MICEtalk

Rs. 100

Volume III Issue 8 August 2012 76 pages A DDP Publication

Unique Meeting Venues

China National Convention Center Austrian MICE

DDP Publications Private Limited New Delhi: 72, Todarmal Road, New Delhi 110001, India Tel: +91-11-23731971, 23710793, 23716318, Fax: +91-11-23351503 E-mail: micetalk@ddppl.com Mumbai: 504 Marine Chambers, 43 New Marine Lines, Mumbai 400 020 Tel: +91-22-22070129, 22070130 Fax: +91-22-22070131 E-mail: mumbai@ddppl.com UAE: P.O. Box: 9348, Sharjah, UAE Tel: +971-6-5573508, Fax: +971-6-5573509 E-mail: uae@ddppl.com All information in MICEtalk is derived from sources, which we consider reliable. Information is passed on to our readers without any responsibility on our part. The contents of this publication contain views of authors and are not the views of DDP Publications.

Meeting in the Sky with the Eiffel-Tower as the backdrop

Publisher

SanJeet

Editorial Director

Rupali Narasimhan

Editor

Deepa Sethi

DELHI: Associate Editor

Ipshita Sengupta Nag

Desk Editor

Neelam Singh

Reporter

Divya Goyal

Sub Editor

Ramya J.S. D’Rozario

Photographer

Simran Kaur

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Design

Alpana Khare Neeraj Aggarwal Neeraj Nath

Advertising

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MICEtalk August 2012

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contents

36

20 Cover Story

Unique MICE Venues

12 Facts 30 MICE Country Austria

38 MICE City

Istanbul, Turkey

44 MICE Venue

China National Convention Center, Beijing

22

44

48 MICE Hotel

Trident Hotels, Mumbai

52 Success Story FITUR 2013

56 Airline SpiceJet

58 People on the Move 62 MICE Hospitality BRYS Fort, Jaisalmer

64 Domestic MICE Odisha

66 MICE Stay

WelcomHeritage Hotel

68 Yours Officially

Anjum Sheikh, GM India Macau Government Tourist Office

40 52

70 Technology

Guest Column by Darren Edwards Invisage Creative Services

72 Checklist 74 Events

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63

reader’s

page Dear Reader, Innovative ways of organising an event or a conference or even incentive travel are becoming more and more popular. It helps build a brand image, have great mind recall and is enjoyed by one and all… ending up always as a success story! MICEtalk found many such options: Meeting rooms in an ice-skating rink, looking out onto a zoo, in the sky, on wheels, in a museum, a desert, even in a night club. Read all about them in this issue.

We visited the country of Austria, the city of Istanbul and even spoke to the representation office of Macau in Delhi to gather how important MICE is becoming for every country and how much support it is getting from all their respective governments. Macau talks about very inviting budgets for your next meeting in this exciting country. Hotels in India are also making their MICE product more attractive to catch the attention of these groups.

Technology is jumping on the MICE bandwagon too by creating new apps for events. All in all, it’s an exciting time for the events industry at home and around the world!

Try out something new…

Deepa Sethi Editor

to the editor...

A ton (or more!) of thanks for your brilliant report about Geneva in the June issue of MICETalk!

I just love it, and of course, Geneva is very happy too with the great mix of information and mood-making!

Brilliant !

Beatrice Dolder Geneva Tourism and Conventions

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facts

VisitEngland, the national tourism board of England, has set-up its office in the National Capital Region (NCR) – Delhi, to promote England as a MICE destination in India and the Asia-Pacific region. Reem Khokhar has been appointed as the Regional Manager for AsiaPacific and is based in the NCR office, which is the Asia-Pacific headquarters of VisitEngland.

Khokhar will coordinate and plan marketing and promotional activities for the regional market.

The VisitEngland office is co-located with VisitBritain office.

The Monferrato Convention Bureau established in Piedmont as the region prepares for Expo 2015

The Monferrato Convention Bureau (MCB) was created by Consorzio Operatori Turistici Asti e Monferrato.

The move is part of a wider regional marketing project through which the provinces of Asti and Alessandria (which comprise the territory of Monferrato, east of Turin) are preparing to capitalise on the opportunities presented by Expo 2015 and the positive effects that the big event will have on the economy, tourism and trade of destinations, not just Milan.

The newly-established convention bureau is directed by Sara Zuccotto, former consortium director, and consists entirely of private partners: its members will be approximately 100 hotels of the region equipped with meetings and events spaces and services. In this initial phase, the Monferrato Convention Bureau is already conducting a survey of accommodation facilities and event venues available in the region. Subsequently, it will draft quality standards, define uniform policies for the accommodation offering and then be involved in promotion and sales. The bureau will be a forprofit organisation, acting as an intermediary for the region’s offer to clients.

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Dedicated directory to boost MICE at Brisbane

facts

VisitEngland sets up marketing office in India

Brisbane Marketing Convention Bureau has launched the Brisbane Events Planning Directory, the first online meetings tool for the city’s MICE industry.

The new directory will include a search engine, with up-to-date content and will complement the Convention Bureau’s existing meetings website.

The website will be accessible from both iPhones and iPads and was created to meet the growing demand for online business tolls within Brisbane’s events industry. It will help users to share knowledge, skills and the latest information, as well as track and measure returns on their investments through the tool’s online reporting functions.

Kyoto temple transformed into events venue

Kanga-an, a former Zen Buddhist temple in Kyoto which dates back to the 17th century, has been transformed into a meeting/events venue to meet the growing demand for host venues in the city. It is one of the latest venues to join the Kyoto Convention Bureau.

Having maximum UNESCO world heritage sites than any other city in the world, Kyoto is home to more than 2,000 temples and shrines.

Kanga-an is just one of the many which are available for corporate hire to help organisers integrate Kyoto’s rich history and culture into their meetings and events.

facts

Registrations started for WTM 2012

IMEX America powering up for a bigger October 2012 show

Schengen visas now valid for travel to Croatia

facts

A strong debut from IMEX America last year has resulted in significant increase from exhibitors and buyers for the award-winning trade show in October at the Sands Expo in Las Vegas. Of the contracts received so far, 20 per cent of those who exhibited at the first show are returning with even bigger booths. Of these, 50 per cent of exhibitors have more than doubled the space they will be taking at the show.

In addition, almost 40 new booths are set to join the line-up so far at IMEX America, with more expected in the next two months. Among the hotel and resort groups doubling their booth sizes will be Auberge Resorts, Destination Hotels & Resorts, Iberostar, Loews, Mandarin Oriental, Peabody, Rosen and Wynn Las Vegas. Other hotel groups including Fairmont Raffles Swissotel, Four Seasons, Hyatt, IHG, Leading Hotels of the World, Melia, Morgans, NH Hoteles, Preferred, Sofitel, Starwood and Wyndham have also increased their booth space. New hotel exhibitors include Trump Hotels, KSL Resorts and Peninsula.

IMEX America will also feature a dedicated ‘California’ section which will showcase San Diego, San Francisco and new exhibitors Long Beach, Santa Monica and Beverley Hills.

Meanwhile, global destinations which are new to the show include Abu Dhabi, El Salvador, Honduras, Peru and Madrid. The technology section of the show is also set to expand with new exhibitors including etouches, Showcare Event Management and SignUp4.

World Travel Market, the leading global event for the travel industry, has opened its registration for WTM 2012.

WTM 2012 will mark the 21st anniversary of WTM Meridian Club, the club for the world’s leading buyers. WTM Meridian Club members will conclude a record £1,653 million in deals with exhibitors from negotiations that started at WTM 2011 before WTM 2012. An exhibitor and WTM Meridian Club party will take place on November 7, to celebrate 21 years of WTM Meridian Club.

Last year’s event saw an impressive 5 per cent increase in visitors to 26,908 across the four days, including a massive 14 per cent increase on the first day of the event, which is a key day for business negotiations.

The WTM Meridian Club was launched to improve the quality of delegates attending WTM and increase the amount of business conducted due to the event. Its success has continued for two decades now.

To pre-register, visit: https://www.wtmlondon.com/register

Holders of valid double or multiple entry Schengen visas can enter and stay in Croatia without the requirement of a separate Croatia visa.

Adelaide Convention Centre turns 25

Australia’s first purpose-built convention centre, Adelaide Convention Centre (ACC), has turned 25 and marked the occasion with the announcement that over 5.5 million delegates and guests have passed through its doors since 1987.

The Centre has attracted some of the biggest and best conferences and events from around the world.

Over 25 years, ACC has continued to expand starting from 2010 sqm and by 2017 will be expanded to almost 23,000 sqm of space. The ACC also takes its corporate social responsibilities seriously and believes it has an obligation to set a good example in the way it behaves as an organisation.

The Centre donates spare meals to disadvantaged South Australians through local charities such as Foodbank SA and OzHarvest Adelaide and till date has donated over 50,000 meals. Ninety per cent of the Centre’s waste is now recycled, reused or composted, through composting in the Biobin, or being fed to the 450,000 earthworms in the ACC’s worm farm.

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facts

First English magazine for ITB Berlin

Prague Convention Bureau

Prague Convention Bureau, in co-operation with the Czech Convention Bureau, has recently held a meeting with leading Czech representatives of international associations with the aim of presenting potential congress ambassadors with support when bidding for and organising significant international congresses in Prague and the Czech Republic. The event was organised within the “Ambassador Program” – where leading experts actively participated in the development of Prague congress tourism.

Czech Convention Bureau is the umbrella that covers the regional convention bureaus and as a national board promotes the Czech Republic as a congress destination and co-operates with local ambassadors and professional congress organisers. Prague annually hosts more than 900,000 congress and conference participants and the city’s overall turnover is CZK20 billion.

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Spain’s Seville Conference and Exhibition Centre will make use of its recently-enlarged facilities by holding a macro scientific conference with more than 3,500 attendees.

The meet will comprise five large conferences with an expected economic impact of EUR17 million and tipped to generate more than 46,500 hotel nights.

facts

ITB Berlin is launching the first official magazine specifically for international visitors and journalists in 2013. This magazine will provide readers with an overview of information and news items on a daily basis, as well as a review of planned events.

ITB Berlin News will comprise a total of five editions. The first one will appear one week before the start of the trade show in digital form and the remaining four will be available during the event days from March 6–10, 2013, as a printed and online version. The magazine will also be available at 100 Berlin hotels. The editorial focus will be on daily news from the trade show and the ITB Berlin Convention, facts and figures on different markets, exclusive interviews and dossiers, hotel highlights and “green” initiatives as well as tips for your stay in Berlin.

Spain’s Seville Conference and Exhibition Centre

BEXCO: Emerging as the best exhibition and convention centre in North Asia

Busan, South Korea, which was ranked as the fourth best among Asia’s top convention cities by the International Congress and Convention Association (ICCA), has completed the twoyear extension work at the Busan Exhibition and Convention Center (BEXCO) and is poised to move beyond Asia to become a global convention city.

As part of continued efforts to evolve into a global convention city, the Busan City Government opened Exhibition Center 2 and Auditorium at BEXCO in June, 2012, and Busan Cinema Center in 2011, and is currently working on the construction of a MICE complex that will be linked to the special tourism district of Haeundae and East Busan Tourism Complex (EBTC).

“To make Busan a business-friendly city, we are pushing for multi-faceted measures that will pave the way for an easing of regulations on the supply of industrial complexes, business funds, technologies and marketing activities.” said NamSik Hur, Mayor of Busan.

facts

GREEN MEETINGs and Germany

The Philppines Department of Tourism in Sydney has released initial details of next year’s MICECON 2013, which should appeal to buyers in the incentives, conference, meetings and events market.

Organised by the Department of Tourism (DOT)/Tourism Promotions Board (TPB) in association with Meetings, Incentive Travel, Events/Exhibitions Philippines (MITE Philippines) and the Philippine Association of Convention/Exhibition Organisers and Suppliers (PACEOS), the event ‘IMICE 2013 - “iGNITE, iNNOVATE, iNSPIRE, iNFUSE - will be held at the SMX Lanang Convention Center, Davao City 06-09 March 2013.

The two-day conference and exhibition offers a comprehensive educational program for MICE and tourism practitioners including plenary sessions on major topics affecting the tourism industry plus industry-specific workshops on: Convention and association management, incentive travel, exhibition/events management and marketing.

facts

Germany’s expertise in conducting green and sustainable meetings is one of the distinctive competitive advantages of the German meetings and conventions industry.

Many companies in various fields of business have realised that sustainable practices are an image booster and offer sound economic advantages.

German congress providers integrate climatefriendly measures in their entire preparation, implementation, and follow-up work for events.

They range from eco-friendly travel to the venue and comprehensive recycling through purchasing local foodstuffs to using leftovers to produce energy and converting car fleets.

The German Convention Bureau (GCB) offers practical support for staging green meetings on its website www.germany-meetings.com.

Details of MICECON 2013

Toastmasters’ World Convention coming to Asia

New app aimed at English-speaking expats and tourists to Spain

‘appiguide’ iPhone app aims to be the only app for Spain that empowers its users with constantly updated dynamic features.

The free iPhone app contains: An interactive business directory for the whole of Spain - search by category, business type or area based on the Spanish Costas and major towns and within a specified radius from your current location. So you can find what you need around you from your hotel room or apartment, view them on a map, call to book or ask questions and get directions to the business! It can even be used before you travel to find out which businesses or places of interest are near your destination.

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Toastmasters International has decided to hold its World Convention 2014 in Kuala Lumpur, Malaysia. This is for the first time that the event will be held outside North America.

With more than 30 per cent of its global members now residing outside North America, and with the strongest membership growth in Southeast Asia, the selection of Kuala Lumpur as the host truly reflects the global nature of the organisation as well as its evolving membership.

The convention, supported by the Malaysia Convention and Exhibition Bureau (MyCEB), is scheduled to be held from August 20–23, 2014, at the Kuala Lumpur Convention Centre (KLCC). It is expected to bring together 2,000 delegates and deliver MYR32.5 million in economic impact to the country.

MyCEB will provide Toastmasters with assistance under its industry partners’ subvention programme. Launched in November 2010, the programme refers to financial and nonfinancial incentives to support bids for targeted international business events that offer high economic value to the country.

facts

Travel Agents Association of India (TAAI) has announced the third edition of “Indian Travel Trade Expo (ITTE)” to be held on September 14 and 15, 2012, at Trident Hotel, Nariman Point, Mumbai.

This is TAAI’s exclusive B2B platform for stakeholder participants to showcase their destinations/products and services to about two thousand key decision-makers of the travel and tourism trade.

Alongside, the fourth edition of TAAI TRAVEL AWARDS will be held on the evening of September 14, 2012, whereby over 20 award categories pertaining to the travel & tourism industry will be recognised.

Port Stephens launches MICE marketing programme

Tourism operators in the Australian seaside destination of Port Stephens, around 230 km north of Sydney, have formed a new body – MICE Port Stephens (MPS) – to promote the region for conference and event organisers.

The new organisation, backed by 22 tourism operators in Port Stephens hosted its inaugural Sydney Showcase beside Sydney Harbour on July 25, 2012, to show key conference organisers how MICE delegates can work and play in the region.

The MPS event was supported by Business Events Sydney, Meetings and Events Australia and Destination NSW. MPS will also host regular familiarisation trips to the region for conference organisers. Major airlines offer direct flights from Sydney, Melbourne, Brisbane, Canberra and the Gold Coast to Port Stephens via Newcastle Airport near Nelson Bay.

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Copenhagen named as European Green Capital 2014

facts

3rd edition of ITTE in Mumbai

Copenhagen has been named as the European Green Capital 2014 - a title bestowed upon a city with well-established record of achieving high environmental standards. The city is committed to meeting ambitious goals, and acts as a role model for other cities. Before being named the European Green Capital 2014, Copenhagen and 17 other candidates were assessed by a panel of experts in 12 specific categories related to the environment, climate and green growth.

A recent report from the Global Business Travel Association revealed that, these days, a large number of business travel managers believe that sustainability plays a greater role in deciding where and how travel activities are conducted in a company than they did two years ago. Copenhagen, for many years, has focussed on the development of an international profile as a leader when it comes to sustainable meetings and conferences. The Global Business Travel Association’s research shows yet again, that sustainability is here to stay.

Sri Lanka Convention Bureau joins International Council of Tourism Partner

The International Council of Tourism Partners (ICTP) announced that the Sri Lanka Convention Bureau (SLCB) has become the second destination member from the country.

The mission of the Sri Lanka Convention Bureau is to position Sri Lanka internationally as a unique venue for MICE activities, resulting in revenue from MICE tourism that will make a positive contribution to Sri Lanka’s economy. This will also create jobs and uplift the standards of those engaged in the MICE industry.

Geoffrey Lipman, ICTP President, said, “Sri Lanka has long recognised the importance of green growth, with its pioneer Earth Lung plan to respond to climate change and its widespread green audit, and responsibility and certification initiatives.”

The Sri Lanka Convention Bureau works closely with meeting planners, incentive houses, corporations, and associations, as well as national airlines to promote Sri Lanka as a venue for MICE events and to ensure that these events are conducted in a professional manner to the entire satisfaction of the visitors and delegates.

A ‘Gold’ Hotel for meetings and events in Florida

Yokohama wins WFO 2020

IT&CMA MICE Trade Show celebrating 20 years

facts

The Naples Beach Hotel & Golf Club in Southwest Florida is certified as a Gold hotel

by Elite Meetings International, a company that recommends properties for meetings and incentives throughout North America, the Caribbean, Mexico and Europe. Elite Gold status is granted by EMI’s Elite Meetings Advisory Board, comprised of meeting professionals and hospitality executives.

Naples Beach Hotel & Golf Club is an independent, family-owned and operated property.

It has a combination of ballrooms and breakout rooms, allowing for a total of 20 meeting spaces.

The River of Grass Ballroom (pictured) is 6,283 sq ft and can be divided into six rooms. Other outdoor venues include the Watkins Lawn, which can hold al fresco meals, talent competitions and team-building events. At 8,000 sq ft, Watkins Lawn can accommodate up to 850 reception style or 650 in banquets. Smaller events can use the Moonrise Terrace or Waterlily Terrace, both of which overlook the golf course.

The Japanese port city of Yokohama has beaten seven rivals to win the World Federation of Orthodontists (WFO) 9th International Orthodontic Congress 2020. For the first time, this international congress will held in Asia.

The event is expected to attract 6,000 national and international delegates and venue is the PacificoYokohama - the city’s largest all-in-one convention complex, with a plenary capacity of 5,000.

Yokohama has a strong track record for hosting medical science meetings due to the large, active and supportive Japanese association community. Future medical congresses booked at Yokohama include the Congress of the World Union of Wound Healing Societies (2012), World Congress of the Human Proteome Organisation (2013) and the Congress of the World Federation of Occupational Therapists.

Vichaya Soonthornsaratoon, Acting Director of Meetings Industry Department, Thailand Convention and Exhibition Bureau (second from right), Ooi Peng Ee, General Manager of TTG Events, TTG ASIA Media (first from left) and Prachoom Tantiprasertsuk, Chairperson, Marketing Committee, Thailand Incentives and Conventions (second from left), join hands in celebrating the anniversary of the 20th IT&CMA and the 15th CTW Asia-Pacific, the only double bill event in Asia. The event is the paramount of trade show in meetings and incentive of the Asia Pacific region for which Thailand has been hosting for eleven years in a row. The 20th IT&CMA and the 15th CTW will be held from October 2–4, 2012, at the Bangkok Convention Center, Central World, Bangkok, Thailand.

TCEB & STO widen MICE cooperation

The Thailand Convention and Exhibition Bureau (TCEB) and the Seoul Tourism Organisation (STO) have expanded their MICE co-operation to include education. The deal covers four areas: exchange of material and information; shared academic research activities; co-operation in MICE curriculum development and joint organisation of symposia, conferences, short courses and meetings on research issues.

In addition to the MoU, TCEB is also promoting Koh Samui as Thailand’s currently preferred MICE destination using its latest marketing initiative ‘MICE 3D’. This features three primary saleposition claims of diversity of recreation, devotion to responsibilities and designation of luxury.

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cover story

Unique MICE Venues Divya Goyal

Corporates are nowadays exploring venues that break the dull spell of meetings and conferences. In this issue of MICEtalk, we explore different types of venues that offer unique spaces for meetings and corporate events with cutting edge technology support, keeping in mind the comfort and safety of delegates.

An Oasis for MICE Al Maha Desert Resort, far removed from all distractions and set amidst the sand dunes of a 225 sqkm reserve, is located just 45 minutes from the cosmopolitan city of Dubai. The resort offers absolute privacy ensuring a perfect venue for meetings, incentives, conferences and small exhibitions. Enclosed in the profound beauty of the desert, Al Maha provides an unrivalled mix of luxury, refinement, culture and technology.

Room Name

The Al Majlis Boardroom at the resort employs modern multimedia presentation equipment and online video conferencing. Seminars can be held with individuals or groups anywhere in the world, digital data shared, training and opinions collated instantly using a voting system, and all that at the touch of a button

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Â

Capacity Boardroom

Reception

Classroom

Theatre

50

180

90

135

Hall 1

32

100

42

80

Hall 2 & 3 (each)

14

50

10

40

Al Majlis Board Room Main Room (Sub divided)

For more information email at almaha@emirates.com or shamira@vervedubai.com

Haute Incentives @ Moulin Rouge

An event in Moulin Rouge is supported with technology, like light and sound equipment, giant screens, video projectors, microphones and lecterns

Corporates can now be a part of the glamorous cabaret setting in the Moulin Rouge, Paris, which also provides for stateof-the-art MICE facilities. To make your conferences, seminars, gala dinners and lunches or any other special event a success, the Moulin Rouge makes several of its venues available for customisation: The Cabaret Theatre can accommodate 800 people for lunch or dinner and the ‘Féerie’ show.

The semi-circular auditorium gives optimum view of the stage, during the gala evenings, especially when a performance is part of a corporate event.

The Toulouse-Lautrec Lounge can accommodate 70 people for cocktails, with the permanent exhibition of Toulouse-Lautrec’s posters serving as the backdrop.

The Mistinguett Lounge can host cocktails for 300 people and 200 for small conventions. It is also easily accessible by the physically-challenged delegates.

The Cinema Hall is another facility which the Moulin Rouge makes accessible for cocktails (1,000 people), dinners (700 people) and conventions (900 people).

La Machine du Moulin Rouge Moulin Rouge has expanded its portfolio of unique venues by bringing the legendary club, La Locomotive, within its purview.

Rechristened as La Machine du Moulin Rouge, the venue can be considered as the best de-stressor after long business hours.

• At the Champagne or the Bubble Bar, delegates can unwind over a special Moulin Rouge cocktail.

• Delegates can also shake-a-leg on the dance floor at ‘The Chaufferie’.

The venue is a treat for those who enjoy clubbing. The music and décor of the place creates a surreal experience. Incentive groups to the Moulin Rouge can visit The Central which welcomes 800 spectators for concerts. Those looking for a perfect venue for their post-event, theme evenings can host it on the Terace of the la Machine du Moulin Rouge, which opens this venue for visitors at sunset.

For more information email at catherine.oden@franceguide.com

cover story

The structure and the hoisting machinery are tested every three months by a Belgium Testing Agency

Safety is priority All the concepts are designed according to the German norm DIN 4112 (code of practice for design and construction).

The organisers offer a weather risk insurance which is 10 per cent of your global budget Strange but True!

The flexibility of this venue, allows it to be ‘placed’ against different backdrops which include the Cathedral of Notre Dame, the Castle of Edinburgh, etc. Live music can be added to the event or dinner via a second crane suspended at the same height, where musicians can sit and play their music.

Sky High Meetings A meeting ‘room’, suspended 50 ft above the ground with the sky above you is a concept promoted by Belgium-based company, Events in the Sky. The meetings that are hosted here are held on a platform that is 50 ft above the ground. The platform consists of rows of aircraft seats on the four sides of the rectangle. At least, 20-30 people can be accommodated at a time, with space for 4-5 (including staff ) to stand in the middle. This special ‘venue’ is available for eight hours at a stretch.

Meetings, product launches, brainstorming lunches or grand dinners, are several occasions for which corporates are choosing this unique concept.

Note: The rotation angle of the seats is 360°

Additional Services for Meetings • Lights • Heating • Sound • TV Screens • Underneath Banner and Seat Stickers

For more information email at info@eventsinthesky.com

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Customised Event Marriage in the sky: Taking wedding vows up high to make the ceremony more special.

The couple can also plunge into matrimony, quite literally, while doing bungee jumping.

Swing in the sky: The 50 mt high platform also lets golfers play their swing from this height.

‘Events in the sky’ promotes this concept by including this unique style of golfing in their itinerary.

cover story

Groups that come to Madame Tussauds for presentation dinners can also be given an exclusive VIP tour around the venue’s various attractions

Star-studded Events Among the waxen celebrities at Madame Tussauds, London, you can organise events after it pulls down the shutters of its ticket counters for the day. Madam Tussauds offers different packages for events and you can choose one according to your group dynamics.

The World Stage Ballroom It is the largest event space of the museum best suited for high profile dinners and parties. The venue includes a large stage, plasma screens, back projected screens and full lighting rig. The LED lighting makes it possible for the place to be lit up on any theme a corporate group wants.

The venue has movable walls to accommodate medium to small sized groups.

But what is incredible is that this space can be visually divided into distinct themes. While the World Stage Royal theme would have the Late Lady Diana as one of the invitees, with Henry VIII not too far away, the World Stage Oval Office theme would have you standing right across Barrack Obama’s desk.

For more information email at punam.singh@gmail.com

Event Space Whole Attraction World Stage Ballroom (reception) World Stage Ballroom (dinner) Stardome A-List Party Room + Premier night (reception) A-List Party Room (reception)

Capacity 1,000 550 380 300 350 250

The Stardome is the city’s only 4D seated show where around 250 guests can be accommodated for events MICEtalk August 2012

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cover story

San Diego Zoo Safari Park Facility

Capacity Rounds

Reception (Dinner and Theatre Dance) Hunte Nairobi Pavilion 400 250 300 Hunte with Schroder Plaza 1,000

300 Mombasa Island Pavilion 200 130 150 Mombasa with Decks 250 128 150 Samburu Terrace 100 100 150 Heart of Africa 250 150 -

They have created a special catering menu which features a variety of fresh selections to choose from, including vegetarian and gluten-free options

Global Attendance at the San Diego Zoo San Diego Zoo hosts around 500 events at the zoo annually.

These events vary in size and include everything from corporate and association meetings, conference events and corporate picnics to military activities and social occasions.

Wild Meetings The mere location of the San Diego Zoo can be a delight for delegates. The walk to the meetings venue is unique, as corporate may cross paths with a peacock, hear the sound of monkeys and will take breathtaking views of amazing flora and fauna.

The venues offered are a mix of indoor and outdoor space, accommodating small to large groups. While the indoor venues capture a tasteful theme of plantation style buildings with African décor and serene views, the outdoor spaces are extremely unique with immense room for creativity.

Venues at San Diego Zoo Facility

Capacity Rounds

Reception (Dinner and Theatre Dance) Treetops 160 100 90 Treetops and Decks 375 Albert’s Restaurant 150 50 Rondavel 100 50 80 San Diego Sandwich Co. 100 100 60 Elephant Odyssey 800 Sabertooth Grille 700 150 Urban Jungle 500 - Sydney’s Grill 300 150 Zoofari Party Area 1,500 800 Discovery Picnic Grove -

Technological support The zoo authority provides for all the AV needs of the client through preferred AV partners.

San Diego Zoo offers everything from theatrical lighting shows to Internet connections for the meeting attendees For more information email at csimmons@sandiegozoo.org

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Incentives at San Diego Zoo One of the best aspects of hosting a meeting/event at the Zoo or Safari Park is that you can offer your attendees more than just a meeting space. Special experiences include - anything from guided bus tours, scavenger hunts and team-building activities to animal presentations where attendees will get an up-close encounter with the Park’s animal ambassadors.

cover story

Ice MICE Social extravaganza, a unique team-building day or a sophisticated corporate event, Icehouse has all facilities to fulfill the requirements of corporates. With a flexible approach, Icehouse can organise functions of any size, with premium catering and technical support to create a lasting impression.

Ice house Melbourne has two Olympic-sized ice rinks, four rink-side function rooms backed by catering facilities and a fantastic view of the ice rinks For more information email at jason.sorrenti@icehouse.com.au

Venue Capacity Facility

26

Capacity StandSit Theatre up Down

St Moritz Bar

150

-

-

Ballet Room

110

100

50

Henke Room

80

60

20

Bradbury Room

60

50

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MICEtalk August 2012

Best For

• Chic cocktail party • Team meeting •R elaxed gathering and other corporate and group functions • Boardroom lunch • Staff training day • Product launch • Cocktail party • VIP functions right amongst the ice hockey action • Sit down dinner and watch the figure skaters glide across the ice • Group ice activity • Casual get-together • Buffet lunch • Relaxed BBQ • Team building activity • Direct access to an outdoor area

USP

• Offers premium viewing of the venue • Overlooking both rinks

• AV capabilities

• AV capabilities • Located on the side of the Henke Rink • Located on the rink side of Bradbury Rink • Guests can try their hand at ice skating, like curling

cover story

To its Credit Parveen Travels has played host to a number of corporates on ‘Konferenz on Wheels’-- Jaypee Capital from Mumbai, CEOs of Royal Enfield and even international clients like the IBM, to name a few.

Meetings on the Move

Have a Smooth Journey The pneumatic suspensions of the bus ensure a smooth ride for its passengers. The bus does not increase its speed more than 60 km/hr and this allows the participants of the meetings, held here, to stand while making presentations.

For more information email at corpmarketing@praveentravels.com

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MICEtalk August 2012

Think of a conference room mounted on four pairs of wheels and set it in motion down the roads of Chennai. This is exactly what the Chennai-based Konferenz on Wheels offers for corporates who recognise that time is their most precious commodity.

For the convenience of delegates

The bus is ideal for business discussions and presentations Konferenz on Wheels As the bus is called, it saves time usually spent in travelling to conference venues while reprieving from the everyday monotony of the office meeting rooms.

This bus can make rooms for small conferences which comprises not more than 15 people and boasts of state-of-the art meeting equipment The interior of the bus is spacious and the décor divests of any kind of clutter. The well-lit interiors, with comfortable swivel chairs add charm to this space

• Corporates can be served breakfast on the bus through a small pantry, which is fitted with a microwave • If the clients want a breakfast to be a part of the package, then an attendant travels in the bus to serve the refreshments • The bus is also fitted with a compact washroom for the convenience of its clients

Technology Support • Wi-Fi connectivity • wireless microphones • laptop compatibility • plasma television and a great sound system

MICE country

Austrian MICE

Ipshita Sengupta Nag

Austria is one of the most popular MICE destinations in the world. Most recently its capital city Vienna was once again acknowledged by ICCA as the topmost MICE city in the world. The country wins over MICE visitors for the way it has preserved its historical heritage, even as it has undergone a modern makeover.

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MICEtalk August 2012

MICE country

V

ienna is the most popular region in Austria for MICE travellers. Tirol/Innsbruck and Salzburg also see a fair amount of MICE movements. Each of these regions has many ideal locations and professional organisations that can help stage events. They are, of course, also blessed with art and culture, tradition and modernity, great cuisine and a pulsating nightlife.

Exotic Experiences

When you are in Vienna, for a party of 3,000 guests you can lease an entire village and enjoy a tropical evening with wine, music and local cuisine.

The Loisium Wine World has been drawing visitors for years. It is a 900-year-old labyrinth of ancient wine cellars beneath the vineyards of Langenlois. Business

In June 2004, Congress Innsbruck and Innsbrucker Messen joined forces to form the Congress und Messe Innsbruck GmbH, thus creating new synergies to enhance Innsbruck’s importance as a trade show venue

visa All Indian travellers require a Schengen visa for Austria. Visa documentation can be submitted at VFS centres in Delhi, Mumbai, Bengaluru, Chennai, Kolkata and Jalandhar. A minimum of 15 working days are required for visa processing.

More information is available on www.vfs-austria.co.in

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connectivity Austrian Airlines has a direct flight (daily) from New Delhi to Vienna. Other airlines also connect Indian cities to Vienna, with one stopover.

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MICEtalk August 2012

MICE country

Austrian Regions popular for Mice Vienna

Salzburg

TirolInnsbruck

It is an opulent city renowned for its architecture and is recognised as a leading MICE city in Europe; hosting 2,300 events annually. It is a compact, green, safe and an easily accessible city from across the globe.

Centrally located in Austria, this city is the heart of Europe.

Its unmatched mix of culture, nature and tradition will allow any organiser to find a suitable offer to host memorable events.

Event locations straddling urbanity and pristine natural surroundings guarantee a successful event here. The city’s unspoilt nature is its main asset. The city preserves its cultural heritage, even as it makes way for the modern additions to its skyline, which includes a strong MICE infrastructure.

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accommodation Vienna, Salzburg and Tirol are all capable of supporting large groups. Vienna has 400 hotels with 50,911 beds, Salzburg has 1,500 hotels with 84,531 beds and Tirol has 2,183 hotels with 1,29,207 beds.

travellers to Vienna make sure that they add this to their itinerary.

Austria has seen an increase of 46 per cent in the overall number of Indians visiting the country in 2011.

This also includes a large number of MICE groups, who visit from different parts of India and from a variety of corporate houses.

There are various reasons why Austria is the first preference for MICE. The country has stunning locations which make any event a memorable affair; be it in the rustic country style or at an alpine lodge at 3,000 mts altitude where one can party all night long and enjoy a scrumptious breakfast at sunrise. Austria’s mountains, rivers, lakes, meadows and forests mean that recreation, unique experiences, fun and adventure can be enjoyed both in summers and winters.

Nightlife in Austria

Austria has a nightlife to boast of, which means that once a group is in Austria for work there is plenty to do when they want to unwind in the evening. Groups can enjoy a visit to the wine taverns, short cruises, evenings at the casinos, pubs and discos. Also, a visit to a concert/opera at one of Austria’s numerous concert venues will further enhance the experience.

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MICEtalk August 2012

MICE country

Availability of Indian food

Austria has over 50 Indian restaurants and is, therefore, well-equipped to cater to an Indian clientele.

Vegetarian food is also available at a number of local eateries.

The National Convention Bureau works closely with its partners, the Convention Bureaus in Austria’s provinces, to encourage MICE activities in the country.

Vienna Convention Bureau • Puts the organiser in touch with Congress Centres, locations, agencies and arrange for the required hotel quotas • Organise tailor-made site inspections • The event is published free-of-charge in the Vienna congress calendar • Provides information leaflets about the city to delegates • Offers special convention ‘go-as-you-please’ tickets for public transport • Provides grants for international conventions.

Well documented information regarding this is also available on www.vienna.convention.at

MICE country

conference venues Venue

Capacity

Vienna-Austria Centre Vienna

100-4,320

Hofburg Congress Centre Vienna

Up to 3,000

Messe Wien Congress Centre

Up to 4,000

Salzburg Congress Tirol-Congress Innsbruck

20-1,350 Up to1,300

The tourism board too is proactive in providing detailed information and assistance in planning the event, making joint presentations with the agent to the client. They have a dedicated website www.convention.austria.info for MICE. The picturesque beauty of Austria adds to any MICE experience here. So, no matter which part of the country you and your group are travelling for work, this mesmerising quality of the country will definitely leave an indelible impression on the mind.

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MICEtalk August 2012

Istanbul MICE in the Trans-continental City Divya Goyal

visa on arrival From 2010 onwards, Turkish Tourism Board started providing Visa-on-Arrival facility to Indian tourists.

The cost of the same is around US$ 20 and validity is around 30 days.

MICE city

With world class amenities, cutting edge technology on its platter and its deeprooted culture and history to boot, the largest Turkish city, Istanbul has all that it takes to ensnare its business travellers.

T

his culturally diverse city has state-of-the-art accommodation alternatives, unique blend of modern and traditional conferencing facilities and stunningly rich history which make it an ideal destination for business organisations.

Travelling to Istanbul

Travelling to Istanbul is as easy as it can be. The city is well-connected by both Turkish Airline, the national carrier that operates daily flights from Mumbai and Delhi and the Middle Eastern carriers that connect the rest of the major Indian cities with Istanbul such as Gulf Air, Ethihad Airways, Emirates Airways, Qatar airways, Oman Air, etc.

Istanbul offers planners three independent yet integrated meeting clusters - Airport area, the Congress Valley and the Golden Horn, featuring state-of-the-art facilities

Istanbul can host events for groups ranging from a minimum of 500 to a maximum of 30,000 people at any given point of time Staying in the Turkish City

The city has 1,102 hotels that have a combined room capacity of 60,777. Average room rates (per room per night) in the city ranges from 70-80 Euro for 3-star, 130-140 Euro for 4-star, and 160-170 Euro for 5-star.

MICE in Full Swing

The many hotels of Istanbul cater to different tastes and budgets and include top international brands, as well as distinguished local chains and independent properties. The city also holds the distinction of having the world’s largest trade centre, Istanbul Expo Centre.

Some of the prominent convention centres that can host mega events in the city are:

accommodation in Istanbul

No. of Hotels

Total Room No.

68

18,273

4-star hotels

99

11,291

3-star hotels

102

6,902

2-star hotels

76

2,724

1-star hotels

14

398

Special category hotels

72

2,390

Golf Hotels

3

1,095

Motels

32

32

Pensions

2

15

Holiday Village

1

100

Star Category 5-star hotels

Apartment Hotel Municipality licensed 2nd and 3rd class hotels

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MICEtalk August 2012

5

264

660

17,293

Grand Cevahir Hotel and Convention Center The only Congress Hotel that has the largest ballroom in Europe, with • 2,500 people capacity in theatre style • 1,700 people capacity in banquet style without any structural columns

Atatürk international airport This airport is Istanbul’s gateway to the world servicing a total of 300 airlines from all across the world. The airport hosts 40 cafes, bars, restaurants and refreshment stalls with a combined seating capacity of 3,721. It also offers 85 rooms of luxury accommodation, as well as hourly accommodation on the airside.

MICE city

event management cos.

Some of the prominent event management cos. are • Ea Organisation • K2 Conference & Event Management Co. • Kenes Turkey • Plaza Incentive & Congress Worldwide • Scala Mice • Serenas Group • Setur Travel Agency • Symcon • Teamcon • Topkon Congress And Event Management International • Vip Tourism, Vip Congress, Vip Event, Vip Dmc • Visitur Travel & Tourism Inc. • Zed Event Management & Consultancy

• 323 rooms and 2 2 different sizes of meeting rooms in a single complex • It combines the latest technology with the highest standards of comfort and modern infrastructure, specially designed for big congresses and conventions • The hotel has direct access to the convention centre from the hotel and from the car park area. Separate access to the convention centre can be provided (if needed).

Halýç Congress Centre It is the only seaside congress centre located on the shores of Golden Horn. Halic Auditorium, the largest auditorium in Istanbul with its acoustic design and stage with a lift system, is a perfect alternative for performing arts. It offers • 21 Meeting and Function rooms • 5 state-of-the-art auditoriums fully equipped with high-tech facilities • Able to accommodate between 219 to 3,008 persons • A total in-door foyer area of 8,311 sqm • 6,000 sqm shores at the Golden Horn Bay • 10,000 sqm open air function area enables Haliç Congress Center to host opening events, cocktails, gala dinners, weddings, entertainment shows or any special events besides conferences.

Istanbul Congress Center It includes • Seven floor facility with an area of 1,19,500 sqm • An auditorium with the capacity for 3,500 guests with amenities such simultaneous translation rooms,

offering theatre style and other options of room set up/structure

must try!

Some of the best restaurants can be found in the areas around the Bosphorus and Taksim and the districts with the big shopping centres such as Nisantasi, Tesvikiye, Etiler and Levent. Meyhanes, the most typical of Istanbul restaurants, is the place to go to listen to live music, eat ‘Mezes’ and drink ‘Raki’.

• Th e auditorium has three foyers which can be used as an entrance hall for large groups or can be used as an extra space for exhibitions, cocktails, coffee breaks, etc.

Istanbul Convention & Exhibition Centre It is the only place in the heart of Istanbul where 3,500 delegates can sit down together for a 5-star gala dinner. It offers an outstanding combination of modern facilities and superior service such as: • Th e Anadolu Auditorium seats 2,000 in armchair comfort •2 1 meeting rooms offer complete technical facilities • Rumeli Fair & Exhibition Center features Istanbul’s largest banquet space measuring 4,000 sqm which can be used as 2,100 sqm ballroom and 1,900 sqm foyers

The many hotels of Istanbul cater to every taste and budget. They include top international brands, as well as distinguished local chains and independent properties MICEtalk August 2012

41

MICE city

For vegetarians, the city has three famous Indian restaurants namely Musafir, Dubb Indian Restaurant and Dubb Indian Ethnic Restaurant.

They also offer local Turkish vegetarian dishes

shoppers’ stop Turkish carpets and rugs, traditional pots, silk, leather items and Turkish Tea are just a few items that are the most popular. Istanbul has both historical bazaars dating back to the Ottoman era and modern shopping malls.

• The ballroom also divides easily into two smaller ballrooms using soundproof separators • It is the centre-piece of an entire Conference Valley that includes 5-star hotels with a total of 6,000 guest rooms, all within walking distance of ICEC, giving meeting planners unrivalled convenience and flexibility.

Istanbul Expo Center World Trade Center Istanbul, built on 5,00,000 sqm land, contains fair halls of 1,00,000 sqm • The new exhibition area offers transportation facilities to foreign visitors and is only 200 m away from the airport • It has two conference rooms, press and business centre and VIP room, fast food restaurants and road connections to TEM and E5, subway, seabus and airport.

WOW Convention Center is a part of the WOW Istanbul Hotels & Convention Center complex, which carries the title of the biggest no-columned main hall of Istanbul with:

successful story

Planning incentives for delegates

Among the various activities to engage the corporates are Walking Tours which cover the Hagia Sophia, the Blue Mosque, Museum of Islamic Art, etc. Corporates can also enjoy the international and traditional musical shows located in the woods, with various stages, restaurants, cafes and a big swimming pool at Park Orman. For more traditional entertainment, visit Kumkapý, one of Istanbul’s best known entertainment centres on the European shore of the Marmara Sea. Ortaköy boasts of many bars and is one of the main centres of nightlife in the city.

Istanbul@night Pubs and Bars Taksim and Beyoðlu are, no doubt, the centre of nightlife in the city.

• the bars and pubs on the streets leading to Istiklal Caddesi • the clubs that can be found around the streets nearby • the wine bars in the area • DJs play the hottest hits from all over the world and live bands perform If you are in Beygoðlu, do not miss the historic Çiçek Pasajý (Flower Market), home to many traditional taverns and Asmalýmescit, a lively street with a new bar popping up even in the smallest corners.

• 3,108 sqm extent • capacity of 4,000 persons • 1,260 sqm adaptable foyer area • The main hall can be divided into 3 parts in 11 different styles, 5 separate simultaneous cabins and business centre facility • Further, it has 8 meeting rooms for 10 - 250 persons • Its experienced staff and rich menu types that can be customised are one of its specialties. Here you can pass directly from the lobby of the congress centre to WOW Airport Hotel and WOW Istanbul Hotel.

It has 1,250-bed capacity, free car parking, wireless internet connection and backstage preparation areas for all sorts of organisations such as congresses, meetings and events are the highlights of this centre.

With such lucrative incentives and cutting edge MICE facilities, Istanbul is bound to enter the list of every business traveller.

Turkish Delights Turkey is well-known in the world for its mouth-watering delicacies that are bound to titillate your taste-buds. For non-vegetarian options, Indian travellers can try Kebap (Adana, Sees, Iskender) Pulav and Fish which are delicious.

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MICE venue

China National Convention Center

MICE in Beijing Ipshita Sengupta Nag

Occupying the heart of Beijing is the China National Convention Center. Officially opened in October 2009, it was a part of the overall plan of the Olympic Games held in Beijing in 2008, when it served as the main press centre, apart from hosting a few significant competitions. The venue is now recognised as an important landmark for meetings and conferences in the country and is gradually giving China a stronger foothold on the MICE map of the world.

getting there Nine airlines operate between New Delhi and Beijing, and this comprises of about 15 flights per week. In fact, the shortest connection between India and Beijing is from New Delhi. Flights also operate out of other Indian cities like Mumbai and Bengaluru connecting them to Beijing.

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parking CNCC has an underground parking space that can accommodate more than 1,000 vehicles.

T

he China National Convention Center (CNCC) offers a total of 40,000 sqm of exhibition area, plus 28,000 sqm of meeting and function space.

The CNCC facilities are attractively arranged around light and airy atrium-style lobbies and pre-function space overlooking the Olympic Green and the new icons of the city, including the Bird’s Nest stadium. The flexible function space varies in style from three ballrooms that can be combined to form one

internet Wi-fi is available in all the meeting rooms and exhibition areas within the venue.

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CNCC owns and operates the adjacent CNCC Grand Hotel, which is a 4-star property with 420 rooms. The Hotel offers meet-and-greet limousine service at the airport. Within 5 sqkm of CNCC, 8,000 hotel rooms are available for the convenience of large groups

MICE venue

capacity of the convention center

CNCC has a subway station for the city’s underground rail network major banquet location for up to 3,500 guests to the ‘Black Box’ space in the four purpose-built exhibition halls ideal for creating perfect environments for highly-themed product launches. The Plenary Hall provides practicality in its design as it can be divided into smaller spaces for both conventions and performance. In addition, a range of around 100 smaller meeting rooms ranging in size from 50 sqm to 900 sqm, arranged in suites throughout the venue can serve as private spaces for smaller events and can be linked easily to the larger meeting venues to serve as support rooms or break away areas.

CNCC provides tailor-made packages for groups coming here. The venue is equipped to deal with majority of service requirements of its corporate clients and can work with service specialists/providers if it is required by a client.

services CNCC’s in-house AV team is trained to offer organisers a professional environment to stage events and construct sets from simple meetings to major entertainment stages. Working closely with the clients, the department can introduce international organisers to local service specialists/providers.

Facility

Level

Area (sqm)

Theatre Classroom Banquet Reception Plenary hall

Plenary hall a

4

3,600

3200

2000

2600

3500

Plenary hall b

4

2800

2500

1600

1900

2500

800

800

1300

Ballroom Ballroom a

1

1620

1300

Ballroom b

1

1620

1300

800

800

1300

Ballroom c

1

1620

1300

800

800

1300

Meeting room Function a

1

594

500

280

280

480

Function b

1

648

550

300

300

550

Function c

1

594

500

280

280

480

CNCC prides itself on the extensive in-house banqueting and catering services available from its team of over 200 chefs. Offering a full range of Chinese and Western cuisines, the vegetarian catering required by Indian groups can be accommodated after discussions on the specific services required.

For groups who are interested in exploring the historical city of Beijing, CNCC can organise sightseeing tours to the world famous heritage sites like the Great Wall of China, Temple of Heaven, the Summer Palace, the Forbidden City and Tiananmen Square. The city probably has the grandest legacy of one of the oldest civilisations in the world and a MICE activity at the China National Convention Center is an opportunity to visit these histrical delights.

For more information: sarahwang@cncchina.com

MICE hotel

Trident, Mumbai

Trident Hotels offer excellent business meeting and conference facilities across India. MICEtalk takes a quick look at Trident properties in Mumbai.

Trident Club Lounge is the ideal space to meet, or unwind, only for resident guests

Trident, Nariman Point, Mumbai

Standing tall as a landmark in the city, poised proudly on the edge of the ocean, Trident, Nariman Point, Mumbai, is located in the heart of the city’s commercial and financial district. The hotel overlooks the famed Queen’s Necklace and the ocean and tends to make a business trip simple and stress-free with multitude of facilities.

Hotel Services

internet access All rooms are equipped with wired and wireless high-speed broadband internet facilities.

Intertouch is the service provider, which is the leading provider of fast, reliable, and secure Internet services. All public areas and meeting rooms are equipped with the same facilities.

event space

Venue Regal Room Rooftop Sunset Lounge Lotus Gulmohar Jacaranda Malabar Sunset Board Room Mexican Room

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MICEtalk August 2012

Floor Lower Lobby Level 35th Floor Pool Level Lower Lobby Level Lower Lobby Level Lower Lobby Level 35th Floor Pool Level Pool Level

• Wireless and wired broadband internet access • Business centre open 24 hours • Meeting rooms and Video conferencing • Audio-visual equipment • Safety vault with capacity to accommodate a laptop • Currency exchange • Car rental, park and valet service • Wheelchairs and rooms for the differently abled • Doctor and baby sitter on call

Theatre 700 200 90 100 100 50 50 Boardroom for 15 60

Classroom 280 80 35 70 60 30 30 30

MICE hotel

Located on the 35th floor, Trident Meetings is the highest meeting space in India at a height of 350 feet from the ground level

guest rooms Room Superior Deluxe Premium Premium Ocean View Trident Club Suites

Capacity 148 94 59 116 102 40

• Check in 1400 hours • Check out 1200 hours

International Airport is 28 km from the hotel

Trident, Nariman Point situated on marine drive, offers a stunning view of the Arabian Sea. Its pillar free banquet hall is ideal for product launches. The signature venue of this property is its rooftop especially for events

Trident, Bandra Kurla, Mumbai Located in the heart of the commercial complex of Bandra Kurla, Trident, Bandra Kurla, Mumbai, offers one of the most professional environments for MICE activities in the city. Situated on its second floor, Trident Meetings comprises six meeting rooms, four boardrooms and six web-enabled computer workstations, besides a library with a collection of reference and coffee table books.

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MICE hotel

facilities in boardrooms • Bose home theatre sound system • Cordless speaker telephone • Data ports • Electrical points for laptops • Marker board • Remote controlled drop down overhead projector and screen • Wired and wireless Internet access

facilities for meetings • Bose home theatre sound system • Coffee Bar • Cordless speaker telephone • Data ports • Electronically controlled blackout curtains • Electrical points for laptops • Marker board • Remote controlled drop down overhead projector and screen • Refrigerated private bar • Wired and wireless Internet access

meetings The meeting rooms can seat 6 to 14 guests and the boardrooms can seat 8 to 12 guests. The rooms are well-equipped to support the most technologically demanding presentations, with advanced audio-visual capabilities and telecommunications. Experienced Trident staff is at hand to respond to every need. The large floor to ceiling windows lend a sense of space and allow abundance of natural light. Every room leads onto an open air terrace.

Polycom Audio Conferencing System and Video Conferencing System are available on request in the boardrooms and the meeting rooms. business amenities • CD and DVD writing • Courier • Facsimile • Scanning • Secretarial services • Telephone lines

• Airline and railway reservation service • Audio-visual equipment • Paper binding • Computers • Colour printing • Colour photocopying

room capacity Room Capacity Venue

Area (sq ft)

Golconda Ballroom I

1250

Golconda Ballroom II

1250

Golconda Ballroom III

1250

Golconda Ballroom I & II Combined

2500

Golconda Ballroom II & III Combined

2500

Golconda Ballroom I, II & III Combined

3750

For more information: meetings@oberoigroup.com

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MICEtalk August 2012

Capacity With Buffet Withtout Buffet

Theatre 60 120

Class Room 36 45

U-Shape 23 30

Sit Down 36 48

With Buffet Withtout Buffet

60 120

36 45

23 30

36 48

With Buffet Withtout Buffet With Buffet Withtout Buffet With Buffet Withtout Buffet With Buffet Withtout Buffet

60 120 180 300 180 300 300 450

36 45 90 105 90 105 150 180

23 30 44 60 44 60 62 90

36 48 72 96 72 96 108 168

technology

Fitur-2013 Positioning India Strategically Vivek Sethi

(L-R) Lourdes Sierra and Ana Larranaga

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FITUR is an international tourism trade fair for industry professionals and one of the most successful trade events in today’s times. The organisers are reinventing themselves each time to make the show more relevant for its visitors and participants. India will be the biggest participant from the Asia-Pacific region at Fitur 2013, where the Indian stakeholders should go well-prepared to leverage maximum gains from the show.

success story

T

he 33rd edition of Fitur in 2013 is scheduled from January 30–February 3, 2013, which promises to be an exciting show, wherein the Indian pavilion will get a more strategic position.

Moreover, the Ministry of Tourism is mulling over its first ever special conference at the Fitur 2013; an event which is likely to spur further excitement among the Indian participants.

“India is the biggest participant from the Asia Pacific region in Fitur, which is the most profitable exhibition from the perspective of ratio of attendance to cost. The Indian Pavilion at the Fitur 2013 edition has been reallocated to a special position that will ensure enhanced traffic. Further, with 80 per cent of bookings completed among the existing exhibitors at this point for the 2013 edition, it is a good sign.

Also, the Ministry of Tourism, India, has expressed its desire to conduct a special conference,” said Ana Larranaga, Managing Director, Fitur, who was in New Delhi recently for a booth allocation meet with various Indian stakeholders.

highlighting India The Indian Pavilion at the FITUR 2013 edition has been reallocated to a special position that will ensure enhanced traffic.

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success story

The Indian stakeholders can prepare beforehand to leverage maximum advantage of the online system to pre-schedule meetings with corporate visitors and exhibitors.

In addition, there will be forums like Investour America and the Investour Africa that will bring to the fore various investment opportunities in travel business in these regions FITUR 2013 layout Venue Hall 3 Hall 4 Hall 6 Hall 8 Hall 10

Halls 5, 7 & 9

Exhibitor America Europe Africa and Middle East Asia and Pacific Companies Spanish Promotion Boards & Organisations

In 2012, confirming the trend towards recovery in the industry, 9,506 exhibiting companies from 167 countries, 1,19,322 trade participants and 91,555 people from the general public, had met during Fitur 2012, to transform leisure into business and business into development. The number of foreign companies taking part at the event increased by 20 per cent.

Moreover 6,313 journalists from 54 countries were also present.

Elaborating further on the various other platforms, Lourdes Sierra, Commercial Manager, Fitur, highlighted the Fitur Green, which will be conducted in collaboration with UNWTO and is focussed on energy service providers, offering companies the opportunity to increase their energy savings without any investment. Whereas, FiturTech will help increase awareness among professionals regarding the most updated tools that can help boost their businesses. “On the emerging trends, the ongoing economic environment requires travel trade to sell closer to the vacation season, as the travel decisions are now made at the last moment. The packages and attractions need to convince the buyer of a holistic experience delivering complete value for money and time,� Sierra added.

remember!

The deadline for signing up for the Trade Meeting Point is January 11, 2013.

Photographs courtesy: FITUR 2012

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MICEtalk August 2012

airline

SpiceJet Flies into Kabul

SpiceJet will now operate flights between New Delhi and the Afghan capital city of Kabul. With this, SpiceJet becomes the only private Indian carrier to operate services to Afghanistan; a major milestone in the airline’s expanding network.

highlights • With SpiceJet being a low cost carrier, this will be a highly affordable connection between the capital cities of Delhi and Kabul • This is the first direct connection between India and Afghanistan.

Visitors to Kabul had to earlier fly through Dubai • This new route is a major initiative in the process of the re-building of Afghanistan • The connection is expected to build stronger trade ties between the two countries and will gradually encourage more traders from Kabul to come to India

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MICEtalk August 2012

airline

S

peaking on this new route, Neil Mills, SpiceJet CEO, said, “Kabul is a very important destination for us. India and Afghanistan have ancient cultural connections and the launch of new services would bridge the distance between the two countries and help to enhance this old relationship. It is our

endeavour to offer and maintain a competitive and affordable price structure to make SpiceJet a preferred carrier for inbound and outbound passengers.�

For more details on schedule and fares: www.spicejet.com

schedule* Flt. No.

From

To

Departure (Local time)

Arrival (Local Time)

Days of Operation

SG 021

Delhi

Kabul

5:45

6:45

Tue/Thu/Sat

SG 022

Kabul

Delhi

8:00

11:00

Tue/Thu/Sat

*Flights subject to regulatory approvals

Bookings for the new route have already begun and the commercial flights will start from August 14, 2012.

SpiceJet would initially be operating flights on the Delhi-Kabul route, three days a week (Tuesday, Thursday and Saturday)

MICEtalk August 2012

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people on the move

BESydney announced

Kristian Nicholls as General Manager Business Development Nicholls was most recently the Director of Venues for leading industry supplier, Staging Connections. He will join the BESydney team in October 2012. In his new role, Nicholls will be responsible for the overall strategy development of BESydney while developing market share in traditional markets and oversee, manage and drive the Client Engagement teams in securing bid opportunities for the organisation.

BESydney welcomes Gabrielle Trainor

to the Board of Directors Gabrielle Trainor joins Business Events Sydney (BESydney) as a new Independent Director to the Board of Directors. A former journalist, lawyer and public sector executive, Trainor in her new role will work alongside other Board members to oversee the direction and decisions of BESydney.

New Deputy Managing Director at HML William (Bill) DiCarlo

is to assume the role of Deputy Managing Director of the Hong Kong Convention and Exhibition Centre’s (HKCEC) management and operating company, Hong Kong Convention and Exhibition Centre (Management) wwwLtd (HML) effective July 3, 2012.

Marriott India appoints

Samir Avasthi as Director of MICE As the Director of MICE for Marriott India, Avasthi’s responsibilities entail creating unit synergies with all Marriott hotels within India to increase rotational association business and improve networking opportunities. He will also be responsible for convention sales of all the Marriott hotels in India.

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MICEtalk August 2012

Cherrieed aLsee

appoint Sales TenOnCall’s Manager

Manager, all’s Sales As TenOnC sible for be respon Lee will cupancy, c g venue o in is m xi a m for the nd yield revenue a She will g spaces. n ti to e e m sales plan TenOnCall s n effective a ie it Centre’s il in c ta fa in r a e and m tre’s oth n e C e fo th implement nd ss mix r nOnCall a ble busine ta fi ro p a promote Te ve nOnCall es to achie d Events segment. Te and servic n a Lumpur s g the Kuala ’s Meetin f e o tr e n e tr C n e e c th ting notice mee is a short . e tr n n Ce Conventio

New Director of Sales

at Courtyard by Marriott, Chennai Rejin Thomas joins Courtyard by Marriot as the Director of Sales from July 2012. Thomas, an industry expert with vast experience in the hospitality industry and will be responsible for revenue generation for the hotel, be in charge of the rooms and banquets and also take care of the reservation covers for the day.

people on the move

nounces ucturing MCVB anio str e r l a n t a is n a s announced org au (MCVB) ha + Visitors Bure ications

nvention Commun Melbourne Co Marketing and er rm fo tion Sales e th of ent and Conven m op a restructure el ev D ss d the Busine department an t t. ns departmen departmen Communicatio d an g ’. tin ps ke hi ar rs n’s M Partne The organisatio le ‘Commercial under a new tit e at er onsible op w no will ent will be resp rships departm ne rship, rt be Pa em al m ci , er es tegic allianc ra The new Comm st , ns ts, io at ev ic commun +ES) and en for marketing, ts Service (MM en Ev . + E) gs IM tin Mee Expo (A the Melbourne ives & Meetings -Pacific Incent ia As e th g in includ

Chandrayi Basuthakur

is the new Director, Sales, of The Claridges, Surajkund With an experience of more than 15 years in the hospitality sector, she is supposed to expand the inflow of business to the property in one of the fastest growing markets in the region, while ensuring superior client service. She will manage all core sales operation with its policies and strategies.

or

er Direct Edwina San, fontrm s ives, MCVB, ha

ce International In Manager, tion of General si po e th ed pt acce head the rships, and will ne rt Pa al ci er m Com t. new departmen ager,

rmer Senior Man Jon Malpas, fotin B, will g Services, MCV

Metro Hotels

ke Events and Mar Associate the position of in n Sa report to ts. rships and Even Director, Partne

, Rebecca Ellioicttations Manager will

un MCVB’s Comm marketing, in anagement of m e take over th d will also munications, an addition to com report to San.

appoints Business Development Manager - MICE Div Grover is the new Business Development Manager

– MICE for Metro Hospitality Group in Australia. In this newly created role, Grover is responsible for building and maintaining the small meetings, incentives, conferences and events business for Metro Hospitality Group’s network of properties Australia-wide.

en promoted to

has be Julia SwansonBusiness Development

er, General Manag evelopment the Business D in g in dd and Bi n Sales and Conventio line with the department. In Business Plan, new Strategic t will now this departmen ted research include a dedica Danielle team headed by ate Ramirez as Asso. ci ch Director Resear

Le Meridien Jaipur appoints

Rajan Malhotra as Director -

Sales & Marketing

In his new role, Malhotra’s responsibilities will entail organising and directing all Sales & Marketing efforts for the luxury resort with a specific focus on creating and developing new markets and business associations.

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MICE hospitality

MICE fit for the royals at

BRYS Fort

Jaisalmer

Experience the old days of traditional opulent Rajasthan in modern Jaisalmer. BRYS Fort Jaisalmer lives up to the grandeur of its name.

MICEtalk decided to take a bird’s eye view of how the property is combining the warmth of traditional Rajasthani hospitality with the efficiency of service being demanded by the discerning corporate traveller.

T

he first thing that impresses you is the façade that resembles the ramparts of the original Jaisalmer Fort and as you enter you are immediately reminded of the glorious days of Rajputana life. With spacious banquet areas and open air spaces for special events, the hotel is the ideal option for MICE activities for those who are travelling to western India.

accommodation The BRYS Haveli is a two-storeyed luxurious bungalow, with services to match its ostentatious décor. Hindola Mahal and Ras Mahal are two premium suites on the property. The hotel also has 36 Deluxe Rooms and a large corporate group can book all when checking into BRYS Fort for its MICE activities. There are plans to add 42 more rooms to this inventory by February 2013.

For those who are looking for an absolute royal treatment, BRYS Fort has vintage cars available for drives around the hotel’s premises.

MICE hospitality

Groups coming to the hotel can also stay in tents under the clear and pollution-free Jaisalmer sky.

At a given point of time 10 tents can be booked Theme Evenings

BRYS Fort has created several theme evenings and fun activities for its corporate clients. These include camel rides and fun-filled evenings with folk performers with Jaisalmer’s breathtaking sand dunes serving as a backdrop.

Event Space The Colesium – Conference Room Bardari – Courtyard BRYS Lawn

Capacity 120 (Theatre style) 150 (Social Function) 45 700

spa at BRYS Fort The Skandha Spa at BRYS Fort is an experience to remember. Its luxurious ambience sets the perfect mood for relaxation and rejuvenation.

event management The hotel has a dedicated event management team that takes care of the specific requirements of corporate clients. The hotel works with its own list of suppliers. Corporate groups can bring in their own suppliers but this will entail special charges. Indoor and outdoor team-building activities can be organised as per the requirement of clients.

Culinary Delights

BRYS Fort has a 24-hour multi-cuisine restaurant and a rooftop restaurant Phalak that overlooks the Jaisalmer Fort.

technology support • LCD Projector • Screen • Microphone • PA System • White Board • Flip Chart Board (On Charge)

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domestic MICE

Odisha open to MICE tourism The natural beauty of Odisha (erstwhile Orissa) in the form of wildlife sanctuaries, temples and monuments, fairs, festivals and culture all support state-of-the-art conferencing facilities in the state. All this and more mark Odisha as one of the prominent MICE destinations in India.

P

ositioning itself as a MICE destination on India’s map, Odisha has varied conferencing and incentive opportunities. Here are a few reasons why this cultural Indian state should be your next MICE destination.

MICE in Odisha

The availability of quality hotels and resorts at economical rates has made Bhubaneswar and Puri popular choices for events and conferences in Odisha.

Add to that pre and post-convention activities options such as heritage, art and culture, shopping and ecotours to Chilika have helped make the state’s MICE programme very successful.

Major hotels in Puri for MICE are Toshali Sands Ethnic Village Resort, a 4-star property at Konark Marine drive and Mayfair Resorts, a 3-star property in the town at Puri. In Bhubaneswar, some leading 5-star properties are The Trident, Mayfair Lagoon and Swosti Plaza (a 4-star property). Toshali Group is also constructing a 5-star

some popular MICE hotels Hotel

Rooms (AC)

Largest Banquet Space

connecting Odisha • Odisha is well connected to rest of the country by air, road and rail • Good flight connectivity to all major cities Delhi, Mumbai, Bengaluru, Chennai, Kolkata and Hyderabad from Biju Patnaik Airport in Bhubaneswar • Odisha lies in the Golden Quadrilateral Highway network connecting all the four metro cities of India. National Highway (NH) 5 connecting Kolkata and Chennai passes through Balasore, Cuttack, Berhampur and Bhubaneswar, the three major cities of Odisha • Bhubaneswar is also connected to all major cities through direct train. From New Delhi itself, there are six direct trains including the Rajdhani Express to Bhubaneswar and Puri

property in Bhubaneswar, dedicated for conferences and exhibitions, which will be ready by next year.

Seating Theatre

Classroom

U-style

Auditorium

Bhubaneswar May Fair Lagoon E-mail: mayfairlagoon@hotmail.com www.mayfairhotels.com

64

Orchid

300

115

80

400

Swosti Plaza Ltd. E-mail: splaza@sancharnet.in www.swostiplaza.com

106

Chanakya

1000

700

450

4000

Hotel Trident Hilton Nayapalli, Bhubaneswar-13.

Ph.2301010/ 2300890/2300891, Fax: 2301302 E-mail: bhubaneswar@trident-hilton.com www.bhubaneswarhilton.com

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Meeting Room-I

100

60

45

120

PURI

64

Toshali Sands Email: tsands@sancharnet.in www.toshaliresorts.com

104

Indraprastha

400

May Fair Beach Resort E.Mail: mayfair@dte.vsnl.net.in

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Banquet

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domestic MICE

auditoriums • Jayadev Bhawan • Rabindra Mandap • IDCOL Auditorium • Bhaja Kala Mandap • Open air auditorium at the Utkal Sangeet Mahavidyalaya

Incentives in Odisha

If you are planning an adventure or eco-tourism based incentive programme for delegates then Odisha has the capability to mesmerise you with a plethora of options such as waterfalls (Khandadhar, etc.), Chilika Lake (for bird watching, dolphin viewing and water sports), Nandan Kanan Zoological park known for White Tigers and Lion safari and much more.

Delegates can also be entertained with cultural dance and music shows.

popular in Odisha Handloom and handicrafts, filigree, appliqué works, stone and wooden works

Odisha’s exquisite charm

Be it food, accommodation, travel, shopping, etc., Odisha provides value-for-money services and products. This Indian state is the proud host to cultural and religious events like the Konark festival, Kalinga Utsav, Rath Yatra, Bali Yatra and more. Here you can shop for ethnic handicrafts, textiles and intricate silver jewellery. Odisha is adorned with ancient heritage temples and monuments (of Hinduism, Buddhism and Jainism) like Lingaraj Temple, Konark, Jagannath Puri, Jain caves in Bhubaneswar and Buddhist sites of Ratnagiri and Lalitgiri.

best time to travel The best time to travel to Odisha is between October–April. In the monsoons, it rains heavily and most of the rivers overflow their banks. Also during May-August, the Bay of Bengal is prone to cyclones which affect the coastal districts with heavy storms and rain.

MICE stay

WelcomHeritage

Encapsulating India India’s rich cultural heritage is her biggest pride. The WelcomHeritage Hotels have created some of the finest masterpieces of Indian culture and heritage. Palaces, Forts and Havelis, spread over 13 Indian states and encompassing 40 impressive properties, are considered to be a complete ‘MICE destination’... Here is an inventory of everything that makes them leaders in MICE business.

experiences WelcomHeritage Hotels offer business travellers a multitude of experiences to choose from; be it in the form of a fort or palace in the midst of the desert, a country manor in the lap of a green valley, a luxurious spa, a houseboat, a Colonial hill residence, a mystical fort or other options of breathtaking beauty. They create a near perfect setting for meetings, conclaves, excursions, events, etc.

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MICE stay

facilities Each of the properties is ideal for modern conferences.

Facilities like high-speed Internet access, wireless connectivity, conference rooms, business centre and other meeting requirements are available here.

accommodation The room inventory of WelcomHeritage Hotels varies from 6 rooms to a maximum of 70. A gathering of 20 to 500 people could be easily accommodated. The small inventory at many WelcomHeritage Hotels is an advantage for a smaller group of corporate travellers; probably the head honchos of corporate houses who are looking for a tranquil setting for important business decisions. Here the entire hotel can be booked easily.

Hotels like WelcomHeritage Noor Us Sabah Palace in Bhopal, WelcomHeritage Umed Bhawan in Kota, WelcomHeritage Bal Samand Lake Palace in Jodhpur and WelcomHeritage Lallgarh Palace in Bikaner have become the first choice for business travellers. What sets them apart is the way they have amalgamated India’s historic and contemporary culture

activities The setting of the properties is such that it offers a diverse platter of outdoor activities; the reason why the hotel can easily organise excursions and team-building activities.

Trekking, Rappelling, Fishing, Safari Ride, Royal Horse Buggy Ride, Horse Riding, Horse Safari, Camel Riding, Jeep Safari or Nature Walk; there are a plethora of activities to choose from.

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Incentivising Macau

Anjum Sheikh, General Manager, MGTO, in a candid conversation with MICEtalk, discusses the Incentive Travel Stimulation Program and its benefits for business travellers.

How is Macau Government Tourist Office (MGTO) supporting MICE visitors to Macau?

To continue its support in boosting the development of business tourism, Macau Government Tourist Office (MGTO) launched the ‘Incentive Travel Stimulation Program’ from January 2012 to December 2012.

The incentive group should have a minimum of 50 non-local participants with at least 2 consecutive nights of stay in Macau. A maximum support of MOP $300 will be granted on actual consumption per nonlocal participant for their incentive activity in Macau.

The programme will provide complimentary tourist information kits and welcome gifts, promotional video on Macau, free admission to the Wine Museum and Grand Prix Museum and facilitation in liaising with other relevant SAR Government entities.

The programme is only applicable to events that are confirmed by December 31, 2012 with a proof of booking submitted to MGTO by means of signed documentation or contract and receipt of deposit. The applicants should also observe the procedures of application and payment.

For further details log-on to: http://industry. macautourism.gov.mo/en/page/content. php?page_id=197

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Anjum Sheikh General Manager MGTO

What are the major attractions for Indian business travellers in Macau?

Macau is not only a family destination for all age groups, but also a destination for business meetings and conventions. It has something to offer to everyone such as,- World Heritage Sites, culture, different cuisines, world class hotels, science centre, entertainment, shopping, nightlife, sightseeing, etc., Macau has it all! With new and grand hotels and resorts opening, it surely has gained popularity as one of the most sought-after tourist destinations in Southeast Asia.

Macau offers many team-building activities which could be considered by a business traveller. They are Macau Tower –Sky jump, Bungy jump, Skywalk or Mast climb, Gokarting and golf to name a few. Additionally, on special request, activities such as treasure hunt, dragon boat race, lion dance, can also be arranged for groups.

yours officially

What are the different types of events that can be organised in Macau?

Macau is equipped to cater to any event - big or small. It offers both world class convention facilities along with entertainment activities, and therefore, is being looked at as the preferred business destination.

Almost all hotels in Macau offer MICE facilities. From modern hotels to boardrooms to convention centres, there are ample options available to suit all kinds of requirements.

Macau can cater to almost every MICE requirement.

The destination offers both world class convention facilities along with entertainment activities, and therefore, is being looked at as the preferred business destination.

Apart from the already existing facilities, the newest kid on the block is the Sands® Cotai Central which houses Holiday Inn, Conrad and Sheraton featuring, nearly 20,000 sqm of meetings and convention space.

Following events can be organised in Macau: • Dealer Incentive programmes • Product launches/presentation • Award ceremonies • Weddings • Corporate meetings and conventions • Buyer/Seller meets

What are the most important factors an organiser/corporate must keep in mind while listing under the programme?

The most important factor to keep in mind is the 15 working days clause. All the necessary documents have to be submitted to MGTO 15 working days prior to departure.

Since the programme has started, what growth has been recorded in the number of incentives and conferences from India?

In 2011, MGTO supported 168 incentive events which saw a total of approximately 54,000 pax with a support of MOP $16,051,930. From India, we have observed movements ranging from 100 to 1,800 pax.

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technology

Choosing the Right Mobile

Event Apps速 for your Event Aside from social media, one of the most popular trends for adding value to your event is providing a mobile Event App to enhance the pre, during and postevent experience. There are a number of solutions available from native apps to html5 and mobile web apps.

All come with their benefits and downsides.

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technology

S

o how do you go about selecting the right app, the right developer and the right platform for your audience?

A question our clients frequently ask of us is ‘why should we invest in native Event Apps® when “web-apps” are quoted as becoming so good? Why invest in Apple’s approval process and store (and soon Google’s and others) when you can hire a web developer to build you an HTML5 mobile friendly experience?’

ased app is pp) ery Web-b lay your a v e d t o se n a t -b u b e . B isp -based app an use to d vent App (W HTML5 E 5 app is in fact a Web s that programmers c also makes it easier it L tag e term videos and Every HTM ML 5 is a new set of 5 supports to the web server. Th er to T L H M .

T 5 H L r.

M serv HT wse back rm of a web in a web bro nous calls es some fo HTML5 apps can application per to do asynchro ir u q re at n th elo ver, typically for the dev fers to any applicatio connectivity. Howe ut do not b re t e e ” p ic rn p rv te -A se in ry.

“Web their quire che memo portion of L5 apps re ull from ca p y run. HTM ke a native app for a e th , p ative ap e li run off-lin in a database like a n t n te n ive app store co A truly nat ” s. p ap e iv at runs “Nat p store are n actual executable th native nt Apps® ap e e v E th e ia v v ti a a N me to ccess ectivity. So apps you a piled down In general, a language and com wser or internet conn cloud or to receive e in ithout a bro h data in th is written ur phone w rvers to interact wit o y n o y el nativ eb se nnect to w apps, still co es. dat devices. content up on mobile rk o w to osed ctly on a play corre are repurp Apps b is at e d th W to s e il d te e b si eb Mo sign Apps are w and are de Mobile Web internet to connect the They use ice. v e d e il e. mob p 2012 issu

w

nce? e r e f f i d e hat is th

Darren Edwards is the founder of Invisage Creative Services in Australia. Invisage Creative Services has been providing creative and technology products to the meetings and business events industry since 1993. With more than 20 years’ experience and knowledge in the meetings and events industry, Darren continues to drive creativity in events and the way they are run.

In order to respond accurately to this we need to discuss a few key points. As good as web apps may be, they are still a far cry from their native app cousins.

We have developed in excess of 300 Event Apps® for leading international trade shows, all of which require a native Event App for a true user experience.

If you’ve done any research in the world of Event Apps® you may have heard the terms “Native App”, “Web App” and “HTML5” Event App. These are all different ways to deploy Event Apps® on your smart phone.

e Benefits of Read on th

t Native Even

Se Apps in the

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checklist

Events in Hotels Before selecting a hotel cross-check the following: Variety is the spice of MICE: What can be more reassuring than a hotel which offers a range of banqueting spaces such as board rooms, conference rooms, exhibition halls or outdoor venues to meet the specific requirement.

In case you choose an outdoor venue, confirm with the hotel whether it will provide an alternate indoor venue in case of emergency.

Venues and their capacity: The first requirement for any organiser would be to find a hotel with adequate banqueting space and rooms to accommodate small, medium and large groups.

It’s not possible without technology: While selecting the hotel of your choice, ensure that the hotel provides for your essential technology needs like AV support, Wi-Fi or portable Internet connection, etc.

Flexibility: Of late, many hotels have opened the option to outsource suppliers for event and technology support at subsidised rates. One must consider such hotels strongly as they give flexibility to organisers to choose the best option for an event.

Hotel Hindustan International Kolkata

Housing delegates: The room inventory of the hotel you select should complement the size of the group participating in the event. In case the number of rooms available is not sufficient, then ensure that there are other hotels of matching standards in the vicinity to accommodate the delegates.

Beat the monotony of the sessions: Choose hotels with venues which have spacious break-out areas for delegates to enjoy their coffee and lunch breaks.

Support staff: Support staff is a must to have, especially during the registration process and directing the delegates from one venue to another, in case of simultaneous sessions. Therefore, check the support staff before deciding upon the venue.

Cidade de Goa

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MICEtalk August 2012

Complimentary services: While finalising the venue, check with the hotel about complimentary

checklist

Choosing the right venue is quintessential for successful execution of an event. In this issue of MICEtalk, we provide a comprehensive guide of things to keep in mind while selecting the perfect venue for your event.

extras they can provide to delegates staying with them. Also, check with the hotel regarding the stationary they provide to delegates during business sessions.

Team-building: These activities often form a vital part of MICE events. Hotels nowadays, provide innovative ideas for team-building activities. So, make sure you discuss this activity in detail for your convention.

Cancellation Policy: Before finalising a hotel for the event, carefully learn about its policies for cancellation and last minute addition to the guest list.

The Suryaa, New Delhi

Good location: Try to close a deal with a hotel which is centrally-located with respect to the airport, shopping hubs and other local tourist attractions.

Travelling to and from the hotel: The location of the chosen hotel should be such that commuting to and from the hotel should be convenient.

Hygiene: This should be a priority. Organisers should check the number of restrooms in the selected venue of a hotel. Ensure that the support staff maintain cleanliness in the restrooms.

Hotels for the physically-disabled: Keep in mind that the venue and hotel should have provisions for easy movement of differently-abled delegates.

In addition to this, the venue and hotel should also be equipped to help those who are audiovisually impaired.

Country Inn and Suites, Sahibabad

Go for an eco-friendly hotel: You can check for their green certifications and learn about the hotel’s waste management system and other environmentfriendly measures.

Pictures for the purpose of representation only.

MICEtalk does not accept any liability or responsibility for the information or any errors or omissions set out in this listing.

This is designed to act as a guide for general reference only.

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Event IT&CM India China Incentive Business Travel and

Venue

India Expo Centre and Mart

City

Date

New Delhi/NCR, India

Aug 21-23, 2012

China National Convention Center

Beijing, China

Travel Mart Latin America

Hotel Las Americas Convention Centre

Cartagena, Columbia Sep 12-14, 2012

International French Travel Market

Porte de Versailles

Paris, France

Sep 18-21, 2012

Global Business Travel Association – Europe

Budapest Congress and World Trade

Conference 2012

Centre

Budapest, Hungary

Sep 19-21, 2012

IMEX America

Sands Expo Convention Centre

Las Vegas, USA

Oct 9-11, 2012

ACTE Global Education Conference

Waldorf Astoria Hotels & Resorts

Rome

Oct 14-16, 2012

The Business Travel Conference

Novotel London West

London, UK

Oct 21-23, 2012

Meetings Exhibition

51st ICCA Congress World Travel Mart Conventa- South East European Exhibition for Meetings, Events & Incentive Travel

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Puerto Rico Convention Center Pedro San

Juan,

Sep 12-14, 2012

Puerto

Oct 20-24, 2012

RossellĂł

Rico

ExCeL London

London, UK

Nov 5-8, 2012

Ljubljana Exhibition Convention Centre

Ljubljana, Slovenia

Jan 16-17, 2013

Postal Registration No.:DL(ND)/6150/2011-12-13 WPP No.:U(C)-305/2011-13 for Posting on 29th-30th of Advance Month at New Delhi P.S.O. Date of Publication:22/07/2012, RNI No.:DELENG/2010/34144