Newsletter 6

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Archival Methods Newsletter • Issue #6

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How to... Protect Your Books

In this issue:

The steps to caring for your HOW TO...

books can be broken down

• Protect Your Books

into five categories; environmental conditions,

TIP

shelving, storage, handling &

• Protect your Artwork and Photographic

use, and cleaning &

Prints from Harmful UV Rays

maintenance. Not all books are created equal. Some are

TERM

more durable than others and some are more vulnerable to certain

• ISO – International Organization for

elements. The potential problems that may occur over time to book

Standardization

collections can be eliminated by taking the preventive precautions below.

Q&A • Where do I begin, what is the proper material to use for framing?

ENVIRONMENTAL HANDLING CLEANING & SHELVING STORAGE CONDITIONS & USE MAINTENANCE DO NOT expose to DO store large amounts of light books vertically

DO store in archival, acid-free boxes (alkaline corrugated cardboard)

DO NOT pull DO Clean regularly by head cap, to eliminate dust as grab the spine well as monitor when condition removing off of shelf

DO NOT expose to rapid changes in temperature & humidity

DO NOT store in attics, basements or garages

DO dust away from DO NOT place flat on the headcap toward table – it will the edge with clean cause stress to cloth or soft brush spine

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DO support with bookends or additional books

DO place bookshelves DO store DO NOT DO NOT away from wall over-sized store where place face books flooding can down on flat horizontally – occur (below surface (open stacked no a bathroom no more than more than 3 or main 90 degrees)

DO clean tough dirt with a white plastic drafting eraser

CONTACT

DO keep away from sources of heat (fireplace, furnace)

Our Website: ArchivalMethods.com Our Email: mail@archivalmethods.co m Our Toll Free Number: 866-877-7050

high

water pipe)

DO NOT push to back of shelf and place about an 1” from the edge (the space will allow for notice of dust and insects)

DO Watch DO use pencil DO NOT Dress for pests not ink & books as this can such as paper cause stains and mice, rats, bookmarks. stickiness Consult a silverfish, Avoid paper conservator to dress etc. They are clips, post-its them attracted to & eating and book drinking near materials book(s)

TRANS-PORT SHIPPING CASE RESOURCES

Protect your prints and artwork!

• Archivery • Conservators • News Archive

UP COM I NG EVENTS

PhotoPlus Expo 2010 Jacob K. Javits Convention Center New York, NY October 28-30, 2010 BOOTH # 663 photoplusexpo.com

ARTI CLES

• Mounting Techniques • Family Photographs • Family Photo Storage

Tip: Protect your Artwork and Photographic Prints from Harmful UV Rays Natural and artificial sources of light can and do contain damaging UV

NEWSLETTER ARCHI VE

light rays. It is not only sunlight that one should be concerned with

• Issue #1 How to: Create a Print Storage Area?

• Issue #2 How to: Know What to Archive?

when displaying photographs or pieces of art. Guidelines to protect against harmful light sources are below.

• • •

Use UV Filtering glass or acrylite such as OP-3.

Choose softer lighting that will not reflect into the glass of the framed piece Consider adding lights on either side of the frame to prevent

• Issue #3 How to: Properly Store your Negatives?

• Issue #4 How to: Select a Conservator?

• Issue #5 How to: Choose Archival Mat Board?

• • •

direct light on artwork or print Avoid direct sunlight. Even if the glass or acrylite blocks UV rays the heat from the sun over the years can cause damage.

Use incandescent bulbs. They have a much lower concentration of UV Rays.

Avoid fluorescent lights.

*Once damage from UV light occurs, the damage (fading, yellowing, brittleness, etc.) cannot be reversed.

Term: ISO – International Organization for Standardization International Organization for Standardization publishes international specifications, test methods and best practices for a variety of industries’ products & processes. The organization is based in Geneva, Switzerland.

Questions & Answers If you have any questions, please feel free to e-mail them to mail@archivalmethods.com or visit us on Twitter, FaceBook or LinkedIn. Q: I have recently purchased my first signed and would like to frame it. I do not know what to look for in the way of matting and backing. I want to get the right material to preserve the print correctly and have been told to mat and frame it using “Museum Quality”. Where do I begin, what is the proper material to use?

A: “Museum Quality” is not a specific specification but refers to using the correct materials for the artwork in question. The selection of 100% cotton mat board, also called rag board is a good choice for paper art work. A mat (in reference to framing) usually consists of two mat boards; one with a window opening and the other as a backing board that the print is attached to. They are hinged together either on the long

or short side. When framing the artwork the glass or plastic should filter out UV light to protect the print from fading. You should also add structural backing to the frame such as a foam board, be sure it is acidfree. Attaching the paper artwork to the backing should be completely and easily reversible without damaging the paper artwork. The use of mounting corners is a good starting point.

The following links will take you to some product pages on our web-site:

Mat Board

Foam Board

Mounting Corners

Custom Mats

Frames

Hinging Tape

Also, Complete Frame Kits are available for standard sizes.

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