NAHCR IMAGE 2014 Exhibitor Prospectus

Vision of Excellence in Health Care Recruitment

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ORLANDO EXHIBITOR PROSPECTUS National Association for Health Care Recruitment July 22-25, 2014  Orlando, Florida Hyatt Regency Grand Cypress

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July 22-25, 2014 Orlando, Florida Hyatt Regency Grand Cypress

Vision of Excellence in Health Care Recruitment The NAHCR 40th Annual IMAGE Conference is the single most important conference targeted specifically to health care recruiters. By exhibiting at the 40th Annual IMAGE Conference, you will gain a competitive edge in the health care recruitment industry. Your company will be introduced to more than 275 health care recruitment professionals in our exhibit hall and throughout the conference. We hope you will be part of this unique conference.

IMPORTANT DEADLINES April 22 EARLY BIRD DISCOUNT FOR EXHIBIT SPACE AND BOOTH REQUEST

This Exhibitor Prospectus provides details on registering your company as an exhibitor, as well as the numerous ways your company can increase its message to health care recruiters with our sponsorship and advertising opportunities. These sponsorship and advertising opportunities present valuable exposure and incentive to extend your reach to these professionals.

May 19 ADVERTISEMENT ARTWORK DUE COMPANY DESCRIPTION FOR FINAL PROGRAM

May 23 DEADLINE TO SUBMIT EXHIBIT AND SPONSORSHIP APPLICATION AND PAYMENT

NAHCR VISION

June 18

NAHCR will be the preeminent organization for health care recruitment.

DEADLINE TO SUBMIT NAMES OF BOOTH REPRESENTATIVES

NAHCR MISSION

June 30

NAHCR provides health care recruitment professionals education, networking and resources to become strategic business partners within a dynamic health care environment.

HOTEL CUT-OFF DATE FOR ROOM RESERVATIONS

Attendees by position

Who attends the IMAGE Conference?

Average number of years in practice

Vice President  Division  Manager

Manager  Recruiter/ 

Talent/ Acquisition

EXHIBITOR PROSPECTUS

1-5 years  6-10 years  11-20 years  21-30 years  31+ years 

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IMAGE 2014 Vision of Excellence in Health Care Recruitment What attendees say about the IMAGE Conference: Outstanding conference! If HR Recruiters have only one meeting they are able to attend, this is the one. Wonderful key note speakers every time, and hot topics in the world of recruitment always on the agenda.

July 22-25, 2014 Orlando, Florida Hyatt Regency Grand Cypress

2014 SCHEDULE AT-A-GLANCE (Program is subject to change)

TUESDAY, JULY 22 7:30 a.m. – 4:00 p.m.

Registration Open

8:30 a.m. – 4:00 p.m.

Pre-Conference Workshops

12:30 p.m. – 4:00 p.m.

Chapter Leadership Management Workshop

4:00 p.m. – 6:00 p.m.

Kick Off to IMAGE Reception

WEDNESDAY, JULY 23

Please put this event in your calendars! Every recruiter should be part of this great event on how to make you and your organization shine!

The ability to network with so many creative, enthusiastic and likeminded individuals is a great benefit!

We have no organization like NAHCR in Canada so this is a fantastic opportunity to meet and discuss successes and concerns with so many professionals.

7:00 a.m. – 4:00 p.m.

Registration Open

9:00 a.m. – 3:00 p.m.

Exhibitor Set-Up

8:00 a.m. – 9:15 a.m.

Opening Session

9:15 a.m. – 4:00 p.m.

Educational Sessions

10:15 a.m. – 11:15 a.m.

Annual Business Meeting

11:30 a.m. – 12:45 p.m.

Vendor Demo Lunch

12:45 p.m. – 1:45 p.m.

Regional Meetings

4:30 p.m. – 7:30 p.m.

Exhibit Hall Opening Reception

THURSDAY, JULY 24 7:30 a.m. – 3:00 p.m.

Registration Open

8:00 a.m. – 9:15 a.m.

Vendor Demo Breakfast

9:30 a.m. – 10:30 a.m.

General Session

This is one of the best conferences that I have been to! It was packed with useful information and timely topics! Nice job!

10:00 a.m. – 2:00 p.m.

Dedicated Exhibit Time

10:30 a.m. – 10:45 a.m.

Refreshment Break with Exhibitors

10:45 a.m. – 4:00 p.m.

Education Sessions

11:45 a.m. – 1:45 p.m.

Lunch with Dedicated Exhibit Time

The enthusiasm and connected feeling throughout the conference has given me inspiration and a renewed passion for what I do!

2:00 p.m. – 2:30 p.m.

Exhibitor Meeting with Board of Directors

2:30 p.m. – 6:30 p.m.

Exhibitor Move Out

7:30 a.m. – 2:45 p.m.

Registration Open

Outstanding quality individuals and experience throughout.

8:00 a.m. – 9:15 a.m.

Networking Breakfast

9:15 a.m. – 2:30 p.m.

Educational Sessions

10:15 a.m. – 10:30 a.m.

Refreshment Break

11:30 a.m. – 1:15 p.m.

Gala Awards Luncheon

2:30 p.m. – 3:30 p.m.

Closing Session: Legal Update

100% of attendees said they would recommend this conference to their colleagues.

FRIDAY, JULY 25

EXHIBITOR PROSPECTUS

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Vision of Excellence in Health Care Recruitment

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July 22-25, 2014 Orlando, Florida Hyatt Regency Grand Cypress

MARKETING AT-A-GLANCE NAHCR offers a variety of cost-effective opportunities to increase your organization’s visibility and attendee awareness. NAHCR’s conference advertising, sponsorship, event marketing and exhibiting are some of the best-priced branding opportunities in the industry. Review the different levels of sponsorship and the conference marketing options and select the combination that maximizes your exposure and effectively builds your brand. The NAHCR staff is eager to assist you in your selection, as most opportunities are available on a first-come, first-served basis.

Exhibit Booth Space The Exhibit Hall will be located in Regency Hall. The Welcome Reception, Thursday Refreshment Break and Thursday Lunch will be located in the exhibit hall to increase attendee traffic. See page 3 for a Schedule at-a-Glance.

Your exhibit booth fee includes the booth space rental and two full meeting registrations.

Institutional Members also receive two tickets for the Gala Awards Lunch. Security will be provided when the Exhibit Hall is closed. The exhibit space is a 10’ x 10’ area for you to display and/or demonstrate your company’s products and services. See page 13, section 9 for booth construction guidelines. Each 10’ x 10’ booth comes with 8’ high pipe and drape and 3’ high side pipe and drape. All other items (e.g., booth furnishings, carpet, floral) should be ordered through the official service contractor, Viper Tradeshow Services. See page 7 for more details. The exhibit hall is carpeted.

EXHIBIT FEES Members $1,750 per 10’ x 10’ booth

before April 22, 2014 $2,000 after April 22, 2014 Non-Members $2,150 per 10’ x 10’ booth

before April 22, 2014 $2,400 after April 22, 2014

PRE-CONFERENCE REGISTRATION MAILING LIST –

START MARKETING YOUR ORGANIZATION NOW WITH THE COMPLIMENTARY PRE-CONFERENCE MAILING LIST! You can reach the NAHCR attendees before they even arrive in Orlando. All exhibitors will receive the pre-conference and post-conference attendee mailing list complimentary with their booth registration. It will be emailed by July 1, 2014. The postconference registration mailing list will be mailed by August 29, 2014.

Sponsorship Levels Conference sponsorship is the most effective way to show your potential/current customers that you support their profession and their membership organization! We offer many different levels of sponsorship with various levels of recognition, including A La Carte Sponsorships. Please note: NAHCR will coordinate all sponsored functions and ordering of all promotional items.

DIAMOND ($20,000)

PLATINUM ($15,000) 3 Available

GOLD ($10,000) 2 Available

Complimentary 10’ x 10’ Exhibit Booth

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1

1

Additional Conference Registrations

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2

1

1

Advertisement in IMAGE Conference Final Program Book

1 Full-Page, B&W

1 Full-Page, B&W

½ Page, B&W

½ Page, B&W

Extensive Recognition in all Print Materials and on NAHCR Website

X

X

X

X

X

Verbal Acknowledgement at Opening Session and Recognition on Signage Throughout Annual Conference

X

X

X

X

X

Acknowledgement of Support in Association Publications

X

X

X

X

X

SPONSORSHIP LEVEL

EXHIBITOR PROSPECTUS

SILVER ($7,500) 3 Available

BRONZE ($5,000) 4 Available

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IMAGE 2014 Vision of Excellence in Health Care Recruitment

July 22-25, 2014 Orlando, Florida Hyatt Regency Grand Cypress

MARKETING AT-A-GLANCE Your financial support allows NAHCR to continue to provide exceptional conferences and provide you the best value for your investment along with great exposure with multiple media. NAHCR offers a two-tiered approach to sponsorships: 1) Choose a sponsorship level; and 2) Select an activity/item under the sponsorship level, if desired, by checking the box next to the sponsorship item desired.

No Sponsorships Available

DIAMOND LEVEL – $20,000

PLATINUM LEVEL – $15,000 Three Sponsorships Available

Benefits  Two complimentary 10’ x 10’ exhibit booths in prime location of exhibit hall  Two additional complimentary conference registrations (includes 2 additional Gala Awards Luncheon tickets)  One complimentary full-page, black and white advertisement in the IMAGE Conference Final Program Book  Extensive recognition as a Diamond Level Sponsor in all print materials and on NAHCR website  Verbal acknowledgement at the Opening Session and recognition signage throughout the IMAGE Conference  Acknowledgement of support in association publications

Benefits  One complimentary 10’ x 10’ exhibit booth  Two additional complimentary conference registrations (includes additional 2 Gala Awards Luncheon tickets)  One complimentary full-page, black and white advertisement in the IMAGE Conference Final Program Book  Extensive recognition as a Platinum Level Sponsor in all print materials and on NAHCR website  Verbal acknowledgement at the Opening Session and recognition signage throughout the IMAGE Conference  Acknowledgement of support in association publications

Activity/Item Options  1. Exhibit Hall Opening Reception SOLD  2. Gala Awards Luncheon SOLD If you would like to be a Diamond Level Sponsor please contact Debbie Jennings to discuss options at djennings@goAMP.com

Activity/Item Options  3. Post Welcome Reception  4. Wi-Fi Access in the meeting space for up to 300 users

GOLD LEVEL – $10,000 Two Sponsorships Available

SILVER LEVEL – $7,500 Three Sponsorships Available

Benefits  One complimentary 10’ x 10’ exhibit booth  One additional complimentary conference registration (includes 1 Gala Awards Luncheon ticket)  Extensive recognition as a Gold Level Sponsor in all print materials and on NAHCR website  One complimentary half-page, black and white advertisement in the IMAGE Conference Final Program Book  Verbal acknowledgement at the Opening Session and recognition signage throughout the IMAGE Conference  Acknowledgement of support in association publications

Benefits  One additional complimentary conference registration  Extensive recognition as a Silver Level Sponsor in all print materials and on NAHCR website  One complimentary half-page, black and white advertisement in the IMAGE Conference Final Program Book  Verbal acknowledgement at the Opening Session and recognition signage throughout the IMAGE Conference  Acknowledgement of support in association publications

Activity/Item Options  5. Thursday Lunch with Exhibitors  6. Kick Off IMAGE Reception

Activity/Item Options  7. Full-Day Meeting Pre-conference Workshop  8. Networking Breakfast  9. New Member/First Time Attendee Reception

EXHIBITOR PROSPECTUS

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IMAGE 2014 MARKETING AT-A-GLANCE continued A LA CARTE SPONSORSHIPS

BRONZE LEVEL – $5,000 Four Sponsorships Available Benefits  Extensive recognition and signage as a Bronze Level Sponsor  Verbal acknowledgement at the Opening Session and recognition signage throughout the IMAGE conference  Acknowledgement of support in association publications Activity/Item Options  10. Twitter Feed Screens SOLD  11. Closing Session Speaker  12. Opening Session Speaker  13. Chapter Leadership Workshop with lunch  14. Conference Tote Bags SOLD

Benefits  Recognition in IMAGE Conference Program Book, event signage and product display (if applicable) Activity/Item Options  16. Daily Beverage Refreshment Breaks – $4,000 Provide morning and afternoon refreshments to attendees – four available  17. Conference Mobile App – $3,500 SOLD Provide attendees a mobile app for smartphones to personalize their IMAGE Conference planning schedule, review exhibitor information, post conference photos and Tweet about the conference. You can send out Tweets inviting attendees to visit your booth!  18. Flash Drives – $3,000  19. Padfolios – $2,500 Your company logo featured on padfolios for all conference attendees. NAHCR will provide these.  20. Vendor Demo – First come first served – $2,500  Wednesday 11:20 a.m. – 11:45 a.m. SOLD  Wednesday 11:55 a.m. – 12:20 p.m. SOLD  Friday 8:05 a.m. – 8:30 a.m. SOLD  Friday 8:40 a.m. – 9:05 a.m. SOLD (25-minute sessions)  21. Badge Lanyards – $1,000 SOLD  22. Registration Packet Flyer – $500

ADVERTISING OPPORTUNITIES The NAHCR IMAGE Conference Final Program Book is distributed to all individuals registered for the IMAGE Conference (approximately 275). This program book includes meeting timetables, exhibitor descriptions and other essential information. The program book is 5.5” x 8.5” format with glossy cover and matte text pages. To advertise, please complete the form on pages 9-10 and submit your ad to nahcr@goAMP.com by May 19, 2014.

Final Program Book Advertising Prices and Ad Specifications – Program Book Size in 2014 (5.5” x 8.5”) Space

Dimensions (Cut)

Dimensions (Bleed)

Rate

Back Cover (4-color)

8 ¼” tall x 5 ¼” wide

8 ¾” tall x 5 ¾“ wide $2,500

Inside Front Cover (4-color)

8 ¼” tall x 5 ¼“ wide

8 ¾” tall x 5 ¾“ wide $2,000

Inside Back Cover (4-color)

8 ¼” tall x 5 ¼“wide

8 ¾” tall x 5 ¾“ wide $2,000

Full Page, Black & White

7.875” tall x 4.625” wide N/A

$1,000

Half Page, Black & White

4” tall x 5 ¼” wide

$500

N/A

Cover ads are sold on a first come first served basis.

Acceptable advertisement artwork formats: PDF – Choose “press quality” for your Adobe PDF conversion setting. Edit the compatibility to be Acrobat 5.0.

EPS – Adobe Illustrator EPS file. Convert all fonts to outline. Be sure that photos are high resolution (at least 300 dpi) and are not downloaded from the Internet.

EXHIBITOR PROSPECTUS

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July 22-25, 2014 Orlando, Florida Hyatt Regency Grand Cypress

EXHIBIT OPPORTUNITIES Booth Request & Assignments

Affiliate Events

NAHCR reserves the right to exercise sole discretion in the acceptance or refusal of exhibit space applications. Booth assignments will not be made until after the deadline date of May 23 and full payment has been received.

Booth space will be assigned to Sponsors and Institutional Members first; remaining booths will be assigned on a firstcome, first-serve basis in order of date received. Requests for space cannot be accepted by telephone; applications may be faxed to 913-895-4652. You will receive email confirmation of your booth assignment.

All affiliate events must be approved by NAHCR and must not conflict with IMAGE conference events. For more information contact Debbie Jennings at djennings@goAMP.com.

Exhibit Booth Space The Exhibit Hall will be located in Hyatt Exhibit Hall. The Welcome Reception, Thursday Refreshment Break and Thursday Lunch will be located in the Exhibit Hall to increase attendee traffic. See page 3 for a Schedule at-a-Glance.

The exhibit space is a 10’ x 10’ area for you to display and/ or demonstrate your company’s products and services. The Exhibit Hall is carpeted.

BOOTH PRICING & INFORMATION Members

$1,750 per booth before April 22, 2014 $2,000 after April 22, 2014

Non-Members $2,150 per booth before April 22, 2014

$2,400 after April 22, 2014

Official Service Contractor Viper Tradeshow Services is the official service contractor for the 40th Annual IMAGE Conference. Once your booth number has been assigned, your information will be forwarded to Viper Tradeshow Services, and instructions for downloading the Exhibitor Service Kit and online ordering information will be sent to you. All booth services should be ordered from the Viper Tradeshow Services exhibitor kit, including: These items are not included in your booth rental and may be ordered from Viper.  Furnishings (tables, chairs, wastebaskets, etc.)  Carpet  Material Handling  Floral  Cleaning The show colors are gray and white and the Exhibit Hall is carpeted.

The Hyatt Regency Grand Cypress WILL NOT accept advance direct shipments to the hotel. ALL EXHIBITOR SHIPMENTS MUST BE SHIPPED IN ADVANCE TO VIPER’S WAREHOUSE. No show site shipping without permission and a specific appointment with Viper is permitted.

Final deadline for all exhibit space applications and payment is May 23, 2014.

Shipment fees to the warehouse include delivery to the hotel, delivery to your booth, storage of empties, and return of empties at the close of the event.

Each 10’ x 10’ Booth Includes:  Booth space rental  Two full meeting registrations  Attendance to any Educational Session is included with the two full meeting registrations (except Pre-Conference sessions)  8’ back pipe and drape and 3’ high side pipe and drape  Company listing and 35-word description included in Conference Final Program Book  Pre and Post-Conference Registration Mailing List

Questions regarding material handling, shipping or booth furnishings should be directed to Belinda Schlueter, Exhibit Coordinator at Viper Tradeshow Services, at 816-5871882 or via email at Belinda@vipertradeshow.com; web: www.vipertradeshow.com.

Most booth furnishings may be ordered online and instructions will be included in the Viper Service Packet.

The following services must be ordered and paid for directly through the hotel, using the order forms supplied in the Exhibitor Service Kit:  Electrical  Internet  Audio/Visual services can be ordered using the form in the Exhibitor Service Kit and are provided by Visual Aids Electronics (VAE).

EXHIBITOR PROSPECTUS

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July 22-25, 2014 Orlando, Florida Hyatt Regency Grand Cypress

EXHIBIT FLOOR PLAN AND SCHEDULE Wednesday, July 23 9:00 a.m. – 3:00 p.m.

Exhibitor Set-Up 4:30 p.m. – 7:30 p.m.

Exhibit Hall Opening Reception All exhibits must be completely set by 3:00 p.m. on Wednesday, July 23. There are no exceptions. Exhibits not set by 3:00 p.m. will be set by Viper Tradeshow Services at the exhibitor’s expense.

Thursday, July 24 10:00 a.m. – 2:00 p.m.

Dedicated Exhibit Time 10:30 a.m. – 10:45 a.m.

Refreshment Break with Exhibitors 11:45 a.m. – 1:45 p.m.

Lunch with Exhibitors and Raffle Drawings 2:00 p.m. – 2:30 p.m.

Exhibitor Meeting with Board of Directors 2:30 p.m. – 6:30 p.m.

Exhibitor Move Out Exhibits may NOT be dismantled prior to 2:00 p.m. on Thursday, July 24. All exhibits must be dismantled and ready for shipment by 6:30 p.m. Exhibits that have not begun dismantling by 3:00 p.m. will be dismantled by Viper Tradeshow Services at the exhibitor’s expense.

EXHIBITOR PROSPECTUS

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July 22-25, 2014 Orlando, Florida Hyatt Regency Grand Cypress

EXHIBIT, SPONSORSHIP & ADVERTISING FORM STEP ONE: COMPANY INFORMATION. This is the information that will be used for your company’s listing in the IMAGE Conference Final Program. Please type or print legibly.

Company Name:_______________________________________________________________________________________________________ Address:______________________________________________________________________________________________________________ City/State/Zip:_________________________________________________________________________________________________________ Company Phone:__________________________________________________ Fax:_________________________________________________ Company Website:______________________________________________________________________________________________________ Product/Services Description (35-word limit):

Company Contact (For sending booth confirmation and other exhibitor-related correspondence only. Not for publication.)

Contact Name:___________________________________________________ Phone:_______________________________________________ Email:________________________________________________________________________________________________________________

STEP TWO: EXHIBIT SPACE Authorized Signature: ____________________________________________________Date:________________________________________ By signing this Exhibit Space Contract I agree that I have read and understand the Rules and Regulations on page 13 governing the NAHCR IMAGE Conference, and that my company and its representatives agree to abide by them. I will share this information with the company representative(s) who will be on-site.

Select Your Exhibit Booth Members

 $1,750 per 10’ x 10’ booth before April 22, 2014

 $2,000 after April 22, 2014

Non-Members

 $2,150 per 10’ x 10’ booth before April 22, 2014

 $2,400 after April 22, 2014

0 Exhibit Booth Total $_________ Booth Preferences Booth choices: 1._______

2._______

3._______

Number of 10’ x 10’ booths requested: _______

List any potential exhibitor(s) you wish to be near:____________________________________________________________________________ List any potential exhibitor(s) you DO NOT wish to be near: ___________________________________________________________________

Exhibit Staff Names are due by June 10. You will receive a form to submit your exhibit booth staff names by May 15 and it will be due by June 10. You will have opportunity to RSVP for the Gala Awards Luncheon and also purchase tickets for the Gala Awards Luncheon when you register your exhibit booth staff.

Application deadline is May 23, 2014

EXHIBITOR PROSPECTUS

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July 22-25, 2014 Orlando, Florida Hyatt Regency Grand Cypress

Vision of Excellence in Health Care Recruitment STEP THREE: CONFERENCE SPONSORSHIP

STEP SIX: METHOD OF PAYMENT

Level of Support:  Diamond

 Silver

All funds must be submitted on a U.S. bank in U.S. funds.

NAHCR does not accept purchase orders or invoices for services.

NAHCR Tax ID: 75-1650774.

 Platinum  Bronze

 Gold  A La Carte

Number of activity(s) you wish to support (see assigned # beside item under sponsorship levels on pages 5-6): ___________________

 Check made payable to NAHCR – check #__________

STEP FOUR: ADVERTISING

Charge payment to the following credit card:  Visa  MasterCard  Amex  Discover

This section does not apply to sponsor-included advertising.

______________________________________________________

0 Conference Sponsorship Total $_________

Credit Card Number

Ad Selection and Price (Book size is 5.5” x 8.5”)  Back Cover (color)

$2,500

 Inside Front Cover (color)

$2,000

 Inside Back Cover (color)

$2,000

 Full Page, B/W

$1,000

 ½ Page, B/W

$500 0 Advertising Total $_________

STEP FIVE: TOTAL FEES Payment is due in full with the application form.

Exhibit Booth Total

0 $__________

Conference Sponsorship Total

0 $__________

Advertising Total

0 $__________

0 TOTAL PAYMENT ENCLOSED $__________

Expiration Date

______________________________________________________ Name as it appears on Card

______________________________________________________ Signature

Date

STEP SEVEN: SUBMIT APPLICATION Please return the Registration Form and total amount due to: Mail: NAHCR Executive Office

P.O. Box 14365

Lenexa, KS 66285-4365

Overnight Courier Only: NAHCR Executive Office 18000 W. 105th St. Olathe, KS 66061

Fax:

Fax completed registration form with credit card payment to 913-895-4652.

Questions? Contact the NAHCR Executive Office at 913-895-4627 or nahcr@goAMP.com.  I am aware that my photo may be taken during the conference and may be published on NAHCR social media sites, the website and in publications to promote NAHCR and the IMAGE Conference.

Deadline for submission and payment: May 23, 2014

EXHIBITOR PROSPECTUS

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July 22-25, 2014 Orlando, Florida Hyatt Regency Grand Cypress

PAST EXHIBITORS INCLUDE* ADVANCE

Moore & Associates

AHACareerCenter.org

Morgan Hunter HealthSearch

American Medical Technologists

NAS Recruitment Communications

ANA Nurse’s Career Center

National Student Nurses’ Association

Anthony J. Jannetti Inc.

NurseTogether.com

B.E. Smith

Peoplemenders.com

Bayard Advertising

PracticeMatch

Bernard HODES Group

Prophecy Healthcare

BountyJobs, Inc.

RXinsider, Ltd.

Certified Healthcare

Scrubs Magazine

CKR Interactive

Shaker Recruitment Advertising & Communications

Cross Country Staffing

Simply Hired

CTL Consulting LLC

SkillSurvey, Inc.

Development Dimensions International (DDI)

Talent Wise

Elsevier Nursing Specialty Nursing Journals

Taleo

ExperiencedRN

TestSource

First Point Background Screening Resources

TMP Worldwide

Fusion Marketing Group

UltrasoundJobs.com

Gannett Healthcare Group

Universal Background Screening, Inc.

Greenjobinterview.com GroupOne Services Inc.

*Not a comprehensive list

HealthCareerWeb.com HealthcareSource HEALTHeCAREERS Network HIMSS Job Mine HireRight Indeed Jobs2web LEAN Human Capital, LLC LWW/Wolters Kluwer Health Mindworks Communications/Slack Incorporated MyMobileCE Monster

EXHIBITOR PROSPECTUS

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IMAGE 2014 Vision of Excellence in Health Care Recruitment

July 22-25, 2014 Orlando, Florida Hyatt Regency Grand Cypress

HOTEL & TRANSPORTATION INFORMATION per night! NAHCR attendees still receive all benefits of the resort fee including: Unlimited use of the Health Club, 9-hole Pitch & Putt course, all sports on-site, resort bicycles and shuttle service to Walt Disney World Resorts®, SeaWorld, Universal Studios® and Islands of Adventure theme parks. Please contact the Hotel Concierge of hours of transportation at 407-239-1234, ext. 51.

The special NAHCR rate will be honored three nights pre and post of the official conference dates based on availability.

Online reservations: A dedicated website has been created for the NAHCR IMAGE Conference, allowing you to book and modify your reservation, as well as take advantage of any room upgrades or other services offered by the hotel. Click https://aws.passkey.com/event/10739465/owner/4426/home to reserve your room now!

HOTEL RESERVATION DEADLINE IS JUNE 30, 2014!

DON’T DELAY IN MAKING YOUR RESERVATION – WE EXPECT TO SELL OUT!

Hyatt Regency Grand Cypress 1 Grand Cypress Blvd.

Orlando, FL 32836 407-239-1234 Experience world-class comfort and style at the Hyatt Regency Grand Cypress, a sprawling secluded oasis in beautiful Orlando, Fla. Surrounded by shimmering lakes and lush landscaping, our luxury vacation resort is an ideal destination for leisure and business travelers looking to unwind just minutes from all the thrilling theme parks and attractions in the Orlando area.

This 1,500-acre luxury Orlando resort is the ideal destination for those seeking an upscale travel experience just minutes from the best theme park attractions in town. Leisure and business guests will enjoy access to our complimentary highspeed Internet access, high-tech fitness center, 24-hour business center and world-class restaurants dishing up inspiring cuisine from around the globe. Our Orlando resort is renowned for its variety of onsite activities. Tee off at one of our Jack Nicklaus Signature Design golf courses, or enjoy tennis, rock climbing, jogging and biking. Don’t forget to make a splash at our 800,000 gallon lagoon-style swimming pool with thrilling water slides. The 21-acre Lake Windsong is ideal for water sports activities, while Camp Hyatt is perfect for those who desire endless organized kids’ entertainment.

Please support NAHCR by reserving your hotel reservations at the conference headquarters hotel. The special NAHCR IMAGE room rates are $149 single/double occupancy and $169 triple/quad occupancy and no resort fee for NAHCR guests, a $25 savings

TRANSPORTATION Airport: The Orlando International Airport is 18 miles from the Hyatt Regency Grand Cypress. Click here for driving directions.

Ground Transportation is available from Mears Transportation: Advanced reservations are strongly suggested. A discount is available for NAHCR attendees. $21.00 One way $34.00 Round Trip Arriving Guests: Please proceed to Ground Transportation, located one level below baggage claim and look for the Mears Transportation desk. Inform the representative that you need the shuttle to the Hyatt Regency Grand Cypress.

Departing Guests: Advance reservations are required, and can be arranged through the Mears desk each day from 7:30 a.m. – 8:30 p.m., or via phone at 407-239-1234 ext. 4149.

After hours, call 407-423-5566.

Parking: On-site self-parking is $17 per day, and valet is $25 overnight.

Taxi service is also available from the ground level of the airport, and the one-way rate is approximately $55 one-way. ___________________________ NAHCR is pleased to offer IMAGE Conference attendees special discounted theme park tickets for afternoon admission if purchased in advance. Please click here for Disney Park tickets and here for Universal Orlando® Resort tickets.

For more information on things to do in Orlando please visit the Visit Orlando website.

EXHIBITOR PROSPECTUS

N A HCR E X HIBI T OR RUL E S & REGUL AT IONS By applying for exhibit space, your company agrees to comply with all rules and regulations outlined below and further agrees to abide by the decision of NAHCR exhibit management with respect to interpretation of these rules. Please be sure that the company representatives attending the meeting are aware of and adhere to these rules.

1. Exhibit Representatives. Each exhibitor is entitled to two complimentary full meeting registrations (does not include pre-conference workshops). Each additional exhibit hall only badge is $75. Exhibit Hall only passes do not provide access to educational sessions.

2. Assignment of Space. Space assignments will be made based on the following criteria: Sponsorship level, Institutional member, booth size and commitment date. Every effort will be made to respect the exhibitors’ space choices whenever possible, but NAHCR’s (hereafter known as “exhibit management”) decision shall be final. Exhibit management reserves the right to transfer assignments when such action is deemed to be in the best interest of the total exhibit effort.

3. Payment. Full payment of exhibit fees or sponsorship is required with this contract. Please make checks payable to: NAHCR, P.O. Box 14365, Lenexa, KS 66285-4365, USA. All telephone inquiries 913-895-4627; FAX 913-895-4652.

International funds must be submitted on a U.S. bank in U.S. equivalents.

4. Refund for Cancellation. Should the exhibitor be unable to occupy and use the exhibit space contracted for, he or she shall promptly notify exhibit management in writing. All sums paid by the exhibitor, less a service charge of $250, will be refunded. No refunds will be made after May 23, 2014.

5. Eligible Exhibits. Exhibit management reserves the right to determine the eligibility of any company or product for inclusion in the exhibition.

6. Booth Equipment and Services. Each 10’ x 10’ exhibit space includes a gold 10’ back drape and 3’ high side drape. All other items (i.e., table, chairs, etc.) can be purchased through the official decorating company.

7. Contractor Service Information. In the best interest of the exhibitors, exhibit management has selected Viper Tradeshow Services, contact person Belinda Schlueter @ 816-587-1882, to serve as official contractors to provide various services to the exhibitors. It is agreed that the exhibitor will abide by and comply with the rules and regulations concerning local unions having agreement with the exhibition facility or with authorized contractors employed by exhibit management. Complete information, instructions and electrical work, and cleaning, etc. will be included in the Exhibitor Service Kit, to be distributed after space has been confirmed. An Exhibitor Service Center will be maintained on the exhibit floor until the opening of the exhibit hall to facilitate service requests from exhibitors. Absolutely no shipments may be sent in advance to the hotel.

The Hyatt Regency Grand Cypress WILL NOT acccept advance direct shipments to the hotel. ALL exhibitor shipments must be shipped in advance to Viper’s warehouse. Shipment fees to the warehouse include delivery to the hotel, delivery to the booth, storage of empties, and return of empties at the close of the event. The Exhibitor Service Kit will provide you with shipping instructions.

8. Security. Security will be provided during the hours that the exhibit hall is not open by exhibit management during the show, beginning on the day of setup until tear down. However, each exhibitor should make provisions to safeguard his/her goods from the time they are placed in the booth until the time they are removed. Exhibit management will not be responsible for loss or damage due to any cause. All Exhibitors must wear the official exhibitor’s name badge for admission to and while in the exhibit hall.

9. Booth Construction and Arrangement. Exhibits shall be arranged so as not to obstruct the general view, nor hide the exhibits, of others. Plans for specially-built displays not in accordance with regulations are to be submitted to exhibit management before construction is ordered. Regular and speciallybuilt back wall, including signs, may not exceed an overall height of 10’. The maximum booth height of 10’ may extend out ½ the depth of the booth from the back wall. Height limitation of the display in the balance of the area is 36”, except for product and equipment on display which in itself may exceed this height. It is expressly agreed by the exhibitor that in the event he or she fails to install his or her products in his or her exhibit space, or fails to pay the space rental at the time specified, exhibit management shall have the right to take possession of said space and lease some or any part thereof to such parties and upon such terms and conditions as it may deem appropriate.

10. No dismantling will be permitted before closing time. No exhibitor shall have the right prior to closing of the exhibition to pack or remove articles in exhibit without permission from, and approval in writing by, exhibit management.

Violation will result in a $250 fine. Please allow adequate time when making your travel plans.

11. Use of Exhibit Space. Exhibitors agree not to assign or sublet any space allotted to them without written consent of exhibit management, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business. No persons, firm or organization not having contracted with exhibit management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services,

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distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities for purposes inconsistent with these regulations.

12. Exhibitor Representative. Each exhibitor must name at least one person to be his or her representative in connection with the installation, operation and removal of the exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the exhibitor shall be responsible.

13. Restrictions. Exhibit management reserves the right to restrict exhibits which are objectionable because of noise, glaring or flashing lights, method of operation, or any other reason, and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may detract from the general character of the exhibit. This reservation includes persons, things, conduct, printed matter or anything exhibit management judges to be objectionable. In the event of such restriction or eviction, exhibit management is not liable for any refund of any amount paid here- under. No display material exposing an unfinished surface to neighboring booths will be permitted. Demonstrations must be so located that crowds collected will be within the exhibitor’s space, and not blocking aisles or neighboring exhibits. Contests of any kind must first be approved in writing by exhibit management. Photographing and videotaping within the exhibit hall is prohibited except by the official NAHCR photographer unless requested in writing to exhibit management for approval.

14. Exhibitor Activities. Exhibitor agrees not to schedule or conduct any outside activity, including, but not limited to, receptions, seminars, symposia and hospitality suites that are in conflict with the official program of NAHCR, whether such activities are held at or away from the hotel, except with written approval of exhibit management. Exhibitor will submit to exhibit management

by May 23, 2014, any program exhibitor intends to hold at, or in conjunction with, its exhibit, for written approval as to time and place.

15. Responsibility. If the exhibitor fails to comply in any respect with the terms of this agreement, exhibit management shall have the right, without notice to the exhibitor, to offer said space to another exhibitor, or to use said space in any other manner. This shall not be construed as affecting the responsibility of the exhibitor to pay the full amount specified by the contract.

16. Compliance. The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety, health; together with the rules and regulations of the operators and/or owners of the property wherein the exhibit is held. Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules.

17. Liability. NAHCR, Viper Tradeshow Services, Hyatt Regency Grand Cypress and Applied Measurement Professionals, Inc., their agents or employees, shall not be responsible for any loss, theft, or damage to the property of the exhibitor, his or her employees or representatives. Further, exhibit management will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless exhibit management from all liability, which might ensue from any cause whatsoever. If the exhibitor’s materials fail to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. Exhibitors are advised to carry special insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person or property of others.

18. Cancellation or Termination of Exhibition. In the event that the premises where the exhibition is to be held shall, in the sole determination of exhibit management, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, act of war, act of God, fire or state of emergency declared by any government agency or by reason of any municipal, state or federal law or regulation or by reason of any other occurrence beyond the control of exhibit management, exhibit management may cancel or terminate the exhibition. In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete settlement and discharge of all claims against exhibit management the exhibitor’s prorated share of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit management in connection with the exhibition, including a reserve for future claims and expenses in connection therewith. In case exhibit management shall for any reason determine to cancel or terminate the exhibition, the exhibitor waives all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete satisfaction and discharge of all claims against exhibit management a refund of all amounts paid by the exhibitor to exhibit management in accordance with this agreement.

19. Management. Exhibit management reserves the right to interpret, amend and enforce these regulations as it deems appropriate to ensure the success of the exhibition.