NAEMSP Annual Meeting 15 Marketing Prospectus

New Orleans, LA

Marketing Prospectus NAEMSP 2015 ANNUAL MEETING ®

Specialty Workshops, Scientific Assembly & Trade Show

New Orleans, LA January 22-24, 2015 Hyatt New Orleans

Marketing Prospectus

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

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New Orleans, LA

Marketing Prospectus

NAEMSP® is looking forward to its 2015 Annual Meeting in New Orleans, La.!

This meeting will provide a forum for discussion on improving the quality of outof-hospital emergency medical care. Speakers will discuss cutting-edge issues important to the future of EMS and present new ideas, concepts and position statements vital to EMS professionals preparing to work in the EMS systems of the future.

Who Attends? The Annual Meeting has continued to grow each year, with more than 750 attendees – 55% physicians, 15% physician residents/fellows, 22% professionals, 4% International and 4% students. This is your opportunity to reach NAEMSP® members: the decision makers, administrators and medical directors who directly impact EMS systems. Our medical director members are the key decision makers on the products, protocols and services their prehospital emergency medical system uses.

Past attendees include Medical Directors from all over the U.S. as well as Canada, Korea, Singapore, Taiwan, Ireland, Australia, China, France, Italy, Japan, Saudi Arabia, Switzerland, and the UK. There is no other meeting that will gather so many medical directors in one place. Don’t miss your chance to promote your products and services!

Jan. 22-24, 2015 Hyatt Regency New Orleans 601 Loyola Ave. New Orleans, LA 70113 neworleans.hyatt.com Hotel reservations will not be available until conference registration has opened.

Please check www.naemsp.org for reservation information after October 2014.

NAEMSP® Important Dates: Nov. 1, 2014

Early Bird Exhibitor Cutoff ($100 Discount) Nov. 21, 2014 Deadline for Conference Support Commitments Nov. 21, 2014 Deadline to submit meeting support & advertising application

All Descriptions and Logos due to be guaranteed in the Exhibitor Guide

Deadline to submit company logo for syllabus/website advertising

Deadline to submit print- or pressquality artwork for advertising Dec. 12, 2014 Late Exhibitor Deadline (all applications received after this date incur late fee) Dec. 19, 2014 Booth Representative Forms Due Dec. 27, 2014 Hotel Room Reservation Cutoff

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

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New Orleans, LA

Marketing Prospectus

NAEMSP® offers several ways to increase your organization’s visibility to conference attendees. NAEMSP® Annual Meeting support, advertising and exhibiting continue to be the best value for marketing opportunities in the industry. These opportunities are outlined here for your review.

Using any or all of them will help better connect your company’s products or services to our meeting attendees. Deadline for Conference Support commitments is November 21.

Conference Support of an NAEMSP® Event/Giveaways* Supporting an NAEMSP® event is the most effective way to show your potential/current customers that you support them. NAEMSP® offers many different levels of support and because registrations, advertising and various levels of recognition are included as part of the fee, sponsorship remains the best “bang for the buck” available. See page 3 for more information.

Platinum Level

Gold Level

Silver Level

Bronze Level

($10,000 – $25,000)

($5,000 – $9,999)

($3,000 – $4,999)

(under $3,000)

Conference Registrations

3

2

1

One set of Post-Conference Registration Labels

✔

✔

✔

✔

Verbal Acknowledgement and Signage at the Awards Luncheon

✔

✔

✔

✔

Extensive Recognition: Signage, Printed Materials, Website

✔

✔

✔

✔

*NAEMSP® is a 501c(6) organization and any support given to NAEMSP® is not tax deductible.

Exhibiting at the NAEMSP® Annual Meeting The exhibit area will be located near the plenary and breakout sessions for high visibility. We attempt to locate refreshment breaks in or near the exhibit area to promote traffic, depending on space.

Exhibit Booth Exhibit booth fees include two exhibit hall only booth representive badges, invited to all events held within the exhibit hall.

These badges do not include conference registrations. Exhibit booth representatives must register as full conference or single-day registrants at the prevailing rates in order to receive continuing education hours. Each booth also receives the NAEMSP®-discounted sleeping room rate (based on availability at the time of booking) and security during the hours the exhibit hall is open. The exhibit space is an 8' × 10' area for you to display and/or demonstrate your company’s products and services. Pipe and drape will be provided.

CONFERENCE MAILING LIST One-time use Electronic Mailing List – $300

Pre-Conference Lists will be emailed approximately 1 week after the late conference registration deadline.

Post-Conference Lists will be emailed approximately Feb. 23, 2015.

Additional Booth Representatives Additional booth representative badges can be purchased for $175 each and include access to the exhibit hall and NAEMSP® meals held in the exhibit hall during exhibit days. A Booth Representative Form will be provided to you approximately 6 weeks prior to the meeting for you to register your specific booth representatives. You may pay for the additional representatives at this time. Please do not include payment for additional representatives with this form.

Advertising in the Exhibit Guide The NAEMSP® Exhibit Guide is distributed to all individuals registered for the conference.

This guide includes meeting timetables, exhibit descriptions and other essential information.

The Exhibit Guide is 8½“ x 11“ in size with a glossy cover and non-glossy text pages. Fullpage ads are $500; half-page ads are $325 and quarter-page ads are $225. A full-page ad on the inside front cover or back cover of the guide is $700. Ads must be provided in a color, press-quality PDF file to info-NAEMSP@goAMP.com by Nov. 21, 2014.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

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New Orleans, LA

Marketing Prospectus

Conference Support Opportunities Below is a detailed list of the conference support opportunities for the 2015 Annual Meeting. Support is accepted on a first-paid, first-served basis.

NAEMSP® will attempt to meet your request, however, we cannot guarantee availability. If you are interested in partial support of one of these options, please contact Stephanie Newman at snewman@goAMP.com. We appreciate your support of the 2015 Annual Meeting and NAEMSP®!

Platinum Level ($10,000 – $25,000)

■■ Verbal acknowledgement and signage at Awards Luncheon ■■ Extensive recognition and signage as Platinum Level supporter, including recognition in marketing brochures, website and conference program ■■ Three complimentary conference registrations ■■ One set of post-conference registration labels ■■ Acknowledgment of support in association publications and on the website

ACTIVITY / Evening ITEM OPTIONS 1. Thursday Welcome Reception in Exhibit Hall – $15,000 2. Saturday Awards Luncheon – $12,000 3. Water Bottles – $10,000 Includes company logo on reusable water bottle distributed to all attendees 4. Happy Hour Reception – $10,000 Gain more dedicated time with attendees by providing cocktails and beverages after session hours

Gold Level ($5,000 – $9,999)

■■ Verbal acknowledgement and signage at Awards Luncheon ■■ Extensive recognition and signage as Gold Level supporter, including recognition in marketing brochures, website and conference program ■■ Two complimentary conference registrations ■■ One set of post-conference registration labels

ACTIVITY / ITEM 5. Conference Tote OPTIONS Bags/Padfolios – $8,000 Quality tote bag or padfolio with your

logo and NAEMSP®’s logo 6. Conference Smart Phone Application – $8,000 Cutting-edge smart phone application can include sponsor logo banner on the application 7. International Speaker Grant – $6,000 Donate a minimum of $6,000 to the international speaker grant fund. To specify a specific presentation to underwrite, contact NAEMSP®. Support will help cover the speakers’ travel expenses for this event.

8. Continental Breakfast – $5,000 each (3)* Price includes assorted rolls and Danish, hard boiled eggs, coffee, tea and juice. Three days available.

9. Audio/Visual – $5,000 Includes your company logo on each meeting room screen at the beginning and ending of each session 10. Hotel Key Cards – $7,000 Includes your logo on each attendee’s hotel room key 11. Lanyards – $5,000 Quality lanyard with your logo and NAEMSP®’s logo. (NAEMSP® to produce the item)

Silver Level ($3,000 – $4,999)

■■ Verbal acknowledgement and signage at Awards Luncheon ■■ Extensive recognition and signage as Silver Level supporter, including recognition in marketing brochures, website and conference program ■■ One complimentary conference registration ■■ One set of post-conference registration labels

ACTIVITY ITEM OPTIONS 12. Meeting/Signage – $4,000 All meeting room signs will contain your logo and company name.

13. Refreshment Breaks – $3,500 each (6)* Price includes coffee, tea, soda and a snack.

Three AM and three PM breaks are available.

14. Annual Keynote Address – $3,000 Cover the keynote speaker expenses for this event.

Bronze Level

(under $3,000) ■■ Verbal acknowledgement and signage at Awards Luncheon ■■ Extensive recognition and signage as Bronze Level supporter, including recognition in marketing brochures, website and conference program ■■ One set of post-conference registration labels

ACTIVITY ITEM– OPTIONS 15. Speaker/Grant $2,500 Donate a minimum of $2,500 to the speaker grant fund. To specify a specific presentation to underwrite, contact NAEMSP®.

16. Abstract Presentation – $2,000 each (16) Sixteen abstracts will be verbally presented throughout the meeting. To specify a specific presentation to underwrite, contact NAEMSP®.

17. Abstract Award – $2,000 each (4) Awards will be given for abstracts in the following four categories: Best Resident/Fellow Presentation, Best EMS Professional Presentation, Best Scientific Presentation and Best Poster Presentation. To specify a specific award to underwrite, contact NAEMSP®.

18. Promotional Item in Bag – $1,500 (6) Provide a promotional item to be stuffed with the meeting items. Item must be approved by the NAEMSP® Executive Office. Item must be produced by supporter unless other arrangements are made with NAEMSP®. Limit of 6 (Example: pen, notepad, bookmark).

Please submit your company logo in EPS format (preferred), and a 300 dpi JPG or TIF file to info-NAEMSP@goAMP.com by Nov. 21, 2014.

*NAEMSP® will contact you to select the day of your breakfast or day/time of your break. Please contact the NAEMSP® Executive Office for menu selections and cost of additional items if so desired.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

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Marketing Prospectus

NAEMSP® 2015 Meeting Support & Advertising Due Nov. 21, 2014 STEP ONE: Contact Information Please print legibly and complete all information below. Information will be included in materials distributed to registrants on-site.

Company Name:_________________________________________________________________________________________________________________________ Contact Name and Credentials:____________________________________________________________________________________________________________ Address:_________________________________________________________________________________________________________________________________ City, State, Zip:___________________________________________________________________________________________________________________________ Phone:___________________________________________________________________ Fax:___________________________________________________________ Email:____________________________________________________________________ Website Address:________________________________________________

STEP TWO: Conference Support Level Level of Support:  Platinum  Gold  Silver  Bronze

STEP SEVEN: Send in Your Conference Support & Advertising Form

Number of the activity/item you wish to support: _____

Fax:

Amount: $__________

STEP THREE: Exhibit Space In order to purchase an exhibit space you must complete the Exhibit Application Form on page 8 and submit the appropriate fees.

STEP FOUR: Advertising in Exhibit Guide All ads must be submitted in color.

 Back cover. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $700  Inside front cover . . . . . . . . . . . . . . . . . . . . . . . . . $700  Full page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500  1/2 page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $325  1/4 page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $225  One-time use Pre-Conference Mailing List. . . . . . . $300  One-time use Post-Conference Mailing List. . . . . . $300 Lists do not include phone numbers or emails.

STEP FIVE: Total Fees Total Conference Support (step 2)

$_________

Total Advertising (step 4)

$_________

TOTAL PAYMENT ENCLOSED

$_________

STEP SIX: Method of Payment All funds MUST be submitted on a U.S. bank in U.S. funds.

NAEMSP® does not accept purchase orders or invoice for services.

NAEMSP Tax ID 57-0820621 ®

 Check made payable to NAEMSP® – check #____________ Charge payment to the following credit card:  American Express  VISA  MasterCard

 DISCOVER

Credit Card Number Expiration Date

Fax completed form with credit card payment information to: 913-895-4652.

Mail: Mail completed form and appropriate fees to: NAEMSP® Executive Office

P.O. Box 19570

Lenexa, KS 66285

Courier service only:

NAEMSP® Executive Office 18000 W. 105th St.

Olathe, KS 66061

Please DO NOT mail AND fax your forms.

Sponsorship: Contact Stephanie Newman at Questions: snewman@goAMP.com or 913-895-4788

STEP EIGHT: Complimentary Registrations Complimentary conference registrations are included in the Platinum (3), Gold (2) and Silver (1) level sponsorship packages. In order to receive CME credit, complimentary registrants must complete a paper registration form found on www.naemsp.org coming this Fall and write in the payment section, “Comp per <name of company>” Attendees will not be registered for the conference unless the Executive Office receives a registration form prior to the final preregistration cutoff date.

STEP NINE: Important Dates NOV. 21, 2014:

Deadline to submit meeting support & advertising application

NOV. 21, 2014:

Deadline to submit print- or press-quality artwork for advertising

NOV. 21, 2014:

Deadline to submit company logos and descriptions

Name as it appears on Card Signature Date

 Please send a receipt to email address:__________________________

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New Orleans, LA

Marketing Prospectus

NAEMSP® Exhibit Opportunities EXHIBIT APPLICATION DUE DATE

EXHIBIT BOOTH PRICES Type

Early Bird (Nov. 1)

Late (Dec. 12)

Additional Fee (Dec. 13 – Show)

Preferred

$1,800

$1,900

Late Rate +$250

Regular

$1,440

$1,540

Late Rate +$250

Non-Profit $600 $600

Late Rate +$250

BOOTH SIZE

8' × 10'

PREFERRED (P) BOOTH COST

$1,800/$1,900

FOR-PROFIT BOOTH COST

$1,440/$1,540

NOT-FOR-PROFIT BOOTH COST

$600

OFFICIAL SERVICE CONTRACTOR Viper Tradeshow Services 816-587-1882 BOOTH RESERVATION DUE DATE

Thursday, Nov. 1, 2014

EXHIBIT GUIDE GUARANTEE DEADLINE

Friday, Nov. 21, 2014

BOOTH LATE DEADLINE

Friday, Dec. 12, 2014

PAST DEADLINE FEE

Saturday, Dec. 13 – show, $250 late fee in addition to late rate

Each 8' × 10' booth includes pipe, drape and a one-line identification sign. All other materials including electricity, booth furnishings and freight handling must be ordered through Viper Tradeshow Services, the official service contractor company for the Annual Meeting. Not-for-profit exhibit booths may be located outside the exhibit hall. All locations will be carpeted. Exhibit booth pipe and drape will be green, purple and yellow.

Preferred Booth space is indicated on the Exhibit Floor Plan with the symbol (P). This symbol indicates booth space that is preferable because of its location. These locations are expected to have high exhibit traffic due to the placement of continental breakfasts and refreshment breaks nearby. Please note that booth assignments will not be made until after the late exhibitor deadline, with conference supporters receiving first priority and then on a firstpaid, first-served basis.

Those organizations applying for not-for-profit booth space are required to submit an IRS verification letter of their not-for-profit status.

The early bird due date to reserve exhibit booth space is Friday, Nov. 1, 2014, which includes a $100 discount. Late booth registration deadline is Friday, Dec. 12, 2014. After this date, exhibit applications will be accepted based on space availability. There will also be a late fee of $250 charged in addition to the late-rate booth price. All descriptions and logos submitted after Friday, Nov. 21, 2014 are NOT guaranteed to be included in the Exhibit Guide.

OFFICIAL SERVICE CONTRACTOR

Viper Tradeshow Services is the official service contractor for the 2015 NAEMSP® Annual Meeting. Once you receive your booth application confirmation, the information will be forwarded to Viper Tradeshow Services and an exhibitor packet will be sent to you. Booths will not be assigned until after Dec. 12, 2014. All booth assignment numbers will automatically be sent to Viper and will be updated in their system. You do not need to update Viper with your booth number should you receive it after décor is ordered.

All shipments are to be sent through Viper Tradeshows. ABSOLUTELY NO SHIPMENTS SHOULD BE SENT DIRECTLY TO THE HOTEL. IF YOU SEND YOUR MATERIALS DIRECTLY TO THE HOTEL, THIS COST WILL BE ADDED TO YOUR BILLING BY VIPER TRADESHOW SERVICES. Contact Belinda Schlueter, Show Coordinator at Viper Tradeshow Services, at 816-587-1882 or Belinda@vipertradeshow.com.

Please Note Without exception, exhibitors must follow the set up and teardown times indicated in NAEMSP® plans and correspondence. Exhibitors must have their booths set and ready by the times indicated in booth confirmation letters. If exhibitors have not checked in 30 minutes prior to close of setup and begun to set up their booth, setup labor will be forced at prevailing labor rates. Exhibitors may not dismantle their booths earlier than the close of the show. Exhibitors who make earlier flight plans must arrange for another party to dismantle their booth. There are NO EXCEPTIONS to this policy. There will be a $250 penalty for early dismantling.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

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New Orleans, LA

Marketing Prospectus

Exhibit Hall Hours WEDNESDAY, JAN. 21, 2015 Exhibit Hall Move-In:

8:00 a.m. – 5:00 p.m.

THURSDAY, JAN. 22, 2015 Exhibits Open:

10:00 a.m. – 4:15 p.m.

6:45 p.m. – 8:45 p.m.

Dedicated Exhibit Hours

10:30 a.m. – 10:50 a.m.

Refreshment Break

12:05 p.m. – 1:00 p.m.

Boxed Lunches

3:45 p.m. – 4:15 p.m.

Refreshment Break

6:45 p.m. – 8:45 p.m.

Welcome Reception

FRIDAY, JAN. 23, 2015 Exhibits Open:

9:00 a.m. – 4:30 p.m.

Dedicated Exhibit Hours:

9:30 a.m. – 10:00 a.m.

Refreshment Break

12:15 p.m. – 1:30 p.m.

Boxed Lunches

3:30 p.m. – 4:30 p.m.

Refreshment Break and Poster Session

Move-Out:

4:30 p.m. –8:00 p.m.

THIS SCHEDULE IS SUBJECT TO CHANGE.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

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NAEMSP Exhibit Applicaton

Marketing Prospectus

®

STEP ONE: Contact Information Please print legibly and complete all information below for use in the publications distributed on-site.

Company Name:_______________________________________________________________________________________________________________________________________ Address:_______________________________________________________________________________________________________________________________________________ City, State, Zip:_________________________________________________________________________________________________________________________________________ General Phone:___________________________________________________________________ General Fax:__________________________________________________________ General Email:___________________________________________________________________ Website Address:_______________________________________________________ Contact Name:_________________________________________________________________________________________________________________________________________ Contact Direct Phone:_____________________________________________________________ Contact Direct Email:___________________________________________________

STEP TWO: Special Needs (Dietary/Accessibility)

 If you require assistance while attending this event, please call the NAEMSP

®

Executive Office at 800-228-3677.

STEP THREE: Description of Products and Services and Logos A description of the products or services you will be exhibiting will be included in the Exhibit Guide. Email your description (50 words or less) to info-NAEMSP@ goAMP.com. In addition, please include a high-res .jpg logo. Sponsors, please send logos in both .jpg and .eps file formats. All descriptions and logos are due no later than Nov. 21, 2014, in order to be guaranteed in the Exhibit Guide.

STEP FOUR: Exhibit Space Selection NAEMSP® will make its best effort to accommodate your request. Booths will not be assigned until after Dec. 12, 2014. ____# 8' × 10' preferred (P) booth(s) @ $1,800 early bird/$1,900 each ____# 8' × 10' booth(s) @ $1,440 early bird/ $1,540 each ____# 8' × 10' not-for-profit booth(s) @ $600 each ____# $250 Late Registration Fee for applications received after Dec. 12, 2014 1st Choice: __________________________ 2nd Choice: _________________________ 3rd Choice:___________________________ 4th Choice:___________________________ List any exhibitors you DO NOT wish to be near:____________________________________________________________________________________________________________

STEP FIVE: Exhibit Representatives

Exhibit booth fee includes two exhibit hall only booth representive badges. These badges do not include conference registrations. Exhibit booth representatives must register as full conference or single-day registrants at the prevailing rates in order to receive continuing education hours.

Additional booth representative badges can be purchased for $175 each and include access to the exhibit hall and NAEMSP® meals held in the exhibit hall during exhibit days. A Booth Representative Form will be provided to you approximately 6 weeks prior to the meeting for you to register your specific booth representatives. You may pay for the additional representatives at this time. Please do not include payment for additional representatives with this form. Booth Representative Forms will be due to be returned to the Executive Office no later than Friday, December 19. All booth forms received after this date will be processed on-site. Change forms will also be available at this time for any company wishing to change their booth representatives after the deadline date.

STEP SIX: Policies and Procedures

Please read the policies and procedures on page 8. I have read and understand and my company agrees to adhere to the policies and procedures listed in this document and will share this information with the company representative that will be on-site.

Signature_______________________________________________________________

STEP SEVEN: Total Fees

STEP NINE: Send in Your Application

Total Exhibit Space Selection (step 4)

$_________

TOTAL PAYMENT ENCLOSED

$_________

STEP EIGHT: Method of Payment All funds MUST be submitted on a U.S. bank in U.S. funds. NAEMSP® does not accept purchase orders or invoice for services.

NAEMSP ® Tax ID 57-0820621

 Check made payable to NAEMSP® – check #____________ Charge payment to the following credit card:

 American Express  VISA  MasterCard  DISCOVER Credit Card Number Expiration Date Name as it appears on Card Signature Date

 Please send a receipt to email address:_________________________

Fax: Fax completed application form, a signed copy of the policies and

procedures and credit card payment information to: 913-895-4652.

Mail: Mail completed application form, a signed copy of the policies

and procedures and appropriate fees to: NAEMSP® Executive Office, P.O. Box 19570, Lenexa, KS 66285

Courier service only: NAEMSP® Executive Office, 18000 W. 105th St., Olathe, KS 66061

Please DO NOT mail AND fax your application.

Exhibitor Questions: Contact the NAEMSP® Executive Offce at info-NAEMSP@goAMP.com or 800-228-3677.

RESERVATION DUE DATE: Nov. 1, 2014 Early Bird Deadline ($100 Discount) Nov. 21, 2014 Deadline to submit logos and descriptions

to be guaranteed in the Exhibitor Guide Dec. 12, 2014 Exhibit Application Deadline After Deadline: Late rate plus $250 additional fee After Dec. 12, 2014 Booths are assigned

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Polices and Procedures

Marketing Prospectus

Please sign and submit this form with the exhibit application form. Please retain a copy for your records.

1. Exhibit Representatives Each exhibit booth includes two exhibit hall only booth representative badges. These badges do not include conference registrations. Exhibit booth representatives must now register as full conference or singleday registrants at the prevailing rates in order to receive contact hours.

Additional booth representative badges may be purchased for $175 each.

Exhibit hall only badges receive access to the exhibit hall and meals held within the exhibit hall only.

2. Assignment of Space Booths will be assigned after Dec. 12, 2014 upon a first-paid, first-served basis and based on sponsorship levels.

Every effort will be made to respect the exhibitors’ space choices whenever possible, but the NAEMSP®’s (hereafter known as “exhibit management”) decisions shall be final. Exhibit management reserves the right to transfer assignments when such action is deemed to be in the best interests of the total exhibit effort.

3. Payment Full payment made payable to NAEMSP® is required with this contract.

Mail to NAEMSP ®, P.O. Box 19570, Lenexa, KS 66285, USA. For overnight service, mail to: NAEMSP®, 18000 W. 105th St., Olathe, KS 66061. All telephone inquiries: 913-895-4791, Fax 913-895-4652.

International funds must be submitted in US equivalents and drawn on a US bank.

4. Eligible Exhibits Exhibit management reserves the right to determine the eligibility of any company or product for inclusion in the exposition.

5. Refund for Cancellation Should the exhibitor be unable to occupy and use the contracted exhibit space, exhibitor shall promptly notify exhibit management. All sums paid by the exhibitor, less a service charge of 50 percent, will be refunded prior to Dec. 12, 2014. No refund or cancellation will be made on or after Dec. 13, 2014.

6. Booth Equipment and Services Includes the following: an 8' × 10' deluxe booth consisting of polished aluminized telescopic frames with flameproof fabrics. Backdrops are 8' high. Side dividers are 3' high. A 7" × 44" ID sign, indicating booth number and company name will be provided for all exhibitors. Show colors are green, purple and yellow.

7. Contractor Service Information In the best interest of the exhibitors, exhibit management has selected certain firms to serve as official contractors to provide various services to the exhibitors. It is agreed that the exhibitor will abide by and comply with rules and regulations concerning local unions having agreement with the exposition facility or with authorized contractors employed by show management.

Complete information, instructions and schedule of prices regarding drayage, labor for erecting and dismantling, electrical work, furniture, cleaning, etc. will be included in the Exhibitors’ Service Manual, to be forwarded after exhibit booth space has been confirmed. An Exhibitors’ Service Center will be maintained on the exhibit floor until the opening of the exhibit hall to facilitate service requests from exhibitors.

8. Security Guard service will be provided by exhibit management during the hours the show is closed. However, each exhibitor should make provisions to safeguard his or her goods from the time they are placed in the booth until the time they are removed. NAEMSP® will not be responsible for loss or damage due to any cause. Do not leave laptop computers or other valuable equipment in the exhibit hall unattended; exhibit management will not be responsible for loss or damage.

9. Booth Construction and Arrangement Exhibits shall be arranged so as not to obstruct the general view nor hide the exhibits of others. Plans for specially built displays not in accordance with regulations are to be submitted to exhibit management before construction is ordered.

Regular and specially built back walls, including signs, may not exceed an overall height of 8'. The maximum booth height of 8' may extend out ½ the depth of the booth from the back wall. Height limitation of the display in the balance of the area is 3', except for product and equipment on display which in itself exceeds this height.

10. No dismantling will be permitted before closing time.

It is expressly agreed by the exhibitor that in the event he or she fails to install his or her products in his or her exhibit space, or fails to pay the space rental at the time specified, exhibit management shall have the right to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper.

Exhibitors must check-in and have booth set up by timelines given.

Booth set-up will be forced at prevailing labor rates if exhibitor has not checked in at least 30 minutes prior to the set-up deadline. No exhibitor shall have the right prior to closing of exposition to pack or remove articles in exhibit. There are NO exceptions to this policy. There will be a $250 penalty for early dismantling.

11. Use of Exhibit Space Exhibitors agree not to assign or sublet any space allotted to them without written consent of exhibit management, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business.

No persons, firm or organization not having contracted with exhibit management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities for purposes inconsistent with these regulations.

12. Exhibitor Representative Each exhibitor must name at least one person to be his or her representative in connection with the installation, operation and removal of the exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the exhibitor shall be responsible. Names for representatives must be submitted by Friday, Dec. 19, 2014.

13. Restrictions Exhibit management reserves the right to restrict exhibits which are objectionable because of noise, glaring or flashing lights, method of operation or any other reason, and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may detract from the general character of the exhibition. This reservation includes persons, things, conduct, printed matter or anything exhibit management judges to be objectionable. In the event of such restriction or eviction, exhibit management is not liable for any refund of any amount paid hereunder.

No display material exposing an unfinished surface to neighboring booths will be permitted.

Demonstrations must be so located that crowds collected will be within the exhibitor’s space, and not blocking aisles or neighboring exhibits. Contests of any kind must first be approved in writing by exhibit management.

14. Exhibitor Activities Company/Exhibitor agrees not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia and hospitality suites that are in conflict with the official program of the NAEMSP ®, whether such activities are held at or away from the hotel, except with written approval of exhibit management.

Company/Exhibitor will submit to exhibit management one Affiliate Group Events Form per meeting no later than Dec. 12, 2014, detailing any program the exhibitor intends to hold at or in conjunction with the conference.

15. Responsibility If the exhibitor fails to comply in any respect with the terms of this agreement, exhibit management shall have the right, without notice to the exhibitor, to offer said space to another exhibitor, or to use said space in any other manner. This shall not be construed as affecting the responsibility of the exhibitor to pay the full amount specified by the contract.

16. Compliance The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety, health, together with the rules and regulations of the operators and/or owners of the property wherein the exhibit is held. Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules.

17. Liability NAEMSP®, Viper Tradeshow Services, the Hyatt Regency New Orleans, and Applied Measurement Professionals, Inc., its agents or employees shall not be responsible for any loss, theft or damage to the property of the exhibitor, its employees, or representatives. Fur ther, exhibit management will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless exhibit management from all liability, which might ensue from any cause whatsoever; if the exhibitor’s material fails to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor’s displays, equipment and other property brought upon the premises of the Hyatt Regency New Orleans and shall indemnify and hold harmless the Resort agents, servants and employees from any and all such losses, damages and claims.

Exhibitors are advised to carry special insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person or property of others.

18. Cancellation or Termination of Exposition In the event that the premises where the exposition is to be held shall, in the sole determination of exhibit management, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, act of war, terrorism, act of God, fire or state of emergency declared by any government agency or by reason of any municipal, state or federal law or regulation or by reason of any other occurrence beyond the control of exhibit management, exhibit management may cancel or terminate the exposition.

In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete settlement and discharge of all claims against exhibit management the exhibitor’s prorated share of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit management in connection with the exposition, including a reserve for future claims and expenses in connection therewith.

19. Management Exhibit management reserves the right to interpret, amend and enforce these regulations as it deems proper to assure the success of the exposition.

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NAEMSP 2015 ANNUAL MEETING ®

Marketing Prospectus

NAEMSP® Affiliate Group Events Please complete one form for each function requested.

All forms must be received by Dec. 12, 2014 to be considered and booked.

Please Note: Affiliate Group Events are not allowed to be scheduled during educational sessions.

Company Name:____________________________________________________________________________________________________________ Contact Name:______________________________________________________________________________________________________________ Address:____________________________________________________________________________________________________________________ City, State, Zip:______________________________________________________________________________________________________________ Telephone:____________________________________ Email:________________________________________________________________________________ Type of Event:  Meeting  Hospitality Suite  Other Preferred Date of Event: ___________________________ Preferred Time of Event: (Begin & End) _______________________________ Number of Attendees: ____________ Type of Setup:  Classroom  Rounds  Theater  Conference  Hollow Square  U-Shape Name of Event:_____________________________________________________________________________________________________________ Purpose of Function:________________________________________________________________________________________________________

Function Fee Schedule The following fees apply to affiliate group meetings held in conjunction with the NAEMSP® 2015 Annual Meeting at the Hyatt Regency New Orleans. Hospitality Suite prices vary according to hotel availability.

Pricing Less than 750 square feet $250

2,501 square feet or more $750

751 – 1,500 square feet $350

Non-Exhibiting Company $1,500

1,501 – 2,500 square feet $500 Payment information will be sent with a room availability email from the Meeting Manager after this form has been received.

Please email this form to the NAEMSP® Executive Office at info-NAEMSP@goAMP.com. When your event is approved and space availability is confirmed, you will be sent an email including payment information. Meeting space and hospitality suites will not be confirmed until payment is received. If function is cancelled, fees are non-refundable.

Please note: based on space restrictions, we may not be able to accomodate your request. If space is unavailable during your requested date or time, we will provide you with an alternative.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

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New Orleans, LA

Marketing Prospectus

HOTEL & INFORMATION Jan. 22-24, 2015 Hyatt Regency New Orleans 601 Loyola Ave. New Orleans, LA 70113 neworleans.hyatt.com

TRANSPORTATION INFORMATION The Hyatt Regency New Orleans does not provide shuttle service.

Shuttles are available through Super Shuttle. Please visit http://www.supershuttle.com/default.aspx?GC=NAEMP and use the code “NAEMP” for a 10% discount on shared rides.

Please note: Hotel reservations will not be available until the Meeting Registration Brochure is released in the early fall.

Please check www.naemsp.org in October for hotel reservation link.

Taxi Taxis are approximately $28 plus gratuity.

Downtown Transportation

Rate: $215 including guestroom and meeting

Numerous streetcar lines, including the Loyola Avenue Streetcar which passes directly in front the hotel, can take travelers on a scenic tour of New Orleans’ most famed attractions including the famed French Quarter, Bourbon Street and Garden District. Streetcar fare is $1.25 each way and Jazzy Passes for unlimited rides are $3 per day.

space internet for the duration of your stay

Deadline: Book by Dec. 27, 2014 to receive the group rate.

Experience the Big Easy like never before at the Hyatt Regency New Orleans. Located in a prime downtown location, the hotel is steps away from the Mercedes-Benz Superdome, Smoothie King Center and Champions Square – and just blocks from the historic French Quarter New Orleans, Ernest N. Morial Convention Center and the Mississippi Riverfront. Sit back and relax while sightseeing on the Loyola Avenue Streetcar, which passes directly in front of the hotel, or take a walk to the numerous fine art galleries in the nearby Art District.

When making room reservations for your company’s staff, please do not book more rooms than necessary. Holding a block of rooms that will be cancelled in the last month prior to the meeting may keep many attendees from staying at the headquarters hotel and cause the organization to lose revenue.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

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New Orleans, LA Acadian Ambulance/ National EMS Academy

Previous Exhibitors

Marketing Prospectus

Cardiac Science Corporation

General Devices

Medusa Medical Technologies, Inc.

Pulmodyne

CECBEMS

Hartwell Medical

Mercury Medical

Pyng Medical Corporation

Centers for Disease Control and Prevention

Hemcon, Inc.

Meridian Medical Technologies, Inc.

Quikclot

®

Michigan Instruments, Inc.

ReddiNett DIV Hospital Association of So. California

Commission on Accreditation of Ambulance Services (CAAS)

iLIANT Corporation

Moore Medical

Respironics, Inc. (Caradyne)

Image Trend, Inc.

SAM® Medical Products

Ahura Scientific, Inc.

Committee on Accreditation of Education Programs for EMS Professionals (CoAEMSP)

Immediate Trial Center for Cardiovascular Health Service Research

National Association of Emergency Medical Technicians

Airon Corporation

Cryothermic Systems, Inc.

Impact Instrumentation, Inc.

Airtraq, LLC

Cyanide Poisoning Treatment Coalition

Informa Healthcare

DirectorShield – The Physicians Advocate, LLC

Adrenal Insufficiency United Advanced Circulatory Systems, Inc. Advanced Data Processing, Inc. Advanced Hazmat Life Support Advocates for EMS

Air Evac Lifeteam Allied Healthcare Products, Inc. AI Medical Devices American Academy of Emergency Medicine American College of Emergency Physicians

Center for Domestic Preparedness

Ecolab Emergency Preparedness Systems, Inc.

HHS Office of Public Health Emergency Preparedness

Sepracor

National Drowning Prevention Alliance

Sonosite, Inc.

National Disaster Life Support Foundation

Special Operations Medical Association Splash Medical Devices, LLC

Inovise Medical Inc.

National HIV/AIDS Clinicians’ Consultation Center UCSF

Intermedix

National Registry of EMTs Navajo Area IHS

STAT Medical Education

International Academies of Emergency Dispatch (IAED)

Innovative Trauma Care

International Trauma Life Support

NEMSIS (National EMS Information Systems)

Southmedic, Inc.

Sudden Cardiac Arrest Foundation TASER International Teleflex

Nexus Dx, Inc

The National EMS Preparedness Initiative/The Homeland Security Policy Institute at The George Washington University

JEMS

Nonin Medical

The Optima Corporation

Johnson County (KS) EMS

North America Rescue

Tri-anim Health Services, Inc.

Jones and Bartlett Learning

NREMT

Tropos Networks

Journal of Special Operations Medicine

NuMask, Inc.

Union Springs Pharmaceuticals

EMS Technology Solutions, LLC

OptiSTAT

University of Florida

EMS World

Karl Storz Endoscopy

O-Two Medical Technologies, Inc.

Verathon Medical

Basic Trauma Life Support International

EMSystems

King Systems Corporation

Vestagen Technical Textiles

Engineered Medical Systems

Kwikpoint

Pediatric Emergency Standards, Inc.

Beeken Biomedical

Enerspect Medical Solutions

Laerdal Medical Corporation

Pelvic Binder, Inc.

Vitaid, Ltd.

Board for Critical Care Transport Paramedic Certification (BCCTPC)

ESO Solutions

LifeBot

Pepid, LLC

Vygon USA

Ferno

Life Core Technologies

PerSys Medical

Water-Jel Technologies

BOMImed Ltd.

FirstWatch

Masimo

Philips Healthcare

Wolfe Tory Medical

Bound Tree Medical, LLC

Fujitsu

Medical Devices International

Physio-Control

Z-Medica

Calgonate Corp.

Genentech, Inc.

Medivance, Inc.

Priority Dispatch Corporation

ZOLL Medical Corporation

American Heart Association American Medical Response/ Global Medical Response Applied Therapeutics, Inc. Armstrong Medical Industries, Inc. Athena GTX Atrus, Inc. Banyan International

Emergency Services Insurance Program Emergent Respiratory Products, Inc. EMS Assurance EMS Innovations, Inc. EMS Magazine EMSCQI.com, Inc.

IntuBrite, LCC IRRIMAX Corporation iSimulate

Nephron Pharmaceuticals Corporation

VidaCare Corporation

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