Financial statement 2010 by AWEPA

2010

FINANCIAL REPORT

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AWEPA Financial Report 2010

Production Notes Text AWEPA Staff Editing Martin Smeding, Erick Hoekzema, Theo Kralt, Alizia Kamani, Marion Verweij Photos AWEPA Staff Guy Goosens Auditors Stolwijk Chartered Accountants and Tax Consultants Design/Layout Alizia Kamani Printing Keizer en van Straten bv AWEPA International Prins Hendrikkade 48-G 1012 AC Amsterdam, The Netherlands Tel +31 20 5245678 Fax +31 20 6220130 amsterdam@awepa.org www.awepa.org ÂŠAWEPA 2011 Cover Photos Top: Elections Monitoring in Burundi, May 2010 Bottom: Donors and AWEPA Executive at Donor Forum, May 2010, Dublin

Contents Acronyms 6 Message from the Chief Administrative Officer

Endorsement of AWEPA Governing Council

Independent Auditor’s Report

Accounting Principles

Balance Sheet as of 31 December 2010

Statement of Income and Expenditure 2010

Explanatory Notes of Balance Sheet as of 31 December 2010

Explanatory Notes of Income Account 2010

Explanatory Notes of Expenditure Account 2010

Overview of Activities 2010

Donors 2010

Delegates and AWEPA staff at an Aid Effectiveness workshop titled, “Roundtable Official Development Assistance Monitoring Project” in Benin, on 13 October 2010.

Acronyms ADA

Austrian Development Agency

AGRA

Alliance for a Green Revolution in Africa

AIID

Amsterdam Institute for International Development

AWEPA

Association of European Parliamentarians with Africa

DDP

Deepening Democracy Programme

DGIS

Directoraat-Generaal Internationale Samenwerking (Dutch Agency for International Cooperation)

EALA

East African Legislative Assembly

European Union

FCO

Foreign and Commonwealth Office (United Kingdom)

GTZ

Deutsche Gesellschaft für Internationale Zusammenarbeit (Germany)

HRM

Human Resources Management

ICT

Information and Communications Technology

IIED

International Institute for Environment and Development

IPAD

Instituto Portugues de Apoio ao Desenvolvimento, I.P. (Portugal)

MPN

Mobilising Parliaments for NEPAD

NAP

Network for African Parliamentarians

NEPAD

New Partnership for Africa’s Development

NORAD

Norwegian Agency for Development Cooperation

NRIL

Natural Resources International Limited

PAP

Pan-African Parliament

RFPAC

Réseau de Femmes Parlementaires d’Afrique Centrale (Network of Women Parliamentarians of Central Africa)

SAPL

South Africa Provincial Legislatures

SDC

Swiss Agency for Development and Cooperation

SIDA

Swedish International Development Agency

UNDP

United Nations Development Programme

UNICEF

United Nations Children’s Fund

Page 6

Message from the Chief Administrative Officer The AWEPA 2010 audit was conducted by Stolwijk Chartered Accountants and Tax Consultants in June 2011. The figures revealed that the total income of 2010 amounted to €7.334.424, a decrease of €643.719 from 2009. Despite this, AWEPA increased its results by €42.804, which was accomplished through careful financial planning in 2010. Total financial reserves have more or less remained the same. Productivity per staff member and efficiency of programmes have increased. A major highlight of 2010 was a Donor Forum which took place in Dublin on 21 May in which all our major donors were present. The President, CAO and Directors presented the current situation of AWEPA followed by a very fruitful discussion. The donors expressed a wish for greater transparency and the need for a new strategy document which AWEPA agreed to work on. This was followed by a discussion concerning the issue of how financial and reporting requirements from donors have increased over the last year and how this has led to increased work. The donors acknowledged the fact that multi- annual funding is essential as well as an adequate level of funding for the core activities of AWEPA without which the organisation could not be run professionally. In return, AWEPA agreed to increase its effectiveness and efficiency, as well as to work on a new organisational strategy.

Other financial highlights over 2010 include: the introduction of a new organisational structure on 1 January; the renewal of the financial budget and review cycle, including set dates for budget proposals, bi-monthly internal management reviews and timely reporting; and, an increase in internal financial control. To support these changes AWEPA upgraded its financial and accounting system in 2010 and will fully integrate it in 2011. In 2010 AWEPA also carried out a quality performance review which highlighted the organisations current status of quality in the context of the European Foundation for Quality Management (EFQM) Excellence Model. The outcome of this review outlined a need for an updated Communications and Networking Strategy, Management Strategy, Human Resource Policy, and a new ICT strategy, which was prepared in 2010 with implementation ongoing in 2011. On behalf of AWEPA I would like to thank all our donors for their constant support of our important work and to all the staff for their continued dedication to our mission. It is a pleasure to work with you.

Mr. Theo Kralt Chief Administrative Officer

AWEPA Management Team and President at the Dublin Donor Forum, May 2010. Back Row L-R: Dr. Jeff Balch, Director Research and Evaluation; Mr. John McKendy, Director Programme Development; Mr. Theo Kralt, Chief Administrative Officer. Front Row L-R: Ms. Marion Verweij, Head of President’s Office and Communications Department; Minister of State Ms. Miet Smet, President of AWEPA; Ms. Jessica Longwe, Director Partner Relations; Ms. Geertje Hollenberg, Deputy Director. Page 7

Endorsement of AWEPA Governing Council

10 June 2011, Amsterdam To the AWEPA Governing Council Members Subject: Financial Statement 2010, Association AWEPA

Dear Governing Council Members, I, the undersigned Ms. Katherine Bulbulia, discussed the AWEPA Financial Statement 2010 and additional documents with Mr. Theo Kralt, CAO AWEPA. The 2010 Financial Statement has been audited by Mr. J.C.A. Lemkes, RA (Chartered Accountant) of Stolwijk Chartered Accountants and Tax Consultants. On 8 June 2011, the outcome of the audit was discussed with AWEPA’s President Minister of State Ms. Miet Smet, AWEPA’s CAO and Senior Financial Officer. The figures revealed that the total income of 2010 amounted to €7.334.424, a decrease of €643.719 from the 2009 year. Despite this, AWEPA increased its results by €42.804. Total financial reserves have more or less remained the same and productivity per staff member and efficiency of programmes have also increased. Based on the financial information presented in consultation with Mr. Kralt, I, the undersigned, am fully satisfied that the 2010 financial figures are in order and advise the AWEPA Governing Council members to submit their approval. Kind regards,

K. Bulbulia AWEPA Governing Council Member

Page 8

INDEPENDENT AUDITOR’S REPORT To: Governing Council Members of AWEPA

We have audited the accompanying financial statements 2010 (notes A to E) of Association AWEPA, Amsterdam, which comprise the balance sheet as at 31 December 2010, the state income and expenditure for the year then ended and the explanatory notes, comprising a summary of the accounting policies and other explanatory information. Management’s responsibility Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the Netherlands. Furthermore management is responsible for such internal control as it determines is necessary to enable the preparation of the financial statements that are free from material misstatement, whether due to fraud or error. Auditor’s responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Dutch law, including the Dutch Standards on Auditing. This requires that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion with respect to the financial statements In our opinion, the financial statements give a true and fair view of the financial position of Association AWEPA as at December 31, 2010 and of its result for the year then ended in accordance with accounting principles generally accepted in the Netherlands. De Meern, 6 June 2011

Page 9

Accounting Principles Note A The following summary of accounting principles is intended as a guide to the correct interpretation of the financial statement Balance Sheet General Assets and liabilities in foreign currencies are translated in Euros at year-end exchange rates. Assets and liabilities are stated at nominal amount, unless otherwise mentioned. Fixed Assets Fixed assets are stated at purchase price, less depreciation on a straight-line basis over the estimated useful lives of these assets, which are five years for furniture and three years for computers and vehicles. Grants and Sundry Receivables These amounts are shown at nominal value. Liquid Assets Liquid assets are included in the balance sheet at nominal value. Short-Term Liabilities These commitments display the owed liabilities within one year.

Statement of Income and Expenditures General Income and grants and expenses are allocated to the period they relate to. Income and Grants These amounts are all related to the calendar year 2010 and to the project expenses made for that calendar year.

Page 10

Balance Sheet as of 31 December 2010 Note B

Assets (in â&#x201A;Ź) 2010

Fixed Assets

2009

236.845

179.150

Currents Assets Grants Receivable

677.763

807.168

Sundry Receivables

163.144

143.873 840.907

951.041

Liquid Assets Cash in Hand Bank

16.774

50.373

1.523.522

3.049.000

Total

1.540.296

3.099.373

2.618.048

4.229.564

Liabilities (in â&#x201A;Ź) 2010 Association Fund

2009 388.508

97.562

Reserves for Special Purposes Investments and Renovations

130.000

Exchange Differences

40.501

45.186

Decentralisation Fund

77.723

40.000

35.000

115.000

175.000

ICT/Electronic Data Processing Programme Development Partial Organisational Readjustment

195.501

502.909

Short-Term Liabilities Amounts to be Paid Taxes Grants Received in Advance

Total

194.011

289.490

31.275

32.877

1.808.753

3.306.726 2.034.039

3.629.093

2.618.048

4.229.564

Page 11

Statement of Income and Expenditure 2010 Note C (In â&#x201A;Ź)

2010

2009

Income and Grants

7.334.424

7.978.143

Specific Project Expenses

4.962.248

5.451.296

2.372.176

2.526.847

Basic Project Expenses Salaries and Other Staff Expenses

1.696.729

1.753.570

370.639

355.595

Depreciation Fixed Assets

87.763

60.255

General Expenses

261.631

338.673

Office Expenses

2.416.761

2.508.092

44.585-

18.755

12.090

2.661

32.496-

21.417

16.034

49.074

16.462-

70.491

Changes made to Reserves for Special Purposes

64.685

65.072-

Result

48.223

5.419

Interest

Extraordinary Profits and Losses

Page 12

Explanatory Notes of Balance Sheet as of 31 December 2010 Note D

Assets (in â&#x201A;Ź) Fixed Assets

2010

2009

Book Value January 1

179.150

132.724

Investments During the Year

145.208

107.181

87.763

60.254

250-

500

236.845

179.150

Depreciation Correction Investment Book Value December 31

Currents Assets

2010

2009

Grants Receivable AGRA

23.422

590.550

592.145

European Commission

68.841

United Kingdom - FCO

48.090

85.903

12.145

Germany - GTZ

8.355

Sweden - SIDA

4.896

UNDP

8.663

UNICEF

35.068

Various

3.555

3.297

677.763

807.168

677.763

807.168

Deposits Rent

16.341

Interest

3.853

5.966

Office Costs

15.671

16.028

Rent

12.965

1.115

Travel Costs

10.676

13.489

2.256

14.154

96.001

65.342

Advances Personnel

3.916

4.348

Other Receivables

1.464

7.092

163.144

143.874

Belgium

Belgium - Flanders

General Provision for Bad Debts Total Grants Receivable

Sundry receivables

Insurance Costs Suspense Accounts African Offices

Total Sundry Receivables

Page 13

Liquid Assets

2010

2009

Cash in Hand Amsterdam

1.676

1.684

Foreign Offices

15.098

48.688

Total Cash in Hand

16.774

50.373

Bank Amsterdam Office

593.467

2.039.547

Bank Foreign Offices

930.055

1.009.452

Total Bank

1.523.522

3.049.000

Total Liquid Assets

1.540.296

3.099.372

Bank

Liabilities (in €) Association Fund

2010

Association fund January 1

2009 97.562

Mutations reserves special purposes

92.143

242.723

Result Association fund December 31

48.223

5.419

388.508

97.562

Note: The addition to the Association Fund is related to the adjustments of the following Reserves for special purposes: Investments and Renovations, Decentralisation fund and Programme development. We evaluated the necessity and purpose of the amounts provided for in these Reserves for special purposes. Based on this evaluation we concluded that at year-end 2010 these amounts in fact “General financial reserves” and therefore taken into account in the Association Fund. Reserves for Special Purposes

2010

2009

Investments and Renovations Reserve January 1

130.000

Addition to Equity

130.000-

130.000

Reserve January 1

3.383

Adjustments

3.383-

Reserve December 31

Staff Education

Page 14

Exchange Differences Reserve January 1

45.186

77.573

Adjustments

4.685-

32.387-

Reserve December 31

40.501

45.186

Reserve January 1

77.723

Addition to Equity

77.723-

77.723

40.000

Reserve January 1

34.158

Adjustments

34.158-

Reserve December 31

Reserve January 1

40.000

Adjustments

40.000-

Reserve December 31

Reserve January 1

35.000

Addition to Equity

35.000-

35.000

Reserve January 1

175.000

Adjustments

60.000-

Reserve December 31

115.000

175.000

Decentralisation Fund

Reserve December 31

ICT/Electronic Data Processing Reserve January 1 Adjustments Reserve December 31

UNICEF Children

Jubilee AWEPA

Programme Development

Reserve December 31

Partial Organisational Readjustment

Page 15

Short-Term Liabilities

2010

2009

Amounts to be paid Project Expenses

63.882

79.840

Holiday Allowance

38.544

34.593

Audit and Advice

35.030

46.175

Staff Costs

3.787-

33.544

Others

60.341

95.338

Total Amounts to be Paid

194.011

289.490

31.275

32.877

73.602

Denmark - Danida

22.300

304.030

Sweden - Diakonia

31.764

146.503

377.526

13.925

25.370

89.650

5.146

257.148

Netherlands

677.410

436.782

Norway - NORAD

423.268

291.596

Sweden - SIDA

405.628

1.255.775

Switzerland SDC

21.625

195.246

UNDP

49.767

Others

11.332

Total Grants Received in Advance

1.808.753

3.306.726

Total Short-Term Liabilities

2.034.039

3.629.093

Taxes

Grants Received in Advance Austria - ADA

European Commission Finland Belgium - Flanders Germany - GTZ Ireland - Irish Aid

Commitments Not Shown in the Balance Sheet: Obligations arising from rental agreements amount to â&#x201A;Ź 124.000 a year; the duration of the contracts differ between 1 and 5 years.

Page 16

Explanatory Notes of Income Account 2010 Note E Grants (in â&#x201A;Ź)

2010

2009

Income and grants, spent in country/programme: Aid Effectiveness

688.513

193.290

Burundi

297.133

227.172

440.580

424.708

Democratic Republic of Congo

317.388

274.711

EALA - East African Legislative Assembly

691.476

904.420

93.236

Mozambique

923.892

814.430

MPN - Mobilising Parliaments for NEPAD

895.412

775.343

PAP - Pan-African Parliament

233.298

389.206

RFPAC - Network Parliamentary Women Central Africa

126.485

60.109

Rwanda

128.817

216.370

SAPL - South Africa Provincial Legislatures

210.892

67.952

1.019.675

531.880

117.939

92.682

859.423

1.960.299

13.725

669.679

Uganda

315.040

178.260

Various

54.736

104.396

7.334.424

7.978.143

Core funding

Kenya

Somalia Stability Pact Sudan TMF Africa Regional + Europe

Total

Page 17

Grants (in â&#x201A;Ź)

2010

2009

Income and grants received from: Austria - ADA

323.517

26.398

1.422.760

1.182.660

Belgium - Flanders

101.795

50.350

Denmark - Danida

243.442

Denmark - DDP Uganda

276.766

234.052

Denmark - Danish Embassy Maputo

262.205

55.820

European Commission - Nairobi

886.223

524.468

European Commission - Khartoum

325.794

1.248.616

Finland - Finnish Embassy Maputo

47.007

10.193

Germany - GTZ

86.696

73.766

257.800

377.618

Netherlands - AIID

79.640

46.427

Netherlands - DGIS

13.725

998.604

Netherlands - Embassy Pretoria

68.989

163.656

Netherlands - Embassy Nairobi

133.452

7.412

Netherlands - Embassy Khartoum

170.463

462.498

Netherlands- Ministry of Foreign Affairs

163.197

Norway - Embassy Dar es Salaam

221.180

221.498

Norway - Embassy Khartoum

73.495

200.975

Norway - Embassy Maputo

59.771

186.145

50.000

49.999

Sweden - Diakonia

500.548

Sweden - SIDA

886.367

683.925

Sweden - Swedish Embassy Nairobi

287.495

305.304

Sweden - Swedish Embassy Maputo

266.112

Switzerland - SDC

54.677

53.054

Switzerland - SAPL

113.944

United Kingdom - Foreign and Commonwealth Office

184.491

141.449

United Kingdom - NRIL - Natural Resources Ltd.

134.366

135.152

UNDP

34.631

UNICEF

109.025

12.909

20.046

7.334.424

7.978.143

Belgium - Ministry of Foreign Affairs

Ireland - Irish Aid

Portugal - IPAD

United Kingdom - AGRA

Others Total

Page 18

Explanatory Notes of Expenditure Account 2010 Specific Project Expenses (in €)

2010

2009

The following specification of the specific project expenses can be made: Project Implementation and Monitoring

66.954

208.904

Experts and Consultants

973.681

1.005.006

Facilities and Materials

522.905

775.182

1.628.688

1.687.357

1.124.914

1.478.696

152.499

118.672

14.450

90.944

Other costs: Investment Parliamentary Building

212.433

Other costs: Other

265.725

86.535

4.962.248

5.451.296

Accommodation, Food and Per Diem Travel Publication, Evaluation and Narrative Reporting Administration and Financial Reporting

Total

Salaries and Other Staff Expenses (in €) Salaries and Fees

2010

2009

1.366.155

1.243.082

253.085

259.157

4.350

34.444

Education

18.340

25.048

Staff Costs Charged to Donors

62.124-

29.250-

Other Expenses

116.922

221.089

1.696.729

1.753.570

Social Security and Pensions Temporary Workers

Total

Office Expenses (in €) Office Rent

2010

2009

115.985

122.653

13.575

13.007

Other Housing Expenses

36.384

31.779

Telephone Expenses

79.724

72.897

Computer Expenses

46.494

36.505

12.599

10.639

9.211

11.653

56.667

56.461

370.639

355.595

Cleaning

Stationery and Office Supplies Postage Expenses Other Office Expenses Total

Depreciation fixed assets (in €) Vehicles

2010

2009 11.106

6.742

Inventory

14.979

16.291

Reconstruction Building

23.407

16.493

11.511

16.972

Upgrading Administration

26.761

3.756

Total

87.763

60.255

Hard- and Software

Page 19

General Expenses (in â&#x201A;Ź)

2010

Bank Expenses

2009 12.443

15.052

3.655

32.387

Insurance

43.425

35.895

Audit Fees

64.804

3.929

Internal Projects

123.868

236.890

12.295

10.640

1.141

3.879

261.631

338.673

Exchange Differences

Car Expenses Other Expenses Total

Changes made to Reserves for Special Purposes (in â&#x201A;Ź)

2010

2009

Investments and Renovations

Staff Education

3.383-

Exchange Differences

4.685-

32.387-

Decentralisation Fund

ICT/Electronic Data Processing

UNICEF Children

34.158-

Jubilee AWEPA

40.000-

Programme Development

Partial Organisational Readjustments

60.000-

175.000

Total

64.685-

65.072

Page 20

Overview of Activities 2010 Mozambique Date 18 Mar Feb-Jul 19- 23 Jul 2,3,4,5,6 Aug Jan 22- 26 Feb

Maputo Maputo Maputo Maputo Maputo Maputo

25,26 Oct 25- 27 Dec 05- 06 Mar

Maputo Maputo Gaza / Xai-Xai

12- 13 Mar

Sofala /Beira

14- 17 Apr

Nampula

7,8,9 Sep 3,4,5 Aug 6,7,8 Oct 4,5,6 Nov 29,30 Nov - 1 Dec 14-16 Oct 28- 30 Oct 30/9 - 1,2/10 Sep 15-17 Nov 22-24 Sep Mar-Jun 8-19 Jun 2,3 Jul 23-24 Jul 13-14 Jul 23-24 Jun 10,11 Sep 23,24 Sep 19,20 Oct 20,21 Oct 19 Mar

Namaacha Macia Massinga Gorongosa Gondola Ulóngwe Alto Molócue Ribaue Marrupa Mueda Maputo Tete Inhambane Manica Cabo Delgado Maputo Sofala /Beira Gaza / Xai-Xai Lichinga Chimoio AMS/Maputo

Jun-Oct Nov South Africa Date 3- 4 Feb 4- 5 Feb

Maputo/UK Maputo/UK

March Apr Apr Apr May May 29 Mar-1 Apr 18- 20 Apr

Lesotho Swaziland Botswana Namibia

21- 23 Apr 2- 3 Sep 6-sep 7- 9 Sep

Windhoek Cape Town Cape Town Mbabane

16-17 Sep 3- 4 Feb 4- 5 Feb

Windhoek Johannesburg Bela Bela, Limpopo

9-feb

Cape Town

3 May 2- 3 Jun 22- 23 Jul 26-27 Aug 2- 3 Sep 8-sep 7-8 Oct 15 Oct 28-29 Oct Oct

Cape Town Johannesburg Tzaneen, Limpopo Polokwane, Cape Town, Johannesburg, Bela Bela Limpopo Gauteng Mpumalanga

25-26 Oct

Western Cape

Johannesburg Provinces

Cape Town Lesotho Gaborone

Tanzania Burundi

Description Internal planning meeting Portuguese translation of basic legislation of the Parliament Seminar on Negotiation protocols Training on protocols and organization of parliament events Needs assessment Seminar to evaluate the performance of the assistants of the committees and workgroups during the last legislature Seminar on Agriculture Strategic Polices Training in leadearship for staff Provincial Seminar on the basic functioning of the Municipal Assemblies and local government legislation Provincial Seminar on the basic functioning of the Municipal Assemblies and local government legislation Provincial Seminar on the basic functioning of the Municipal Assemblies and local government legislation Planning and Budgeting seminar for municipal organs Planning and Budgeting seminar for municipal organs Planning and Budgeting seminar for municipal organs Planning and Budgeting seminar for municipal organs Planning and Budgeting seminar for municipal organs Planning and Budgeting seminar for municipal organs Planning and Budgeting seminar for municipal organs Planning and Budgeting seminar for municipal organs Planning and Budgeting seminar for municipal organs Planning and Budgeting seminar for municipal organs Publication of Handbook on the functioning of Provincial Assemblies Provincial Seminars on the basic functioning of the Provincial Assemblies Provincial Seminars on the basic functioning of the Provincial Assemblies Provincial Seminars on the basic functioning of the Provincial Assemblies Provincial Seminars on the basic functioning of the Provincial Assemblies Provincial Seminars on the basic functioning of the Provincial Assemblies Provincial Seminars on the basic functioning of the Provincial Assemblies Provincial Seminars on the basic functioning of the Provincial Assemblies Provincial Seminars on the basic functioning of the Provincial Assemblies Training in representation and communication skills Portuguese translation and printing of Why Peace Worked, by Lucia van den Bergh + presentation Mozambique Political Process Bulletin Mozambique Political Process Bulletin

Donor

Description Inter-provincial legislatures staff protocol workshop Limpopo and Mpumalanga Provincial Legislatures Committee Support Staff Oversight Workshop National workshop climate change mitigation National workshop climate change mitigation National workshop climate change mitigation National workshop climate change mitigation National workshop climate change mitigation South Africa Regional seminar climate change mitigation SACU region Needs assessment and national workshop on Climate Change Mitigation Needs assessment and national workshop on Climate Change Mitigation Botswana Needs assessment Namibia National workshop on Climate Change Mitigation South Africa Mid term Review Needs assessment and National workshop on Climate Change Mitigation Swaziland National workshop on Climate Change Mitigation Namibia Interprovincial staff workshop on Protocol IP workshop on oversight for Limpopo and Mpumalanga Legislatures researchers and committee coordinators Meeting by AWEPA President Ms. Miet Smet with the Chairperson of the NCOP, Hon. Mahlangu, and Speaker of the Limpopo Legislature, Hon. Phala Aid Effectiveness roundtable meeting Interprovincial follow-up workshop for staff on Protocol Limpopo Provincial Chief Whips Forum meeting Limpopo Provincial Speakers’ Forum meeting Interprovincial workshop on Climate Change Interprovincial Speakers and Gauteng LG Speaker meeting on oversight Interprovincial workshop on oversight (Limpopo and North-West) Interprovincial workshop on roles and responsibilities Interprovincial workshop on ethics (Limpopo and Mpumalanga) Production of guide on roles and responsibilities of municipal Speaker, Chief Whip and Mayor Provincial workshop on working procedures and relations between MPLs and Staff SADC conference on Aid Effectiveness Arusha (Tanzania), 26-28 April

Donor SAPL SAPL FCO FCO FCO FCO FCO FCO FCO FCO FCO FCO/ SDC FCO FCO FCO SDC Flanders & SDC Flanders & SDC SDC & AIID SDC Flanders Flanders FCO + SDC SDC Flanders + SDC SDC Flanders + SDC Flanders + SDC

Page 21 SDC

28-29 Oct Oct

Mpumalanga

25-26 Oct

Western Cape Tanzania

Burundi Date 9- 2 Feb

Burundi Provinces

9- 12 Feb

Burundi Provinces

22–26 Feb

Burundi Provinces

22- 26 Feb

Burundi Provinces

23-24 Mar 29-30 Mar 14- 21 Apr

Bujumbura Provinces Bujumbura

May-Sep Burundi Provinces May-Sep Burundi Provinces May-Sep Burundi Provinces Democratic Republic of Congo (DRC) Date 22- 23 Feb Kinshasa 25-26 Feb Kinshasa 22,24 Mar 22-23 Mar

Kinshasa Kinshasa

29 Mar 29 Mar

Bandundu Bandundu

30 Mar 24,26 May 24 May 25 May 28 May

Bandundu Kinshasa Kinshasa Kinshasa Kinshasa

18-Aug 18-Aug 19-Aug 14- 15 Sep

Bas Congo Bas Congo Matadi Kindu

16-Sep 16-Sep 22-Sep 29- 30 Sep 30-Oct

Kindu Kindu Kinshasa Kinshasa Kinshasa

09-10 Dec

Kinshasa

Interprovincial workshop on ethics (Limpopo and Mpumalanga) Production of guide on roles and responsibilities of municipal Speaker, Chief Whip and Mayor Provincial workshop on working procedures and relations between MPLs and Staff SADC conference on Aid Effectiveness Arusha (Tanzania), 26-28 April

Flanders + SDC Flanders + SDC SDC

Description Field visit of Committee on Education, Youth, Sport, Culture and Communication on National Assembly Field visit of Committee on Education, Youth, Sport, Culture and Communication on National Assembly Field visit of Committee on Education, Youth, Sport, Culture and Communication on National Assembly Field visit of Committee on Education, Youth, Sport, Culture and Communication on National Assembly Workshop on deontology for staff members of Burundi Parliament Field visit of women members of Parliament for election preparation Consultation Mission of Political Coordinator for the preparation of Burundi elections Monitoring of Burundi elections, “Communales” Monitoring of Burundi elections, “Premier tour des Présidentielles Monitoring of Burundi elections, “Deuxième tour des Présidentielles

Donor BMFA

Description Control of the constitutionality and legality of the decrees and other acts Production of parliamentary documents and managing an information center and library Toward increased participation of women in politics How to promote the virtues of democracy and political tolerance in the institutions in DRC Managing an information center and library Inter-Institutional Forum in Bandundu Province on the law on public finances

Donor BMFA BMFA

Workshop on Women's Participation in Politics Toward increased participation of women in politics Review of DRC parliament from 1960 to today Implementation of agenda for Accra: role and the prospects of the DRC Create and strengthen the solidarity of women elected and those of civil society for future elections Workshop on Women's Participation in Politics Managing an information center and library Control of the constitutionality and public finance Control of the constitutionality and legality of the decrees and other acts, public finance and Organization of parliamentary work. Toward increased participation of women in politics. Administration of the provincial assembly for the service of provincial deputies Inter-provincial Forum on the law on public finances Fight against Sexual Violence in DRC, Kinshasa Voting systems and communication strategies of political parties in the Democratic Republic of Congo in light of the upcoming elections Women and elections: strategies for increased mobilization of women candidates in elections of 2011.

BMFA BMFA BMFA SIDA BMFA

Rwanda Date Description 15-feb Kigali Conference on fight against corruption 14-20 Mar Kigali Study visit of States Assemblies’ Clerks to Rwanda Parliament, Chamber of 29-30 May Conference on Fight against hunger by developing the agricultural sector with 25 Apr-05 May Field visits of the Committee on Political Affairs, Chamber of Deputies on 5 – 11 Aug Kigali Consultation Mission 31 Aug-17 Sep Staff training in electronic archiving using (WINISIS) East Africa Legislative Assembly (EALA) Date Description 31 Jan-6 Feb EALA General Purpose Committee Workshop on Evidence Based legislative Draf 29-31 Jan EALA Inter-Parliamentary Relations seminar with Parliaments of East African Co 9-14 Mar EALA Committee on Accounts on Spot assessment of MERECEP Projects Sironko 17-19 Mar Arusha Parliamentary Administration and Governance Training for EALA House Busines 4- 5 Apr EALA Committee on Trade and Industry Workshop on Monetary Union 23-26 Apr EALA General Purpose Committee Workshop on Improving the Youth of East Africa Kigali Rwanda 6- 7 Jun EALA Legal Rules and Privileges Committee in TZ,BUR.RW.KE,UG ON 6-7 July 11-17 Jul International Parliamentary Conference on Climate change UK 3-6 Oct Arusha EALA Committee on Trade and Industry Workshop on Cross Border Trade 12-14 Oct Arusha EALA Legal Rules and Privilege Committee Workshop to Validate Report on Adh 20-29 Oct Brussels Presidency seminar and visit to European Parliament 8-9 Nov Dar es Salaam Parliamentary Administration and Governance Training for EALA House Busines Sudan Date Description 4-15 Jan Juba Information Technology training Feb Juba Development of Job Descriptions for the Staff of the State Assemblies 22-26 Mar Juba Presentation of the Draft Job Descriptions and Person Specifications to Staff Page 22 of the States Assemblies 25-26 Mar Juba Development of a Constitution for the Clerks’ Forum 15-19 Feb Juba Legal Drafting Workshop

BMFA BMFA BMFA BMFA BMFA BMFA BMFA BMFA BMFA

BMFA BMFA BMFA BMFA

BMFA – DAI (USAID) BMFA – DAI BMFA - DAI BMFA - DAI BMFA - DAI BMFA - DAI BMFA BMFA BMFA BMFA Donor BMFA BMFA BMFA BMFA BMFA Donor Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Irish Aid/SIDA/Norway Donor EC, NL, Norway, IE, Belgium

Sudan Date 4-15 Jan Feb 22-26 Mar

Juba Juba Juba

25-26 Mar 15-19 Feb 23-24 Sep 18-20 Oct

Juba Juba Juba Juba

20-22 Oct

Juba

Uganda Date 15-17 Jul

City Kampala

15-jul

Kampala

8 Nov- 15 Dec

Kampala

26-nov 3-dec 13-15 Dec West Africa Date 7-8 Jul

Kampala Kampala Kampala

17-18 Sep

N’Djamena

30 Sep-1 Oct 4 Oct 5 Oct 23-24 Nov

Description Information Technology training Development of Job Descriptions for the Staff of the State Assemblies Presentation of the Draft Job Descriptions and Person Specifications to Staff of the States Assemblies Development of a Constitution for the Clerks’ Forum Legal Drafting Workshop Effective Minute & Report Writing Course for SSLA Staff Training under the theme “Working in the Parliamentary Service” for Senior and Middle level officers of the SSLA Team Building Workshop for Senior Staff in the Southern Sudan Legislative Assembly Description Consultative Dialogue on the Review of the Protocol of the Pan African Parliament and the Ratification of the African Charter on Democracy, Elections and Governance National workshop: The Implementation of the Accra Agenda for Action(AAA)Role and perspectives of the Parliament of Uganda Staff Training PIPs and PMPs in a Multi-Party Pt, 3 Staff Training on Performance Appraisal Instrument National Symposium on Electoral Democracy in Uganda National Symposium on Electoral Democracy in Uganda Training workshop on PIPs and PMPs in a Multi-Party Parliament

Donor DDP

Donor GTZ, SIDA

Accra

Description National Legislative Workshop on Agriculture, Water and Climate Change Consultative Dialogue on the Review of the Protocol of the Pan African Parliament and the Ratification of the African Charter on Democracy, Elections and Governance National Parliamentary Workshop on Agriculture and Climate Change with the Parliament of Ghana Aid Effectiveness: Roundtable Official Development Aid Monitoring Project

Accra bamako

National Pilot Workshop on the implementation of the Accra Agenda for National Legislative Workshop on Agriculture, Water and Climate Change

City Abuja

Ghana

Europe Date 9-nov 23, 24 Jun

Luxembourg Vienna

17-18 Jun 21 Oct 23 Oct

Berlin Brussels Brussels

Description Establishing AWEPA Section and Fundraising Mission to Luxembourg Strengthening Section Austria: Section meeting, Meeting on Joint ODA Monitoring Teams and seminar “Budgetary oversight and mutual accountability” Strengthening AWEPA Section and Fundraising Mission to Germany Regional RFPAC meeting on women’s participation in parliamentary Women Field visit

Public Hearing on Climate and Agriculture, Tanzania, March 2010 Page 23

Donor EC, NL, Norway, IE, Belgium

DDP DDP DDP DDP DDP

GTZ, SIDA, APSA GTZ, SIDA, APSA GTZ, SIDA, APSA GTZ, SIDA Donor SIDA SIDA

SIDA Belgium Belgium

Donors 2010 AWEPA would like to thank all the donors who have contributed to its programmes.

Danida Huggo Basket Fund

Page 24

Back Photo AWEPA Partnership Council, President, Executive Committee and Management Team, October 2010, Brussels

AWEPA International

Prins Hendrikkade 48-G 1012AC Amsterdam, the Netherlands t: +31 20 524 5678 f: +31 20 622 0130 e: amsterdam@awepa.org

Belgium

brussels@awepa.org

Rwanda

rwanda@awepa.org

Burundi

burundi@awepa.org

South Africa

southafrica@awepa.org

DRC

rdc@awepa.org

Southern Sudan

southernsudan@awepa.org

Kenya

kenya@awepa.org

Tanzania

tanzania@awepa.org

Mozambique

mozambique@awepa.org

Uganda

uganda@awepa.org