Constitution and Rules

Constitution and Rules of the Association

approved at the Annual General Meeting at Leamington Spa 9th April 1970

1. Title

This shall be known as the Association for Petroleum Acts Adm1mstrahon.

2. Objects (a) The _advai;icement of scientific, technical and legal knowledge m _administration of the Petroleum Acts and associated legislation. (b) The suI?ply and of information relative to (a). (c) To so far as 1s practicable, uniformity in the administration of the Petroleum Acts and associated legislation (d) To promote the formation of branches. . (e) To ':V1th other bodies having objects similar to those of or concerned with the safe handling, storage or d1stnbutton of substances falling within the purview of the

Petroleum Acts and associated legislation. 3. Constitution (a) Association shall consist of a President, Vice-Presidents,

Life _Members, Honorary Members, Ordinary Members,

Associate !'1embers and Retired Members. (b) The Council, as hereinafter defined shall from time to time such n<;>minations as it feels desirable for the posts of V1ce-Preside!lts and Honorary Members, such nommat10ns to. be s?bm1tted to an Annual General Meeting for approval, J!lOd1fication or rejection. (c) The Coun'?d of the Association shall have the power of electing or the nominated representative (1), Assoc1at1on, a.s 1t thmks proper to be Life Members of the or such election to be given to an Annual

General Meetmg for mformation purposes only. 4. Members (a) President Any person nominated by the Council and duly elected at an

Annual General Meeting. (b) Vice-President Any person nominated by the Council and duly elected at an

Annual General Meeting. (c) Life Member Any_ person who, havi!lg to be an Ordinary Member or a no1!1mated representative within 4(e) (i), has been duly elected to this class by the Council in recognition of exceptional service to the Association. (d) Honorary Member Any person nominated by the Council and duly elected to this at an Annual General Meeting in recognition of exceptional service rendered on behalf of the Association. (e) Ordinary Member (i) Any Local or Harbour Authority within the meaning of the Petroleum Acts shall, on payment of the relevant subscription, be eligible for Ordinary Membership of the Association, and shall be entitled to nominate one of its authorised Petroleum Officers to act as its representative; such representative shall be entitled to exercise the rights of Ordinary Membership on behalf of the nominating Authority. (ii) Any Authorised Petroleum Officer within the meaning of the Petroleum Acts shall, on payment of the relevant subscription, be eligible for Ordinary Membership of the Association. (f) Associate Member Any body or person, not being eligible for Ordinary Membership under 4(e), but being concerned with the safe handling, storage or distribution of substances falling within the purview of the Petroleum Acts or associated legislation. (g) Retired Member Any person, who having been an Ordinary Member or a nominated representative within 4(e) (i), has retired from his appointment may become a Retired Member subject to such conditions as may be prescribed. (h) Applications for Ordinary Membership, Associate Membership and Retired Membership shall be subject to the approval of the

Council.

5. Rights of Membership

Subject to the provisos following, all classes of membership shall be entitled to receive all Association publications, to attend, speak and vote at all Association meetings, but only Ordinary Members, including nominated representatives within 4(e) (i), may be nationally elected to the Council of the Association, provided that: (a) A Life Member shall not be required to pay any subscription, and (b) Honorary Members, Associate Members and Retired Members shall not be entitled to vote on any issue.

6. Subscriptions

The Annual subscription shall be such sum as may be recommended by the Council and approved by an Annual General Meeting, such recommendation and approval having complied with the provisions of Rules 12 and 14 hereafter; and shall remain in force until amended in like manner.

All subscriptions shall be due on lst January each year, and members whose subscriptions for the current year have not been paid by 3lst December may, at the discretion of the Council, have their names removed from the membership roll.

When branches are formed and in operation, they shall be entitled to such annual capitation allowance from the Association subscriptions as may be determined by the Council in respect of each Branch Member who is a subscribing member, other than a Retired Member, of the Association.

7. Officers

The Officers of the Association shall be the Chairman, ViceChairman, Immediate past Chairman, Honorary Secretary, Honorary Treasurer, Liaison Officer and Editor of the Bulletin who shall, with the exception of the Immediate Past Chairman, be elected at each Annual General Meeting.

8. National Council (a) The business of the Association shall be managed, by a

Council heretofore and hereafter referred to as The Council .

The Council shall consist of the Officers of the Association, eight Ordinary Members (or their nominated representatives within 4(e) (i) ) who shall be elected at each. Annual General

Meeting, together with a Branch who be an Authorised Petroleum Officer, appomted to the Council by each Branch of the Association. (b) Nominations for Officers of the Assoi;iation and the eight nationally elected Members of the Council shall be made on the approved form (obtainable from the Honorary Secretary) not later than lst March in each year. In the event of there being more than one nomination !or any office, or _more eight nominations for membership of the Council, election shall be by ballot, and the Secretary shall a ballot paper of the nominations received, a copy of which shall be sent to all who are entitled to vote not less than 21 days before the Annual General Meeting. Completed Ballot papers shall be returned by post to the Hon. Secretary not less than seven days before the Annual General Meeting, and the result of such ballot, certified by scrutineers, shall be declared at the Annual General Meetmg. (c) The Council may appoint such Committees from its members as it thinks fit, with such terms of reference and powers to act as may be necessary. (d) A Committee appointed under 8(c) above shall have power to co-opt persons for such purposes and for such periods of time as it deems necessary. (e) The eight nationally elected members of the council shall be deemed to be elected as individuals, and subject to the provisions

of <f) following, no right of nomination shall devolve on anyone in the event of any such elected Council member resigning. (f) Should a vacancy occur on the Council from amongst the members elected at an Annual General Meeting, the Council shall have the power to appoint an Ordinary Member or a nominated representative within 4(e) (i) to fill the vacancy until the next Annual General Meeting. (g) The existence of a vacancy in the membership of the Council shall not invalidate its proceedings.

9. Branches

In accordance with the objects of the Association, and to promote ready contact between members, Branches of the Association may be established, comprising members in such areas as may be approved by the Council.

Branches so formed shall elect such Officers and Committee as the!' dee1!1 necessary, and shall promote rules for the conduct of their b_usmess. Such rules shall be subject to the approval of the Council.

10. Meetings of the Council

Meetings of the Council shall be convened by the Secretary at the req';lest of the Chairman or of a majority of its members. Any .busmess thereat shall be conducted in accordance with the Standing Orders of the Council.

11. Annual General Meeting (a) '_I'he AI?-nual General Meeting of the Association shall be held m Apnl each year on a date to be fixed by the Council, the ~on~r!IIY Secretary giving not less than twenty-one days notice m wntmg to each member. (b) The date, venue and programme of the Annual General Meeting shall be arranged by the Council, and the Chairman, Vice-

Chairman, Honorary Secretary and Treasurer shall approve the agenda and financial statement to be circularised to the members of the Association.

12. Notice of Motion-Annual General Meeting (a) Notices of Motion for the Annual General Meeting may be submitted by the Council, by Branches, or by any Ordinary

Member or the nominated representative within 4(e) (i). (b) All Notices of Motion shall be forwarded to the Secretary not later than lst March each year. (c) Notices of Motion shall be placed on the agenda and shall be circularised to members by the Honorary Secretary with the notice convening the Annual General Meeting. 13. Special General Meeting

A Special General Meeting of the Association may be convened by the Council and shall be convened on a written request signed by not less than twenty Ordinary Members or nominated representatives within 4(e) (i).

14. Amendments

No addition, subtraction or amendment shall be made to the Constitution and Rules of the Association except at an Annual General Meeting, previous Notice of Motion having been given in accordance with Rule 12, and such addition, subtraction or amendment shall be adopted only if approved by not less than two-thirds of the members entitled to vote then present and voting. Verbal amendments to a Notice of Motion at an Annual General Meeting shall be permitted provided they are relevant to the original Notice of Motion.

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EXPLOSIVES:

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