Events at Ascot Weddings Brochure 2022 by Ascot Racecourse

W E D D I N G S AT A S C OT Outstanding Occasions 1

Life’s greatest occasions deserve a worthy setting. Embrace the elegance of Ascot Racecourse for your unforgettable day.

CONTENTS INDEXd Parties

PAGE

Where Dreams Are Made

4–5

Fitting Spaces

6–9

Food & Drink

10 – 11

Wedding Packages

12 – 15

Asian Weddings

16 – 17

Specialist Catering & Event Management

18 – 21

Finishing Touches

22 – 23

Travel & Accommodation

24 - 25 3

WHERE DREAMS ARE MADE Ascot is proud to be the royal racecourse, a place made unique by the patronage of twelve monarchs over the course of more than 300 years, with Royal Ascot one of the most eagerly anticipated occasions in the British sporting and social calendar. Create your special day with the help of our experienced weddings team, specialist caterers and event management experts, all of whom are masters at delivering outstanding experiences and exemplary service at this truly iconic venue. For further information, simply visit ascot.com/wedding-venue, and to discuss bespoke wedding options or request a personalised event proposal, please contact us on 0344 346 3611 or events@ascot.com.

Renowned for its hospitality, Fine Dining and unequalled sense of style, Ascot’s heritage and prestige make it an inspirational wedding setting

FITTING S PAC E S As one of the South East’s most impressive and flexible wedding venues, Ascot can accommodate everything from small family gatherings to large, lavish banquets. Our collection of wedding suites range from traditional to contemporary in terms of style, and from intimate to epic as regards size. A number are licensed* for weddings and civil partnership

SUITE CAPACITY

DINNER

RECEPTION

ASCOT SUITE*

100

120

ON 5 SUITE

200

300

PARADE RING SUITE*

270

400

FURLONG SUITE**

950

1500

PAVILION SUITE*

1200

ceremonies, while all suites and lawns are available for receptions and dinner celebrations. Wedding packages can include a ceremony and reception, or alternatively you are very welcome to hold your ceremony at another venue before continuing the celebrations at this, the world’s most famous racecourse.

*Licensed for weddings and civil partnership ceremonies **Seasonal availability only

T H E A S COT S U I T E

The Ascot Suite* lies at the heart of the Grandstand, next to the Royal Box, and features double height windows and an expansive terrace with spectacular views of the racecourse.

ON 5 SUITE

Positioned on the fifth floor of the Grandstand, the contemporary ON 5 Suite offers spectacular views, with a roof terrace and an impressive balcony spanning its length.

PA R A D E R I N G S U I T E

Situated opposite the Royal Box, the calm and sophisticated Parade Ring Suite* has beautiful interior finishes and a wide, sunny balcony overlooking the Parade Ring.

*Licensed for weddings and civil partnership ceremonies

F U R LO N G S U I T E

Between the months of May and October, the Furlong Suite is a luxury trackside marquee with a large private terrace leading down to extensive lawns – the perfect summer venue.

PAV I L I O N S U I T E

The historic Pavilion Suite* consists of three sections which may be used individually or together, and occupies its own standalone building overlooking the beautiful Plaza Lawns and Bandstand.

T H E L AW N S

Surrounding all of these venues are the Lawns, a series of beautifully landscaped and immaculately maintained outdoor ‘rooms’.

FOOD & DRINK At Ascot, we place food at the heart of everything we create and take great pride in the world-class catering and exemplary service of our hospitality partner 1711 by Ascot, the team that delivers the incomparable spectacle of Royal Ascot. We would be thrilled to create the dining experience of which you have dreamt as your special day’s centrepiece. A sumptuous buffet, an elegant seated dinner, a tempting array of bowl food or the added theatre of an array of chefs’ stations – the choice is yours. If you fancy an amuse-bouche or sorbet course, like the idea of a sweets cart or late-night snacks, or think that a mixologist will help the party go with a swing, we would love to hear your ideas.

SPECIALIST MENUS & D I E TA R Y R E Q U I R E M E N T S Whether based on allergies, religious observances or lifestyle preferences, we gladly cater for all dietary requirements while still delivering the highest standards expected of the ‘Ascot experience’. Please contact us to discuss any particular needs and discover the special menus we have available.

WEDDING PAC K AG E S If you need inspiration or you are not sure where to begin, why not start by exploring our exclusive wedding packages.

WINDSOR ROSE SILK ORCHID CHAMPAGNE PEONY Alternatively, please contact the Events at Ascot team who would be delighted to create a bespoke package for you.

WINDSOR ROSE £135 per person + VAT | Minimum 50 guests • Room Hire of the Wedding Breakfast Suite and Evening Reception Suite • A welcome from Ascot’s very own ‘Bowler Hats’ • Two glasses of Pimm’s to enjoy during the drinks reception • Three-course seated wedding breakfast with tea, coffee and delectable petit fours

• Specially selected wine: Sauvignon Blanc ‘Antina’, Tierra de Castilla, Casa del Valle and Cabernet Sauvignon Tempranillo ‘Antina’, Tierra de Castilla, Casa del Valle (half a bottle per head)

• Ascot branded table numbers and menus

• Bottled Harrogate water

• Fully-staffed cloakrooms

• A celebratory glass of Fili Prosecco for toasting the happy couple

• Personal duty manager, security and cleaning

• Dedicated expertise from a personal event planner • Access to Grandstand Lawns for photographs

• Crisp white tablelinen, glassware, tableware and crockery • Use of cake table, cake stand and knife

• Ascot branded signage • Access to Wi-Fi

SILK ORCHID £145 per person + VAT | Minimum 50 guests • Room Hire of the Wedding Breakfast Suite and Evening Reception Suite • A welcome from Ascot’s very own ‘Bowler Hats’ • Two glasses of Fili Prosecco and three canapés to enjoy during the drinks reception • Three-course seated wedding breakfast with tea, coffee and delectable petit fours • Specially selected wine: Chardonnay, Valle Central, Tierra Antica and Vellas Merlot, Central Valley or any listed in the Windsor Rose Package (half a bottle per head) • Bottled Harrogate water • A celebratory glass of Fili Prosecco for toasting the happy couple • Dedicated expertise from a personal event planner • Access to Grandstand Lawns for photographs

• Dancefloor and Stage • PA system and background music throughout the celebration • Complimentary food and wine tasting for the happy couple • An invitation to return to Ascot to celebrate your first anniversary at one of our selected racedays • Ascot branded table numbers and menus • Crisp white tablelinen, glassware, tableware and crockery • Use of cake table, cake stand and knife • Fully-staffed cloakrooms • Personal duty manager, security and cleaning • Ascot branded signage • Access to Wi-Fi

C H A M PAG N E P E O N Y £165 per person + VAT | Minimum 50 guests • Room Hire of the Wedding Breakfast Suite and Evening Reception Suite • A welcome from Ascot’s very own ‘Bowler Hats’ • Two glasses of Jacquart Champagne and four canapés to enjoy during the drinks reception • Four-course seated wedding breakfast with tea, coffee and delectable petit fours

• Specially selected wine: Sauvignon Blanc ‘Tuatara Bay’, Marlborough, Saint Clair and Pinot Noir ‘RéserveSpéciale’, Pays d’Oc, Gérard Bertrand or or any listed in the Windsor Rose Package or Silk Orchid Package (half a bottle per head)

• Ascot branded table numbers and menus

• Bottled Harrogate water

• Personal duty manager, security and cleaning

• A celebratory glass of Jacquart Champagne for toasting the happy couple • Dedicated expertise from a personal event planner • Access to Grandstand Lawns for photographs

• Crisp white tablelinen, glassware, tableware and crockery • Use of cake table, cake stand and knife • Fully-staffed cloakrooms

• Ascot branded signage • Access to Wi-Fi

ASIAN WEDDINGS The ability to host such large numbers makes Ascot a superb choice for Asian weddings. Suites can be transformed to accommodate both classic and more informal layouts, with many offering blank canvas space that can be fully personalised. All offer an abundance of natural daylight and views over picturesque lawns, while the racecourse itself provides a perfect backdrop for stunning wedding photography and filming. We work closely with specialist partners to provide everything from authentic dining for a range of cuisines to theming and décor inspiration, as well as entire event management packages to ensure full observance of cultural traditions and the enjoyment of the bride and groom and guests alike.

Hosting up to 1,200 guests, Ascot Racecourse specialises in Asian Weddings P L U S P R E -W E D D I N G E V E N T S It’s not always about just the one ‘big day’. From food tastings to engagement parties and any of the traditional ceremonies that are such an important and beloved part of extended Asian wedding celebrations, it would be our pleasure to assist with as many aspects as you may wish to hold at Ascot. Please talk to our weddings team about which elements you would like us, along with our specialist event partners, to help you plan.

SPECIALIST C AT E R I N G & EVENT M A N AG E M E N T The intricate nature of an Asian wedding requires the understanding and expertise of true specialists. We work with some of the region’s foremost companies, each of which offers a diverse range of authentic cuisines, planning services and decorative inspiration, as well as full event management packages should you so wish.

GREENLEAF

P R E E T I C AT E R I N G

Specialists in Sri Lankan, North Indian, Gujarati, Afghani, Indo-Chinese and Lebanese cuisine

Specialists in Punjabi and Gujarati cuisine

Greenleaf is a family-run business with over thirty years’ expertise in Asian catering and event management. With a drive for perfection and desire to provide exceptional service and quality, it is renowned for delivering remarkable food and embracing innovative new service ideas.

A family business specialising in wedding catering and event management, Preeti Catering has a reputation built on consistency, professionalism and meticulous organisation, together with the desire to deliver a unique vision of your event to brilliant effect.

In addition to its signature menus, Greenleaf also offers extensive bowl food options, summer barbecues and a variety of popular live cooking stalls; Indian street food, tandoori grill stations, sushi demonstrations and Mexican fajita stations - not to mention tempting dessert carts, from gelato to crêpes - are just some of the options to consider.

This customer-focused team can orchestrate every aspect of your wedding, from the initial conceptual stages to the day itself. Its range of services includes advice on inspiring wedding themes and trends, in-depth planning meetings covering everything from bespoke itineraries to detailed floor plans, and of course, absolutely delicious food.

0208 574 7779 / 0159 | greenleafservices.com

020 8606 0303 | preeticatering.co.uk

P R E M I E R F L AVO U R

SAPNA

Specialists in Indian and Indo-Chinese cuisine

Specialists in Pakistani, Middle Eastern, Punjabi and Gujarati cuisine

Premier Flavour was launched with the sole intention of revolutionising the Asian catering and wedding market. It specialises in innovative menus, exceptional service and flexible solutions that nevertheless do not compromise on quality.

With two generations of industry knowledge and experience, Sapna’s specialists will work with you hand-in-hand to produce a menu tailormade to reflect your personal style and fit perfectly within the overall look and feel of your wedding day.

Its dedicated team assists couples in staging the most memorable of special occasions, working with them from start to finish with unfailing attention to detail to plan the wedding of their dreams.

Chefs, creative event managers and party planners alike will ensure the occasion is everything you had hoped for. Offering anything from traditional Asian cooking to international delicacies and themed food and drink, every element can be crafted to suit the bespoke needs of each individual couple, from celebratory cocktails on arrival to tasty snacks at the end of the night.

Premier Flavour’s experts naturally identify with the importance attributed to each individual ritual carried out during an Asian wedding, approaching every need professionally and efficiently while guaranteeing full observance of tradition and customs. 020 8570 2080 | premierflavour.com

0208 965 5145 | sapna.co.uk

FINISHING TO U C H E S

Tailor your day

• Event design and décor • Food and drink • Floristry and bouquets • Photography • Bespoke stationery

The realisation of the perfect day is all in the detail; those small yet expert touches the right professionals provide, which transform your personal vision into glorious reality. In partnership with our trusted Preferred Suppliers, we would be delighted to help bring your dreams to life with any number of bespoke elements.

• Wedding cakes • Wedding cars, coaches and carriages • Entertainment – DJs, musicians and singers • Ceremony celebrants • Toastmasters

T R AV E L TO A S C OT M4 Windsor

Located within beautiful wooded Berkshire countryside near Windsor Great Park, Ascot Racecourse is easily reached by car and train from London, its airports and the major road networks of the home counties, including the M3, M4, M40 and M25 motorways.

Parking

Windsor Road A332

Ascot offers ample free parking for minibuses, coaches and up to 6,000 cars, with wedding celebration parking directly opposite the entrance to the racecourse.

Reservoirs

Winkfield Road

ASCOT RACECOURSE

Taxis and Drop Offs A dedicated taxi rank and private vehicle drop-off zone within 100m of the entrance are provided for the convenience of guests.

By Rail For those arriving by train (27 minutes from Reading, 52 minutes from London Waterloo), the racecourse is just a tenminute uphill walk (or two-minute taxi ride) from Ascot station. For train times, visit nationalrail.co.uk. Taxis, coaches and shuttle buses may also be arranged to transport guests between the racecourse and nearby hotels or other points. Please ask our weddings team for further information on transport and accommodation.

Winkfield Underpass

Track Grandstand

M4/A329 Bracknell A329 High Street

Holloways Underpass

Heath Tunnel (Pedestrian)

Parade Ring

War Memorial M3/A322/A332 Bagshot

Car Park

Egham To Ascot Railway Station

Make a stay of it Enjoy your celebrations to the full by booking a convenient place to stay nearby. Our Preferred Hotels partnership provides a wide range of quality hotels to suit all budgets, with 950 rooms available within a 10-minute drive of the racecourse; all offer Ascot guests either a discounted rate or something a little extra to enhance their stay.

Macdonald Windsor Hotel

0344 346 3611 | events@ascot.com ascot.com/wedding-venue 26