Travel Spend Management ATRIIS is an innovative, industry leading travel spend management solution designed for organizations looking to reduce their travel spend. “Our savings in 2009 could not have been achieved without Atriis. The figures from our recent performance review are overwhelming: in 2008 we have had 999 trips and 1170 trips in 2010. We have been able to cut down 20% on our annual travel spend in 2009 although our actual travel volume went up by 20%!” - Ruth Valder - Global Travel Manager 888holdings.com
At a Glance
Atriis Travel Procurement:
• Travel is one of the largest controllable expenses for
• Flexible and granular rule-based travel policy; Applies to
most companies.
• Even with best-in-class companies, managed travel tool adoption rates are below 60%.
• Centralized management of travel policy can bring new efficiencies and universal adoption.
both self-booked trips and travel agent bookings.
• System-wide visibility and control over travel spend BEFORE expenditures are incurred resulting in 15-20% saving in travel spend.
• All travel procurement activities are carried out via email, messaging and mobile phones.
Challenge and Solution Is your company frustrated by the lack of oversight into travel expenditures? Finding it difficult to manage increasingly complex travel arrangements? What you may not know is the diverse and fragmented nature of the travel market is posing a serious challenge to effective travel management in mid-size and large enterprises. Studies have shown that traditional booking tools and travel policy enforcement protocols are not effective in controlling travel expenditures. The challenge is to easily deploy an effective, content rich, travel management system that spans across the entire organization, while still retaining each employee’s individual travel planning preferences (either self-booking or through a personal travel agent). The solution is ATRIIS Travel Spend Management.
Our Products • ATRIIS is comprised of three modules
• ATRIIS Travel Spend Manager: The ATRIIS Travel Spend Manager handles all the aspects of planning and fulfilling
business trips including self-booking, agent assisted trips, quote management, approval procedures, messaging and more.
• ATRIIS Expense Manager: The Expense Manager handles expense reporting for employee travel and personal expense reimbursement.
• ATRIIS Travel Spend Reporting Suite: The Travel Spend Reporting Suite enables travel executives to gain insight on
travel spends and allows you to adequately plan the corporate travel policy and supplier agreements. The Reporting Suite provides a wide variety of canned reports, as well as a unique Business Intelligence platform for creating customized reports.
Product Features Rich Self-Booking Inventory
• Air booking from standard and low-cost carriers. • Hotel inventory from select consolidators. • Master Itinerary enables bookings from multiple sources. Approvals, Audit Trails Tracking and Messaging
• Flexible and powerful approval-based workflow engine, accommodating for a wide variety of approval scenarios. • Tracking and history audit trails record all transactional activity. • Messages sent to approvers, travel agents and peers are delivered via email and kept in the Trip folder for future reference. Hybrid and Flexible Travel Itinerary Planning
• Self booked items, travel agent bookings, and web content bookings and services are merged into a single unified itinerary. • ATRIIS’ wide variety of online distribution sources, from GDS to consolidators to direct low-cost suppliers interfaces, gives you access to an extraordinary range of flights, hotels and car rentals and the ability to book the most attractively priced options.
• Maintain strict cohesion to all corporate travel policies and regulations. • Modifications to itineraries are simple and controllable. Email Integration
• All activities may be carried out via email, including itinerary planning, quotes and booking approval and in-context messaging. Live Assistance
• Wherever you are and whatever your needs may be, you can reach a travel consultant for all your travel plans. • ATRIIS is designed to offer direct access to an experienced travel agent to help with last-minute itinerary changes and supply real-time support to passengers in need.
Reporting & Analytics
• With automated reporting, ATRIIS can reduce errors, eliminate fraud, and help clients maintain cost-effective travel policies. • Our reporting tools deliver powerful analytics that show the main points of expenditure and the relation between them. • Allows you to extract document copies without any dependence upon the travel agent. How Can Your Company Benefit?
• Travel policy is enforced across the organization: With ATRIIS, the travel policy is applied to each trip whether self booked or booked by a travel agent.
• Real time financial control and compliance: With ATRIIS budget control functionality, close monitoring on budget can be achieved down to the level of an individual trip.
• Low cost content from a variety of sources: ATRIIS enables booking of content that is available only directly from the supplier such as aggressively priced hotels, low cost carriers, and more.
• Data consolidation: With ATRIIS, all travel related data is kept in a single repository and allows your customer to make an informed decision based on accurate, in-time information.
• Quick deployment: ATRIIS is extremely easy to deploy and use, whether through the web interface or email, making its deployment in the organization quick and simple. Customers can be up-and-running within days.
Our Services Travel Procurement Solutions Our services allow for planning, spend management and expense reimbursement for corporate travel that help our customers plan their travel procurement strategy. This strategy is then implemented as the travel policy enforced by our product. Our product allows travelers to book their travel according to their preferences and provides executives with visibility and control over travel spend before expenditures are incurred.
• Strategic Planning & Consulting Services: Utilizing our proprietary methods and MIS technology, we start by evaluating how
best to maximize corporate savings consistent with providing the most cost-effective, customer service oriented travel program tailored to the unique needs and objectives of your corporation. Then developing a proposal detailing recommendations and customized solutions that satisfy your objectives.
• Best Practices - Centralization, Governance, and Automation: Atriis helps many companies with their travel procurement sevices through the power of Best Practice implementation. We all know that business travel costs are increasing and compliance and control issues continue to be a factor. So what’s the framework for improvement? What are the common tactics that best-in-class organizations use to transform their travel policy? By using Atriis, you can gain significant insight into expense reconciliation, cost reduction, risk mitigation, and inefficiencies across employee-initiated expenditures.
• Supplier Rationalization/Collaboration: New efficiencies are realized by utilizing supplier rationalization and collaboration. Supplier rationalization is very effective in improving relationships with a focused supplier base and in helping you improve your sourcing effectiveness. Supplier consolidation typically offers better negotiation power and control on supplies.
• Strategic Sourcing for Your Travel Program: Hidden costs can be found in the supply chain. As a result, strategic sourcing provides the best opportunity to impact the cost, quality, and performance of your supply chain. Atriis is well known for delivering industry leading sourcing and negotiation technology, providing you access to a global network of suppliers and dramatically improving your travel procurement in the process. Ready to find out more? Register for a live demo at www.atriis.com. Join over 100 companies worldwide who use Atriis. We look forward to helping you with all your travel procurement needs! The future of business travel For more information about ATRIIS, please contact us via email at info@atriis.com ATRIIS Technologies, LLC • 1307 South Mary Ave. Suite 205 • Sunnyvale, CA 94087 • 866 845 5564 • www.atriis.com