Location:
Lab003
Date: 07.02.2109 Time: 5-6:30pm
Forum Minutes – 7th of February 2019 Agenda items Sharing Success - Congratulations to Biomed Society who organized a brilliant conference back in December. The event was really well attended and had a whole host of organizations in attendance – no mean feat! Well done Biomed! - Refreshers Fair – Huge well done to all of the societies involved in Refreshers Fair on the 31st of January! The stalls were of such brilliant quality that all departments of SU staff and lots of students commented on how brilliant they were and of how friendly all of you were so well done societies! - Another well done to all of our societies who took part in Nerds Assemble on the 2 nd of February. The event was really well attended and we’ve had some brilliant feedback from the students in attendance. Well done to the organizers Dan and Em as well for some brilliant work. New Societies! - Fashion Design CSA -Labour Students’ Society - CamICS - Happy Body Project - Climbing and Bouldering What’s coming up? - Society Skills Workshop: 11th of February at The Academy - Student Volunteering Week: 11th-15th of February - De-Stress Fest: 4th-15th of March - Grant Spending deadline: 12th of March - Global Week: 18th – 22nd of March - SU Awards: 3rd of May Society Skills Workshop (key points) 1. The power of social media! Remember to utilize all platforms including the SU website. Also, be mindful that you can apply for funding in your grant to pay for online advertising boosts on Facebook etc. 2. Be creative! Think about how you could incorporate and collaborate with other societies – the bigger the audience, the better!
Social Media - The Activities Team have made it out of the dark ages! We have launched our own societies Instagram account dedicated to sharing all of your success and helping you to promote your event. If your society would like to be featured or has an event they would like advertising please get in touch with us. Follow the page @societies_arsu SU Awards - Nominations are now open! Don’t forget to nominate your society or a friend for an award! www.angliastudent.com/awards - nominations close on the 8th of March! - Buy your tickets now! For £25 you get: Attendance to the awards, a 3 course meal, preevent drink, transport to and from the venue - Societies can purchase tickets for their members at the discounted rate of 10 tickets for the price of 9 (remember you could fill a table by joining up with other societies! Things to improve on - Committee Training: ALL of your committee members must be trained – if they have not yet been trained they must contact Abi or Meg ASAP to organize a session. - Societies Handbook: The book is now available on the website in the committee hub! You can find lots of useful information in here, don’t forget to refer to it if you get stuck.
Global Week - Loads of opportunities to get involved either by taking part and running your own activities or by getting involved on the day - Speak to your coordinator to learn more about how you can get involved - Mailing Lists: Contact your coordinator if you would like to set up a mailing list for your society!
Discussion
Discussion Items Refreshers Fair
Points made by attendees
Plan of Action
KEEP: Dominos The Societies Fair START: Map/Societies layout so that students know which societies are in which building
Some really great feedback! We will keep this in mind when planning Freshers Fair in September
The Academy
Students would sometimes like to book the space without the bar
Discussion will be had with the events team to discuss this further.
Date of next forum: Thursday 14th of March 2019 5-6pm Lab003
Location: Date: Time:
Forum Minutes – 12th December 2018 Agenda items What’s coming up? - Grant Round 2 is now open! The deadline for applications is the 14 th of January - Refreshers Fair – 31st January 2019 - Societies First Aid Course – Saturday 2nd of February 2019 (sign up on the website or by emailing your coordinator) - Student Volunteering Week – 11th - 15th of February 2019 - Global Week – 18th - 22nd March 2019
Grant Application Tips 1.
Forms weren’t specific enough last time – provide links, event details, times and dates etc.
2.
Only apply for funding for events taking part in the semester we’ll be in
3.
Get organised early – we can spot a last minute form from a mile away!
4.
Ask your coordinator if you need any help
5.
Make sure you spend your money within the deadline!
Refreshers Fair - Book your space through the committee hub ASAP! - Bear in mind that any society who books and does not attend without letting the Student Activities Department know 48 hours in advance will be charged £120 + VAT from their membership account. - Get creative with your stalls, this is your chance to attract some new members! Volunteering - You can get involved individually or as a society – there are plenty of opportunities and projects to get involved in. - You can take part in one off events, semesterly projects – all can be organized! - Do something for your local community or a national organization
- Remember to log your hours and skills through the volunteering section of the website. As committee members you are volunteers!
Global Week - Loads of opportunities to get involved either by taking part and running your own activities or by getting involved on the day - Speak to your coordinator to learn more about how you can get involved
Made a Difference Awards - Know a staff member that’s gone above and beyond this year to help you in your studies? Nominate them in the Made a Difference Awards! - Nominations can be done via the website - Nominations close 8th February 2019 SU Awards - May 3rd 2019 - Nominations open 14th of December - Nominate others or your society for Society of the Year, Society Person of the Year, Most Improved Society and Best New Society #LoveSocieties Survey Feedback - Make sure your society is providing what you have said it will! - Remember to communicate with your new members – put your contact details up on the website! - Grants – We’re here to help you!If you are unsure about any part of the process or just want some guidance, book in a meeting with your coordinator. - Communication with us – book in a meeting with your coordinator or reach us by e-mail and/or phone
Clubs and Societies in Attendance
Apologies for absence
Biomed TaGS Film Viewing Wildlife Pokemon Marrow
Yoga Pokemon Marketing CELTA
Harry Potter Graphic Design K-Pop Ruskin Journal Law Society Tea and Cake Rock Climbing Cheerleading Dance
Date of next forum: Thursday 7th of February 2019 5-6pm Lab003
Location: LAB006 Date: 04.10.2018 Time: 5-6pm
Forum Minutes – 6th November 2018 Agenda items What’s coming up? - ARU Faith Societies Present Chill Out Tuesday: Karaoke – 27th November - Societies Showcase at The Academy – 29th November - Rent Survey - Carers Awareness Tea Party – 30th November - Grant Spending Deadline – 7th December - Christmas Forum – 12th December New societies spotlight - Anime and Manga - Jewish Society - First Love - Marrow - Achievement Unlocked - Anglia Ruskin Space Agency - Electronic Music Society - Popular Music - MMA - Coding Society - PENSA - Boxing First Aid Courses and Mini bus test forms of interest -Both Free for committee members! (£20 returned deposit to secure your place) - Find them both on the committee hub under skills and training - Course dates allocated on a first come, first served basis Checking memberships - How check your memberships: Go to page admin > (Society Name) admin tools > members and check for new names on the list. - Also a great way to check who has and hasn’t paid their memberships! - Make sure to contact new members and to have relevant contact details on your society page - Reminder that committee members also must purchase a membership – any committee members who have not bought their membership by Tuesday the 13 th of November will have their admin rights removed!
Risk Assessments - Reminder that all societies must fill out a ‘blanket’ form to cover their regular meetings, blank forms can be found on the committee hub. - Your coordinators will be chasing these up over the next few weeks! Guest Speaker Process - Any requests must be made at least 4 weeks in advance! - Screenshot your submission as confirmation Society-run events - Reminder to include your society name, time, date, location and a short description of what the event is so that members know which event they’re looking for! Conflict Management Compromise Involve every committee member in your decisions Involve your coordinator
Make sure every committee member knows their roles and responsibilities Regular committee meetings are key
Discussion Items Minibus Renewal
Points made by attendees
Plan of Action
Society members were concerned that they would not be able to travel or function as a society without the buses
Coordinators will be organizing a forum specifically to discuss the buses with all concerned parties. All society members will be invited to attend.
The limitations on taking the test prove a problem for many students Members were concerned that the cost of coach travel would cause their societies to fold
General Grant Feedback
Things to think about for the next round‌ 1. Be specific! 2. Events need to take place in the corresponding semester 3. Be clear on how the purchase will benefit all of your members 4. Not part of SU policy to fund Christmas meals etc. 5. Fill in the appropriate sections 6. First aid kits are FREE if you have at least one trained committee member 7. Get organised early!
Networking Events Feedback
Students thought these events were worthwhile but needed better staff attendance
Clubs and Societies in Attendance
Apologies for absence
MMA Vegan Society Psychology Society Tai Chi Cheer Dance Game dev. LASAR Wildlife
Anglia Ruskin Space Agency LGBT+ Yoga Pole Fitness
Law Society Sustainability Education Society TaGS Ruskin Journal Marketing Harry Potter Society Forensic Society Marrow Believers Loveworld K-Pop Biomedical Society Graphic Design ACS Pokemon Film Viewing MPA Arts and Crafts
Date of next forum: Wednesday 12th December 5-6pm Lab006
Location: LAB006 Date: 04.10.2018 Time: 5-6pm
Forum Minutes – 4th October 2018 Agenda items What’s coming up? - Course rep. elections – Now Closed - Grant Round 1 Applications – Now Closed - Part-time jobs fair: 30th October 2018 - Societies Showcase: 29th November 2018 (emily.long@students.anglia.ac.uk First Aid courses and Midas Testing - Free for committee members! (£20 deposit required which will be returned after the course) - Sign up for the next course at the SU Front Desk Funding - Green Fund discontinued: Set to return in 2019 (action is being taken by your coordinators and SU staff team) Important reminders - Risk assessments: Societies must submit a risk assessment for their weekly meetings – coordinators will be chasing these up if they are not completed. - Society Lockers: Reminder to only store society items in these lockers, and that food should not be kept in them! Let us know if your society no longer needs their locker as there is a waiting list.
Discussion Items Society Accreditation System
Points made by attendees
Rewards were not widely known about
Attendees felt that rewards for the accreditations was not worth it
Criteria is unclear/ not achievable for some societies/clubs
Plan of Action
System is up for review over the semester
Possibility of a points-based system with broader criteria which can be adapted to cater for all clubs and socs.
Freshers Fair
Peterborough Nursing Society
Some societies felt that their placement requests were not listened to
Societies and clubs would prefer to be grouped so that people can find them more easily
More publicity for the upstairs area
Members and committee feel excluded from SU events
Committee members travel long distance to be at forums
SU will attempt to take all requests into account
Meetings will take place within staff teams on the effectiveness of the layout
Work being done within the SU as a whole to include Peterborough students in all events including SU Awards etc.
Possibility of committee members skyping into forums etc.
Clubs and Societies in Attendance
Apologies for absence
AMT Biomed Creative Writing Cue.5 Forensic and Criminal Investigations Game Development HR and Management International Business Soc. Law Soc. Marketing MPA
Yoga K-Pop Christian Fellowship ACS Film Makers
Psychology Peterborough Nursing Wildlife Pole Fitness Cheerleading Christian Music Dance Film Viewing Harry Potter LASAR Pokemon TaGS Tai Chi Vegan Marrow
Date of next forum: Tuesday 6th November 5-6pm Cos207