Athletics Fiji - Strategic Plan 2014 - 2019 20th March 2014
By Joseph Rodan Jnr.
“At first people refuse to believe that a strange new thing can be done, then they begin to hope it can be done, then they see it can be done, then it is done and all the world wonders why it was not done centuries ago�
- Frances Burnett
2
VISION No.1 Track & Field Nation in the Oceania Region by 2019 Executive Roles Set-up a robust structure that’s focussed at ensuring AF evolves into a high performing environment driven by passionate, dedicated, disciplined and collective group of people with the sports aligned best interest at heart, and ensuring an institution of excellence is the ultimate end goal.
Priorities 1) To make Athletics Fiji an enjoyable, safe and great Place to be. 2) To grow individuals who energise, engage and create strong culture and values for a better future.
3
AF Strategic Plan 2014 – 2019 Outline 1.
Growth - Immediate Model
2.
Productivity – Smart Cost Management a.
Initiatives
3.
Engagement Strategy
4.
Winning Org. Strategy
5.
AF Strategic Model Recap
6.
Delivery of SLA 2014 to 2019 - Structure
7.
Guidelines – Ops Planning Focus
8.
Expected output of Strategic Planning Exercise
9.
Summary – Expectation Outcome
Strategic Plan 2014 – 2019 Major Initiatives Productivity
Growth
Revamping Domestic Competition On boarding with AF Elite Talent Pipeline Youth, Masters & Para Olympics Development Better alignment between AF/FPSA/FSSA Coach's Development Programs
Engagement
Effective Marketing Coaching Clinics Brand Ambassadors CSI & CSR Engagements
Formalized Budgeting Process Establishing Brand Values Centralization & Stability of AF HQ Base Sponsorship Drive Cash Cows
Winning Organization
Training & Development (Coaches, Athletes, Administrators) Robust Governance Base – Constitution, Code of Conduct for the sport, etc. Robust Processes – selection, AGM, media releases, internal & external communication, etc. Annual Calendar of Events – competition, workshops, coaching clinics, AF functions, etc.
AF Plan 2014 – 2015 Growth – Immediate Model
AF Org. Model
Structure, training & development to ensure best advisory & guidance on best updated practices
Sponsorship Drive
Regular intensive local Competition focussed at developing a strong pool of athletes.
Coaches Development
Growth Levers
Domestic Competition
Focus in 2014/15
High Performance Growth
Leverage network & model set-up to drive for support in cash & kind
Strategic Plan 2014 – 2019 Productivity - Smart Cost Management Our simple formulae
Minimise Overheads
+ =
Maximise Investment
Smart Cost Management Initiative
Key Objectives -
Centralize AF HQ at the Stadium by August 2014
-
Lock-down $30k for next Domestic competition – April end 2010 Constitutional Amendments – Next 2014 AGM
Key Focus Areas -
Implement entry fee charges for Easter, and remaining domestic meets. Organizing of one Fun Run Calendar of Events to determine Priority investment Areas Determining Cost of Running Athletics Fiji.
“Re look”….. “ Redefine”….. “ Restructure”
Strategy Plan 2014 – 2019 Engagement Strategy Engagement Strategy Key Targeted Outcomes Sport of Preference within communities
Expectation
CSI Drive • Community Development & partnership programs.
Strategy
Strengthened partnership with key communities. Support in developing communities under the targeted 3 CSI Pillars; 1. 2. 3.
• Strengthen credibility by making required investments in development priority areas & supporting key community developments that supports AF Vision • Work in partnership to manage expectations Multi level engagement thru quarterly and biannual AF reviews & future focus. • Multi level engagement
Highly effective and credible relationship with the Government for development & other Key Stakeholders.
CSR Development • Proactive & continuous relevant stakeholder engagement.
• Credible Relationship
• CSI
Physical Education Health Way of Life - Livelihood
AF Role
Strategy Plan 2014 – 2019 Winning Org. Strategy
W/ Org. Role
Passionate & Committed People sustaining success beyond tomorrow
Priorities
Drive the strategic people agenda to align and Support the organisation in delivering the organizations vision and strategy
To make Athletics Fiji a great place to be, live and play
To grow individuals who energise, engage and create the future
2014/2019 Winning Organization Strategies
Strategy
Training & Development •
•
Functional Leadership training programs that will develop administrators, coaches, & elite athletes Preparing athletes for life after track & field
Good Governance Base • •
•
Constitution review Establishing a code of conduct for Executives, administrators, coaches and athletes. Alignment with the Olympic Values set.
Process Reengineering
Selection criteria's, AGM process, media releases, internal & external communication, etc.
Annual Calendar of Events
competition, workshops, coaching clinics, AF functions, etc.
AF Plan 2014 - 2019 AF Strategic Model - Recap
VISION
No.1 Track & Field Nation in the Oceania Region by 2019 Growth
KRA’s
Revamping Domestic Competition Youth, Masters, Para Olympics Development
Productivity Formalized Budgeting Process
On boarding with AF
Elite Talent Pipeline
AF/FPSA/FSSA Alignment
Coaches Development Program
Engagement
Winning Organization
Effective Marketing
Talent Development
Coaching Clinics
Good Governance
Brand Ambassadors
Process R-engineering
CSI & CSR Engagements
Annual Calendar of Events
Establishing Brand Value Centralization & Stability of AF HQ Sponsorship Drive
Base
Cash Cows
Organizational Plan Execution – B.A.U
AF Plan Delivery of SLA 2014 to 2019- Structure Exec Team
Operating Committee
Project Teams
Marketing
Governance / Arbitration
Domestic Competition
Coaches Association
AF Plan 2014 – 2019 Guidelines Functional Operational Plans should focus on and cover the following: - The activities/initiatives that will deliver the Strategic Plan strategies (focus on the right things) – if you cannot establish a link back to strategy than don’t put it into plan - Targeted and optimised use of available resources - Can be sustained - Provides clarity for your teams on what is expected in terms of execution, inputs and outputs - Covers a 24mth window of activity - Have tangible outputs that can be measured
Growth Through Sustainability
Strategic Plan 2014 – 2019 Expected Outputs as a result of this exercise
24mth Rolling Cycle calendar supported with a plan per activity 24mth Rolling Competition based calendar Completed Project Mandates for all projects 24mnth CSI & CSR Engagement Plan 24mnth Training & Development Plan. 2014/2015 Budgets defined and approved by function and activity
Strategic Plan 2014 – 2019 Summary Opportunity to establish a robust planning approach for the future Will provide direction, focus and clarity for people in the AF Integrates AF to deliver on the strategies >>working towards a common set of objectives Focus in 2014/2015 should be on executing the plan not developing the plan Drives clear roles responsibilities and accountability.
Strategic Plan 2014 – 2019 Operational Budget Annually AF Operational Draft Budget - 2015 Details Stadium Suva Meets West Meets
Frequency 16
$
Unit Cost 600.00
$
Sub-Total 9,600.00
Sub-Total Athletics Fiji Fun Run Total Cost of Eastern / Western Fun Run & Marathon Invitational. Easter National Championships
3
$ 10,000.00
1
$
6,000.00
$
6,000.00
Grand Total
Commentries Cost to have 16 meets at Stadium fortnightly over 8mnths This is what it costs run AF domestics competition East & West over 8months at at
$
30,000.00 fortnightly intervals between meets.
$
30,000.00 life. One in East, one in West, and one is a Marathon Invitations
$
Organiing 3 Fun Runs with the objective being community involvement from all walks of
6,000.00 Straight Forward costings of Easter Championships at the ANZ Stadium.
Coaching Clinics Sub-Total
$
49,600.00
Kids Athletics Sub-Total
$
10,000.00
$
38,568.76
$
The objective of this meet is to host a Fiji Invitational in June with regional participation from neighbouring Pacific Island countries, invited clubs from Australia, NZ and USA as a buildup to the SPG. This is targeted 79,500.00 at fielding two Fiji Teams, a Fiji Secondary Team, and a Fiji Invitational Team. Economically this event also would support the nation through promotion of Sports Tourism.
Administration Sub-Total
$
-
Fiji Invitational Nationals
Total Events Cost
1
$ 79,500.00
$
79,500.00
To be included in this group would be the cream of the crop, top 6 athletes that have the best chances to be the best in their discipline in the Oceania or Gold medalist in their SPG events, the best Gold Performance.
Elite Squad Program (3x Males / 3x Females) Sub-Total Contingency Funds Grand Total (Without SPG) SPG Sub-Total Grand Total
Detailed Break-down
1
$ 20,000.00 $ $
$
48,600.00
$ $
20,000.00 312,268.76
$ $
99,500.00 411,768.76
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Strategic Plan 2014 – 2019 Summary ‘Successful organizations have one thing in common, they see change as an ally, a force not to be feared but to be welcomed and exploited’ Source: Disruption by Jean-Marie Dru
EVOLUTION OF TIME
Thank You!