INNOVATORS FOR THE PUBLIC
Ashoka Arab World Terms of Reference for Arab World Social Innovation Forum – AWSIF Intern Background: Ashoka is the global association of the world’s leading social entrepreneurs—men and women with system changing solutions for the world’s most urgent social problems. Social entrepreneurs are individuals with innovative solutions to society’s most pressing social problems. From its regional office in Cairo, Ashoka Arab World creates a competitive, entrepreneurial, and globally integrated citizen sector and develops the profession of social entrepreneurship. Ashoka currently works with 68 Ashoka Fellows located in Egypt, Jordan, Lebanon, Morocco, Palestine, Kuwait and Saudi Arabia. Position Title: AWSIF Intern Reports to: AWSIF Coordinator Employment: Full-time Office hours: 9 am to 5 pm (unless assigned to stay later fulfilling work requirements) Working days: Sunday through Thursday, with weekends on Friday and Saturday. Work-related obligations sometimes require weekend attendance.
Arab World Social Innovation Forum (AWSIF): The Arab World Social Innovation Forum (AWSIF) is a region-wide physical platform for the enhancement of social innovation in the Arab world. The Forum will leverage Ashoka’s longstanding support and pioneering of social entrepreneurship to connect guests to the latest high-impact social initiatives and partnerships, making the event a reference for social innovation and change in the Arab World. In AWSIF Ashoka brings together social innovators, businessmen, representatives of international foundations, entrepreneurs and policy makers with the purpose of gathering around the idea of Arab society where every individual – man, woman and child – is a changemaker, an individual who can pinpoint social needs and take it upon themselves to answer this call to action. Ashoka’s determination with organizing AWSIF is to shift the culture and mindset of how we contribute to our societies. In form of panels, round table thematic discussions, inviting key note speakers, showcasing the work of Ashoka fellows, honoring people
INNOVATORS FOR THE PUBLIC with a journey in spreading and supporting Social Entrepreneurship (SE), launching new system changing initiatives and creative, action-oriented workshops; participants will be able to work on developing strategies of transforming our countries and communities
into environments for changemakers. Tasks: The AWSIF intern is responsible for assisting the AWSIF Coordinator in carrying all day to day event planning and organizing and ensure they are executed properly, smoothly and in a productive and efficient way. Tasks are: a. In Preparation of the event: i. Creating VIP list, researching them and reaching out/following up with them ii. Get names of other important people to invite from these VIPs – secondary VIPs. iii. Finding and creating a list of potential key note speakers for the event. iv. Create a list for potential delegates to be invited. v. Created a list for potential awardees, and initiatives to be launched during the forum. vi. Draft invitation letters to be sent to VIPs, sponsors, speakers and delegates. vii. Draft sponsors proposals. viii. Create a central database for all invitees, sponsors, and media contacts in relation to AWSIF. ix. Assure the uniformity of the database. x. Update this database constantly with contact info. xi. Follow up with all invitees, and update their confirmation/decline status. xii. Keep track of who has paid, when and how much while updating the database with this information. xiii. Follow up with all invitees to get their info and bios for the purpose of creating the event booklet. xiv. Assist in the creation of the registration package that is sent out with the invitation. xv. Send out reminder e-mails before the event and help in keeping all confirmed attendees engaged and have AWSIF on their mind up till the event’s date. xvi. Assist in all the logistical tasks for the event. xvii. Create registration lists, pledges forms, roundtable participants’ lists, …etc
INNOVATORS FOR THE PUBLIC xviii. Research and create background notes on each roundtable thematic discussion. xix. Create guiding questions for roundtable discussions. xx. Create a full run through of the event, make sure everyone on the team has a timed schedule, and that all has phone numbers of each others, take all necessary measures to make sure no confusion happens and schedule is followed. b. Work closely with the Media and Marketing team: i. Responsible for putting together the event booklet. ii. Writing marketing materials, help with newsletter and the press release packets iii. Assist in regularly updating Ashoka’s blog, twitter, facebook and website iv. Assist in the printing process (name tags, roll-ups, banners,etc) c. Throughout the event duration (usually 2 days), ensure everything runs smoothly and efficiently, responsibilities will include but are not limited to: i. Work and follow up with the event venue to ensure everything needed is prepared and in place. ii. Carrying out attendees registration iii. Ushering attendees and VIPs to their seats and discussion rooms. iv. Guiding media representatives to conduct interviews with VIPs, partners and Ashoka fellows v. Writing reminders for day 2 and slipping them under guest’s doors. vi. Assuring that all team members are all linked to each other and are updated frequently d. After the event: i. Follow up with participants after the event to get their impressions and write Thank You notes Qualifications: 1. Education B.A. in a relevant field, preferably Social Sciences, Business, Management, Economics, or Political Science 2. Requirements Very good writing skills Proficiency in Microsoft Office applications Applicant must have strong initiative, independence, creativity, and sound judgment. They must be service-oriented and flexible, with excellent communication and organizational skills. Applicant must be a team player with a high level of commitment who is able to manage multiple high-priority tasks at once.
INNOVATORS FOR THE PUBLIC
3. Language Fluency in written and spoken English and Arabic is a must. The Person: Must be creative within her/his scope of work and very resourceful in problem solving Must understand Ashoka’s vision and work. Must demonstrate her/his commitment with social change. Must be a deeply trustworthy person. Must be service-oriented and flexible. Must be detail-oriented and able to manage multiple high-priority tasks with efficiency at once. Must be a team player with a high level of commitment. Must maintain cooperative working relationships and interact with others in a helpful, courteous and friendly manner. Must demonstrate sensitivity to, and respect for, a diverse population and be able to work with persons of different cultural and ethnic backgrounds across all areas of the world. Must be very well organized. To Apply: Please send your application package to: recruiting@ashoka-arab.org Application package should include:
1- Updated Resume. 2- Answers to the following questions. Questions: 1.) Why are you interested in doing an internship for AAW? 2.) Describe in your own words what it means to be social entrepreneur. 3.) Describe a situation where you have been innovative and/or entrepreneurial. 4.) Please indicate your preferred starting and ending dates for the internship. (We accept long term and short term internships throughout the whole year) 5.) Will you be able to commit to a full-time internship in our office from 9 AM - 5 PM, Sunday through Thursday during your preferred internship period?