Strategics Plan

Athletics Fiji - Strategic Plan 2014 - 2019 20th March 2014

By Joseph Rodan Jnr.

“At first people refuse to believe that a strange new thing can be done, then they begin to hope it can be done, then they see it can be done, then it is done and all the world wonders why it was not done centuries ago�

- Frances Burnett

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VISION No.1 Track & Field Nation in the Oceania Region by 2019 Executive Roles Set-up a robust structure that’s focussed at ensuring AF evolves into a high performing environment driven by passionate, dedicated, disciplined and collective group of people with the sports aligned best interest at heart, and ensuring an institution of excellence is the ultimate end goal.

Priorities 1) To make Athletics Fiji an enjoyable, safe and great Place to be.

2) To grow individuals who energise, engage and create strong culture and values for a better future.

3

AF Strategic Plan 2014 – 2019 Outline 1.

Growth - Immediate Model

2.

Productivity – Smart Cost Management a.

Initiatives

3.

Engagement Strategy

4.

Winning Org. Strategy

5.

AF Strategic Model Recap

6.

Delivery of SLA 2014 to 2019 - Structure

7.

Guidelines – Ops Planning Focus

8.

Expected output of Strategic Planning Exercise

9.

Summary – Expectation Outcome

Strategic Plan 2014 – 2019 Major Initiatives Productivity

Growth

Revamping Domestic Competition On boarding with AF Elite Talent Pipeline Youth, Masters & Para Olympics Development Better alignment between AF/FPSA/FSSA Coach's Development Programs

Engagement

Effective Marketing Coaching Clinics Brand Ambassadors CSI & CSR Engagements

Formalized Budgeting Process Establishing Brand Values Centralization & Stability of AF HQ Base Sponsorship Drive Cash Cows

Winning Organization

Training & Development (Coaches, Athletes, Administrators) Robust Governance Base – Constitution, Code of Conduct for the sport, etc.

Robust Processes – selection, AGM, media releases, internal & external communication, etc.

Annual Calendar of Events – competition, workshops, coaching clinics, AF functions, etc.

AF Plan 2014 – 2015 Growth – Immediate Model

AF Org. Model

Structure, training & development to ensure best advisory & guidance on best updated practices

Sponsorship Drive

Regular intensive local Competition focussed at developing a strong pool of athletes.

Coaches Development

Growth Levers

Domestic Competition

Focus in 2014/15

High Performance Growth

Leverage network & model set-up to drive for support in cash & kind

Strategic Plan 2014 – 2019 Productivity - Smart Cost Management Our simple formulae

Minimise Overheads

+ =

Maximise Investment

Smart Cost Management Initiative

Key Objectives -

Centralize AF HQ at the Stadium by August 2014

-

Lock-down $30k for next Domestic competition – April end 2010 Constitutional Amendments – Next 2014 AGM

Key Focus Areas -

Implement entry fee charges for Easter, and remaining domestic meets.

Organizing of one Fun Run Calendar of Events to determine Priority investment Areas Determining Cost of Running Athletics Fiji.

“Re look”….. “ Redefine”….. “ Restructure”

Strategy Plan 2014 – 2019 Engagement Strategy Engagement Strategy Key Targeted Outcomes Sport of Preference within communities

Expectation

CSI Drive • Community Development & partnership programs.

Strategy

Strengthened partnership with key communities.

Support in developing communities under the targeted 3 CSI Pillars; 1.

2.

3.

• Strengthen credibility by making required investments in development priority areas & supporting key community developments that supports AF Vision • Work in partnership to manage expectations Multi level engagement thru quarterly and biannual AF reviews & future focus.

• Multi level engagement

Highly effective and credible relationship with the Government for development & other Key Stakeholders.

CSR Development • Proactive & continuous relevant stakeholder engagement.

• Credible Relationship

• CSI

Physical Education Health Way of Life - Livelihood

AF Role

Strategy Plan 2014 – 2019 Winning Org. Strategy

W/ Org. Role

Passionate & Committed People sustaining success beyond tomorrow

Priorities

Drive the strategic people agenda to align and Support the organisation in delivering the organizations vision and strategy

To make Athletics Fiji a great place to be, live and play

To grow individuals who energise, engage and create the future

2014/2019 Winning Organization Strategies

Strategy

Training & Development •

•

Functional Leadership training programs that will develop administrators, coaches, & elite athletes Preparing athletes for life after track & field

Good Governance Base • •

•

Constitution review Establishing a code of conduct for Executives, administrators, coaches and athletes.

Alignment with the Olympic Values set.

Process Reengineering

Selection criteria's, AGM process, media releases, internal & external communication, etc.

Annual Calendar of Events

competition, workshops, coaching clinics, AF functions, etc.

AF Plan 2014 - 2019 AF Strategic Model - Recap

VISION

No.1 Track & Field Nation in the Oceania Region by 2019 Growth

KRA’s

Revamping Domestic Competition Youth, Masters, Para Olympics Development

Productivity Formalized Budgeting Process

On boarding with AF

Elite Talent Pipeline

AF/FPSA/FSSA Alignment

Coaches Development Program

Engagement

Winning Organization

Effective Marketing

Talent Development

Coaching Clinics

Good Governance

Brand Ambassadors

Process R-engineering

CSI & CSR Engagements

Annual Calendar of Events

Establishing Brand Value Centralization & Stability of AF HQ Sponsorship Drive

Base

Cash Cows

Organizational Plan Execution – B.A.U

AF Plan Delivery of SLA 2014 to 2019- Structure Exec Team

Operating Committee

Project Teams

Marketing

Governance / Arbitration

Domestic Competition

Coaches Association

AF Plan 2014 – 2019 Guidelines Functional Operational Plans should focus on and cover the following: - The activities/initiatives that will deliver the Strategic Plan strategies (focus on the right things) – if you cannot establish a link back to strategy than don’t put it into plan - Targeted and optimised use of available resources - Can be sustained - Provides clarity for your teams on what is expected in terms of execution, inputs and outputs - Covers a 24mth window of activity - Have tangible outputs that can be measured

Growth Through Sustainability

Strategic Plan 2014 – 2019 Expected Outputs as a result of this exercise

24mth Rolling Cycle calendar supported with a plan per activity 24mth Rolling Competition based calendar Completed Project Mandates for all projects 24mnth CSI & CSR Engagement Plan 24mnth Training & Development Plan.

2014/2015 Budgets defined and approved by function and activity

Strategic Plan 2014 – 2019 Summary Opportunity to establish a robust planning approach for the future Will provide direction, focus and clarity for people in the AF Integrates AF to deliver on the strategies >>working towards a common set of objectives Focus in 2014/2015 should be on executing the plan not developing the plan Drives clear roles responsibilities and accountability.

Strategic Plan 2014 – 2019 Operational Budget Annually AF Operational Draft Budget - 2015 Details Stadium Suva Meets West Meets

Frequency 16

$

Unit Cost 600.00

$

Sub-Total 9,600.00

Sub-Total Athletics Fiji Fun Run Total Cost of Eastern / Western Fun Run & Marathon Invitational.

Easter National Championships

3

$ 10,000.00

1

$

6,000.00

$

6,000.00

Grand Total

Commentries Cost to have 16 meets at Stadium fortnightly over 8mnths This is what it costs run AF domestics competition East & West over 8months at at

$

30,000.00 fortnightly intervals between meets.

$

30,000.00 life. One in East, one in West, and one is a Marathon Invitations

$

Organiing 3 Fun Runs with the objective being community involvement from all walks of

6,000.00 Straight Forward costings of Easter Championships at the ANZ Stadium.

Coaching Clinics Sub-Total

$

49,600.00

Kids Athletics Sub-Total

$

10,000.00

$

38,568.76

$

The objective of this meet is to host a Fiji Invitational in June with regional participation from neighbouring Pacific Island countries, invited clubs from Australia, NZ and USA as a buildup to the SPG. This is targeted 79,500.00 at fielding two Fiji Teams, a Fiji Secondary Team, and a Fiji Invitational Team. Economically this event also would support the nation through promotion of Sports Tourism.

Administration Sub-Total

$

-

Fiji Invitational Nationals

Total Events Cost

1

$ 79,500.00

$

79,500.00

To be included in this group would be the cream of the crop, top 6 athletes that have the best chances to be the best in their discipline in the Oceania or Gold medalist in their SPG events, the best Gold Performance.

Elite Squad Program (3x Males / 3x Females) Sub-Total Contingency Funds Grand Total (Without SPG) SPG Sub-Total Grand Total

Detailed Break-down

1

$ 20,000.00 $ $

$

48,600.00

$ $

20,000.00 312,268.76

$ $

99,500.00 411,768.76

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Strategic Plan 2014 – 2019 Summary ‘Successful organizations have one thing in common, they see change as an ally, a force not to be feared but to be welcomed and exploited’ Source: Disruption by Jean-Marie Dru

EVOLUTION OF TIME

Thank You!