CNH CBL Step-by-Step UB CNH K EKYE CYL U Dues Process Continued STEP–BY–STEP DUES GUIDE The Basics • • • •
Dues are $11 total ($4.50 to District|$6.50 to International). For charters to be renewed or to charter a new Key Club, a minimum of 15 members are needed. Dues may not be twice over the district & international dues. In the Cali-Nev-Ha district, club dues may not exceed $22. Send to Key Club International Office: (Use address listed on dues invoice) Key Club International PO Box 6069 - Dept 123 Indianapolis, IN 46206-6069
Dates to Remember Start Paying Early Bird*
October 1st November
1st
Regular Deadline
December 1st
Dues become Delinquent
December 2nd
Supplementary
February 1st
Suspension
February
1st
* The Cali-Nev-Ha District no longer recognizes Early Bird dues but focuses on member retention and growth. However, Key Club International still recognizes Early Bird dues. Also remember that collecting dues as early as possible is highly recommended. It is encouraged to send dues at least two weeks BEFORE December 1st.
Membership Update Center The Membership Update Center (http://soapmu.kiwanis.org/) is where you will be able to delete or add members and faculty advisors. You may pay in various forms: PayPal, credit card, or check. Read all directions carefully so as to not make any mistakes. There are sample codes and passwords available in the Membership Update Center for you to practice with.
Step-by-Step Dues Process Step 1: Access the Membership Update Center and enter your Club Number and Password (this should be provided by your faculty advisor).
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Step 2: Please make sure you read all directions to avoid making mistakes!
Step 3: Click the “click here� as shown to begin.
Step 4: Add a new advisor or delete/update advisor information.
Step 5: Make sure all information is correct before updating!
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Step 6: Your club faculty advisor’s name should appear here.
Step 7: Remember to delete members who have already graduated or are no longer Key Club members.
Step 8: Deleted members are indicated with the asterisk **. They will neither be removed from the membership list nor will they be billed.
Step 9: Manually add any new members here. Make sure all spelling and information is correct before updating.
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Step 10: Do not misspell members’ names as cannot be changed. However, addresses, phone numbers, and emails can be changeable. Input the correct graduating year so members will be deleted automatically after their graduations.
Step 11: Proof-read the members’ information to avoid any mistakes.
Step 12: Check yes to continue on to the next step. Check no to go back and edit.
Step 13: Click Continue to go onto the next step.
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Step 14: Make sure all members are indicated in the membership list and all information is correct before generating an invoice.
Step 15: Remember to read directions. After you have created an invoice, another one cannot be made.
Step 16: Print out invoice using the File/Print option from your browser.
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Step 17: Check “yes� and submit to continue if your invoice was successfully printed.
Step 18: Congratulations! You have successfully registered your members!
Contact Information: Member Relations Chair Ben Chon (mrs.0910@gmail.com) & District Treasurer Jeremy Truong (cnh.dt0910@gmail.com)
Compiled by the 2009-2010 Member Relations Committee