Avon Old Farms School develops boys into men of strong moral character with conviction who learn together in an inclusive, time-honored community defined by academic, athletic, and creative excellence.
Why Read the Handbook?
The 2024-25 Avon Old Farms School Student Handbook contains policies concerning student conduct, discipline procedures, grading/reporting/testing, and other important information about our expectations for students.
This Handbook contains information that will be helpful in guiding you through the school year. It should be read carefully and kept as a reference. While its purpose is to provide information, the Handbook is not a contract. Rather, it defines the standards that we are expected to live by while at Avon and defines a way of life that will promote a productive and rewarding school year.
Please understand that no set of rules, standards, or guidelines can cover every conceivable situation that might arise at a school. The School therefore, reserves the right to deviate from the normal rules and procedures set forth in this Handbook, and to deal with individual circumstances as they arise in the manner deemed most appropriate by the School, taking into consideration the best interests of our students, faculty, and our community.
Parents, guardians, and students at Avon Old Farms School are responsible for understanding the expectations, reviewing the content of the Handbook, and asking any questions that they may have regarding the Handbook.
This Handbook may be amended or modified during the school year. Significant changes will be communicated to parents, guardians, and students. The most current version of this Handbook will be available on the School’s website and is applicable to all students upon the implementation of any change.
If I Have a Question, Who Should I Contact?
The advisor is expected to be the first point of contact for parents and guardians. Parents and guardians should feel comfortable contacting their son’s advisor. When an advisor cannot answer a question, the advisor will direct the inquiry to the appropriate person. Additional contact information is on the website.
Avon Old Farms School admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the School. It does not discriminate on the basis of race, color, sexual orientation, national and ethnic origin, or disabilities in the administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other School administered programs.
Section 1: The Avon Old Farms Community
Welcome from the Head of School
Welcome to our community! Avon Old Farms prides itself on developing men of character, using the structure of our core values—Brotherhood, Scholarship, Integrity, and Sportsmanship—as a guide. Each student is an ambassador and representative of our school, our alumni, and our wide network of parents and friends. Therefore, we expect our students to uphold these core values, both on and off campus, and in their personal lives. Each student has the responsibility to be respectful, inclusive, and courteous at all times, honoring our tradition of being a good citizen and welcoming to every visitor on campus. We expect all of our students to continue this tradition.
In order to get the most out of the Avon experience, students must be fully prepared to invest the time and effort into its various components. Each student is expected to meet his academic commitments, fulfill his school job responsibilities, and participate in afternoon activities. I encourage students to explore their passions and look for opportunities to discover new ones in our diverse community, engaging with the curriculum and the many club offerings on campus. It is important to attend school-sponsored weekend activities and athletic contests to build community, forge relationships on campus, and meet students from other schools. Our most successful students engage in all areas of school life, making the most of the wonderful opportunity to attend Avon Old Farms School.
Our dedicated faculty and staff strive to develop strong partnerships with our students, parents, and caregivers to ensure a successful transition and create a home away from home. We support and encourage our students as they strive to meet their goals. We are here to help.
On the pages that follow, you will find resources and other information about our programs, expectations, and school rules that will be helpful as you either begin or continue your career at Avon. We ask that students, parents, and guardians read this carefully and refer back to the Handbook as needed.
Your success is our success, and we look forward to working with you in pursuit of excellence while you are at Avon Old Farms.
Jim Detora P’12 Head of School
Welcome from the Warden
Brothers,
Welcome back to all of the returning students, and a special welcome to all of the new students as we begin our journey for the 2024–2025 school year. It is an honor and a privilege to serve our community as the Warden for the upcoming school year.
Before we begin this year, take a moment and appreciate the opportunity that your family has provided for you to attend Avon Old Farms School. This year, new opportunities and challenges will present themselves, you will face highs and lows, but the Brotherhood will be there to provide support when needed. There is nothing that we can’t get through together.
In my mind, the Brotherhood is Avon’s strongest component; this community is there when you need it. Rely on your teachers, dorm parents, monitors, and brothers to help you reach your goals in the classroom, on the athletic field and in the arts. What makes the brotherhood special is that everyone is motivated to be a better friend and teammate, driving to achieve success. This drive allows all of us to improve and develop as men, helping to provide a foundation for our community.
Put yourself out there and take advantage of this opportunity. Work with your advisor and set realistic goals for yourself and strive daily to accomplish the little things that will make you a success.
Every year flies by; this year let’s all own the moment that we are in and take in this special place. Enjoy being around each other and being at this school. Let’s make this year a great one, and a year to remember!
Aspirando et Perseverando,
Samuel Houston Warden, 2024
Core Values
The faculty and student body at Avon Old Farms are very familiar with the School’s core values. In order to fulfill the School’s mission of helping our boys become good men, we must articulate and exemplify the values which are central to achieving our goals.
At Avon, our core values are honored, and the moral curriculum is a pervasive element of the culture. We strive to honor these values within our community on a daily basis and incorporate them into our community- life programs throughout the year.
In addition, each day in classes, at meals, on the playing field, and in the dormitories, our faculty and staff focus on imparting these core values, which are basic but powerful.
Brotherhood: Avon’s founder, Theodate Pope Riddle, said, “The ways in which we differ are far more important than the ways in which we are alike.” The Avon community encourages boys to respect and to serve all people, and to confront injustice wherever it exists. The strength of our community emanates from the rich diversity within our student body and, by appreciating our differences, we honor the unique gifts each of us brings to our community. Accompanying our respect for diversity is our support for each other, which is a powerful force in the success of our service programs on and off campus.
Scholarship: We believe that learning is a noble pursuit that helps us understand the truth of life; this pursuit is lifelong, and Avon helps our students develop the open, inquisitive mind of a good man who will make a positive difference in his world.
Integrity: As Shakespeare wrote in Hamlet, “This above all: to thine own self be true, And it must follow, as the night the day, Thou canst not then be false to any man.” Being honest with ourselves makes it possible to be honest with those around us. If at a young age, we commit ourselves to live our lives as honest people, and acting truthfully becomes our anchor no matter what storms confront us, then we are building the character of a good man.
Sportsmanship: Because we know that valuable life lessons are learned through competition and by being a member of a team, our athletic program exposes boys to the tenets of fair play, respect for others, and teamwork. It also helps boys to understand the need to work with others to achieve a common goal, to graciously accept winning and losing, and to stretch themselves past their comfort zones to succeed.
History and Traditions
Avon Old Farms School was founded in 1927 by Theodate Pope Riddle, Connecticut’s sixth licensed female architect. Theodate’s imaginative genius as an architect and her vision and determination to create a school for boys, combined with her personal wealth, made the founding of the School possible. The original architecture is modeled after structures in the English Cotswolds and was built in the Cotswold and Tudor styles from materials hewn from the School’s property. The School sits upon 860 acres of rolling woodland with the Farmington River to the east and Beaver Pond just a short walk south of the core campus.
The School has grown from 48 boys at its opening in 1927 to a current full capacity of over 400 boys in grades 9-12, including post-graduates. There are students coming from 26 states and 20 countries. The School mascot is the Winged Beaver, which reflects the School’s motto, Aspirando et Perseverando, from Latin, to aspire and to persevere. The School colors were originally described in the founder’s Deed of Trust as “crimson and blue” and are now most often referred to as crimson red and navy blue.
Avon’s history is rich and steeped in strong traditions—traditions of academic integrity, athletic prowess, artistic merit, social engagement, and community service—and we embrace and carry on these traditions with enthusiasm in our pursuit toward becoming good men.
Parent/Guardian Agreement
The partnership between the School and each student’s parents/guardians is invaluable in pursuing the mission of the School. It is expected that parents and guardians, and any other adult associated with the School by virtue of their relationship with the student, abide by and be supportive of the School’s policies and procedures. If, in the sole judgment of the Head of School, actions by the student’s parent/guardians undermine this partnership or the School’s policies or procedures, or otherwise disrupt the School, the student’s enrollment may be terminated or he may not be issued a re-enrollment contract.
Section 2: Academic Program
Academic excellence is achieved by thorough instruction in the core disciplines, the development of effective study skills, and the opportunity to be challenged by increasingly complex subject matter. Because of the quality and experience of the faculty and the careful organization of time set aside for personal instruction and guidance, we believe that a student will find a superior academic program at Avon Old Farms.
With rare exceptions, all graduating seniors go on to college. Thus, Avon’s graduation requirements closely parallel the admission requirements of many colleges. Avon students are expected to complete the following studies:
English — Four years*
History — Three years (including U.S. History)
Mathematics — Three years (Algebra 1, Geometry, Alg 2/Trigonometry)
Science — Three years with intensive laboratory work (including Living Systems or equivalent biology credit)
World Language — Two years of the same language (language waivers are not accepted)
Arts — One credit
*The English requirement for graduation is four years, one of which must be either English 4 (two semesters), English 4 Honors, or AP Literature and Composition, taken in the senior or post-graduate year.
Each year, a student pursues a program of studies consisting of a minimum of five courses, including at least four courses chosen from the following core academic subjects: English, history, mathematics, science, engineering & computer science, world language. Additional courses could be from either core academic subjects or electives in the performing arts or visual arts. In order to be eligible to receive a diploma from Avon Old Farms, a student must meet the requirements outlined above and satisfactorily participate in Intersession.
The School reserves the right to deny a diploma to any student who is not in good standing at the time of graduation due to academic or disciplinary reasons, including any student against whom disciplinary action or a disciplinary decision is pending at the time of graduation.
Honors, Advanced Placement (AP), and post-AP courses are offered to students who combine academic ability with the desire to pursue the most rigorous course of study. Placement in these courses is determined by the Provost and academic deans after considering the student’s request, his previous course of study, and teacher recommendation. Even if a student is recommended by a teacher, final decisions about placement are made only by the Provost and/or academic deans and may not be overridden by parent/student requests.
I. Schedule Changes
Changes to a student’s schedule may be made only with permission of Provost Mr. Dowling; Academic Dean Ms. Harrington; or Academic Dean Mr. Cugell during the drop/add period or at other times under special circumstances. The drop/add period for all students ends on September 23, 2024. Any course changes made after the end of the drop/add date will result in an “Incomplete” for the affected courses during the first quarter. If a student has an Incomplete, he will not be eligible to earn a position on the Honor Roll, Dean’s List, or Head of School’s List for that particular marking period.
If a student wishes to change a course, he must confer with his current teacher, his advisor, and Provost Mr. Dowling; Academic Dean Ms. Harrington; or Academic Dean Mr. Cugell about the reasons for the requested change. Changes will not be made because of teacher preferences. Students are expected to communicate any changes in their schedules to their parents/guardians.
II. Grades
The academic year is divided into two semesters, each comprising two quarters. Final exams occur at the end of the spring semester. Report cards are issued four times a year at the end of the first quarter, first semester, third quarter, and year-end. Students may earn one of the following distinctions based on their first quarter, first semester, third quarter, and year-end grades:
Head of School’s List — Students with a grade point average (GPA) of at least 3.80 (with no grade below a B) will be on the Head of School’s List.
Dean’s List — Students with a GPA of at least 3.50 (with no grade below a B-) will be on the Dean’s List.
Honor Roll — Students with a GPA of at least 3.20 (with no grade below a C) will be on the Honor Roll.
Cum Laude Society — The Cum Laude Society is a national honor society for students who have demonstrated outstanding scholarship. The Academic Committee recommends students for membership to the Avon Old Farms chapter of the Cum Laude Society based on their strength of schedule, scholastic achievement, academic integrity, and commitment to learning. These students are inducted as part of a formal awards ceremony during commencement weekend.
Academic Warning & Probation — The faculty will review the report cards of each student, and a student may be placed on academic concern, warning, or probation according to the recommendation of the faculty. A student placed on academic concern, warning, or probation will be notified of his status and an improvement plan will be developed to provide additional support and monitoring of his academic work more closely. The student’s parents/guardians will be included in this communication. If a student placed on academic concern, warning, or probation does not show sufficient improvement as determined by the Provost or appropriate academic dean, his re-enrollment may be at risk.
In addition, the faculty may make a recommendation to the Associate Head of School to place a student on academic concern, warning, or probation in other circumstances, such as a student who is found to have engaged in academic dishonesty or a student who has been a discipline problem in the classroom.
III. The Baxter Library
The Baxter Library supports the school’s academic curriculum, fosters a lifelong appreciation of reading for pleasure and information, facilitates self-directed learning and problem solving, and promotes strong research and digital literacy skills in our community of learners. To that end, the Baxter Library houses an extensive array of print and digital materials and connects our students and school community to the resources they need for academic, personal, and professional success in our ever-evolving world.
Students are able to borrow library materials for a four-week period. After that time, and several reminder notices, if students do not return the book, they would be responsible for the cost of the borrowed material. While in the library, students are expected to follow the school rules for conduct.
When school is in session, the Baxter Library hours are as follows, but may be subject to change:
Monday, Tuesday & Friday: 8 a.m. to 6 p.m.
Wednesday: 8 a.m. to 4 p.m.
Thursday: 8 a.m. to 6 p.m. & Enrichment Hour
Saturday, Class days only: 8 a.m. to 12:30 p.m.
In addition, the library will be open for students in the evenings during study hall hours and supervised by a faculty member.
IV. Online Bookstore
Avon Old Farms has partnered with eCampus to make textbooks available for purchase online. eCampus has created an AOF Virtual Bookstore where families and students will be able to order their textbooks for the school year. Books will be available to purchase beginning Monday, August 8, 2024. The online bookstore can be found at avonoldfarms.ecampus.com. Each student is required to order their books prior to the start of school once his academic schedule is finalized. Books purchased or rented through eCampus may be sold back or returned to eCampus at the end of the academic year.
V. Academic Accommodations
Avon Old Farms School does not provide individualized educational programs or specialized instruction or related services for students with significant disabilities. However, the School provides reasonable accommodations or modifications to school policies as a result of a diagnosed and documented disability in accordance with the Americans with Disabilities Act.
Students seeking an accommodation or modification to any of the School’s academic policies should contact the School’s Learning Center Director James Reece. Students must provide appropriate documentation to support the request, including a complete and current copy of any relevant testing, evaluation and/or relevant diagnosis. If the information is insufficient, outdated, or incomplete, the School may request additional information or insist that documentation be updated before considering a request for accommodations. The School may also require consent to consult with evaluators or outside providers if needed. All decisions regarding accommodations are made by the School on an individualized basis through an interactive process with the student’s parents/guardians, relevant members of the faculty, staff, and administration, and outside providers as necessary.
Examples of academic accommodations might include extended time on tests, extra support from the Learning Center, or assistive technology devices that would help the student access the curriculum. No accommodation or modification to any school policy will be granted if it will fundamentally alter the nature of the School’s programs or otherwise creates an undue burden for the School. All students, regardless of disability, will be held to the School’s standards for academic achievement and personal conduct with or without reasonable accommodations. Requests for accommodations that are non-academic in nature should be made to the Health Center and/or Dean of Students Office.
Any student who receives an accommodation or modification due to a disability will be provided with an accommodation plan that is reviewed annually. The annual review will consider any updated information about the student, including information related to the ongoing impact of any disability, the need for continued accommodation, the availability of alternative accommodations to address student needs, and whether accommodations are being used.
VI. Academic Support
One defining characteristic of the academic program at Avon Old Farms is the structured support that we offer our students, which begins with small class sizes that allow teachers to provide closer attention to their individual students.
The School’s enrichment program, which serves as another type of academic support, is also part of our daily schedule. During the enrichment period, teachers are available in designated areas for students to receive extra help with their course work. Enrichment will be offered in the evening at published times.
The David C. Bigelow ’44 Learning Center serves all students (with and without learning differences) as they work to achieve their academic goals, learn essential study skills, and meet the demands of a college preparatory school curriculum. While some students are scheduled to work in the Bigelow Learning Center each week, other students may visit during a free period to seek help organizing school materials, completing an individual assignment, or preparing for an assessment. Both peer and private (professional) tutoring takes place in the Bigelow Learning Center during evening study hours.
For more information or questions about securing academic accommodations or requesting tutoring services, please contact James Reece, Director of the David C. Bigelow ‘44 Learning Center, at (860) 404-4286 or Reecej@avonoldfarms.com. For further information about other additional academic support, please contact the Provost or academic deans.
VII. Academic Integrity
The School expects that homework, tests, papers, and other assignments are a reflection of a student’s own work and the use of materials belonging to others must be appropriately cited or credited. Students should only collaborate on assignments when permitted and are prohibited from improperly sharing, accessing, or using the work of others in any manner that is dishonest, misleading, or in violation of our core values. Students should not engage in any activity that would dishonestly improve results or improve or hurt the results of others. This includes but is not limited to: consulting outside sources without proper citation on assessments or assignments; collaborating with peers during exercises where individual work is mandated; and/or regardless of citation using an AI tool, text generator, or translator (ChatGPT, etc.) in any part of the process to produce work that is expected to be a student’s own creation. Students must also explicitly follow the individual assignment instructions regarding utilizing any outside resource. Academic dishonesty is a serious infraction, and any act of academic dishonesty will have consequences, including the potential for discipline up to and including dismissal from the School.
Just as is the case with the rules of conduct at the School, situations of academic dishonesty are classified as either Level 1 or Level 2 offenses. Level 1 offenses are considered major offenses, and Level 2 violations are considered minor offenses.
When there is a concern or allegation of a violation of our academic integrity policy, the issue will be investigated by the department chairperson and the Provost or appropriate academic dean. If there is uncertainty about the specifics of an incident, students can appear in front of members of the academic committee as part of the investigation.
If the School determines that it is a Level 1 offense, the student will receive a zero on the original assignment, and the student will meet with a group of academic administrators, which may include the academic deans, Dean of Faculty, and/or Provost. The student will be instructed to complete the assessment or assignment again, and this grade will be averaged with the zero on the original assessment or assignment to arrive at the final grade for the exercise.
If the School determines that it is a Level 2 offense, the student will be expected to meet with the appropriate academic administrator and will receive a zero on the assignment. For any offense, the Provost or Academic Dean will write a letter to document the incident. The letter will be sent to the student’s home, and a copy will become part of the student’s record at school.
Level 1 (Major) Offenses
For an academic integrity violation to be considered a Level 1 offense, the value of the assessment or assignment must be worth 10% or more of the marking period grade. Examples of Level 1 offenses may include: providing a fellow student with a copy of your own work; copying another student’s work on a significant assignment; cheating on a test, final examination, or standardized test; using unauthorized outside resources, plagiarizing; stealing a test or answer key; or committing other serious academic infractions. The second occurrence of a Level 1 offense during the student’s enrollment will typically result in an appearance before the Discipline Committee and could lead to dismissal from the School.
Level 2 (Minor) Offenses
The value of the assessment or assignment must not be more than 10% of the marking period grade. Examples of Level 2 offenses may include dishonesty on a quiz, improper citation on a paper, using unauthorized outside resources, or copying a homework assignment. The second occurrence of a Level 2 offense during the student’s enrollment will be considered a Level 1 offense.
VIII. Class Attendance
Attending class is a minimum academic expectation. If a student needs to miss a class, he should communicate that in advance to either the appropriate academic administrator or the Dean of Students Office. If prior communication is not received, the academic deans will determine if a class absence is classified as excused or unexcused. Unexcused absences are not acceptable and accumulation of unexcused absences could lead to dismissal from school. Students who accumulate absences will be held accountable as follows and can expect to have any consequences documented on their record:
• Students who accumulate a second unexcused absence during a single semester will be required to attend a Friday Night Study Hall. Students will not be permitted off campus until they complete this requirement.
• If a student accumulates four unexcused absences during a single semester, he will be required to attend a Saturday Night Study Hall. Students will not be permitted off campus until they serve this consequence.
• If a student accumulates six unexcused classes in a single semester, he will be required to meet with the Provost and/or Academic Dean and the Dean of Students, and he will be required to attend Saturday Night Study Hall and participate in a Sunday Work Crew. Students will not be permitted off campus until they complete all consequences.
• If a student continues to accumulate unexcused absences, he will be required to meet with the Associate Head of School and the Provost/Academic Dean, who will decide on appropriate consequences for the student, which may include suspension or dismissal from school.
• Excused absences need to be minimized as well. Multiple excused absences may result in a grade reduction or loss of credit. If a student misses 20% or more class meetings in an academic quarter, the student risks losing points or credit for the course. The academic administration will consult with the Dean of Students office if this situation occurs, and bring a recommendation to the Associate Head of School.
A letter will be placed in the student’s file and sent to his parents/guardians if six unexcused absences occur. This letter will clearly outline the attendance expectations. Additional letters will be drafted to document additional missed classes.
IX. Make-Up Work
It is in the student’s best interest to make up missed work as soon as possible in order to stay current with course content. The following describes the School’s position on missed work from both excused and unexcused absences:
A. In the event of a missed assignment due to an excused absence, the student should meet with the teacher on his return to school to determine a date to make-up/submit the missed assignment for full credit. If the student fails to meet the agreed-upon date without communicating with the teacher beforehand, then it will be treated as a missed assignment due to an unexcused absence (see below).
B. In the event of a missed assignment due to an unexcused absence, or if a student does not submit an assignment on the day it is due without having arranged for an extension ahead of time, the student will have a maximum of five class meetings to make-up/submit the assignment for partial credit. The assignment will be marked as NTI (Not Turned In) in the Veracross gradebook. The student will lose one letter grade or 10% of the maximum score for each day after the original due date. If the student does not make-up/ submit the assignment by the end of the fifth class meeting after the original due date, he will receive no credit for the assignment.
Final examinations are scheduled on the school calendar. Students and families are expected to respect these published dates, as these cumulative academic assessments are a foundation of our academic program. If there are extraordinary circumstances preventing a student’s attendance on these assigned dates, the academic administration will manage these special situations. If administrative approval is granted in advance, a standard fee will be charged to the family for the teacher to create and proctor a new exam. If a student misses an exam without the proper approvals, he will receive a zero on the assessment and will not be provided with an opportunity to make up the assessment.
X. Intersession/Prep4ward Attendance
Intersession is an essential component of the academic program. As such, each year a student is enrolled at Avon Old Farms his satisfactory participation in Intersession is mandatory as a graduation requirement. Students’ participation is evaluated on a pass/fail basis. Under extraordinary circumstances, a student may not be able to participate fully and/or satisfactorily in Intersession, and these circumstances will be reviewed by the School administration to determine alternatives for how the student can fulfill the Intersession requirement.
Prep4Ward is another essential component of a student’s weekly schedule, and students are expected to attend all scheduled Prep4Ward sessions. Missing Prep4Ward is the equivalent of missing an academic class, and the same Class Attendance policy applies.
Section 3: Academic Schedules, AP Exam Schedules, School Calendar
I. AP Exam Schedule
Students enrolled in Advanced Placement courses are expected to sit for the final exam as a necessary conclusion to their course of study, and student accounts will be billed an AP exam fee of approximately $90.00 for each AP exam they will take according to their schedules in October. This fee is determined by the College Board. The 2025 AP exam schedule can be found using this link.
II. Daily Schedule
The daily schedule can be found using this link.
III. School Calendar
The 2024–25 school calendar can be found using this link and will include the most up to date information. Please understand that occasionally adjustments are made to the calendar, so please reference this calendar regularly to see the changes. If there are any significant adjustments the students and families will be notified.
Section 4: Community Life Information
I. Meals
Meals provide an opportunity for students and faculty to gather together. Students and faculty are required to meet dress code, remove their hats and head coverings when they enter the Refectory, and avoid using technology during meals. Boarding students are expected to attend all meals including dinner each night. Day students are expected to attend lunch during the weekdays and are encouraged to attend breakfast and dinner. While breakfast is not required, it is strongly encouraged.
Meal Times: Please reference the daily schedule for meal times (subject to change)
Dress Code*: (unless otherwise directed by the administration)
Breakfast and Lunch: Classroom Dress
Dinner: Classroom Dress
Saturday and Sunday: Clean Casual Dress
*Subject to change
If a student has a food allergy or special dietary needs, he should communicate with the Director of Dining Services Hector Vasquez, and the Health Center to determine a reasonable plan.
II. Take-Out / Delivery Food
It is important to ensure the safety of the students and manage visitors to campus. Therefore, all food deliveries will come to the Student Center entry closest to the parking area. Food that is delivered to other locations or at times other than listed below will be confiscated, and the student may be considered in violation of our community expectations.
Students may order food to be delivered to the designated location at the Student Center according to the schedule below.
Monday – Thursday: 9:30-10:30 p.m.
Friday: 6-10:30 p.m.
Saturday & Sunday: 12-10:30 p.m.
III. Student ID Cards
All students receive a student identification card when they arrive on campus. The Avon Old Farms student ID card is a multi-purpose card that is linked to the student bank account and used to cover most areas of incidental and personal spending on campus. Student IDs will also act as a security card to enter student dormitories and several campus buildings. Students should keep their ID cards from year to year to avoid any replacement fees. A $5 replacement fee will be charged to the student bank account if the card is lost during the school year.
IV. Laundry
The School partners with E&R Laundry to provide laundering and dry cleaning services to students who choose to participate. There is a fee for this service. Students may drop off their dirty laundry on Wednesday mornings and expect their cleaned laundry to be returned to their dormitory common room on Friday mornings. All dry-cleaned items are returned to the Student Activity Center (SAC) and can be claimed Friday after 9 a.m.
Laundry Schedule
Wednesday: Laundry Drop-off (Head of School Circle) Before 8:40 a.m.
Friday: Laundry Return After 9 a.m.
A representative from E&R Laundry is on campus to assist students according to the following schedule:
Monday: 8 a.m.–1 p.m.
Tuesday: 8 a.m.–1 p.m.
Friday: 7 a.m.–2 p.m.
If students have questions or issues, they should contact E&R directly. E&R Laundry may be reached at (603) 627-7661 X717 or at avon@eandrcleaners.com.
V. Post Office
First-class mail and packages may be picked up daily, Monday through Saturday, at the Wachter Post Office as listed below. Stamps may be purchased at the School Store. Students will be notified by school email when they receive a package.
Post Office Hours
Monday-Friday: 8 a.m.–4 p.m.
Saturday: 9 a.m.–12:30 p.m.
Mr. Chris Cloud manages the Wachter Post Office and can be reached at cloudc@avonoldfarms.com.
VI. School Store
The Cherouny Hawk’s Nest School Store gives students the opportunity to purchase paper supplies, AOF attire, athletic clothing, personal articles, and food. The store is open according to the following schedule:
Monday – Friday: After Morning Meeting – Lunch and 9:30 p.m. – 10:25 p.m.
Saturday: 9 a.m. – 12 p.m. and 8 p.m. – 10 p.m.
Sunday: 9:30 p.m. – 10:25 p.m.
*Store will be open at additional times according to the schedule.
VII. Student Activities
During the weekend, our Social Activities Director and Social Activities Club members strive to offer a widerange of activities both on and off campus. Frequently, these activities include other schools, and there is not an additional charge to participate in these activities; all students are welcome. However, if a student signs up for an activity that requires a price of admission but fails to show up for that activity, his account will be debited for the price of his ticket.
When participating in school activities, including activities with other schools, Avon students are required to travel to and from the event only with our school provided transportation.
On Sundays, the School provides transportation to Tunxis Golf Course, churches and other places of worship, and the West Farms Mall. The West Farms Mall trips typically depart campus from the Hockey Rink Circle at 11:30 a.m. and 2 p.m. Ordinarily, students will be picked up from West Farms Mall at 4 p.m.
VIII. Bicycles, Skateboards, Etc.
We encourage our students to walk the campus. If students choose to ride bicycles or skateboards on or around campus, helmets are recommended and they choose to ride at their own risk. Bicycles, skateboards, and scooters should be locked when not in use at the designated racks located on campus. Bicycles must be registered. Registration numbers are kept on file with the Director of Campus Safety.
As with any personal belongings, the School is not responsible for the loss, theft, or damage to any bicycle or similar item. A student may not take, borrow, or use a bicycle, skateboard, or scooter that is not his own. The use of someone else’s bicycle, skateboard, or scooter will lead to disciplinary consequences. Bicycles, skateboards, and scooters should not be used on any stairs, inside any buildings, or on the school road heading to the athletic fields. Students found violating this rule may have their apparatus confiscated. Electric/ motorized scooters, skateboards, hoverboards, or other motorized devices are not allowed on campus.
IX. Beaver Pond
Beaver Pond is a part of the School’s campus and is maintained by the School and the Nimrod Club. Occasionally, students will go to the pond or the adjacent Nimrod Cabin to enjoy the natural beauty and serenity. Students are prohibited from swimming in Beaver Pond without faculty supervision or a lifeguard present.
Each year, the Nimrod Club stocks the pond and streams on campus with fish. While students do not need a license from the state of Connecticut or from the School to fish on campus, the club encourages individuals to preserve this resource through catch and release fishing. The Nimrod Club will publish specific regulations for the season at the start of the academic year. Students are not allowed in the woods or at Beaver Pond after dark.
X. Banking, ATM, Allowances, Student Bank Banking
Avon Old Farms School strongly recommends that each student open a personal bank account prior to arriving on campus. The school store accepts all major debit and credit cards.
ATM
An ATM is located on campus in the Student Activities Center. Our ATM accepts all major debit and credit cards.
Student Bank
In addition to the personal banking option, a student bank program is offered through Avon Old Farms School. Parents can deposit funds in an individual student bank account with AOF. The AOF Student Bank can be used for on-campus purchases only (i.e., school supplies and snacks from the Hawk’s Nest). Students may access the funds in their AOF Student Bank with their ID cards or they can withdraw cash from the Business Office. Carrying large sums of cash on campus is strongly discouraged.
An Avon Old Farms Student Bank account can be funded in the following ways:
• Cash
• Check [Delivered to the Business Office or mailed to: Avon Old Farms School, 500 Old Farms Rd, Avon, CT 06001]
• My Kids Spending – MKS is an application which gives parents the ability to electronically fund the AOF student bank account. Balances, statements and spending information can be obtained by going to mykidsspending.com. An auto-replenish option is also available through MKS which will monitor the account balance and automatically replenish the funds when the balance falls below a preset limit.
For AOF Student Bank accounts, an initial deposit of $500 is recommended and a minimum of $50 must be maintained. Statements are mailed or emailed upon request.
Please note: Overdue library books, postage, fundraising donations, and additional transportation will be deducted from a student’s AOF Student Bank account.
Any questions regarding the student bank can be directed to Lauren Bosse in the Business Office at (860) 404- 4219 or email bossel@avonoldfarms.com.
XI: Guests on Campus
Guests are welcome on campus during the following times:
Wednesday afternoon until 7 p.m.
Friday evening after study hall until 10 p.m.
Saturday following classes until 10:30 p.m.
Sunday from noon until 6:30 p.m.
A guest must have a specific invitation (verbal or otherwise) from an Avon student and is required to check in with the Administrator on Duty (AOD) at the beginning of his/her visit on campus. If a student invites a guest to campus, he is responsible to remain with him/her for his/her entire visit.
Although guests are not allowed in dormitory rooms or dormitory common rooms, students and their guests are invited to visit the Student Center as directed by the AOD. Proper behavior is expected at all times, and improper behavior may lead to discipline. The same guidelines apply for Avon students visiting friends at other schools. In either case, all schools expect that hosts and guests will adhere to school rules and behave in an appropriate manner.
Other appropriate opportunities to meet and socialize are arranged by each school’s social activities committee. Such organized school-sponsored activities (dances, etc.) do not require specific, individual invitations.
XII: Cellphones and other Personal Electronic Devices
At Avon Old Farms School, we believe that personal interactions are very important and that we should be able to greet each other as we move about the campus. Electronic technology can often interfere with personal interactions. We understand that these devices are part of our lives, and we want all members of our community to use them appropriately. We want our faculty and students to feel empowered to educate each other about the etiquette of cell phone use.
The School employs an automated notification system that sends a voice and text message to student, faculty, and staff cell phones in the event of an emergency. Therefore, students are encouraged to have cell phones at school to facilitate emergency communications. Cell phones are effective modes of communication, particularly when students are traveling to and from Avon Old Farms School.
Students may not use mobile devices during restricted study times in the dorms, during class (unless authorized by the teacher), or in the Refectory. The use of mobile devices is also prohibited during presentations, concerts, plays, standardized tests, Morning Meeting, chapel, etc. Electronic devices should never detract from any public performance or gathering (they should be turned off in such venues). Cell phones, headphones, and other devices should not be used when walking on campus or moving from location to location. Students violating the guidelines listed above may have their mobile devices confiscated. Mobile devices should never be used for taking video or photos without express consent of those being photographed or recorded.
Use of a personal cell phone, computer, or other electronic, smart or mobile device must follow all School rules and policies, regardless of whether a student is on or off campus and regardless of whether a student is using the School’s network (see Chapter VII, Section XVII - Other Level 2 Violations).
XIII: Acceptable Use Policy
The “Avon Old Farms School network,” or “AOFNet,” or “the network” refers to the entire electronic network of Avon Old Farms School. This includes, but is not limited to, file server access, electronic mail, Internet access, voice services, database access, and any other electronic use of the School’s network and telecommunications services, including scanning and printing. The primary function of the Avon Old Farms School network is education: computers are tools with which to perform research, retrieve and share information, compile data, and create documents. Students should be aware, however, that the School expects students to use all electronic devices in an appropriate and respectful manner, regardless of whether the use of electronic communication relies on access to the network.
Students using the School’s network understand and agree to the following:
1. Access to the Avon Old Farms School network is a privilege and not a right. The Avon Old Farms School network does not guarantee uninterrupted service; further, certain features of service might not be accessible at all times and might be removed at any time. The Avon Old Farms School network makes no warranties of any kind regarding service. Neither the Avon Old Farms School network nor any Avon Old Farms School representative may be held liable for any damages suffered, whether from delays or inability to access the Avon Old Farms School network, loss of data, inability to deliver data files or a misdelivery of such, or interruptions in service for any reason.
2. The system administrator and others managing the Avon Old Farms School network may access e-mail or monitor activity on the network at any time and for any reason or no reason. Typical examples include when there is reason to suspect inappropriate conduct, or there is a problem with the system needing correction. Users should not have any expectation of personal privacy in the use of the Avon Old Farms School network. Further, the system administrator and others managing the network can access or monitor activity despite the use of passwords by individual users, and can bypass such passwords. In addition, review of e-mails stored on the system, which can be forensically retrieved, includes those sent or received on personal, web- based e-mail accounts.
3. Because minors have access to the Internet via the Avon Old Farms School network, Avon Old Farms subscribes to a service which is intended to filter inappropriate (e.g. pornographic, vulgar, illegal, etc.) material.
4. However, students and parents/guardians must realize that inappropriate material may get through the filtering system on occasion. Neither the system administrator nor the School may be held liable for this occurrence, and any student who accesses such information through the Internet may be found in violation of our AUP and subject to discipline.
5. If the School or a system administrator has reason to believe that inappropriate or unauthorized use of an account is occurring, the account may be closed temporarily during an investigation. If inappropriate conduct has occurred, the account may be closed immediately and/or permanently, disciplinary action may be taken, and notification may be made to appropriate agencies, including the police (See Chapter VII, Section XVIIOther Level 2 Violations).
6. Printers and scanners on the Avon Old Farms School network are provided for the convenience of all users. Students should not print unnecessary material, including but not limited to posters, multiple copies of papers, or received messages.
7. Unauthorized content stored on School computers is erased. Students should store work on an external hard drive, flash drive, CD, DVD, or authorized file server space.
8. The School reserves the right to alter, amend, delete, or discontinue the foregoing policies in whole or in part, at any time, in its absolute discretion, and effective immediately on issuance.
9. Use of the Avon Old Farms School Network represents acknowledgment that this Acceptable Use Policy is understood, and the user agrees to abide by this policy in its entirety, including the provisions regarding monitoring and review of network activity.
Code of Conduct for Use of Network and Other Technology
1. Do not attempt to obtain the password of another or log on with another member’s account.
2. Do not give out or allow others to use your password. Keep your password secure by not telling it to others, by not writing it down so that someone else can come upon it, and by not creating a password that is easily guessed.
3. Do not use the Avon Old Farms School network for any illegal purpose or in violation of School rules. Do not, for example, knowingly send someone a virus-infected file, exchange commercial software or files that are considered illegal in content, or plan illegal activities.
4. Do not use the Avon Old Farms School network to download copyrighted material without the permission of the owner. This includes downloading music and or movies illegally from the Internet or sharing illegal material on the network.
5. Do not use the Avon Old Farms School network to exchange any files or documents that are pornographic in nature or use vulgarity or profanity via e-mail or via any area of service on the network. “Sexting” is illegal in Connecticut and other states and students must understand that the taking, sending, forwarding, or possessing of any inappropriate image that is sexual in nature may result in discipline from the School and may also be in violation of the law.
6. Do not use the Avon Old Farms School network or any electronic device to:
• Send any form of harassing, bullying, threatening, or intimidating message to another.
• Send chain messages or Spam.
• Intentionally disrupt any chat, blog, or message forum by the use of insults, inappropriate messages,
or comments, or by scrolling while in a chat area (scrolling occurs when the same character or gibberish is entered repeatedly, thus interrupting the activity of those trying to engage in conversation).
• Intentionally lie about or discredit another person.
• Correspond via e-mail, messaging, or social media with strangers for non-educational reasons (e.g. contacting someone through an anonymous social media app).
• Post or distribute recordings (audio or images) of teachers, students, or others, without their permission or send any message or image which compromises the confidentiality or privacy of others.
• Violate any other school policy or rule.
7. Do not:
• Intentionally damage hardware, software, or other computer equipment.
• Intentionally hack into or access a server, other computers, or network equipment, even if the intent is not to damage resources.
• Intentionally cause disruption of any sort in the performance or usability of the system or files contained on the system.
• Intentionally vandalize data or hardware of any other person.
• Intentionally invade the privacy of another person.
• Divulge personal information about yourself or others via the Avon Old Farms School network. Such personal information includes home address, school address, and information, phone number, credit card number, password, or other confidential information that strangers should not be privy to.
8. To free up server storage, all users of the Avon Old Farms School network should delete in a timely manner emails and files no longer needed.
9. Students should not divulge personal information about themselves or others via the Avon Old Farms School network. Such personal information includes home address, school address, and information, phone number, credit card number, password, or other confidential information that strangers should not be privy to.
Section 5: Dormitory
Life
Avon seeks to promote a positive and productive experience for all students and faculty members living in dormitories. Boys are expected to be respectful at all times and are guided by faculty members and student monitors in each dorm. Residential students will be required to follow specific expectations related to the dormitories in order to support a safe and healthy environment. Students should keep in mind that dorm rooms are the property of the school. The Dean of Students Office will be the arbitrator, and have the final decision, in issues concerning conduct, room décor, and school standards related to student/dormitory life. If a student has a concern about his room, including unauthorized access, he should immediately contact his dormitory head.
I. Room Care
• Students are expected to keep their rooms clean, neat, and organized at all times.
• Trash and recyclable items should be emptied and beds should be made on a daily basis.
• Dormitory room/common area decorations must be neat, orderly, and in good taste, and must not contradict the School’s values. Decorations must be appropriate and may not suggest or promote sexually explicit material and/or immoral activity, drugs, alcohol or other illegal substances or any content that violates school policies, such as bullying, harassment or discrimination (Chapter 7, Section XVI).
• Pets are not permitted in the dormitories.
• Food must be kept in appropriately covered containers.
• No screws or nails are permitted in the walls. The use of thumb tacks or wire brads is allowed.
• Students are NOT allowed to have LED lights on the walls/ceiling.
II. Room Inspection
Dormitory faculty will conduct formal inspections of student rooms on Sunday evenings and at other designated times throughout the year. If in the opinion of the dormitory head or an administrator, a student’s room is not satisfactory, he will be required to complete chores within the dormitory. Before a student signs out for the weekend, he is expected to clean his room. The School reserves the right to search rooms, personal belongings, etc. if there is a reasonable suspicion of a violation of school rules or if there are health or safety concerns.
III. Damage to Dorm Rooms
School property must be respected and it should not be altered or destroyed. If there is property damage to a dorm or student room, the dormitory head or housekeeper will report any damages to the Facilities Department for repair. Any student(s) responsible for damage to a room, its contents, or its windows will be charged directly by the Business Office. A student charged for specific damage who denies responsibility is expected to have the student or parties involved report the damage to the dorm faculty. Damage not attributed to a specific student(s) will be charged pro-rata to all students on the dormitory floor.
Sports activities, games, snowball-throwing, piloting drones, etc. are not permitted in areas adjacent to school buildings due to the inherent risk of damage.
IV. Fire Safety Compliance
An extensive and complete fire and smoke detection system has been installed in the dormitories. This system is comprised of a series of smoke and temperature detectors that are monitored 24 hours a day, seven days a week by the Avon Fire and Police Departments. This system was installed for the protection of the School community and will provide prompt and immediate protection in the event of an emergency. The sensitive smoke-monitoring units are located in the hallways on each floor of all dormitories. An activated alarm will alert the Avon Fire and Police Departments. The following fire safety ordinances are for your protection and those of the School community:
• No lighted materials such as cigarettes, incense, candles, matches, etc., are allowed in the dormitories.
• No electrical heating appliances except hair dryers are allowed.
• Nothing may be hung on or attached to the sprinkler or smoke detection systems, and nothing may be attached or hung from the ceiling.
• Fire extinguishers are to be used only in an emergency. If a fire extinguisher is released in a nonemergency situation, the individual or dormitory involved will be held responsible.
• No alterations of existing electrical and/or communications installations are allowed.
• No blankets, sheets, curtains, or cardboard should be hung at the tops of the doors.
• Students may not have electrical appliances such as space heaters, air conditioners, or hot plates in their rooms. A refrigerator can be no larger than 1.7 cubic feet.
V. Study Conditions
Study conditions in and around the dormitories and classrooms must be observed during the academic school day, during enrichment periods, and during study hall. If a student is listening to music during the academic day, during the enrichment periods, or during study hall, headphones should be used.
VI. Music Consideration
Audio equipment and computers may only be used at designated times during the school day and in such a way that does not disturb others (e.g., use headphones). Audio equipment that is used improperly is subject to confiscation. Any audio that contains language that is profane, offensive, discriminatory, violates school rules (Chapter VII – Code of Conduct) or otherwise is deemed objectionable will be confiscated and students may face disciplinary action.
VII. Evening Study Hours
Avon Old Farms requires all students to engage in study hall during the following times. Note: if day students are on campus during the times listed below, they are required to be actively studying in the Library, Learning Center, or Student Center.
During these times, students may study in their own dormitory room, in the Library, or in the Learning Center when a faculty member is present. If a student chooses to remain in his room, he must keep his door open
while working quietly at his desk. In an effort to limit distractions, the School requires boys to place their mobile devices outside of their dormitory rooms during study hall. Students who choose to study in the Library or the Bigelow Learning Center must sign out with the dormitory faculty member and sign in with the faculty member on duty in the Library or Learning Center supervisor. If a student desires to study in another location, he must first get permission from the Dean of Students.
VIII. Study Hall Exemptions
Grades are posted after the first quarter, first semester, and the third quarter. Juniors and seniors who maintain certain grade point averages (see below) are eligible to earn a study hall exemption, which allows them to rest in their own room or sign out to the Student Center or Gordon Fitness Room during study hall.
Seniors
Juniors
After Quarter 1 3.50 GPA 3.80 GPA After Semester 1
GPA
GPA After Quarter 3
At various times throughout the year, the Academic Deans will check on students’ academic progress. The School reserves the right to revoke the study hall exemption if the Academic Dean(s) find that a student’s academic performance has slipped or has become unsatisfactory.
IX. Dormitory Check
Students are required to be in their own dormitories by 10:30 p.m. Sunday through Friday and by 11:00 p.m. on Saturday nights. Students may not be out of their dormitories and/or rooms after check. Leaving the dorm after check violates a major school rule and will be subject to disciplinary action including suspension from School.
X. Lights Out
Students are expected to be in their own rooms and with their lights out according to the following schedule: In their own dormitory
On Saturday evenings, students must be in their dorm at 11 p.m. Students are allowed to visit other boys within their own hall provided they are quiet and respectful to those students who may be asleep. All students are required to be in their own rooms with lights out by 12 a.m.
XI. Campus Leaves Day Passes
Students are allowed to leave campus to go to local destinations at designated times during the week. Whenever a student leaves campus on a day pass, it is mandatory that he uses the REACH Application and checks out in person with the Dean of Students Office or the designated Administrator on Duty.
Unless accompanied by a parent/guardian or faculty member, students are only allowed to take local leaves on Wednesdays and on weekends according to this schedule:
Wednesday 4 p.m. – 7 p.m.
Friday: 6 p.m. – 10 p.m.
Saturday: After classes – 10:30 p.m.
Sunday: 8 a.m. – 7 p.m.
Students on a day pass must ‘check in’ upon returning to campus using the REACH App. The student must check in with the Dean of Students Office, or the designated Administrator on Duty. Students who fail to check out in accordance with these procedures may be subject to discipline. Whenever taking a local leave using Uber, Lyft, etc., students are expected to depart from and return to Diogenes Circle.
Overnight Leaves
Students who are in good standing, without pending discipline or responsibilities, may take a weekend leave and stay overnight off campus on most weekends. Weekend leaves begin when a student has fulfilled his last school commitment of the week and end at 7 p.m. on Sunday evening. If a student plans to return to school after 7 p.m. on Sunday, he needs to secure special permission from the Administrator on Duty or the Dean of Students Office.
Students requesting weekend leaves must use the REACH Application to request the leave no later than 5 p.m. on Thursday and attain proper permissions from their parents/guardians. If the student is staying with another student or another family, the School requires permission from the host parents as well. Before departing campus, the student must check out in person with the Administrator on Duty or the Dean of Students Office.
Students on a weekend leave must check back in upon returning to campus using the REACH App. The student must check in with their dormitory head, Deans of Students Office, or designated Administrator on Duty. Students who fail to check in or out in accordance with these procedures may be subject to discipline.
College Visits
The School understands the importance for seniors to visit colleges as they are making their decision. Students must notify the college counseling office and get initial approval. The student must provide the name of the school, the specifics of the college programming/tour, who is accompanying him, method of transportation, and a timeline for return. After approval from the college office, the student must get final approval from the Dean of Students Office and check out/in as required.
The student must complete the REACH App and check out in person with the Administrator on Duty or the Deans of Students Office before leaving campus.
Off Campus Activities/Athletics
All students are allowed to participate in any/all off campus activities as long as the student’s leave from campus has been approved by the Dean of Students office.
XII. Ride-Sharing Services
Avon Old Farms School does not endorse or recommend specific transportation services (taxi, limousine, car service, ride-share service, etc.) for student travel to and from campus.
Determining Transportation Arrangements:
Parents and guardians are responsible for working with their sons to establish safe transportation plans that align with individual circumstances and school policy. We encourage parents to consider the service’s policies, including minor accounts, restrictions, parental consent, alerts, and notifications.
Students are expected to adhere to the transportation permissions set by their parents or guardians.
Concerns and Questions:
Parents and guardians should contact the Dean of Students with any concerns or questions regarding student transportation. This includes concerns before the start of the school year or as they may arise during the student’s enrollment. By working collaboratively, parents, guardians, the Dean of Students, and the School can ensure safe and responsible transportation arrangements for our students.
Section 6: Day Student Guidelines
Day students make up approximately 25% of Avon Old Farms School’s student population and are as much a part of the School as our boarding students. They are encouraged and welcome to take part in all meals and activities, including those which occur in the evenings and on weekends.
Faculty advisors constitute the main line of communication with students, their parents/guardians, and the School. When a question cannot be answered by a student’s advisor, he/she will direct parents/guardians to the appropriate person. As a school, we are proud of the distinguished performance of our day students. The success of these individuals is due to their involvement in, and serious commitment to, all aspects of student life.
• Day students, like boarders, are required to be present at morning meetings.
• If a day student is to be absent from school for any reason, his parents should notify the School no later than 8 a.m. by calling (860) 404-4295.
• Day students are required to attend lunch and are not allowed to leave campus until all obligations are met (including athletics) unless expressly excused by the Deans of Students Office.
If a day student needs to leave campus for any reason, including early dismissal for medical appointments, he must have confirmation from a parent/guardian and check out using the REACH Application. The student will check out in person at the Deans of Students Office. Students who fail to check out in accordance with these procedures may be subject to discipline.
I. Day-Student Locker Room
The General Locker Room in the Student Activities Center serves as a locker room for day students. Students who use this room, as well as the Hawk’s Nest, are expected to keep it clean and orderly and not leave belongings on the floor out of respect for Avon staff maintaining the building. Day students who remain on campus during study hall times must observe the same rules as boarders and should not be watching television, playing games, or exercising.
II. Automobiles
The School has a firm policy on the use of automobiles by our day students. A day student must park in the rink or library parking lot, lock his car, and not return to the car until he leaves campus after his last commitment of the day. Cars may not be parked elsewhere on campus. Day students may not loiter in the parking lots during free periods. All student cars must be registered with the Director of Campus Safety and must display a valid School Parking Permit affixed to the driver’s side window.
Boarding students are not permitted to have a car at school, except in extraordinary circumstances and with the clearly expressed permission of the School for limited purposes.
No day student may take a boarding student in his car for any reason unless a specific written request has been granted by the Associate Head of School or Dean of Students. Any student who violates this rule will face disciplinary action (reference Section VII - Code of Conduct).
We expect that our day students drive less than 15 MPH on school grounds to ensure safety. Parking in nonprescribed areas, reckless driving, or leaving campus without permission before the last school commitment of the day may result in the loss of driving privileges and/or further disciplinary action.
Section 7: Code of Conduct & Other Policies
The life and work of an Avon student is based on integrity, responsibility, and consideration. In all dealings with others, every student is expected to be sensitive, honest, and respectful of others’ rights. He should appreciate the diversity of our community, which provides the opportunity for learning, moral growth, and character development. The School’s philosophy in approaching behavior that falls short of these values is to preserve a caring community where issues and misbehavior can be handled at the lowest possible level through conversations, positive behavior modeling, and other interventions. Even with this approach, however, students may engage in conduct that requires a more formal disciplinary response from the School that holds a student accountable for his actions.
All students are expected to maintain an appropriate level of conduct consistent with school rules and values at all times while a student at Avon Old Farms. Students who violate our expectations, including the rules listed in this section, will be held accountable for their actions in accordance with the guidance set forth in the Handbook and may jeopardize their position at the School. The School also reserves the right to not re-enroll a student if his behavior demonstrates an inability to meet the School’s expectations.
Each student represents Avon Old Farms while he is enrolled as a student at our School, and is therefore subject to school intervention, including discipline, whether he is on or off campus, and regardless of whether school is in session. While there is heightened attention to conduct that occurs on campus or as part of a school activity (whether on or off campus), students may be disciplined at the discretion of the School for conduct that occurs on or off campus or while school is in session or during breaks if the misconduct: (1) violates our rules and expectations; (2) brings discredit to or negatively affects the School’s reputation; (3) is inconsistent with the School’s mission; (4) is illegal; or (5) is otherwise disruptive or harmful to the welfare of the School or our community. Examples of off campus conduct that might subject a student to discipline include, but are not limited to, inappropriate social media activity, misconduct involving other AOF students, behavior that threatens or harms himself or others, or any illegal conduct. The School may also intervene in non-disciplinary ways to address inappropriate behavior by students away from campus.
I. Level 1 and Level 2 Violations
Though this Handbook contains a variety of rules and expectations, violation of the rules outlined in this section represents more significant misconduct that will typically subject a student to the School’s formal discipline process. Rule violations are generally divided into two categories based on the severity of the misconduct:
Level 1 violations are considered major violations and will usually require the student to appear before the Discipline Committee with the potential for dismissal.
Level 2 violations are considered a lesser violation and are usually handled solely through the Deans of Students Office, without the need for a Discipline Committee hearing and will generally result in a Dean’s Review.
When a student is disciplined for a Level 1 or Level 2 violation, a letter of misconduct will be placed in the student’s record.
Based on the Dean’s Review, a Level 2 violation can be moved to the level of a major violation depending on the circumstances and/or impact on the community. The decision as to whether the misconduct warrants a Discipline Committee hearing is made by the Dean of Students in consultation with the School administration. At the sole discretion of the Head of School, the School may also impose discipline or other appropriate consequences outside of the Discipline Committee process in emergency situations warranting immediate action or in instances involving more highly sensitive student matters such as matters relating to harassment, bullying, and/or sexual misconduct.
Finally, while the Handbook provides useful guidance in identifying prohibited behavior, the School cannot anticipate or predict all behaviors that might run afoul of our standards and always reserves the right to take actions, including disciplinary actions, as may be deemed necessary by the School to act in the best interests of the School and our students and to protect the health and welfare of our school community.
II. School Rules: Disciplinary Process
The School handles all disciplinary matters in a prompt manner, taking into consideration the nature and impact of any misconduct and all relevant information, including how a student conducts himself during the inquiry. In imposing consequences, the School may also consider a student’s prior disciplinary record. The School expects that students will cooperate fully and be truthful in the investigation or review of any alleged violation of school rules.
A student who does not cooperate during the disciplinary process, is not truthful, or intimidates or otherwise discourages other students from coming forth and being truthful in a disciplinary process (whether or not that student is the subject of a disciplinary process), is subject to disciplinary consequences up to and including dismissal from school, which may be apart from any consequences for the underlying behavior. In making determinations about whether a student has violated a school rule, the School will review all relevant information and determine whether the conduct was more likely than not to have occurred. The School reserves the right to modify or deviate from the disciplinary processes set forth in this Handbook at the discretion of the School if it determines that there is good cause to do so.
III. Search Policy
The School believes that enforcement of school rules and regulations is important to the safety, security, and welfare of the students and community. Therefore, the School reserves the right to search students’ rooms, lockers, vehicles, backpacks, mobile devices, watches, computers, or other personal belongings if there is a reasonable suspicion of a violation of school rules or if there is a health and safety concern.
Where appropriate and feasible, the student will be notified prior to the search and be informed about the reason and intended scope of the search. If the situation is non-emergent, the Dean of Students will also be notified and if possible, be present. In situations requiring immediate action, the faculty member or administrator conducting the search will attempt to have a second adult present. The Dean of Students Office will be notified as soon as possible after the search is concluded, providing the reason and scope of the search and transferring any confiscated items as necessary.
There is an expectation that all students will cooperate in searches and disciplinary inquiries, however, the School may still perform a search even without student cooperation. If a student does not cooperate with a request to submit to a search (including not providing a password), he will most likely be required to appear before the Discipline Committee and can anticipate disciplinary action up to and including dismissal from school.
IV. Dean’s Inquiry
Whenever there is concern that a student may have violated the Code of Conduct or other rules that could lead to discipline, the matter will be referred to the Deans of Students Office for an initial review or inquiry. The Office will review the facts and circumstances of the incident, may interview relevant individuals, conduct searches, or perform other actions that will assist in determining what occurred. The Deans will inform the Associate Head of School of the result of the initial inquiry and a determination will be made if the incident will be handled with a Dean’s Review or advanced to the Discipline Committee. This determination will be based on several factors including, but not limited to, the severity of the offense, nature of the offense, cooperation of the student(s), impact to the community, and the student(s) prior discipline record.
V. Dean’s Review
For a conduct violation that remains at the Dean’s Office level, the Deans will meet with the student(s) and formally discuss the incident with the involved student(s) to clearly identify the transgression, provide the student with an opportunity to respond, and determine the appropriate response from the School, which may include discipline. Students are expected to be honest during this review and in all conversations with the Dean. Dishonesty may lead to additional violations of the Code of Conduct or referral to the Discipline Committee.
If the Dean concludes that a rule violation occurred, the student and parents/guardians will receive a letter which details the transgression, consequences, and the expectations for improvement. The letter will also be placed in the student’s file.
VI. Discipline Committee
Discipline matters are generally referred to the Discipline Committee (DC) when the alleged misconduct involves a major school rule or Level 1 violation, or any other significant rule violation as determined by the Dean’s Review based on the circumstances of the incident and impact to the community. Matters referred to a DC are typically those which could result in significant discipline, including dismissal from school.
The DC is led by the Associate Head of School and is typically composed of the Dean(s) of Students, the Provost, the appropriate academic dean, Dean of Enrollment, three faculty members, and the Warden, who represents the student body. The student’s advisor will also be present. If an advisor, administrator, or the Warden cannot be present for a DC meeting, a replacement will be appointed. If the inquiry involves highly sensitive or private information, the Warden or student representative may not be permitted to attend the hearing and the DC may be modified to include additional faculty members. At any time, the Head of School or designee has the discretion to forgo the DC and conduct additional fact findings and/or make a discipline decision at an executive level if he deems it appropriate or in the best interest of the School, the student, or the community.
The DC will review information and evidence related to the alleged misconduct. In most cases, the DC will interview the student involved and may interview other students or other individuals who may have relevant information. The DC is responsible for drawing a conclusion about what occurred and determining if the student violated school rules. In making its decision, the DC must determine with reasonable certainty what occurred and whether it is more likely than not that the student violated School rules. Once the DC process is concluded, the DC will share its conclusion, along with a recommendation for discipline, to the Head of School. In making its disciplinary recommendation, the DC may consider the student’s prior record and level of cooperation and truthfulness in the disciplinary process. The DC’s recommendation is advisory.
While in most cases the Head of School will accept the recommendation of the DC, the ultimate decision concerning appropriate disciplinary consequences, and the student’s enrollment status, will be made by the Head of School. The Head of School’s decision is final and is not subject to appeal.
The following are rules associated with the Discipline Committee (DC):
• Students are required to appear at the DC when requested. Failure to appear may be considered grounds for dismissal from school.
• Lying to the DC is a serious and separate offense, which may lead to dismissal from school. Parents/ guardians/families of students or other third parties are not allowed to attend DC proceedings. The student and his parents/guardians will ordinarily receive verbal and written notification of the Head of School’s decision within 24 hours of the proceedings.
• The students, circumstances, facts, and disposition of the incident will be clearly documented in an official record by the Associate Head of School. Any notes made by individual members will not be maintained.
• The DC process is confidential. A student appearing before a DC for any reason is expected to respect the integrity of the DC process and not discuss information shared and/or discussed at the DC.
VII. Alternatives to the Discipline Committee Process
At any time, the Head of School or designee has the discretion to forgo the Discipline Committee process and investigate and make a discipline decision at an executive level if he deems it appropriate or in the best interest of the School, the student, or the community. In cases involving allegations of sexual harassment or sexual misconduct, or other matters that the Head of School deems to be of a highly sensitive nature, the Head of School or designee may also utilize an external investigator to assist in the investigation and disciplinary process.
VIII. Withdrawal
A student may voluntarily withdraw from the School at any time upon written notification to the Office of the Associate Head of School by a parent or guardian. If a student voluntarily withdraws from School, for any reason, the student’s transcript will reflect that he has withdrawn and the date of withdrawal.
A student facing potential discipline will not be permitted to withdraw following a final decision from the Head of School regarding any disciplinary violation. Students who withdraw from school remain responsible for any outstanding fees or other financial obligations to the School. Student records, including transcripts and recommendations, will not be released until all obligations to the School, including financial, are satisfied. Transcripts for students who voluntarily withdraw will reflect that he has withdrawn and include the date of the student’s withdrawal.
IX. Disciplinary Responses
In keeping with the School’s philosophy, the School recognizes the need to address behavior with appropriate consequences. Below is a description of the range of disciplinary actions and other consequences typically imposed by the School.
Verbal Warning
During a Dean’s Review, the Deans of Students Office may determine that a lower-level violation would be appropriately handled at the lowest possible level through a conversation with the student and possibly the student’s advisor to address the nature of the violation.
Letter of Misconduct
If a student has violated a school rule and the Dean of Students determines a Letter of Misconduct is an appropriate response, the incident will be documented in the form of a letter. The Dean will provide this letter to the student, which clearly describes the incident and expectations for improvement. This letter will be discussed with the student, sent to the student’s parents or guardians, and placed in the student’s file.
Saturday Night Study Hall
A student may be required to attend Saturday Night Study Hall from 8 p.m.–10 p.m. with the Administrator on Duty for violations of school rules. This study hall may be assigned to address violations such as an unexcused absence from class, dress code violations, missed morning meetings, Compass or Vespers, and similar transgressions.
Sunday Work Crew
A student may be required to attend a Sunday Work Crew for disciplinary reasons. This work crew will ordinarily be scheduled for the morning hours and may include working in the Refectory, cleaning up campus, or assisting with other duties. The crew will be supervised by the Administrator on Duty or other official designee and will normally be two hours.
Campus Restrictions
A student may be placed on campus restrictions for repeated violations of minor school rules such as failure to meet basic academic and residential expectations. While on campus restriction, no weekend leaves, day passes, or off campus permissions will be approved. The parents/guardians cooperation is expected.
Probation
A student may be placed on probation as a result of disciplinary action. This probation can be put in place prior to or in conjunction with a suspension from School. This probation will include a standard of conduct and clear expectations for improvement. The standard of conduct and expectations are developed based on the violation, student, and discipline. They are outlined in a discipline letter based on the circumstances. Probation lasts for a stated period of time based on the circumstances and may include additional discipline such as loss of leadership positions, campus restrictions, etc.
Suspension
For serious offenses or chronic repeated violations of school rules, a student may be suspended for a specified period of time. If a student is suspended, he and his parents will be formally notified of the suspension in writing and he will be expected to leave campus and not participate in any school events during that time. Any student who is suspended can expect to be placed on probation and his transcript will reflect the suspension. A student who is suspended is required to complete all required academic work. Upon his return, the student and his parents may be required to meet with the Associate Head of School or Dean of Students to discuss his return to school. Suspension will ordinarily include additional discipline such as community-service hours, a loss of leadership positions, etc.
Dismissal
Students who have been dismissed from school may not return to campus or take part in school-sponsored events unless they secure advance written permission from the Dean of Students. Students who are dismissed from School remain responsible for any outstanding fees or other financial obligations to the School. Student records, including transcripts and recommendations, will not be released until all obligations to the School, including financial, are satisfied.
Non-participation
in
Commencement Ceremonies/ Withholding of Diplomas
Seniors and post-graduates who violate major school rules during the spring term may not be permitted to participate in commencement exercises and/or may have their diplomas withheld, at the discretion of the School. Students who violate a Level 1 school rule within two weeks of graduation may be required to leave campus immediately and, if they are currently meeting all graduation requirements and school obligations, their diploma will be mailed home.
X. Disclosure of Disciplinary Action
When a major school rule violation has occurred or there is impact to the community, the School may discuss the specific infractions and any resulting disciplinary action with the school community. The School reserves the right to communicate the facts, circumstances, and possibly the names of students involved for the purpose of educating the community at large, which may include students, faculty, staff, parents, alumni, etc.
In addition, colleges, universities, and other educational institutions typically inquire on applications about a student’s disciplinary or behavioral record. It is the School’s policy to maintain the trust of these institutions and therefore to respond candidly to any requests for information from any educational institution as part of an application process. Students must be aware that if the School receives an inquiry from a prospective school regarding the student’s discipline record, the School will attest to the accuracy of the student’s application responses and will accurately respond to any questions regarding the nature of any incident that led to disciplinary consequences.
The School expects students will provide truthful responses to any disciplinary questions in connection with an application to another school. In order to support our students in truthful communication with colleges, our college counselors will work closely with the student during this process.
The School does not generally affirmatively notify another educational institution, such as a college or other secondary school to which a student may apply, if and when a student is disciplined by the School other than to inform the school if there has been a change in status (e.g. student has withdrawn or been dismissed). However, the School reserves the right to do so, even without an inquiry from the next school, if, in the School’s discretion, the student poses a significant safety concern that might impact the safety and well-being of another community, such as an assault or other conduct that threatens the well-being of others.
XI. Dean’s Leave
There may be occasions when the School may require a student to be placed on Dean’s Leave while a disciplinary or other investigation is ongoing, or for other reasons, if in the opinion of the Dean(s), the student’s presence would be disruptive to the School. A Dean’s Leave is a short term, non-disciplinary leave and does not reflect any conclusion by the School that any misconduct has occurred and is not a medical leave. In the event a student is placed on Dean’s Leave, the School will work with the student and his teachers and family to support the student’s continued education to the extent possible while away from campus.
XII. Student Conduct and Academic Review
If a student, in the opinion of the School, is not meeting the standards of effort and/or conduct according to the general, acceptable community or academic standards of the School, the student may be placed on review. A student placed on review is at risk for dismissal or to have his re-enrollment contract withheld for the coming year if he does not make satisfactory improvement in meeting School expectations.
The recommendation to place a student on review will be made by the Deans of Students Office or the Academic Deans and may occur before or after the issuance of a re-enrollment contract, which normally occurs during the second semester. If the recommendation is made prior to the issuance of re-enrollment contracts, the student’s contract will be placed on hold, pending improvement.
In both circumstances, the student will meet with the Dean of Students and Provost (or their designees) to discuss the concerns and expectations for improvement. The student and parents/guardians will receive a letter detailing the clear expectations of improvement that must be met in order for the student to either remain at school or be considered for re-enrollment.
The Student Review Committee, which is comprised of the Associate Head of School, Dean of Students, Provost, Dean of Enrollment, and the advisor (or their respective designees) is responsible for reviewing all information and making a recommendation to the Head of School regarding a student’s status, including placing a student on review or determining if the student has made sufficient improvements to have this status removed. A student that does not improve to the satisfaction of the School may be asked to withdraw or be dismissed, or he may not be permitted to re-enroll for the following year.
XIII. Drugs and Alcohol
Avon Old Farms School maintains a strong stance against the use and abuse of drugs and alcohol and is concerned about the effects of drugs and/or alcohol on the ongoing mental and physical development of students. The possession, use, or distribution of drugs/alcohol, or any related paraphernalia, runs counter to the mission of the School and is detrimental to the overall functioning of the School’s community and the individual student’s well-being; it is therefore expressly prohibited. The School considers this rule to include all forms of drugs and alcohol, including marijuana, steroids, synthetic drugs (including synthetic marijuana), controlled substances, and the unauthorized possession, use, or distribution of prescription or over-thecounter drugs. Any student who violates the School’s rules regarding drugs and alcohol are subject to discipline, up to and including dismissal from the School.
Violations of the drug and alcohol policy may be handled as a combination of health and disciplinary procedures, depending on the type of substance involved, whether the violation involves other students, and considering the potential for impact on our community. Students who commit offenses involving the sale and distribution of drugs or alcohol, or who are in possession of controlled substances that are considered particularly dangerous, will typically be required to appear before the Discipline Committee and will likely face dismissal from School.
Level 1 (Major) Violation: Sale and Distribution, Possession of Dangerous Controlled Substances
Drug or alcohol use that is significant or that has the potential to harm others or impact our community is considered a major school rule violation and will be treated as a Level 1 offense. Such situations occur where a student is engaged in the sale or distribution of alcohol, drugs, controlled substances, or unauthorized overthe-counter or prescription drugs. It will also be considered a Level 1 offense if the facts and circumstances indicate an intent to sell or distribute these substances.
The School will also consider the possession of controlled substances that are considered particularly dangerous to be a major school rule violation subject to Level 1 discipline. For purposes of this policy, such dangerous controlled substances include, but are not limited to, narcotics, cocaine, heroin, oxycodone, PCP, barbiturates, amphetamines, anabolic steroids, tranquilizers, LSD, Xanax, “designer or synthetic drugs,” or alcohol or marijuana in sufficient amounts that suggest the likelihood that it is being used for more than individual consumption. Students should also be aware that the School considers the unauthorized possession
of any prescription medication in conflict with Health Center policies to be a Level 1 offense, even if a student has a valid prescription for the medication.
For purposes of this policy, possession is defined as having intentional control of the drug, alcohol, controlled substance, or other item such as when a student has such substance on his person, in his room, vehicle, backpack, or other belonging, or otherwise demonstrates ownership of the substance.
Sale or distribution includes any form of delivery of the drug, alcohol, or other controlled substance to another person. It does not require the exchange of money or expectation that the student receive anything in payment or exchange.
Level 2 (minor) Violation: Possession or Use of Marijuana or Alcohol
Except as noted above, in a situation where a student uses, voluntarily admits to using, possesses, or is in the presence of marijuana or alcohol, the School attempts to work with the student and his parents/guardians to address the immediate health and safety concerns and determine a plan to assist the student. The School’s response will represent a combination of support, treatment, and some level of discipline. At the minimum, a student involved in one of the aforementioned situations, who wants to remain at Avon Old Farms School, will typically be required to:
• Meet with the Associate Head of School and Deans as part of the review to discuss the facts and circumstances of the incident.
• Be suspended from school for no less than one week.
• Undergo a substance abuse evaluation with the School’s counselor, if possible, or with a licensed substance- abuse counselor while at home during the suspension period.
• If using a local licensed substance-abuse counselor then, prior to returning to school, the student must provide a written substance abuse evaluation from this licensed counselor to the Dean of Students to be reviewed by the school counselor, which includes treatment, counseling, and/or drug education recommendations.
• Sign a No-Use Contract that acknowledges he will be subject to random drug testing at the discretion of the School for the remainder of his enrollment at Avon Old Farms. The financial cost of these drug screens will be the responsibility of the student’s parents/guardians.
• Complete a designated number of community service hours.
• Forfeit any school leadership roles, including being a monitor, big brother, etc. for the remainder of the academic year.
If a student who has previously violated this policy has a second violation, including testing positive for drugs or alcohol, possessing/using drugs or alcohol, or refusing to submit to a drug test, he will typically be required to appear before the DC and should expect to be dismissed from school.
While the School respects the students’ privacy, there is also an obligation to keep the community safe and support students in making healthy decisions. Understanding this responsibility, the School, having a reasonable suspicion or concern that a student may be using drugs or alcohol, reserves the right to require the student to undergo drug testing. Suspicion may arise from being in the presence of alcohol or drugs, concerning behavior or appearance, or other factors that give rise to reasonable concern for the student.
If the School has concerns about a student’s potential use of drugs or alcohol that is not related to a particular disciplinary situation, the School may still intervene and impose intervention type measures, such as mandating counseling or a No-Use Contract, as well as conduct searches in accordance with School policy.
Integrity and honesty are core values of the School. As with any disciplinary situation, if a student is dishonest or engages in any deception during a disciplinary inquiry, the student may be required to appear before the DC.
XIV. No-Use Contract
By signing the No-Use Contract, a student is making a promise that he will not use drugs or alcohol for the remainder of his career as a student at Avon Old Farms. Students who sign this contract are subject to random drug or alcohol testing. The cost of administering each test will be charged to the student’s account each time he is tested. If a student who is already on the No-Use Contract tests positive for drugs or alcohol on a random test, he will typically be required to appear before the DC with the likelihood of dismissal.
XV. Sanctuary
Although the School’s goal is to be a substance-free school, there are occasions when students may be in need of immediate care due to the use of alcohol and/or other drugs. The objective of the sanctuary policy is to make sure that a student under the influence of alcohol or drugs is medically safe. Because of the School’s concern for the student’s health in these instances, students are encouraged to seek help if they are worried about themselves or a peer before it becomes a disciplinary matter.
Sanctuary may be invoked by a dormitory monitor or another student by immediately contacting the Health Center, a dormitory faculty member, a Dean of Students, or the Administrator on Duty to notify him/her that a sanctuary emergency is being declared and to provide the location of the student involved, as well as any other relevant details. The responsible adult will assist with facilitating the transportation of the impaired student to the Deans of Students Office or the Health Center. All parties involved are asked to treat information about the incident with confidentiality. Sanctuary is only available to students who are voluntarily seeking assistance or who have been reported by others to be in need of immediate assistance.
Following a student claiming sanctuary, the Health Center, Dean of Students, and the school counselor will discuss the incident and the care provided. A counselor will meet with the student who claimed sanctuary (or for whom sanctuary is being sought) to discuss the events leading up to the incident. Following an assessment, the counselor or our psychiatric consultant will make a recommendation to the student’s family. The student’s room may be searched in order to remove any substances and additional counseling or drug testing may occur.
In extreme circumstances, the Dean of Students may determine that, for the health of the community, a sanctuary cannot be granted, because the severity of the circumstances warrants disciplinary action. For example, if a student who claims sanctuary is found to have been distributing drugs or alcohol, disciplinary action would be taken.
Sanctuary will generally be granted only once during a student’s time at Avon; however, the safety and wellbeing of our students is paramount and the School has the ability to make a decision to expand this option. It is imperative that if a student is at risk from drugs or alcohol, they must receive help as soon as possible.
XVI. Other Level 1 (Major) Violations
As noted elsewhere in the Handbook, there are certain rules that the School deems as particularly important for the well-being of the individual and the community. These expectations and rules represent the most important standards of our community (honesty, safety/health, and respect for others) and are therefore classified as Level 1, or major school rule violations. Our disciplinary system tries to balance what is best for the individual student with what is best for the community.
The facts and circumstances involving a Level 1 violation will be reviewed by the Dean’s Inquiry and Review process. Any violations in the following areas will usually result in the student being presented to the Discipline Committee. If the Discipline Committee concludes that the student committed a Level 1 offense, he should anticipate probable dismissal from school.
When a student is disciplined, a letter of misconduct that documents the incident and the expectations of future conduct will be placed in the student’s record.
1. Violation of the law/illegal conduct: A student at Avon must abide by federal, state, and local laws. Enrollment at Avon constitutes a student’s acceptance of these regulations as the guiding principles for proper conduct. Student behavior on or off campus that may have violated any federal, state, or local law, or yields a complaint from others alleging law violations or student misconduct will be reviewed by the School.
2. Dishonesty: Students are required to be honest during the discipline process. If a student is being deceptive or dishonest, the student may be required to appear before the DC.
3. Theft: If it is determined that a student has been stealing, he will ordinarily be dismissed from school immediately.
4. Vehicles: Boarding students may not have a vehicle, or access to a vehicle, on or in the vicinity of campus during the school year, except in extraordinary circumstances and with the clearly expressed written permission of the School for limited purposes.
Boarding students are prohibited from riding in vehicles driven by individuals under the age of 21 while they are at school, without expressed, written permission from the school and parents/guardians. Day students are prohibited from transporting boarding students as passengers in their vehicles. In rare instances, the Associate Head of School or Dean of Students permission may be obtained, in advance, for a day student to drive a boarding student. This permission requires expressed consent from both the day student’s and boarding student’s parents/guardians. Violation of this rule may lead to an appearance before the Discipline Committee and may result in dismissal from school.
5. Campus Leaves: To ensure the safety and well-being of our students, all requests to leave campus must be submitted through the REACH application. This application allows students to obtain required permissions from both parents/guardians and the school.
Improper Checkout: Leaving campus without obtaining the required permissions from the student’s parents/ guardians and the school administration through the REACH application constitutes a serious violation of school policy. The Dean of Students will review all such incidents. Depending on the severity of the situation, the Dean may address the issue directly or refer the matter to the Disciplinary Committee for further action. In cases referred to the DC, potential consequences include dismissal from school.
6. Bullying, Hazing, and Harassment: The School expects all community members to treat one another with respect and strictly prohibits any form of bullying, hazing, harassment, or other threatening, unkind, or intimidating behavior.
The School recognizes that words and actions have the power to negatively impact others, and therefore expects that all students will refrain from any action or speech that discriminates, attacks, disparages, demeans, intimidates, or deliberately mischaracterizes an individual or group. These actions, in any form, will not be tolerated within the School community.
Bullying is defined as subjecting another student to direct or indirect action or speech that is severe, persistent, or pervasive and that causes 1) physical or emotional harm or 2) reasonable fear of physical or emotional harm or 3) infringes on the rights or opportunities of another student at the School. Bullying can be physical or verbal and can include cyberbullying, through the inappropriate use of social media or other forms of technology, whether on campus or off campus.
Harassment and Discrimination: Avon Old Farms School is committed to establishing a community environment that respects diversity, encourages people of different backgrounds and beliefs to understand and respect one another, and is free from discrimination and harassment, through either words or actions. The School therefore prohibits harassment or discrimination in accordance with applicable law and will not tolerate harassment or discrimination of any kind by or toward any student, faculty, employee, or visitor to the campus whether on the basis of another person’s race, color, sex, national and ethnic origin, religion, disability, sexual orientation, gender identity or expression, or any other characteristic protected by law. Such behavior creates a harmful environment and may also be a violation of the law. Harassment may take many forms and may be verbal, physical, written, or non-verbal in nature and can include: the use of derogatory or ethnic slurs, jokes, gestures; inappropriate touching; statements, pictures or videos based on race, sex, national origin, or other protected classifications that are subjectively and objectively offensive.
It is important to understand that online conduct, including social networking sites, is held to the same standard as personal conduct on campus as well as off -campus. Therefore, posting derogatory or offensive comments about other people or about the School, or inappropriate artwork, videos, or photographs to the web or through email is not allowed. Any student found posting this type of information to any website or social network, or who uses social media to violate school rules, will be referred to the Discipline Committee and may be dismissed from school.
Any student who believes he has been subjected to bullying, hazing, harassment, or other similar mistreatment is encouraged to report such conduct to his advisor, dean, or other trusted adult within the School. This information will be brought to the Dean of Students as well as the Associate Head of School for an inquiry and to ensure the immediate safety of the student(s) involved.
Engaging in behavior considered to be bullying, hazing, or harassment, particularly if such behavior is based upon protected characteristics such as race, color, national origin, religion, or any other characteristic protected by law is a most serious offense and will ordinarily result in dismissal from School.
7. Sexual Harassment, Assault, or Inappropriate Sexual Behavior: The School expressly prohibits any form of sexual harassment, including any form of sexual misconduct, sexual assault, or other inappropriate sexual behavior, whether by students, faculty, other school employees, or anyone in our School community. The School’s policy on sexual harassment applies regardless of a person’s sex, gender, sexual orientation or gender identity. In the School setting, sexual harassment is behavior that is sexual in nature, is unwelcome, and denies or limits a student’s ability to participate in or benefit from the School’s programs. Sexual misconduct is considered a more egregious form of sexual harassment, including, but not limited to, sexual assault. Any student who engages in sexual harassment or any form of sexual misconduct is subject to discipline, up to and including dismissal from school.
Sexual harassment can be verbal, nonverbal, or physical and may include harassment based on sexual orientation. Examples of sexual harassment may include, but are not limited to: suggestive or lewd remarks; touching of a sexual nature; telling sexual or dirty jokes; spreading sexual rumors; circulating or showing emails or websites of a sexual nature; displaying, recording, or distributing sexually explicit drawings, pictures, videos, images, or written materials; and most serious, sexual assault.
For purposes of this policy, sexual misconduct is a broad term that encompasses egregious forms of sexual harassment, including, but not limited to, sexual assault, sexual abuse, sexual exploitation, dating violence and any other form of non-consensual sexual contact.
Definition of Consent: For the purposes of this policy, consent is an affirmative, unambiguous and voluntary agreement to engage in sexual activity. Consent can be verbal or nonverbal and may be communicated
through words or overt action that clearly express consent. Consent must be present at every stage of a sexual encounter. Consent to some sexual activity does not imply consent to other sexual activities, nor does past consent imply present or future consent and it can be revoked at any time. Consent cannot be given by someone who is underage, asleep, intoxicated or incapacitated for any reasons. Consent must be given freely and will not be inferred in the absence of a “no.”
In addition to harassment, the School also prohibits any sexual behavior or conduct that is inappropriate given the ages of the student(s) involved and the nature of the activity, regardless of consent. Students should be aware that even consensual sexual activity between an individual between 13 and 16 years of age and someone more than three years older may be considered sexual assault under state law.
Any student who violates this policy against sexual harassment, or engages in inappropriate sexual activity or sexual misconduct, up to and including sexual assault, is subject to discipline, including dismissal from school and/or involvement of law enforcement.
Reporting Sexual Harassment and Sexual Misconduct: Any student who believes he (or someone else) has been subjected to sexual harassment or misconduct, including sexual assault or other inappropriate sexual behavior, is encouraged to report such conduct to his advisor, dean, or other trusted adult within the School.
This information will be brought to the Dean of Students as well as the Associate Head of School for an inquiry and to ensure the immediate safety of the student(s) involved. Reports of sexual misconduct may be verbal or written. When reporting an incident, it is helpful for the reporting party to provide as much information as they recall and are comfortable sharing. Failure to disclose identifying information about the identities of the Parties involved or the facts and circumstances regarding the allegations (including the names of any witnesses) severely limits the School’s ability to respond and remedy the effects of the misconduct.
Allegations of violations of the School’s Sexual Harassment and Sexual Misconduct Policy may be investigated in accordance with the School’s typical disciplinary process or through the use of an external investigator at the discretion of the School. Investigations will include interviews with relevant parties and will be conducted in a manner designed to protect the privacy of those involved. The police and/or the Department of Children will be contacted as required by law or as the School determines is necessary. The School may defer its investigation while law enforcement investigates. Following an investigation by law enforcement, the School retains discretion over whether or not to investigate further.
If a student is found to be responsible for having engaged in Sexual Harassment or Sexual Misconduct, the School will issue a disciplinary decision that includes a summary of the relevant findings. Retaliation against any individual bringing a good faith complaint of sexual harassment or sexual misconduct, or anyone participating in the investigation of such complaints, is strictly prohibited.
8. Dangerous Conduct/Weapons: Student(s) who engage in any conduct that creates risk of harm to self or others, which may include intentional or reckless actions, may face disciplinary action. Students may not have firearms, facsimile firearms, ammunition, knives, or weapons of any type on the School campus. Violations of this policy are serious and may lead to dismissal from school.
9. Prescription Medications/Non-Approved Over-the-Counter Medications: Students may not have any prescribed medication or non-approved over-the-counter medication in their dorm room (see medication policy for specifics). Certain prescribed medication must be stored in the Health Center and administered or distributed by Health Center staff consistent with a doctor’s order.
If a student is found with any prescription or over-the-counter (OTC) medication not allowed in the student’s
possession, and was not approved by the Health Center, this will be considered a violation of the School’s Drug and Alcohol Policy and the Dean of Students will be notified. The student will be required to appear before the Discipline Committee where dismissal will be likely.
10. Electronics, Social Media, and Sexting: Students are expected to use the School’s network, computer systems, personal electronic devices, and/or any digital platforms used by the School for distance learning in a responsible manner in accordance with all School rules. All students are expected to read and understand the Avon Old Farms School Acceptable Use Policy (AUP) that is located in Chapter 4, Section XII and XIII of this Handbook. Students will be held accountable for the expectations of this policy as well as the following rules.
The level of the violation (Level 1 or Level 2) will be based on the specifics of the incident, actions of the student and impact to the community. More serious violations will be considered a Level 1 violation. For example, please refer to the Bullying, Hazing, Harassment Section for an understanding of how social media might also impact the School community or other students.
Student computers connecting to the School’s network must have a current version of antivirus software and computers should be kept free of adware. Systems suspected of causing network outages or slowdowns will be disconnected from the network and inspected by a member of the technology department. Access to network closets is strictly prohibited and anyone suspected of gaining access to a network closet will be disciplined.
Social Media: It is important to understand that online conduct, including use of social networking sites, is held to the same standard as personal conduct on or off campus. Students are expected to abide by School rules whether engaged in in person or on campus activities, or through use of online, electronic or social media sites. In accordance with the School’s policies, faculty and staff are not permitted to friend or engage with current students on personal social media accounts.
Social Media Account Creation Policy: Avon Old Farms School recognizes the increasing importance of social media in communication and the potential benefits it offers for fostering a positive online presence. While we encourage students, faculty, and staff to engage responsibly in social media activities, it is imperative to uphold the reputation and integrity of our institution. This policy outlines guidelines for creating and using social media accounts that bear the name and likeness of Avon Old Farms School. The creation and management of such accounts must be conducted with care and in accordance with the following principles:
• No individual or group may create a social media account that uses the name, logo, or any other identifying elements of Avon Old Farms School without explicit authorization from the Communications Department.
• Authorization requests should be submitted to the Communications Department, outlining the purpose, content, and goals of the proposed social media account.
• Any unauthorized social media account that claims affiliation with Avon Old Farms will be considered a violation of this policy.
• Individuals or groups found to be in violation will be required to cease operation of the unauthorized account.
• Any accounts bearing the Avon Old Farms name or logo must be managed under the supervision of a faculty member, and content must adhere to the school’s code of conduct.
• Individuals may use their personal social media accounts to express personal opinions, but they must make it clear that their views do not represent the official stance of Avon Old Farms. Personal accounts must not use Avon Old Farms logos, trademarks, or other proprietary materials without authorization. This does not apply to images showing branded clothing; it specifically pertains to the unauthorized use of Avon Old Farms’ branding or name for the account profile, name, and biography.
This section of the policy is in place to protect the reputation of our institution and ensure that all communication aligns with our values. We appreciate your cooperation in adhering to these guidelines. For authorization requests or any questions related to this policy, please contact the Director of Marketing & Communications Jacqueline Keller at kellerj@ avonoldfarms.com or 860 404 4116.
Mobile Devices: Mobile devices are permitted on campus, but students may not use them during restricted study times in the dorms, during class (unless authorized by the teacher), walking on campus, or in the Refectory. The use of mobile devices is also prohibited during presentations, concerts, plays, standardized tests, Morning Meeting, chapel, etc. Students violating the conditions of mobile device use may have their mobile devices confiscated.
Recording of Others: The school prohibits secretly or covertly recording individuals, particularly where there is an expectation of privacy. Mobile devices should never be used for taking video or photos without express consent of those being photographed or recorded.
Sexting: The School prohibits students from using technology devices (whether owned by the student or the School, and whether through the use of the School’s network or outside of the School’s network, and whether used on or off campus) to send or knowingly possess any written message or image that contains explicit representations or references to sexual conduct, sexual excitement, or nudity (commonly known as sexting). Connecticut law prohibits possessing or disseminating obscene or pornographic images of minors, and the School may contact law enforcement should any student violate this section of the Handbook.
XVII. Other Level 2 Violations
A Level 2 violation is an action that will result in a Dean’s Review. The specifics of the situation will be reviewed and investigated in the Dean’s Inquiry. Depending on the specific circumstances of the incident, and student involvement, the student(s) may be required to appear before the DC.
When a student is disciplined, a letter of misconduct which documents the incident, any consequences and the expectations for future conduct will be placed in the student’s record. A student’s failure to meet the expectations described below will typically be considered a Level 2 violation and will be treated accordingly.
1. Community Expectations: In addition to attending all of their classes, students are expected to meet various commitments each day. Morning Meeting, lunch, athletics, residential life programs, Compass and Vespers are all important aspects of an Avon Old Farms education. It is the School’s belief that students who embrace these programs will glean the most from their Avon experience and be best prepared for success at Avon and throughout their adult lives. In the event that a student is negligent about meeting commitments, he may be required to complete community service, be assigned to Saturday Night Study Hall, or appear before the DC.
2. Physical Conflict/Altercations: Physical confrontations between students will not be tolerated. Students must resolve conflicts without resorting to physical means. Offenders will be disciplined and may be required to appear before the DC.
3. Improper Checkout- Overnight Leave: Students must use the REACH Application each time they request to leave campus. Once all permissions (parent/guardian and school) are granted electronically, students must sign out in person with the Dean of Students Office or a designated administrator before leaving campus. Failure to sign out, in person, after receiving all permissions will be considered a violation of this policy. The incident will be reviewed by the Dean of Students and a recommendation will be made to handle the situation
at the dean’s level or have the student appear before the DC. Repeated violations will require a Dean’s review for progressive discipline, up to and including requiring the student to appear before the DC.
4. Day Student Vehicles: Day students may have automobiles for transportation to and from school. Vehicles must be operated in a safe manner considering speed limits and pedestrian traffic. Day student vehicles must be registered with the Safety Office and only be parked in the rink or library parking lots upon arrival.
Day students are not permitted to leave campus until they have completed their final commitment each day, or expressed permission is granted by the Dean of Students for appointments or approved commitments. Any day student who abuses this privilege will forfeit the right to drive on campus and may be subject to additional discipline based on the circumstances.
Day students are prohibited from transporting boarding students in their vehicles, reference Section XVI (other Level 1 Violations – Section #4). Violation of this rule may lead to an appearance before the Discipline Committee and may result in dismissal from school.
5. Insubordination: A student who demonstrates non-compliant, defiant, challenging, or offensive conduct or language toward a faculty/staff member will be held accountable for his words or actions. This may include argumentative/disrespectful language toward faculty/staff or rude behavior toward a visitor. Offenders will be disciplined and may be required to appear before the DC.
6. Classroom Conduct: The School has high standards and expectations for classroom conduct. A working learning environment is fundamental to the School’s mission; therefore, the School takes a firm position on any disruption caused by inappropriate classroom behavior. The first violation of inappropriate classroom behavior will result in a meeting with the academic deans and the student’s advisor. Subsequent violations may result in additional discipline, up to and including an appearance before the DC, and may result in dismissal from school.
7. Dress Code: Standards for a formal dress code and personal hygiene benefit students and the school community in many ways. Appropriate dress and grooming are important factors in reflecting a positive image in the School community, maintaining a healthy campus, and helping contribute to a distraction-free learning environment. The Dean of Students will determine if an article of clothing meets the School’s dress code. Students’ physical appearance must comply with the norm as defined by the School administration. Students are required to be clean-shaven and wear their hair at a reasonable length off the collar and above the ears as deemed acceptable by the School administration. Dyed hair is not allowed. Offenders will be disciplined and may be required to appear before the DC.
Classroom and sit-down meals: Students are expected to dress neatly in blazers, dress pants, ties, dress shirts, belts, socks, and closed-toe non-white dress shoes, leather or canvas shoes (sneakers/white canvas are not acceptable). Shirts must be tucked in, and pants and shorts must be worn at the waist or upper hip and must not reveal any underclothing. Sandals, sneakers, and jeans do not meet our dress code for classes or meals, except for casual dress meals.
Vespers/Compass: Blue blazer (with official school patch), white shirt, school tie, dark gray trousers, black socks, black belt, and shined black leather shoes (no canvas or sneakers).
Smart Casual: Classroom dress without the sport jacket and tie, with belt, socks and leather or canvas shoes (sneakers/white canvas are not acceptable).
Prohibited Clothing: Hooded sweatshirts may not be worn under blazers and the wearing of hats is not permitted inside any buildings. Earrings or body-piercing jewelry may not be worn at school. In addition, any
clothing that violates school policies, such as bullying, harassment or discrimination (Chapter 7, Section XVI) is prohibited.
8. Guests on Campus: A guest must have a specific invitation (verbal or otherwise) from an Avon student and is required to check in with the Administrator on Duty (AOD) at the beginning of their visit on campus. If a student invites a guest to campus, he is responsible to remain with him/her for his/her entire visit. Although guests are not allowed in dormitory rooms or dormitory common rooms, students and their guests are invited to visit the Student Center as directed by the AOD. Students are responsible for the conduct of their guest(s), as well as their own, during the visitor’s time on campus. Proper behavior is expected at all times, and improper behavior may lead to discipline. The same guidelines apply for Avon students visiting friends at other schools. In either case, all schools expect that hosts and guests will adhere to school rules and behave in an appropriate manner. Offenders will be disciplined and may be required to appear before the DC.
9. Pattern of Misconduct: If a student demonstrates a pattern of misconduct that violates school rules, as determined by the Deans or Associate Head of School, that student may be subject to discipline and/or required to meet before the DC.
10. Electronics, Mobile Devices, Social Media, and Sexting: Students are expected to use the School’s network, computer systems, personal electronic devices, and/or any digital platforms used by the School for distance learning in a responsible manner in accordance with all School rules. More serious violations include bullying, harassment and sexting which are described as a Level 1 violation. The seriousness of the violation (Level 1 or Level 2) will be based on the specifics of the violation, actions of the student and impact to the school community and other students.
All students are expected to read and understand the Avon Old Farms School Acceptable Use Policy (AUP) that is located in Chapter 4, Section XII and XIII of this Handbook. Students will be held accountable for the expectations of this policy as well as the following rules.
Social Media: It is important to understand that online conduct, including use of social networking sites, is held to the same standard as personal conduct on or off campus. Students are expected to abide by School rules whether engaged in in person or on campus activities, or through use of online, electronic or social media sites.
Mobile Devices: Mobile devices are permitted on campus, but students may not use them during restricted study times in the dorms, during class (unless authorized by the teacher), walking on campus, or in the Refectory. The use of mobile devices is also prohibited during presentations, concerts, plays, standardized tests, Morning Meeting, chapel, etc. Students violating the conditions of mobile device use may have their mobile devices confiscated. Mobile devices should never be used for taking video or photos without express consent of those being photographed or recorded.
Sexting: The School prohibits students from using technology devices (whether owned by the student or the School, and whether through the use of the School’s network or outside of the School’s network, and whether used on or off campus) to send or knowingly possess any written message or image that contains explicit representations or references to sexual conduct, sexual excitement, or nudity (commonly known as sexting). Connecticut law prohibits possessing or (disseminating obscene or pornographic images of minors, and the School may contact law enforcement should any student violate this policy.
Student computers: Connecting to the School’s network must have a current version of antivirus software and computers should be kept free of adware. Systems suspected of causing network outages or slowdowns will be disconnected from the network and inspected by a member of the technology department. Access to network closets is strictly prohibited and anyone suspected of gaining access to a network closet will be disciplined.
The REACH App: The REACH app is required to be installed on each student’s mobile device. This App serves as a platform for information sharing, such as the daily schedule, meal times, weekend activities, safety information, and is used to request local and weekend leaves (if permitted).
11. Leaving Dormitories after Check: Students are required to be in their own dormitories by 10:30 p.m. Sunday through Friday and by 11 p.m. on Saturday nights. Students may not be out of their dormitories and/or rooms after check. Leaving the dorm after check violates a major school rule and will be subject to disciplinary action including suspension from School.
12. Use of Headphones: Avon Old Farms is known for having friendly students who say ‘hello’ to one another, welcome visitors to campus, and engage with one another. Understanding this, students are NOT allowed to wear headphones while walking around campus. If a student is found to be wearing headphones on campus, the headphones will be confiscated and held for a minimum of 24 hours. Headphones ARE allowed while students are exercising or in the privacy of their own room.
13. Nicotine/Tobacco: If a student is determined to be using or in possession of nicotine / tobacco (in any form), he will be restricted to campus and be required to attend a Saturday Night Study Hall. A second offense will result in additional discipline and mandatory counseling. Further offenses will be addressed through the Deans of Students Office.
14. Electronic Cigarettes and Vaping: Electronic cigarettes, including Juuls, or vaping are not allowed on campus. If a student is determined to be using or in possession of an electronic cigarette, the device will be confiscated, tested for the presence of drugs, and the student’s room and possessions may be searched. The student will also be required to submit to a drug test.
If the student fails the drug test or if the device contains evidence of drugs, it will be treated as a violation of the School’s drug and alcohol policy. If a student passes the drug test, and if the substance is not determined to contain evidence of drugs, he will be required to work three Sunday Work Crews. In this situation, the student will not be allowed to take local leaves or overnight leaves until he has completed all work crews.
If there are multiple students present and no one admits to owning the device, all students present will be subject to the penalties/consequences as described above.
If a student is found to be selling or otherwise distributing tobacco, nicotine, electronic cigarettes or associated paraphernalia to other students, he will be required to appear before the Discipline Committee.
13. Open Flame: Any type of open flame is prohibited on campus, including matches, lighters, campfires, cigarettes, cigars, candles, especially in or near the dormitories/buildings due to safety factors. The circumstances will be reviewed and the student will be disciplined based on the facts of the incident.
Section 8: Health and Wellness Information
I. Mental Wellness
Avon Old Farms School’s Counseling and Psychological Services (CPS) is part of the School’s Health Center services available to students and is committed to supporting the emotional well-being of each student and aims to create a welcoming environment that fosters healthy adolescent development. In support of its commitment to student mental health, CPS provides short-term mental health counseling, check-in sessions, and crisis intervention while school is in session. CPS is not intended to provide long-term mental health services but can serve as a liaison with outside providers in supporting students while on campus who require such services.
Services available through CPS include short term, goal-oriented mental health counseling through a variety of treatment modalities, check-in sessions, crisis intervention services, and referrals to outside providers. Our mental health counselors are available to meet with students for a variety of reasons such as during times of transition, heightened stress, emotional difficulties, critical change, and other temporary situations where counseling services may be beneficial. Our treatment providers also help students find and learn tools and coping mechanisms to help them deal with adversity and other challenges. Short term treatment services through CPS are part of the regular Health Center services and are therefore included in a student’s tuition and fees.
Referrals: Following initial referral and assessment, if our staff determine that a student’s needs can be effectively managed within the short term, the student will remain under the care of our CPS staff. In some cases, however, our team may determine that a student needs additional support beyond what is reasonably available through CPS. In such instances, CPS staff may refer students who require more intensive or specialized services to appropriate outside providers, with continued coordination with our CPS staff. The School also contracts with a local psychiatrist who is able to provide medication consultation, assessment, and psychiatric care if needed on a referral basis. Our counselors will work closely with any outside providers to ensure that adequate support is in place for students and will work with the student and parents/guardians to ensure that the student is fully supported during the referral process. Services provided by any outside clinician or agency, including the outside psychiatrist, are not included in a student’s tuition and fees and will therefore be the responsibility of the parent/guardian.
Please refer to our Counseling and Psychological Services Center Student and Family Resource Guide for more detailed information on the services we provide.
Anyone interested in utilizing either of these services should send an email to CPS at: counseling@ avonoldfarms.com.
II. The Health Center Hours, Locations, and Information
Main phone number: (860) 404-4234 - This is also the number to call after office hours to reach a nurse for medical emergencies.
The Health Center provides 24/7 care either in the office or on call to the student body while school is in session. Care is provided for illnesses and injuries occurring while school is in session in addition to any other medical issues that may arise while a student is at school. Students with chronic illnesses are managed in cooperation with their primary care physician and may remain at school so long as their health is stable.
Off Campus Medical Appointments: : The School will provide transportation for off campus appointments related to medical issues that arise while at school. The Health Center does not provide transportation to routine appointments such as with a dentist, orthodontist, allergist, and/or with a regular therapist, etc. Students needing transportation to such appointments must hire alternative transportation, obtain permission, and check out properly from the Dean of Students office prior to leaving campus.
Medical Forms: Students are required to have all medical forms and consents completed, signed, and uploaded to Magnus before they arrive on campus. Students will not be able to remain on campus, attend classes, or participate in a sport or other school activities if they do not have all of the required documents submitted.
Health Insurance: All students must have proof of health insurance through an American-based company. Acceptance of proof of coverage does not guarantee scope of coverage and parents/guardians are ultimately responsible for any costs not covered by their insurance. A copy of this card must be submitted to Magnus prior to arriving on campus.
Emergency Contacts: Every student must have an emergency contact on file in Magnus that lives within 5 hours driving distance from the School and agrees to pick up and assume care for the student in case the parents/guardians are unavailable or cannot do so within eight hours of notification. Emergency contacts cannot be an employee of the School. Minors and/or underclassmen are not allowed to stay in a hotel without supervision. The School also reserves the right to prohibit students that are 18 or older from staying in a hotel without supervision. This decision will be based on the student’s health and/or well-being.
Some of the reasons a student may need to be picked up include, but are not limited to, student isolation requirements due to a communicable disease such as influenza or COVID-19, mandated quarantine, school shut down/vacations, medical or mental health issues requiring close supervision or hospitalization, or a disciplinary issue.
Medically Necessary Surgical Procedures: Parents/guardians or emergency contacts will be responsible for students before, during, and after any surgical procedure unless it is an emergency situation and cannot wait until the parent/guardian or emergency contact arrives. Students who must have surgery during the school year may return to school no sooner than 24 hours post-operative and must be stable enough to return to their dormitory room and/or resume normal daily activities at school with reasonable accommodations. Before returning to campus after surgery, the student must first be cleared by the Health Center.
Appointments with the School Doctor: The School’s medical director comes to campus three times a week and is available to see students by appointment only. Students must be seen by one of the Health Center nurses first before being scheduled for an appointment with the School’s doctor. The doctor’s services are included in tuition. Our school doctor may do a combination of in-person appointments and telehealth appointments, depending on the student’s situation.
III. Medications
All medications must be filled at Woodmark Pharmacy in Plainville, CT. Medications will be blister-packed and delivered to the Health Center. Orders, prescriptions, and medications that are not from the United States are NOT legal in the US and will not be accepted.
Students may not have any prescription medication in their dorm room, with the exception of antibiotics, acne medication, inhalers for asthma, topical ointments, nasal sprays, antivirals, and EpiPens. All other prescription medication must be stored in the Health Center and distributed by Health Center staff consistent with a doctor’s order. If a student is found with any medication in their possession that was not approved by the Health Center, the Dean of Students will be notified and disciplinary proceedings may ensue per Code of Conduct.
Students are allowed to have over the counter medications in their room as long as they are stored in their original packaging. Students are not allowed to share or give out any medications to other students.
It is the student’s responsibility to go to the Health Center and take his medication as prescribed during Health Center hours.
View our complete Medication Policy here.
IV. Communicable Disease Management and Exclusion Policy
In order to protect the health and well-being and safety of our residential community and reduce the spread of highly infectious diseases, the School reserves the right to temporarily exclude from the dormitory, classes, sports, or campus any student who poses a public health risk. The School specifically reserves the right to exclude any student who has a communicable illness, has been exposed to an infected person, or is susceptible on account of non-immunization, in the event of a vaccine-preventable or other communicable disease incident. In the event of an outbreak or other incidence of communicable disease, the School will coordinate with local health officials and the School’s medical director regarding the need to exclude any student (or other members of the School community) from campus or school programs.
The student’s parent/guardian is expected to come to campus, within eight hours of notification, to pick up the student in the event that the student is excluded from campus for health-related reasons. If the parent/guardian is unable to pick up the student within this time frame, the student’s emergency contact must do so.
Communicable diseases may include, but are not limited to:
• Influenza
• Norovirus or suspected norovirus
• Gastroenteritis
• Meningitis
• COVID-19
In the event of a communicable disease diagnosis not otherwise specified in this policy, the Health Center will follow the guidance of the School’s medical director to determine when and if it is appropriate for the student to return to school.
Any student who has been excluded from school for health-related reasons must get clearance from the School’s Health Center prior to returning to school. Clearance may require the provision of written documentation from an appropriate medical provider clearing the student to return to school, documentation of appropriate
treatment while at home, etc. The Health Center reserves the right to delay a student’s return to campus and/ or to request additional documentation or information before approving a student’s return to campus. All final decisions regarding a student’s return to campus are made by the Health Center upon advice and at the direction of the School’s medical director.
Any student who has a temperature of 100.4 degrees Fahrenheit or above, but has not been diagnosed with any of the specific communicable diseases listed in this policy, will be admitted to the Health Center for observation and evaluation by the Health Center staff. Students requiring admission to the Health Center will be sent home or to their local emergency, off-site contact until their temperature remains below 100.4 degrees Fahrenheit without the use of fever-reducing medications, for 24-48 hours. Additional requirements for return to school may apply in pandemic circumstances.
V. Immunization Policy
All students attending Avon Old Farms School must be protected by adequate immunization against certain contagious illness as required by Connecticut law before being permitted to arrive on campus.
Students seeking a medical exemption from any or all state-mandated vaccines must apply for such exemption in accordance with the requirements of Connecticut General Statutes Section 10-204a. Students must provide the Health Center with a completed State of Connecticut Medical Exemption Certificate signed by an authorized medical provider in order to be considered for an exemption. Students are not eligible for a religious exemption to state-mandated vaccines unless they have a religious exemption that (1) complies with the Connecticut immunization law and (b) was on file prior to April 28, 2021 with a K-12 Connecticut school in which the student was enrolled at that time.
In the event of an outbreak of a vaccine-preventable disease, unvaccinated students may be excluded from school and school programs until (1) the danger of the outbreak has passed as determined by public health officials, (2) the student becomes ill with the disease and completely recovers, and/or (3) the student is immunized.
VI. Reproductive Health Policy
In conjunction with the School’s sexual health curriculum, pamphlets and information regarding STDs and sexual health will be available in the Health Center. Students can also see the School’s doctor—anonymously if desired—regarding STDs or any other personal medical matter. If a student requires testing or treatment for STDs, they have the right to receive STD testing and treatment without parental consent and the School may provide a student with transportation to any such appointment. Any medical costs associated with this treatment will remain the responsibility of the student and/or his parents/guardians if not covered by the student’s health insurance.
VII. Medical Leave of Absence (MLOA)
The School recognizes that a student may experience a medical or mental health condition that cannot be adequately managed on campus, despite reasonable efforts. If the student has a medical or mental health condition that prevents him from being able to meet the School’s academic or behavioral expectations, or if the condition is causing undue disruption in the School or otherwise poses a health or safety risk to others, the School may grant, and in some cases require, a Medical Leave of Absence (MLOA). A student, his family, or the School may initiate a request for a MLOA. The need for a MLOA is ultimately determined by the Associate Head of School in collaboration with school medical personnel, and following consultation as may be needed
with any outside medical providers working with the student. In determining the need for a MLOA, the School will consider the student’s medical and/or psychological needs, his ability to effectively function in all aspects of the School, his school commitments, and the well-being and safety of the School community.
If, in the judgment of the School, a student is exhibiting symptoms or behaviors that compromise his ability to effectively engage in and function at school, or if he requires care and treatment that is beyond the School’s ability to manage, the School may require the student to go on a MLOA and be evaluated and assessed before being considered for a return to school.
Once a decision has been made that a MLOA will be granted or required, the School will develop a written plan to outline any conditions for the MLOA and for the student’s return, if known. This plan will be put in writing and shared with the parents. The School expects that a student’s priority during a MLOA will be the evaluation of, treatment for, and recovery from the illness or condition that necessitates the leave. While away from school, the academic dean will be the primary contact to assist the student in any academic component of the MLOA conditions.
During a MLOA, the School will remain in contact with the parents and any appropriate medical personnel with the expectation that the student’s family will continue to share updates and information with the Deans of Students Office and/or Health Center to allow the School to monitor the student’s progress while away from campus.
Before a student may be reinstated following a MLOA, the student should be thoroughly evaluated to the satisfaction of the School. In making a decision about reinstatement, the School must be able to determine with confidence that the student has recovered sufficiently, demonstrates a sustained period of wellness prior to return, and that he is able to safely and effectively return to the School community without compromising his health or unduly disrupting the School. Prior to return from a MLOA, the following actions will generally be required to assist the School in making decisions about reinstatement:
• The School’s physician, psychologist, and/or psychiatrist should be able to communicate directly with the treating physician, psychiatrist, or other professional providing care to confirm that the student is ready and able to return to the boarding school setting (even if a day student).
• If requested, the School should be provided with further information regarding the nature of the treatment received, any ongoing treatment plan, and clear recommendations regarding any needed accommodations or limitations with respect to his return to full academic and extracurricular activities.
• The School may also require that the student be evaluated by the School’s own medical professionals if there are any remaining concerns about the student’s ability to return to school.
• Once all necessary information is received, the Associate Head of School will re-evaluate the student’s situation in consultation with appropriate school personnel and decide whether or not the student is ready to return to the School.
• If it is determined by the School that a return to school is not in the best interest of the student, or that he requires a more extended period of treatment, the School may require the student to withdraw from school.
VIII. Adult Sexual Misconduct and Reporting Concerns
Faculty, employees, or any adult volunteer working on behalf of Avon Old Farms are expressly prohibited from engaging in any sexual contact and/or romantic relationships with students, whether occurring on or off campus, and regardless of the age of the student. It is against the law for any school employee to have sexual contact with a student.
If a student believes that he has been subjected to any form of sexual harassment or inappropriate conduct from an adult in our school community, including serious offenses such as sexual assault, he should report the incident immediately to any trusted adult, Health Center personnel, advisor, or an administrator. If the allegation involves a school employee and the student wishes to report outside of the School, the student can report to the School’s attorney: Attorney Morgan Rueckert at Shipman & Goodwin LLP, (860) 251- 5821, mrueckert@goodwin.com. Given the nature of such reports, the School will take steps to maintain the confidentiality of any information that is shared to the extent possible.
Section 9: Athletics Program
I. Afternoon Athletics and Activities
Avon Old Farms believes that participation in athletics is a vital part of each student’s educational experience. Accordingly, the School requires each student to participate in a school-sponsored sport or activity every season. The School divides our afternoon programming into two categories; Team Activities (ex: interscholastic teams, drama program) and Recreational Activities (ex: AIP, yearbook, strength & conditioning, recreational sports/intramurals).
Freshmen and sophomores must participate in Team Activities in at least two of three seasons. Juniors and seniors are required to participate in a Team Activity at least one season. A list of both Team and Recreational activities will be maintained by the Athletic Director and made available to the students. Students may only participate in our Strength and Conditioning program during one season each school year and freshmen are not eligible for Strength and Conditioning in the fall.
Students with special interests may petition a standing committee (composed of the Associate Head of School, Athletic Directors, Dean of Students, and Provost) to pursue mission-appropriate activities off- campus during the athletic period. Exemptions to our three-season sport/activities policy may be granted on a case-by-case basis with special consideration given to ensure that students limit or avoid conflicts with required school programs while meeting all academic and athletic commitments. Students who do not maintain their current academic standing will be restricted from pursuing off campus interests.
Students are expected to make up all of their missed, postponed, and/or modified work in a reasonable amount of time after being out for a concussion, surgery, injury, etc. Once back at school, students are expected to check in with the trainers every day during the afternoon activities period. The trainers will work with the student to make a plan for the day depending on the student’s individual situation. After seeing the trainer, the student may be sent to the library for an afternoon study hall to work on missing assignments, down to the field to watch practice, back to his afternoon activity, or to the Health Center for rest/treatment. If a student does not adhere to these guidelines, it will result in an unexcused absence from their athletic or afternoon activity commitment.
Attendance Policy for Athletics
Each student is required to participate in and attend a school afternoon activity in each of our three seasons.
Excused Absence: An excused absence is granted when the Director of Athletics, Assistant Director of Athletics or a member of the coaching staff approves the excuse before the absence occurs. To have a missed team activity (game/meet/match/practice/meeting) excused, athletes must communicate at least three days in advance. Absences for non-essential or emergent reasons should be limited.
Academic issues that arise and force a student to miss a team activity, not due to negligence on the part of the athlete, will also be excused.
Emergency situations communicated by parents or guardians to the Director of Athletics, Assistant Director of Athletics or a member of the coaching staff will be considered excused.
Please note that even excused absences may have consequences. If an athlete misses practice, they may not be
adequately prepared to participate in the next game/match/meet.
Unexcused Absence: An unexcused absence occurs when there is no approved reason provided in advance. This includes situations where no communication is provided for appointments or emergencies by parents or guardians. The following examples outline unexcused absences:
• Missing a required event without an accepted prior approved excuse.
• Leaving practice without a prior approved excuse.
• Fabricating information (dishonesty) regarding an absence.
• Neglecting studies and missing practice.
Consequences for Unexcused Absences:
Since athletic participation as described above is mandatory every season, students who miss their commitments will be disciplined appropriately by their respective coaches and the Athletic Directors. Repeat offenses will be handled more severely and may require the student to complete community service, be assigned to Saturday Night Study Hall, subject to a Dean’s Inquiry or appear before the Discipline Committee.
II. The Founders League
Avon Old Farms School is a member of the Founders League and adheres to the following principles:
The Founders League is an association of excellent schools with similar educational missions and athletic philosophies. As a league, it aspires to hold students and teachers to standards of behavior that reflect the very highest values in society. Athletic competition should exemplify these standards, and serve the broader purposes of education within our schools. We are committed to providing students with a full, rich, and balanced athletic program. Important lessons are taught through athletics. Like the classroom setting, games and practices are forums for our teachers to teach.
We acknowledge that students, coaches, parents, and other spectators can, on occasion, be caught up in the intensity of a particularly heated athletic contest. This, however, is no excuse for irresponsible behavior. Just as we expect civility and self-control in the classroom and in the dormitory, we must demand it on the athletic field. Sportsmanship and healthy competition must prevail.
Accordingly, the following guidelines have been established by the heads and athletic directors of the Founders League Schools:
• It is the responsibility of the Head of School to insure adequate faculty supervision at athletic contests.
• The head of each school (or his/her delegate) will speak to the full faculty and student bodies about sportsmanship and spectator responsibilities at the start of each athletic season.
• Spectators will watch games only from those areas defined by each school as spectator areas.
• Spectators must not:
• Run up and down sidelines;
• Call to players, coaches, or officials in an unsportsmanlike manner;
• Go onto the field of play;
• Stand near opposing teams for the purpose of taunting or heckling;
• Engage in cheers that are profane or mocking;
• Deface, destroy, or remove property.
• The use of alcohol, tobacco, or drugs at athletic contests will not be tolerated.
• Spectator buses will have faculty chaperones who will be responsible for the behavior of the students
both on the bus and at the athletic contest.
• Spectators who abuse the above guidelines will be subject to school action.
• Violations should be reported to the Athletic Director of the appropriate school.
III. Athletic Schedules
Schedules for each of the three athletic seasons are posted on the website as soon as they are available. Directions to away games at other schools are available on the School website. For updated information on game days, including postponements and cancellations, please visit the Athletics section of the School website.
IV. Live Streaming
To share events with a wider audience, Avon Old Farms live streams select activities like athletics, performances, and ceremonies. By attending, individuals acknowledge potential inclusion in the stream. Archived footage may be used for future viewing or other school-related purposes.
While privacy is a priority, complete control over public footage cannot be guaranteed once it is made public. Attendees (students, families, and guests) are expected to conduct themselves appropriately, as their behavior may be visible on the live stream. Inappropriate behavior may result in disciplinary action per the School Handbook. The School strives to ensure a quality live stream but is not responsible for technical interruptions.
V. Name, Image and Likeness (NIL)
Avon Old Farms recognizes the evolving landscape of student-athlete opportunities related to Name, Image, and Likeness (NIL) agreements. We support student participation in NIL activities while ensuring compliance with the New England Preparatory School Athletic Council (NEPSAC) guidelines and upholding the School’s core values and established policies. Strict adherence to these requirements is essential in safeguarding the integrity and reputation of both our student-athletes and the broader school community.
Student Responsibilities
• Prior to entering into any NIL agreement, all students are required to thoroughly review and comprehend the NEPSAC NIL guidelines. These guidelines can be obtained from the Avon Old Farms Athletic Department.
• Prompt registration of all NIL agreements with both NEPSAC and the Avon Old Farms Athletic Office is mandatory.
• The use of Avon Old Farms logos, mascot, school colors, or any other intellectual property owned by the School within NIL activities is strictly prohibited without obtaining prior written permission from the School administration. Students are further prohibited from engaging in NIL activities that directly reference the School’s name or imply endorsement by Avon Old Farms. It is the responsibility of each student to ensure any potential NIL agreement does not conflict with any existing School merchandising contracts and does not conflict with any School policies. Verification of compatibility is required before entering into any such agreement.
• Students engaged in NIL activities are expected to maintain academic and behavioral standards as outlined in the School’s Code of Conduct. NIL activities must not disrupt academic pursuits or other essential school commitments.
School Authority
Students who enter into NIL agreements that conflict with the policies of the School or NEPSAC policies may be excluded from participation in athletics and other extracurricular activities and may be subject to dismissal.
Section 10: Miscellaneous Information
I. Head Dormitory Masters
Pelican Michael Symes ’81
Diogenes Daniel Casella
Eagle Robert Werner
Elephant 2
Elephant 3
Ian Bomely ’14
Matthew Kowalchick ’99
Jamerson Brian Malchoff ’07
Jennings Mickoy Nichol ’14
Brown House Shelton Magee
II. Student Council
The Student Council consists of four seniors (the Warden, Vice Warden, Recording Secretary, Corresponding Secretary), three representatives from the junior class, two representatives from the sophomore class and one representative from the freshman class. The freshmen class representative is elected in January.
Two elections are held each year, during the third week in May and during January, to choose members of the Student Council. Students within their own class elect council members, i.e., sophomores may vote only for sophomores, etc. In addition, faculty members may vote for council members only in the class of their choice and when present during the elections. The Warden and Vice Warden are elected by the Student Council.
The role of the Student Council is to represent student interests to the administration, the faculty, and the Board of Directors. The Council meets on a weekly basis to discuss ideas for enhancing student life. The Warden and other Council members meet frequently with the Head of School and the Associate Head of School to discuss those ideas, and the entire Council meets with the Board of Directors. The Council also organizes two major community service projects each year.
The Warden presides over all the meetings of the Council and acts as the principal Student Council liaison between students and the administration of the School.
The Vice Warden performs the duties of the Warden in the event of his absence, removal, resignation, or inability to act for any other reason.
The Corresponding Secretary handles the Council’s communications to the student body.
The Recording Secretary is responsible for creating the agenda for meetings and recording the minutes from each meeting.
Warden: Samuel Houston
Vice Warden: Teddy Lister
Corresponding Secretary: Logan Glass
Recording Secretary: Dominik Sedlak-Braude
III. School Website
The Avon Old Farms School website, www.AvonOldFarms.com, is continuously updated and contains a wealth of information about the School, including academics, athletics, campus life, alumni, parent information and important school updates. If you have any questions regarding the website, please contact the School.
IV. Communications
The main school number is (860) 404-4100, and the switchboard hours of operation are Monday through Friday, 8:30 a.m. to 4 p.m. A phone listing for all faculty, staff, and administration is updated frequently and available on the Avon Old Farms School website. You may direct-dial any person listed in the phone listing by replacing 4100 with the four-digit extension number listed. The School Directory of parent and student information is available at all times through Veracross.
Any member of the faculty or student body can be e-mailed by using this formula: last name + first initial@ avonoldfarms.com (e.g., Jim Detora = detoraj@avonoldfarms.com). The directory on the School website also has e-mail links.
V. Local Accommodations
Below are several area accommodations: For more extensive information, please visit our website and look under “About Us.”
