Financial statement 2009

Page 1

AWEPA

FINANCIAL STATEMENT 2009



TABLE OF CONTENTS

1. Introduction

4

2. Overview of Projects/Activities 2009

5-13

3. Financial Statement 2009

14-27

4. Auditor’s Report

28-29

5. Statement from Ms. Katharine Bulbulia, AWEPA Council Member, Lay Auditor

31


AWEPA Financial Statement 2009

The year 2009 was another dynamic one for AWEPA. The programme strategy that was developed in 2008 progressed further in three sections: first capacity building programmes which were successfully executed in many countries; second the thematic countries; and third parliamentary capacity building in regions that have suffered from recent conflicts. As Europe faced economic stagnation over the course of this year, AWEPA, with the help of continued support from donors, remained on track with its goal to keep Africa high on the agenda of European parliamentarians. In 2009, the income and grants amounted to 7.978.143 EUR. Compared to 2008 (6.140.266), this is an increase of â‚Ź1.837.877 or 30%. The year closed with a surplus of 5.419 EUR. Considering the needs of AWEPA, it was clear that the internal financial reserves should have a more secure amount. Upon request of the AWEPA Executive Committee, a Fundraising Committee was installed to raise sufficient funds to realise this. A big thank you to the dedication of our partners, donors, and staff, with whom AWEPA has been able to successfully stay the course in its mission to promote parliamentary democracy in Africa.

Mr. Theo Kralt Chief Administrative Officer

AWEPA Financial Statement 2009

4


Overview of Projects/Activities 2009

Southern Africa Mozambique Date

Description

Donor

24/3/2009

3 MPs attending the OVC seminar in Lisbon

DANIDA, SIDA

27/28 April 2009

Seminar on Agriculture and Climate Change

DANIDA, SIDA

On the job training to the NA Staff on Archiving and Documentation provided by two experts from the Austrian Parliament

Parliamentary North South Dialogue

29 May-6 June 2009

2 NA Staff Members travelling to the Austrian Parliament

Parliamentary North South Dialogue

15-30 November

2 NA Staff Members travelling to the Austrian Parliament

Parliamentary North South Dialogue

23-26 November

3 MPs (ruling party and opposition) to visit the Austrian parliament

DANIDA, SIDA

8-Oct

Funding of IT equipment for the Mozambican Parliament (computers, printers, scanners and voice recorders)

Parliamentary North South Dialogue

Jan-June

Training in English Course

DANIDA, SIDA

6-Oct

Donor Forum

DANIDA, SIDA, Norway

11,14 May and 2 April

3 Trainings on dissemination of Information on Child Rights as provides for in the relevant legal instruments through simplified publications amongst the elected LG Authorities (in 3 new Municipalities - Marromeu)

UNICEF

12, 15 May and 3 April

3 Train the LG on Regulation Drafting in Child Rights, Gender Equality & Child Rights Perspectives

UNICEF

20-Aug

Train the LG on Planning and Budgeting including Child Rights, Gender equality & HIV/AIDS Perspectives

UNICEF

27 July-8 August

Follow-up Meetings and experience exchange amongst the Municipalities involved UNICEF in the Child Right Program

2 June - 28 November

7 Trainings on Seminars on Municipal Legislation - Banho de eleitos

SIDA, DANIDA, IPAD and Norway

26-Nov-10

Round Table Meeting on AID Effectiveness plus Report

ADA

11-Feb

Election Observation 2nd Round Nacala

SIDA, DANIDA AWEPA Financial Statement 2009

5


20 August-20 September

Frelimo National training of trainers seminar for the coming provincial and general SIDA, DANIDA, elections (1)

6-8 May

National seminar for Renamo candidates (1)

SIDA, DANIDA,

28-29 May

National seminar for coalitions/ small parties (1)

SIDA, DANIDA

3-14 August

3 Trainings Electoral observation for party members (“Training of Trainers” regional seminars for small parties ) - MDM/CPDM

SIDA, DANIDA, and Norway

29 August - 30 September

Extra Parliament PP follow-up Seminars at District level (Maputo, Sofala, Manica, Zambézia, & Nampula

SIDA, DANIDA, and Norway

Activities from 2008

2 Frelimo Regional Seminar North- Training candidates (2008)

SIDA

Election observation (Training of Journalists / Manuals )

SIDA, DANIDA and Norway

20-Feb

Internal Planning Meeting

SIDA, DANIDA

January-December

Research on Democracy Development in Mozambique - Produced a book “Why Peace Worked in Mozambique - Mozambicans Look Back”

SIDA, DANIDA

April-September

AWEPA Mozambique Strategic Vision

SIDA, DANIDA

July - September

2 Political Process Bulletin

SIDA, DANIDA and Norway

October

Special Electoral Bulletin (Electoral Observation)

SIDA, DANIDA and Norway

Date

Description

Donor

19-23 Jan

PAP Bureau Retreat

Dutch, Belgium

May

Production of handbook on Standard Operating Procedures for committees of Western Cape Provence Parliament

SDC

22 May

Women’s Caucus meeting on domestic violence

Belgium

8-18 July

Consultation missions to Namibia, Botswana, Swaziland and Lesotho

FCO

25 July-5 August

Consultation and needs assessment missions to Namibia, Botswana, Swaziland and Lesotho

FCO

25-29 Aug

Women’s Caucus mission to Ethiopia on FGM

Belgium

29-30 September

Conférence Régionale du RFPAC

Belgium

30-Sep

Gender Round Table Meeting

SIDA, DANIDA, Belgium

1 October

MPN Executive Committee Meeting

SIDA, DANIDA

2-3 October

AWEPA 25th Anniversary Conference: Promoting Parliamentary Democracy in Africa

SIDA, DANIDA, The Netherlands Ministry of Foreign Affairs

5-6 October

International Women’s Conference focusing on FGM

Belgium

19 October

Briefing on Climate Change for Committee on Rural Economy, Agriculture, Natural Resources and Environment

Belgium

20 October

Consultation meeting with Free State Legislature

Flanders

South Africa

AWEPA Financial Statement 2009

6


27 October

Presentation on draft Members Ethics document for Committee on Rules, Privileges and Discipline

28 October

Consultation meeting with Gauteng Provence Legislature: Office of the Speaker

SDC

30 October

Women’s Caucus meeting

Belgium

4-5 November

Regional Seminar on Climate Change Mitigation, Swaziland

FCO

12-Nov

Gauteng Provence Speakers’ Forum meeting

SDC

15-16 November

Bureau Retreat

Belgium

16-17 November

Workshop on Transformation and Oversight

Dutch, Belgium

19-20 November

Limpopo Provence Legislature Members oversight workshop

Flanders

24-Nov

SADC-PF Regional Meeting on Aid Effectiveness

SIDA

3-4 December

Limpopo Provence Speaker’s Forum meeting

Flanders

Date

Description

Donor

5 - 9 January

Workshop with the new Social Committee on the draft law regarding the children protection, Rubavu

BMFA

Date

Description

Donor

9 - 13 March

Field visit of Social Affairs Committee, Bururi, Makamba and Rutana

BMFA

18 - 20 March

3rd Workshop on dialogue framework, Gitega

BMFA and BINUB

7 - 9 April

4th Workshop on dialogue framework, Gitega

BMFA and BINUB

20 - 24 April

Field visit of Social Affairs Committee, Ruyigi and Cankunzo

BMFA

4 - 6 May

5th Workshop on dialogue framework, Gitega

BMFA and BINUB

11 - 13 May

6th Workshop on dialogue framework, Gitega

BMFA and BINUB

4 - 5 June

Meeting between Senators and Representatives of the 17 Provinces, Gitega

BMFA

22 - 26 June

Field visit of Social Affairs Committee, Karuzi, Gitega, Mwaro and Muramya

BMFA

26 - 28 June

Participation of AWEPA Political Coordinator to the International Conference of Burundi Diaspora, Stavanger

BMFA

13 - 17 July

Field visit of Social Affairs Committee, Bujumbura, Bubanza & Citoboke

BMFA

3 - 7 August

Field visit of Social Affairs Committee, Kayanza, Kirundo, Muyinga & Ngozi

BMFA

22 - 24 September

Workshop with staff of Parliament on legislative methods, Bujumbura

BMFA

22 - 23 October

Meeting between Senators and Representatives of the 17 Provinces, Kayanza, Ngozi - Kirundo et Muyinga

BMFA

Swaziland

Central Africa Burundi

AWEPA Financial Statement 2009

7


22 - 23 October

Meeting between Senators and Representatives of the 17 Provinces, Gitega, Karusi et Cankunzo

BMFA

29 - 30 October

Meeting between Senators and Representatives of the 17 Provinces, Bururi, Makamba et Rutana

BMFA

12 - 13 November

Meeting between Senators and Representatives of the 17 Provinces, Bujumbura, Muramvya-Maro

BMFA

12 - 13 November

Meeting between Senators and Representatives of the 17 Provinces, Bubanza, Cibitoke et Mairie de Bujumbura

BMFA

14 - 15 December

Seminar on Peace and Reconciliation, Presentation of Luc Huyse book, Bujumbura

BMFA

Date

Description

Donor

22 - 23 January

Vulgarisation of the action plan of women in the field, Lubumbashi

BMFA

26 January

Vulgarisation of the action plan of women in the field, Mbandaka

BMFA

29 January - 4 February

Vulgarisation of the action plan of women in the field, Mbuji-Mayi

BMFA

24 - 25 February

Seminar on administration reform, Kinshasa

BMFA

17 - 18 April

Vulgarisation of the action plan of women in the field, Kisangani

BMFA

17 - 18 April

Seminar between the DRC Senate and both the Provincial Deputies and Provincial members of the staff, Kisangani

BMFA

17 - 23 April

Consultation Mission, Kinshasa

BMFA

25 26 May

Seminar on legislative process, Parliament control and Conflict management, Kinshasa

BMFA

21 - 22 September

National follow up workshop on Climate change, Kinshasa

BMFA and TMF

23 - 24 September

Seminar on the role of Parliament in drafting of laws, Kinshasa

BMFA

25 September

Seminar of women MP with the Ministry in charge of Relations with the Parliament, Kinshasa

BMFA

25 September

National follow up workshop on Financial crisis, Kinshasa

BMFA and TMF

07 October

Consultation Mission, Kinshasa

BMFA

20 October

Action plan of MP’s on Climate change issues, Kinshasa

BMFA

21 - 22 October

Seminar on preparation of local elections with women of the Nord Kivu Province, Goma

BMFA

1 -2 December

DRC delegation to Uganda for the HIV/AIDS regional conference

BMFA

4 - 5 December

Role of women in peace in the east of DRC, Kinshasa

BMFA

10 - 11 December

National workshop on political parties and medias, Kinshasa

BMFA and TMF

23 - 26 November

Joint meeting of the Drafting Committee

BMFA

DRC

AWEPA Financial Statement 2009

8


Stability Pact Date

Description

Donor

7 - 8 May

Executive Committee Meeting, Kigali

BMFA & SDC

10 - 11 August

Executive Committee Meeting, Kinshasa

BMFA & SDC

Date

Description

Donor

cancelled

Conférence Régionale du RFPAC, Lambaréné, Gabon, 15-17 avril 2009

Belgium

Date

Description

Donor

5 - 9 January

Workshop with the new Social Committee on the draft law regarding child protection, Rubavu

BMFA

29 - 31 January

Retreat of Rwandese MP members of Amani to make a strategic plan, Rubavu

BMFA

24 - 28 February

Consultation Mission, Kigali

BMFA

23 March - 6 May

Field visit of the Committee on Foreign Affairs, Security and Cooperation in framework of oversight, All Provinces

BMFA

23 March - 7 May

Field visit of the Committee on Political Affairs and Good Governance of the Senate to analyze the partnership between Private and Public sectors, all provinces

BMFA and TMF

9 - 18 June

Training and assisting staff in production of the 10 first parliamentary broadcasts on National TV and Radio, Kigali

BMFA

10 - 12 July

Conference on the security in the Great Lakes Region, Rubavu

BMFA

20 - 23 July

Retreat of the Committee on Economic and Finance of the Senate on APE, Karongi

BMFA

3 - 12 August

Visit to prisons by the Committee on Human rights of Chamber of Deputies, all provinces

BMFA

18 - 20 September

Training of Parliament Leaders and managers on leadership and strategic management, Musanze

BMFA and TMF

2 - 5 October

Rwanda delegation to the Conference on 25th anniversary of AWEPA, Cape Town

BMFA

27 - 28 October

Toward a generation free from HIV/AIDS: the role of Rwandan MPs- seminar

BMFA and TMF

Nov - December

Recruitment of a Consultant to help the Committee on Security of Chamber of Deputies to make a proposition for the law on security in the private sector

BMFA

23 Nov - 3 Dec

Inquiry Committee on uses of resources to rehabilitate the Eastern Province ravaged by disease and earthquake

BMFA

9 - 10 November

Conference on Political Parties and Elections

BMFA and TMF

1 - 2 November

Rwanda delegation to Uganda for the HIV Conference

BMFA

Gabon

Rwanda

AWEPA Financial Statement 2009

9


12 - 13 November

Seminar on parliamentary diplomacy

BMFA and TMF

13 - 15 December

Rwanda MPs’ visit to DRC Parliament

BMFA

19 - 21 December

Field visit of the Women Parliamentarians Forum in all provinces

BMFA

Date

Description

Donor

16-Apr

Private Sector Development Follow-up workshop: Role of Parliamentarians in Private Sector Development

TMF contract 8424 Tanzania budgetline

17 June

African Parliamentary Gender Round Table

Switzerland

14-Dec

Workshop: The Role of Parliament and the Media in Strengthening Democracy, National Development and Fostering Regional Stability

TMF contract 8424 Tanzania budgetline

Date

Description

Donor

19 June

Visit & contacts EC delegation Kenya, Nairobi

The Netherlands MFA

13-16 August

Strategic Planning Workshop for the Kenya National Assembly Departmental Committee on Lands and Natural Resources

TMF Kenya budgetline

14-15 August

Private Sector Development Follow-up workshop

TMF Kenya budgetline

6-13 September

Public Hearings (into Sugar cane) in Nyanza and Western Region

TMF Kenya budgetline

15-17 October

Public Hearings (into Sugar cane) in Coastal Region and Strategic Planning Workshop,

TMF Kenya budgetline

Date

Description

Donor

19-31 January

Provision of transcribing machines and training in the use and maintenance of the transcribers

EC, Ireland, Belgium, Norway

January- March

Training of MPs on Parliamentary Practice and Procedure and Management of Committees in the Ten State Assemblies

EC

9 February-27 March

Personnel Records Update

EC and The Netherlands

23-26 February

Human Resource Management Information System/Database

EC and The Netherlands

1-7 March

Study visit of the Subcommittee of Youth and Sport to the Ugandan Parliament

EC, Ireland, Belgium, Norway

2-14 March

Capacity Building Training for the HR Staff- Strategic Human Resource Management Course

EC and The Netherlands

15-20 March

Support to the Department of Sergeant at Arms (SAA)

EC, Ireland, Belgium, Norway

Eastern Africa EALA -Tanzania

Kenya

Sudan

AWEPA Financial Statement 2009

10


30 March- 3 April

Workshop on Mandate Analysis

EC and The Netherlands

27 April- 5 May

Study visit of the Public Accounts Committee to Botswana and Namibia

EC

18-22 May

Training in Public Relations, Protocol, International Collaboration and VIP detail management for Staff

EC, Ireland, Belgium, Norway

25-29 May

Training in Basic Records Management for Clerical Staff, Senior Managers and Human Resource Staff

EC and The Netherlands

15-16 June

Participation of two Members of the SSLA to a seminar in Dar es Salaam

EC, Ireland, Belgium Norway

6-10 July

Management Skills Improvement training for Senior Managers

EC, Ireland, Belgium, Norway

13-17 July

Workshop for presentation and adoption of the Mandate / Function Analysis Report

EC and The Netherlands

12-15 August

Training on Effective Service Delivery to Parliament and its Committees for staff

EC and The Netherlands

17-22 August

Database Management

EC and The Netherlands

20-21 August

Workshop on Strengthening Conflicts Management Legislation

EC, Ireland, Belgium, Norway

23-29 August

Attachment of six SSLA Staff to Parliament of Uganda

EC, Ireland, Belgium, Norway

August-September

Harmonization of Staff Structure

EC and The Netherlands

20 August- 12 September

English language courses

EC, Ireland, Belgium, Norway

15-23 September

Study Visit/ Workshop for the Assembly Business Committee (ABC) of the SSLA to the Parliament of Uganda

EC, Ireland, Belgium, Norway

26 September- 5 October

Security Awareness Sensitization Workshops

EC, Ireland, Belgium, Norway

26 September- 5 October

Facilitation of a Delegation of the SSLA to the European parliament in Brussels and EC, Ireland, Belgium Norway the EU-ACP Committee meetings

October- November

Workshop on conflict management in post-conflict countries

EC and The Netherlands

October- November

Reviewing and scrutinizing central equatorial state legislative assembly draft bills

EC and The Netherlands

5-6 November

Clerks forum on consolidation of State Assembly’s structure

EC and The Netherlands

16-22 November

Development of Job Descriptions for all posts in SSLA

EC and The Netherlands

20-27 November

E-Signage System (Information Display Board)

EC and The Netherlands

December

Legislative needs assessment in the State Assemblies of the Western Bahr el  Ghazal, Northern Bahr el Ghazal and Warrap

EC and The Netherlands

Provision of office equipment and accessories

EC, Ireland, Belgium, Norway

Date

Description

Donor

13 - 18 April

Northern Uganda Research visit

Belgium

16 - 17 April

National follow up workshop on HIV/AIDS

The Netherlands

Uganda

AWEPA Financial Statement 2009

11


26-28 April

Parliamentary workshop on Economic Partnership Agreements (EPAs)

The Netherlands

14 - 16 May

Parliamentary dialogue on Climate Change and Agriculture

The Netherlands, SIDA, DANIDA

10 - 11 July

Consultative meeting with nine district Councils in Northern Uganda

Belgium

15 July

Staff training in legislative research

The Netherlands

15 July

Domestication of International Conference on Great Lakes Region Protocols

The Netherlands

14-Aug

Training Workshop for the Uganda Parliamentary Press Members on Electoral Processes

The Netherlands

30-Nov

Visit & contacts EC delgation Uganda, Kampala

The Netherlands MFA

1 - 2 December

Regional Parliamentary Conference: “Consolidating Political Will for Child Wellbeing”

The Netherlands, Ireland

10-12 December

Consultative and Sensitisation outreach programmes for Local Council Leaders and District Councillors on gender bills in Mbarara

Basket Fund

12-14 December

Training retreat for the Public Relations Department on the Parliamentary Communications Strategy

Basket Fund

24-Dec

Printing of the Parliamentary Staff HIV/AIDS strategy

Basket Fund

Date

Description

Donor

9-10 July

Championing Agricultural Development to Foster Economic Recovery: National Legislative Workshop on Agriculture and Climate Change

GTZ, DANIDA, SIDA

12-Nov

Atelier National de suivi sur l’agriculture, la sécurité alimentaire et le changement climatique

GTZ, DANIDA, SIDA

25-26 March

Regional Parliamentary Seminar on Climate Change and Food Security

SIDA, DANIDA, PNOWB

26 March

MPN Executive Committee Meeting

SIDA, DANIDA

Date

Description

Donor

8 January

Visit establishing section Poland, Warsaw

DANIDA

9-11 March

Preparatory visit Swedish EU Presidency Seminar, Stockholm, Sweden

DANIDA, The Netherlands MFA

18 March

Visit strengthening Section Norway, Oslo

The Netherlands MFA

24 March

OVC workshop Lisbon, Portugal

The Netherlands MFA, TMF

31 March

Seminar on Child Survival, Brussels, Belgium

TMF

7-8 April

EU Presidency events Czech Republic, Prague - parallel to the ACP-EU JPA 17th Session

The Netherlands MFA, SIDA

West Africa

Europe

AWEPA Financial Statement 2009

12


8-Apr

Strengthening Section Ireland - Section Meeting on EPAs, Dublin

The Netherlands MFA

11-13 June

Visit re-viving Section Italy, Rome

The Netherlands MFA

23-25 June

Visit strengthening Section Austria, Vienna

The Netherlands MFA

Sept. - Dec.

Translation and distribution of book by Luc Huyse, Belgium and Africa

BMFA

19-21 August

EU Presidency Seminar Sweden, Stockholm

DANIDA, SIDA, The Netherlands MFA

6-Nov

Preparatory visit Spanish EU Presidency Seminar 2010, Mad-rid

The Netherlands MFA

18 November

Visit strengthening Section UK - reception celebration 25 years AWEPA, London

The Netherlands MFA

23-24 November

Visit strengthening Section Portugal, Lisbon

The Netherlands MFA

7-9 December

Follow-up visit strenghtening Section Norway, Oslo

The Netherlands MFA

8 December

Seminar on Peace and Reconciliation, AWEPA Belgium 25th Anniversary, Brussels

BMFA

11-17 December

Side events to the COP15 UNFCC, Copenhagen, Denmark

SIDA, The Netherlands MFA

AWEPA Financial Statement 2009

13


Financial Statement 2009

CONTENTS

PAGE

Note A.

Accounting principles

15

Note B.

Balance sheet at December 31, 2009

16-17

Note C.

Statement of income and expenditure 2009

Note D.

Explanatory notes of the balance sheet at December 31, 2009

19-23

Note E.

Explanatory notes on the statement of income and expenditure 2009

25-28

18


NOTE A

Association Awepa date: 27 April 2010 ACCOUNTING PRINCIPLES The following summary of accounting principles is intended as a guide to the correct intepretation of the financial statements. BALANCE SHEET General Assets and liabilities in foreign currencies are translated in Euros at year-end exchange rates. Fixed assets Fixed assets are stated at purchase price, less depreciation on a straight-line basis over the estimated useful lives of these assets, which are five years for furniture and three years for computers and vehicles. Grants and sundry receivables These amounts are shown at nominal value. Liquid assets Liquid assets are included in the balance sheet at nominal value. Short term liabilities These commitments comprise liabilities falling due within one year. STATE INCOME AND EXPENDITURES Income and grants These amounts are all related to the calendar year 2009 and to the project expenses made for that calendar year.

AWEPA Financial Statement 2009

15


Association Awepa

NOTE B

date: 27 April 2010

BALANCE SHEET AT:

31-12-2009 €

31-12-2008 €

Assets Fixed assets

179,150

132,724

Currents assets Grants receivable

807,168

1,249,602

Sundry receivables

143,874

143,024 951,041

1,392,626

Liquid assets Cash in hand Bank

50,373

92,068

3,049,000

2,539,078

Total

AWEPA Financial Statement 2009

16

3,099,372

2,631,146

4,229,564

4,156,496


Association Awepa

NOTE B

date: 27 April 2010

DECEMBER 31, 2009

31-12-2009 €

31-12-2008 €

Liabilities Equity fund Association fund

97,562

92,143

Reserves for special purposes Investments and renovations Staff education Exchange differences

130,000

130,000

-

3,383

45,186

77,573

Decentralisation fund

77,723

77,723

IT/Electronic Data Processing

40,000

40,000

Sections development

-

-

UNICEF Children

-

34,158

Jubilee AWEPA

-

40,000

35,000

35,000

175,000

-

Programme development Organizational readjustment

502,909

437,837

Short term liabilities Amounts to be paid Taxes Grants received in advance

Total

289,490

237,823

32,877

33,206

3,306,726

3,355,487 3,629,093

3,626,516

4,229,564

4,156,496

AWEPA Financial Statement 2009

17


Association Awepa

NOTE C

date: 27 April 2010 STATEMENT INCOME AND EXPENDITURE 2009 2009 €

2008 €

Income and grants

7,978,143

6,140,266

Specific project expenses

5,451,296

3,775,368

2,526,847

2,364,898

Basic project expenses Salaries and other staff expenses Office expenses Depreciation fixed assets General expenses

Interest Extraordinary profits and losses Changes reserves for special purposes Result

AWEPA Financial Statement 2009

18

1,753,570

1,745,318

355,595

373,641

60,255

49,240

338,673

384,720 2,508,092

2,552,920

18,755

188,021-

2,661

12,320

21,417

175,701-

49,074

3,487

70,491

172,215-

65,072-

162,163

5,419

10,052-


Association Awepa

NOTE D

date: 27 April 2010 EXPLANATORY NOTES OF THE BALANCE SHEET AT DECEMBER 31, 2009 2009

2008

Bookvalue January 1

132,724

95,702

Investments during the year

107,181

87,928

60,255

49,240

Fixed assets

Depreciation Correction investment

500

1,667

179,150

132,724

-

120,000

592,145

460,145

Belgium Flanders

-

80,000

Denmark Danida

-

59,471

Bookvalue December 31 Currents assets Grants receivable Austria ADA Belgium DGOS

Germany GTZ

8,355

63,047

Sweden SIDA

4,896

332,821

-

18,734

85,903

-

Finland

-

3,000

National Resources International Limited

-

7,500

68,841

-

3,297

-

Spain Club de Madrid FCO

EC GEZA UNDP

8,663

6,095

UNICEF

35,068

138,054

-

10,735

807,168

1,299,602

-

50,000-

807,168

1,249,602

UNIFEM Total General provision for bad debts

AWEPA Financial Statement 2009

19


Association Awepa

NOTE D

date: 27 April 2010 2009

2008

â‚Ź

â‚Ź

16,341

16,650

5,966

9,779

16,028

13,539

1,115

12,715

Travel costs

13,489

14,668

Insurance costs

14,154

12,916

Suspence accounts African Offices

65,342

57,844

Advances personel

4,348

4,913

Other recivables

7,092

-

143,874

143,024

1,684

841

Foreign offices

48,688

91,227

Total

50,373

92,068

Bank Amsterdam office

2,039,547

1,964,215

Bank foreign offices

1,009,452

574,863

Total

3,049,000

2,539,078

Total liquid assets

3,099,372

2,631,146

Sundry receivables Deposits rent Interest Office costs Rent

Total Liquid assets Cash in hand Amsterdam

Bank

AWEPA Financial Statement 2009

20


Association Awepa

NOTE D

date: 27 April 2010

Equity fund

2009

2008

â‚Ź

â‚Ź

92,143

102,195

5,419

10,052-

97,562

92,143

130,000

170,000

-

40,000-

130,000

130,000

3,383

25,000

3,383-

21,617-

-

3,383

77,573

85,000

32,387-

7,427-

45,186

77,573

77,723

100,000

-

22,277-

77,723

77,723

40,000

60,000

-

20,000-

40,000

40,000

Association fund Association fund January 1 Result Association fund December 31 Reserves for special purposes Investments and renovations Reserve January 1 Adjustments Reserve December 31 Staff education Reserve January 1 Adjustments Reserve December 31 Exchange differences Reserve January 1 Adjustments Reserve December 31 Decentralisation fund Reserve January 1 Adjustments Reserve December 31 IT/Electronic Data Processing Reserve January 1 Adjustments Reserve December 31

AWEPA Financial Statement 2009

21


Association Awepa

NOTE D

date: 27 April 2010 2009

2008

â‚Ź

â‚Ź

34,158

50,000

34,158-

15,842-

-

34,158

40,000

40,000

40,000-

-

-

40,000

35,000

50,000

-

15,000-

35,000

35,000

-

-

Adjustments

175,000

-

Reserve December 31

175,000

-

UNICEF Children Reserve January 1 Adjustments Reserve December 31 Jubilee AWEPA Reserve January 1 Adjustments Reserve December 31 Programme development Reserve January 1 Adjustments Reserve December 31 Organizational readjustment Reserve January 1

AWEPA Financial Statement 2009

22


Association Awepa

NOTE D

date: 27 April 2010 2009

2008

â‚Ź

â‚Ź

Project expenses

79,840

49,337

Holiday allowance

34,593

38,050

Audit and advice

46,175

32,581

Staff costs

33,544

49,002

Others

95,338

68,853

Total

289,490

237,823

Taxes

32,877

33,206

73,602

-

304,030

-

Finland

25,370

-

Ireland

257,148

285,418

European Commission

377,526

2,065,843

89,650

-

-

50,000

Short term liabilities Amounts to be paid

Grants received in advance Austrian Development Agency Denmark Danida

Flanders Portugal IPAD Norway NORAD

291,596

25,211

Netherlands

436,782

625,703

1,255,775

210,447

195,246

58,300

-

34,564

3,306,726

3,355,487

Sweden SIDA Switzerland SDC UNICEF Total

AWEPA Financial Statement 2009

23


Association Awepa

NOTE E

date: 27 April 2010 EXPLANATION INCOME AND EXPENDITURE ACCOUNT 2009 Grants Income and grants, spent in country/programme: Aid Effectiveness Burundi Core funding Democratic Republique of Congo EALA - East African Legislative Assembly Europe Ghana Kenya Mozambique MPN - Mobilising Parliaments for Nepad OVC - Orphan and Vunerable Children PAP - Pan African Parliament RFPAC - Network Parliamentary Women Central Africa Rwanda SAPL - South Africa Provincial Legislatures Senegal Somalia Stability Pact South Africa Sudan Tanzania TMF Africa Regional + Europe Uganda Various Total

AWEPA Financial Statement 2009

24

2009

2008

193,290 227,172 424,708 274,711 904,420 93,236 814,430 775,343 38,351 389,206 60,109 216,370 67,952 531,880 92,682 1,960,299 32,972 669,679 178,260

387,468 378,488 330,260 420,771 62,190 540,032 1,495,772 88,677 238,547 61,425 243,584 29,116 276,951 417,947 750,018 10,604 262,939

33,073

14,577

7,978,143

6,140,266


Association Awepa

NOTE E

date: 27 April 2010 2009

2008

â‚Ź

â‚Ź

Austria - ADA Belgium - Ministry of Foreign Affairs Belgium - Flanders Denmark - Danida Denmark - DDP Uganda Denmark - Danish Embassy Maputo Germany - GTZ European Commission - Nairobi European Commission - Khartoum Finland - Finnish Embassy Maputo Ireland - Irish Aid Netherlands - AIID Netherlands - DGIS Netherlands - Embassy Pretoria Netherlands - Embassy Nairobi Netherlands - Embassy Khartoum Norway - Embassy Dar es Salaam Norway - Embassy Khartoum Norway - Embassy Maputo Portugal - IPAD Spain - Club de Madrid Sweden - SIDA Sweden - Swedish Embassy Nairobi Sweden - Swedish Embassy Maputo Switzerland - SDC International Center for Research on Women United Kingdom - Foreign and Commonwelth Office UNDP UNICEF UNIFEM Others

26,398 1,182,660 50,350 243,442 234,052 55,820 73,766 524,468 1,248,616 10,193 377,618 46,427 998,604 163,656 7,412 462,498 221,498 200,975 186,145 49,999 683,925 305,304 266,112 53,054 141,449 34,631 109,025 20,046

467,181 1,003,718 18,961 212,284 157,325 63,047 289,477 596,815 30,000 523,944 529,330 112,279 147,111 91,412 722,932 83,846 679,297 81,700 8,300 32,555 52,239 227,636 1,377 7,500

Total

7,978,143

6,140,266

Grants Income and grants received from:

AWEPA Financial Statement 2009

25


Association Awepa date: 27 April 2010

NOTE E

Specific project expenses

2009

2008

â‚Ź

â‚Ź

The following specification of the specific project expenses can be made: Project development and preparation Project implementation and monitoring Experts and consultants Facilities and materials Accomodation, food and per diem Travel Publication, evaluation and narrative reporting Administration and financial reporting Other costs Total

1,082208,904 1,005,006 775,182 1,687,357 1,478,696 118,672 90,944 87,617

41,773 233,113 551,752 157,820 1,402,355 1,067,347 307,315 30,091 16,198-

5,451,296

3,775,368

Salaries and other staff expenses Salaries and fees Social security and pensions Temporary workers Education Staff costs charged to donors Other expenses Total

1,243,082 259,157 34,444 25,048 29,250221,089 1,753,570

1,322,051 256,546 16,667 10,409 89,580229,225 1,745,318

122,653 13,008 31,779 72,897 36,506 10,639 11,654 56,461

123,273 12,904 31,560 92,309 30,608 17,194 14,308 51,485

355,595

373,641

Office expenses Office rent Cleaning Other housing expenses Telephone expenses Computer expenses Stationery and office supplies Postage expenses Other office expenses Total

AWEPA Financial Statement 2009

26


Association Awepa date: 27 April 2010

NOTE E

2009 â‚Ź 6,742 16,291 16,493 16,972 3,756 60,255

2008 â‚Ź 367 13,896 10,170 24,808 49,240

General expenses Bank expenses Exchange differences Insurance Audit fees Advice fees Internal projects Car expenses Other expenses Total

15,052 32,387 35,895 3,929 0 236,890 10,640 3,879 338,673

13,842 7,427 29,074 47,773 381 269,222 14,582 2,418 384,720

Changes reserves for special purposes Investments Staff education Exchange differences Transition and decentralisation fund Jubilee AWEPA IT/Electronic Data Processing Sections development UNICEF Children Programma development Organizational readjustments Total

0 3,38332,3870 40,0000 34,1580 175,000 65,072

40,00021,6177,42722,27720,00020,00015,84215,000162,163-

Depreciation fixed assets Vehicles Inventory Reconstruction building Hard- and software Upgrading administration Total

AWEPA Financial Statement 2009

27


AWEPA Financial Statement 2009

28


AWEPA Financial Statement 2009

29


To the AWEPA Governing Council Members Subject: Annual Financial Statement 2009 Association AWEPA

Dear Governing Council Members, On 14 June 2010, I, the undersigned Ms. K. Bulbulia, discussed the AWEPA Annual Financial Statement 2009 and additional documents with Mr. Theo Kralt CAO at the AWEPA Amsterdam office. The preliminary and internal drawn up Annual Financial Statement 2009 has been audited by Audit Firm Stolwijk. Mr. Lemkes has discussed this concept version with the CAO, the staff of the AWEPA financial administration and Minister of State Ms. Miet Smet, President of AWEPA. Mr. Lemkes of Audit Firm Stolwijk and Mr. Kralt have gone through all the items of the Annual Financial Statement 2009 and they have outlined and replied to all my questions. The year 2009 closed with a surplus of â‚Ź 5.419. Financial reserves for 2009 are approximately â‚Ź540.000. Considering the level of reserves ultimo 2009, a sound financial basis for AWEPA is maintained. Based on the financial information as presented, the consultation meeting with Mr. Kralt and the explanation provided, I, the undersigned, am fully satisfied that all is in order and advise the Governing Council members to agree to the Annual Financial Statement 2009. In my opinion, for this year and 2011 fundraising will continue to be very important. I expect this can be realized in time. Hopefully the financial reserves of AWEPA can be increased.

Kind regards,

K. Bulbulia

AWEPA Financial Statement 2009

30


Colophon Text AWEPA staff Editing Justine Dowden, Alizia Kamani Photo AWEPA Design Alizia Kamani Printing Drukkerij Copy Company AWEPA Prins Hendrikkade 48-G 1012 AC Amsterdam The Netherlands Tel +31 20 524 5678 Fax +31 20 622 0130 amsterdam@awepa.org www.awepa.org ŠAWEPA 2010



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