September 2024
New Features
Account “Deregistration” for existing ESS users
The “Deregistration” option is available. This allows ESS users to deregister their email address from their previous employer. In the instance where an employee is required to register for Employee Self-Service (ESS) with their new employer, their email address needs to be deregistered from their previous employer’s profile.
Leave Approval – Leave History Summary
The Leave History Summary is available on the leave approval screen. This important feature gives managers the ability to review an employee’s leave history prior to processing their leave application.
When an employee submits a leave application, their “Directly reports to person” will have the option to view the employee’s leave history by clicking on the ‘leave history summary’ button.
Bulk Actions – Terminated employees validation warning
By default, users can upload payslip figures after an employee has been terminated provided the calculation setting that prevents uploads for terminated employees hasn’t been enabled.
Report enhancement – Payroll Register
We received requests to add a quantity column on the final summary on Sheet2 of the Payroll Register report to provide administrators with a consolidated view of all payrollrelated quantities, such as basic pay hours.
We’ve enhanced the report to include the total quantity for components with a quantity value. This will make it easier for administrators to verify the accuracy of payroll figures and eliminate error in payments without the need for manual calculations.
Compliance Updates
Legislation updates for September 2024
Eswatini - Allowable deduction - Pension contributions deduction increased from 10% to 15% of pensionable salary.
Zimbabwe Bonus Tax free Threshold - Threshold increased from $400 to $700 per annum.
Namibia Tax tables Updated - tax free threshold increased to 100,000 per annum.
Global Payroll Association Global Payroll Awards Feedback
At the end of June both Lofti Opperman and Grayson Hopkins went to the Global Payroll awards in Athens to represent the company and gain valuable insights Our entry was bolstered by our ability to run payrolls in 44 African countries using a cloud-based ISO 27001 accredited system Further, our capabilities and track record of completing integrations with SuccessFactors, Workday, and other related systems, using API’s, certainly contributed to the shortlisting .
Although we did not win the award the insights gained, were extremely valuable Importantly sometimes it feels coming from Africa that we are always lagging the rest of the world when it comes to the utilization and leveraging of technology. However, our experience proved that our offering across the continent in combination with our API abilities sits at the top tier of what is being done internationally More importantly further technology projects that we have been working on seems directly aligned to problems that need to be resolved globally
A further congratulations to Payspace our payroll platform that won Transformation Project of the year 2024
We are on the right Track! Learn more
Kenya's 2025 Salary Outlook: Navigating Inflation, Economic Growth, and Employee Retention
As we stated in our article dealing with the South African salary forecast for 2025 (Click here to view this article) this request normally sparks a sense of foreboding as it is a clear indication that the annual salary increase process is imminent- with all the associated angst, issues, problems, heated negotiations and hard work that is required.
Streamlining Payroll with Automation: A Real-Life Case Study.
Recently there have been hundreds of articles published that state that AI, APIs, integrations and automation are the way of the future and will radically transform payroll. While we agree wholeheartedly, the articles fail to furnish practical advice, tangible examples and/or a case study. One is often left wondering how one can take advantage of this technology. Given this, we will publish a series of articles which provide practical examples of how we, and our clients, have harnessed the power of new technology to streamline processes and save money.
Understanding the "Real Increase":
Forecasting
Salary Hikes Beyond Inflation.
This request normally sparks a sense of foreboding as it is a clear indication that the annual salary increase process is imminent- with all the associated angst, issues, problems, heated negotiations and hard work that is required.
The forecast is not difficult, and we have long advocated that clients adopt a scientific approach to the preliminary salary increase forecast and then use the unfolding economic data over the next few months to update the original forecast. Finally, to incorporate other factors into the decision and to then formulate an equitable final salary increase for 2025.
Need a Benefits Examination?
Are your employee benefits appropriate for your employees and enhancing your Employee Value Proposition?
Allow Axiomatic as an independent intermediary to perform a comprehensive review of your current Employee Benefits.
Consultative Expertise
Benefit from our employee benefit consulting services, leveraging our deep understanding of best practices to optimize your company's medical aid, health insurance, Risk, Retirement and employee assistance offerings.
Client -Centric Focus
Our client-centric approach ensures that our solutions are not just tailored to the workforce but also to the unique needs and goals of your company.
Global Reach
Extend your company's commitment to employee well-being across Africa with our international reach and expertise in navigating regional landscapes.
Unique Axiomatic Advantage
Benefit from the distinctive Axiomatic approach, built around satisfying specific needs and seamlessly integrated with your company’s total rewards structure for unparalleled employee value.
Earned Wage Access (EWA)
EWA is a technology that integrates with the payroll system enabling employees to access a portion of their already earned salary at any point during the pay cycle.
Growing popularity in the US, UK, Singapore, and Indonesia.
What’s in it for the employer?
NO Cost NO MORE Advances Adds to EVP at NO COST Assists staff retention
of surveyed workers would be willing to work longer for an employer offering EWA.
of surveyed workers are more willing to switch to employers already offering EWA.
Employer retains control & sets
• % of salary that can be accessed during the month.
• Amount of the minimum and maximum loan application
• Number of loan applications permissible during the month
• The period that the “window” for loans is open.
SA Companies Already Introduced
PnA, Sasol, Amrod, Bidvest, Smollan, Truworths Group, Sage, Switch Telecom, City Lodge, Sea Harvest, Total Energy, Macsteel, Continental Tires, Spar, Steers…
How does EWA work?
• The employee applies to Tyme Bank via an app, to open a bank account.
• Apply for the loan on the app.
• An API checks the payroll data.
• The loan is credited to the employee’s Tyme Bank account.
• The loan is deducted on payday.
• No cost to the employer but the employer can set parameters:
o Minimum R2k and maximum R5k per application.
o Total amount to be accessed during the month - no more than x% of salary earned to date.
• Charge = R30 per application.
• Employee does not have to change their salary bank account to Tyme Bank.
Spending Data
Our transport system is cash-based and this constitutes employees borrowing taxi fare to get to work.
Payroll Integration Using API’s
In the past, payroll was seen as outdated, relying on old methods and manual processes. However, recent technological advances have transformed payroll into a strategic asset, offering valuable data insights.
Axiomatic specialises in integrating payroll systems with APIs, using middleware to ensure seamless data exchange. This integration boosts efficiency, enhances the Employee Value Proposition, and maintains data accuracy and security.
For tailored, efficient, and secure Payroll Integration Solutions.
Full system specification available on request.
With a custom user interface and strong audit controls, Axiomatic balances tradition with efficiency, offering tailored, secure Payroll Integration Solutions. This powerful payroll functionality, combined with key middleware, allows companies of all sizes to overcome data silos by creating robust Applications, Data, and API integration on-premise and in the Cloud, all from a single interface
Referral Program
Axiomatic recognises that a significant amount of our new business is referred to us by our current clients.
We appreciate these “word of mouth” referrals and want to recognise and reward clients making referrals by introducing our new referral program
Step 1
Identify a company looking for a professional and expert payroll provider.
Step 2
Simply, send an email to your Axiomatic contact, detailing the name of the company, the contact person, and the contact.
1 to 250 R 1,000.00
251 to 1,000 R 2,000.00
1,001 to 2,500 R 5,000.00
2,501 and above
Important information
Step 3
Axiomatic will make contact. If the prospect signs with Axiomatic, you will receive a Takealot voucher for the amount detailed below
R 10,000.00 $550
1. It would be helpful if the contact person is aware that Axiomatic will be contacting them. This increases your chances of receiving the referral reward.
2. Axiomatic will follow up on every lead you provide.
3. Once the new company has signed our Proposal, we will notify you that your reward voucher is due.
4. Once the new company’s payroll goes live, you will receive your voucher within 30 days.
EMERGING MARKETS PAYROLL
Axiomatic is excited to announce that we have formed a payroll alliance that extends our coverage of 44 African countries , now includes an additional 37 emerging market countries.
Emerging Markets Payroll (EMP) is a payroll alliance of three specialist Regional Payroll Providers that collectively offer comprehensive payroll support for 80 countries in emerging markets across Africa, Asia Pacific, and Latin America.
Our alliance partners are:
Links International – the company was established in 1999 and provides services across the Asia Pacific region in 20 countries.
Payroll Worldwide – the company was established in 2007 and provides coverage in Latin America in 14 countries.
At EMP, our team of 320+ is committed to streamlining and simplifying your payroll processes in emerging markets using secure cloud-based technology. Further, EMP’s ability to integrate with leading HCMs including Workday, SuccessFactors, and Oracle HCM will ensure a seamless journey for your business.
Looking for a payroll provider who knows the ropes? Axiomatic EMP Services helps you save time and cut costs. Get in touch today for a free consultation.
ESS NOW ON WHATS APP
Hi, I’m Pacey, your employee self-service bot.
I can help you with payroll + HR requests
• Historical payslips: PDF / text format
• Apply for leave
• Approve inbox items
• View current leave balance
• View personal information
1 Easy & Secure Registration
1. Register using employee's national identification (ID) number. 2. Pacey will check that their mobile number and identification number matches their profile on PaySpace to verify them.
2
Interactive Messages
Pacey uses interactive messages which gives users a simpler and more consistent way to select the options available to them.
achieve significantly higher response rates compared to text-based lists
Pricing & Edition requirements
Pacey will be licensed as an additional service as explained below.
• Companies using Pacey must be on the Premier / Master Edition as this is a self-service feature.
• The license fee will be charged per active employee, which will provide each employee with a predefined number of conversations per calendar month.
• The pricing structure allows customers to choose from 5, 10, 20, or 30 conversations per employee, per calendar month.
• Employees will be limited to the number of conversations the company chooses. Every time an employee starts a new conversation with Pacey, they will be notified of how many conversations they have remaining for the calendar month.
• The Pacey contact number will be shared with customers upon purchasing this module including a QR code that makes it easy for an employee to scan and save the contact.
New Take-on Features
This announcement is only applicable to Business Partners.
We’re thrilled to introduce new features designed to enhance efficiency in company implementations and better support our Business Partners during take-ons.
Take - on Settings
We’re introducing two settings on frequency level that will grant you the ability to configure takeons according to varying company implementation needs.
1. Keep runs open during implementation
Customers may request to insert backdated runs as opposed to processing their values as a YTD total on the Take-On Year to Date figures screen. While processing, you may need these runs to remain open until all processing is approved and finalised.
We’re introducing a frequency setting that enables you the ability to select a date to keep backdated runs open until the specified date has passed.
2. Prevent calculations during take-on
During Run-by-Run take-ons, customers may request the suspension of system calculations to facilitate the import of specific amounts or quantities to employees’ payslips in order to avoid financial discrepancies with previously recorded totals.
We’re introducing an additional frequency setting that will allow you to select a date where runs prior to this date will not process any system calculations.
Important: No other calculations will occur for runs that are before the specified date where this setting has been enabled.
New Bulk Upload functionalities
In addition to this, we have introduced two additional bulk upload options to improve processing efficiency during implementation.
1. Take on Run-by-run Figures
Going hand-in-hand with the setting above that prevents calculations, this new bulk action functionality will allow you to post the final advised amount and quantity that you would like to see on employees payslips per run for the selected frequency. The new Action Type drop-down option will be available under the employee “Payroll Processing” section and will only be shown when a date has been specified in the aforementioned setting.
(Note: The Payslip Run dropdown will display open runs with pay dates that fall before the specified date on the relevant run-by-run setting.)
Here is an example of the fields available on the template:
Important: No figures can be posted directly to payslips on the Edit payslip screen or using the Payslips bulk upload when the setting for run-by run take-ons is enabled.
2. Arrears Recovery
When companies move over to a different payroll system, the need may arise to bring over arrears balances from the previous system. This bulk upload is necessary to capture the closing recovery amount for recurring deductions during take-ons. Here is an example of the fields available on the template:
