O. Box 14306

Lenexa, KS 66285-4306 Fax: 913-895-4652 Email:

ACUA-Info@goAMP.com

 Check #_______________________ Charge To:  MasterCard  VISA  American Express

 Discover Account Number

Exp. Date

Authorization Signature

For ACUA Use Only Ck. Date______________ Ck #_______________ Deposit Date __________ Received with Application $___________________ Accepted by:_______________________________ (ACUA Management)

Name (Please Print)

Payments to ACUA are not deductible as charitable contributions. For Federal Income Tax purposes, however, they may be deductible under other provisions of the Internal Revenue Code. Fed ID: 23-7204109

9

MARKETING PROSPECTUS

THE

ROLLING OUT RED CARPET

SEPTEMBER 14-18, 2014 LOS ANGELES, CALIFORNIA

AFFILIATE GROUP EVENT REQUEST SEPT. 14-18, 2014 HYATT REGENCY CENTURY PLAZA LOS ANGELES, CALIFORNIA DEADLINE: August 1, 2014 If your organization would like to host a committee or company meeting, workshop, user group, reception, hospitality suite or other promotional activity either at the conference hotel or at a facility off-site, please complete this form and return to the ACUA Executive Office. Upon receipt of this form, ACUA will review your request and on approval help to determine the location of meeting space if on-site at the conference hotel (based on availability at time of request).

GUIDELINES 1. No unofficial activity can be held at a date or time that directly conflicts with the official schedule of the ACUA Annual Conference.

ON-SITE

Upon approval, the administrative fee to hold an unofficial activity at the conference hotel(s) in conjunction with the ACUA Annual Conference is payable to ACUA as follows: Size of Room Cost Up to 500 square feet or in a suite $450 501 to 1,000 square feet $650 1,001 to 1,500 square feet $900

Size of Room Cost 1,501 to 2,000 square feet $1,200 2,001 square feet or more & non-exhibiting/sponsoring companies $2,000

2. The Hotel will not release any meeting room space without approval from the ACUA Executive Office. Once your request is approved by our office, we will request meeting space for your event. No meeting space is guaranteed and is based on availability at time of approval of the request. ACUA does not hold meeting space for unofficial activities.

OFF-SITE

3. ACUA does not provide shuttles for unofficial activities held away from the conference hotel. It is the sponsor’s choice and responsibility to provide transportation to/from approved unofficial activities.

Up to 100 $450 101-500 $650 501-1,000 $900 Non-exhibiting/sponsoring companies $2,000 6. Promotion of Unofficial Activities: • You may promote your activity through your own marketing methods. Signage or flyers to promote your activity can be placed near the registration area at the conference hotel, but must be approved by ACUA as to the content and placement.

• You may purchase pre- and post-conference mailing lists for $150 each.

4. All arrangements for hotel meeting room rental fees, room set-ups, food and beverage, audio-visual equipment and master account billing are the responsibility of the sponsoring organization once approved.

5. These events are labeled as an “unofficial activity” to indicate that they are not planned or sponsored by ACUA. Therefore, there can be no implication in any promotional materials, on-site materials or products that they are connected with ACUA Annual Conference or endorsed by ACUA.

Upon approval, the administrative fee to hold an unofficial activity at a facility off-site in conjunction with the ACUA Annual Conference is payable to ACUA as follows: Number of People Expected to Attend

Cost

To ensure your understanding of the guidelines related to holding an unofficial activity, please fill in the information and sign below.

 On-site Event  Off-site Event Name of Organization/Company:__________________________________________________________________________________________________________________ Contact Name: _________________________________________________________________________________________________________________________________ Phone: ___________________________________________________ Email:_______________________________________________________________________________ Our organization requests to hold the following activity at the ACUA Annual Conference:

 Committee/Company Meeting  Workshop  User Group/Advisory Board  Hospitality Suite  Other: ________________________________ Purpose:_______________________________________________________________________________________________________________________________________ Preferred Date: ______________________ Time: ______________________ Size (sq. ft.) of Meeting Space Requested (if on-site): _______________________ On-Site Room Set-Up (Classroom, Rounds, Conference, Reception, etc.):______________________ Number of People Expected to Attend (if off-site): _________________ Payment Included: $____________________ Our organization/company agrees not to schedule or conduct any outside activity, including, but not limited to, receptions, seminars, symposia, workshops, user groups, hospitality suites or other promotional activity that are in conflict with the official ACUA Annual Conference program, whether such activities are held at or away from the conference hotel, except with written approval of conference management. Our organization/company will submit to conference management any program we intent to hold for written approval as to time and place, via this form. Upon approval of event(s), we further agree to pay, in full, the administrative fee as listed above.

Signature of Authorized Contact Listed Above_______________________________________________________________ Date ____________________________________ ACUA looks forward to working with you as plans are made for your event. Let us know at any time if we can be of assistance. We realize that your decision to conduct an unofficial activity represents a large investment of time and money and is a benefit to the ACUA Annual Conference attendees.

Return this form to the ACUA Executive Office, at ACUA-Info@goAMP.com, or FAX to 913-895-4652.

10 MARKETING PROSPECTUS

TERMS AND CONDITIONS By applying for exhibit space, your company agrees to comply with all rules and regulations outlined below and further agrees to abide by the decision of ACUA exhibit management with respect to interpretation of these rules. Please be sure that the company representatives attending the meeting are aware of and adhere to these rules.

1. E xhibit Representatives. Each 10’ × 10’ exhibit is entitled to one complimentary conference registration/booth badge per booth. Each additional badge is $150.

Approximately six weeks prior to the meeting you will receive a Booth Representative Form. You may use this form to register and submit payment for your booth representatives at the time. Completed forms are due no later than Friday, Aug. 22, 2014.

2. A ssignment of Space. Space assignments will be made based on the date of receipt of completed applications and full payment or sponsorship. Every effort will be made to respect the exhibitors’ space choices for “preferred” space whenever possible, but ACUA’s (hereafter known as “exhibit management”) decision shall be final. Exhibit management reserves the right to transfer assignments when such action is deemed to be in the best interest of the total exhibit effort. Booths will not be assigned until after the deadline.

3. Payment. Full payment of exhibit fees or sponsorship is required with this contract.

Payment for exhibit space does NOT include the cost of any booth equipment, furnishings, special utilities or services ordered by the exhibitor. All such optional costs shall be the exhibitor’s responsibility. Please make checks payable to: ACUA, P.O. Box 14306, Lenexa, KS 66285-4306, USA. All telephone inquiries: 913-895-4620; FAX 913-895-4652. International funds must be submitted on a U.S. bank in U.S. equivalents.

4. Refund for Cancellation. Should the exhibitor be unable to occupy and use the exhibit space contracted for, he or she shall promptly notify exhibit management in writing. All sums paid by the exhibitor, less a service charge of $250, will be refunded until Aug. 1, 2014. Cancellations after Aug. 1, 2014, will cost exhibitor one half price of booth(s) assigned, and space shall be forfeited. No refunds will be allowed on cancellations requested after Aug. 29, 2014, and space shall be forfeited.

5. Eligible Exhibits. Exhibit management reserves the right to determine the eligibility of any company or product for inclusion in the exhibition.

6. Booth Equipment and Services. Includes the following: 10’ × 10’ deluxe booth consisting of polished aluminized telescopic frames with flameproof fabrics. Backdrops are 8’ high. Side dividers are 36” high. The show colors are blue and white.

The booth will contain a 7” × 44” ID sign, indicating booth number and company name only. All other items (i.e., table, chairs) can be purchased through the official decorating company.

7. Contractor Service Information. In the best interest of the exhibitors, exhibit management has selected Viper Tradeshow Services, contact person Belinda Schlueter 816-587-1882, to serve as official contractors to provide various services to the exhibitors. It is agreed that the exhibitor will abide by and comply with the rules and regulations concerning local unions having agreement with the exhibition facility or with authorized contractors employed by exhibit management. Complete information, instructions and schedule of prices regarding drayage, labor for erecting and dismantling, electrical work, furniture, cleaning, etc. will be included in the Exhibitor’s Service Kit, to be forwarded by the designated service company after space has been confirmed. An Exhibitors’ Service Center will be maintained on the exhibit floor until the opening of the exhibit hall to facilitate service requests from exhibitors. Absolutely no shipments should be sent to the hotel. The hotel will not accept them. The Exhibitor’s Service Kit will provide you with shipping instructions.

8. Security. Security will be provided during the hours that the exhibit hall is not open by exhibit management during the show, beginning on the day of setup until tear down.

However, each exhibitor should make provisions to safeguard his/her goods from the time they are placed in the booth until the time they are removed. Exhibit management will not be responsible for loss or damage due to any cause. All Exhibitors must wear the official exhibitor’s name badge for admission to and while in the exhibit hall.

9. Booth Construction and Arrangement. Exhibits shall be so arranged as to not obstruct the general view, nor hide the exhibits of others. Plans for specially-built displays not in accordance with regulations are to be submitted to exhibit management before construction is ordered. Regular and specially-built back wall, including signs, may not exceed an overall height of 8’. The maximum booth height of 8’ may extend out ½ the depth of the booth from the back wall. Height limitation of the display in the balance of the area is 36”, except for product and equipment on display which in itself may exceed this height. It is expressly agreed by the exhibitor that in the event he or she fails to install his or her products in his or her exhibit space, or fails to pay the space rental at the time specified, exhibit management shall have the right to take possession of said space and lease some or any part thereof to such parties and upon such terms and conditions as it may deem appropriate.

10. No dismantling will be permitted before closing time. No exhibitor shall have the right prior to closing of the exhibition to pack or remove articles in exhibit without permission from and approved in writing by exhibit management. A fine of $250 will be invoiced to violating companies.

11. Use of Exhibit Space. Exhibitors agree not to assign or sublet any space allotted to them without written consent of exhibit management, nor to display or advertise

goods other than those manufactured or carried by them in the regular course of business. No persons, firm or organization not having contracted with exhibit management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities for purposes inconsistent with these regulations.

12. Exhibitor Representative. Each exhibitor must name at least one person to be his or her representative in connection with the installation, operation and removal of the exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the exhibitor shall be responsible.

13. Restrictions. Exhibit management reserves the right to restrict exhibits which are objectionable because of noise, glaring or flashing lights, method of operation, or any other reason, and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may detract from the general character of the exhibit.

This reservation includes persons, things, conduct, printed matter or anything exhibit management judges to be objectionable. In the event of such restriction or eviction, exhibit management is not liable for any refund of any amount paid hereunder. No display material exposing an unfinished surface to neighboring booths will be permitted. Demonstrations must be so located that crowds collected will be within the exhibitor’s space, and not blocking aisles or neighboring exhibits. Contests of any kind must first be approved in writing by exhibit management. Photographing and videotaping within the exposition hall is prohibited except by the official ACUA photographer unless requested in writing to exhibit management for approval.

14. Exhibitor Activities. Exhibitor agrees not to schedule or conduct any activity including, but not limited to receptions, seminars, symposia, hospitality suites and off-site events that are in conflict with the official program of ACUA, whether such activities are held at or away from the hotel, except with written approval of exhibit management. Exhibitor will submit application and payment to exhibit management

by Aug. 1, 2014, any program exhibitor intends to hold at, or in conjunction with its exhibit, for written approval as to time and place.

15. Responsibility. If the exhibitor fails to comply in any respect with the terms of this agreement, exhibit management shall have the right, without notice to the exhibitor, to offer said space to another exhibitor, or to use said space in any other manner.

This shall not be construed as affecting the responsibility of the exhibitor to pay the full amount specified by the contract.

16. Compliance. The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety, health; together with the rules and regulations of the operators and/or owners of the property wherein the exhibit is held.

Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules.

17. Liability. ACUA, Viper Tradeshow Services, the Hyatt Regency Century Plaza and Applied Measurement Professionals, Inc., its agents or employees shall not be responsible for any loss, theft, or damage to the property of the exhibitor, his or her employees or representatives. Further, exhibit management will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless exhibit management from all liability, which might ensue from any cause whatsoever. If the exhibitor’s materials fail to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. Exhibitors are advised to carry special insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person or property of others.

18. Cancellation or Termination of Exhibition. In the event that the premises where the exhibition is to be held shall, in the sole determination of exhibit management, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, act of war, act of God, fire or state of emergency declared by any government agency or by reason of any municipal, state or federal law or regulation or by reason of any other occurrence beyond the control of exhibit management, exhibit management may cancel or terminate the exhibition. In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete settlement and discharge of all claims against exhibit management the exhibitor’s prorated share of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit management in connection with the exhibition including a reserve for future claims and expenses in connection therewith. In case exhibit management shall for any reason determine to cancel or terminate the exhibition, the exhibitor waives all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete satisfaction and discharge of all claims against exhibit management a refund of all amounts paid by the exhibitor to exhibit management in accordance with this agreement.

19. Management. Exhibit management reserves the right to interpret, amend and enforce these regulations as it deems appropriate to ensure the success of the exhibition.

THE

ROLLING OUT RED CARPET

SEPTEMBER 14-18, 2014 LOS ANGELES, CALIFORNIA

HOTEL & TRANSPORTATION INFORMATION Hyatt Regency Century Plaza 2025 Avenue of the Stars Los Angeles, CA 90067 USA

RESERVATIONS Please make your reservations directly with the hotel by using the link on the Annual Conference page at www.acua.org or by calling the hotel directly. Be sure to identify yourself as attending the ACUA Annual Conference. The reservation link will be available in June 2014. Check-in time is 3:00 p.m. and check-out time is 12:00 p.m.

Room Rate: $179 single/double, plus tax (15.59%) The cut-off date for reservations is Sunday, Aug. 24, 2014. If booking rooms for your company, please do not reserve more than needed. Last-minute room cancellations cause attendees to not be able to stay in the conference hotel and causes the organization to lose money.

TRANSPORTATION TAXIS Taxis from the airport are about $35 each way plus gratuity.

SHUTTLE SERVICE The Hyatt Regency Century Plaza does not provide shuttle service.

Shuttles are available through Super Shuttle. Please visit http://www.supershuttle.com/default.aspx?GC=ACUAS and use the code “ACUAS” for a 10% discount on shared rides.

PARKING Valet Parking – $38 per day, per vehicle and includes in/out privileges.

Self-Parking – available offsite with no in/out privileges at the following rates: Sunday – Friday: $30 per day Friday (after 2 p.m.) – Sunday (until 5 p.m.): $15 per day Please speak with the concierge for more information on location and costs.

12 MARKETING PROSPECTUS

THE

ROLLING OUT RED CARPET

SEPTEMBER 14-18, 2014 LOS ANGELES, CALIFORNIA

PAST EXHIBITORS Accume Partners ACL Services ACS Athletics ALP-Consulting Altran Control Solution American Appraisal Baker Tilly* BKD CampusGuard Canaudit, Inc. CaseWare Coalfire Control Solutions Crowe, Chizek, and Company LLC Ecora Eminere Group Ernst & Young Experis Finance

13 MARKETING PROSPECTUS

Fujitsu Computer Products of America, Inc.

Society of Corporate Compliance and Ethics

Global Compliance Services

Talson Solutions

Grant Thornton Huron Consulting

TeamMate Audit Management System

IDEA – Data Analysis Software*

Thompson Reuters TouchNet

The Institute of Internal Auditors

West Virginia University

LarsonAllen LLP

YCN Group, LLC

McGladrey Methodware NAVEX Global The Network Oracle Paciolan Paisley PCC Consulting Pentana PriceWaterHouseCoopers Protiviti

*Strategic Partners