News from the Clerk of the Circuit Court and Comptroller

News from the Clerk of the Circuit Court and Comptroller

Pam Childers

E-Recording in Official Records

Did you know the Clerk’s office offers a variety of online

services for your convenience? Below is a brief overview of the online services available.

What can you do online?

• Bid - Use our online services to bid on county tax deed and foreclosure properties. • E-Notify - Register for the electronic notification service provided by flcourts.org which sends registered users electronic reminders for upcoming court dates. • Pay - Access various vendors through our website to pay court fees, collection payments, child support, traffic citations, and tourist development tax. • Certified Copies - Purchase electronically certified copies of court documents and Official

Records instruments using Clerk

E-Certify. This convenient online service produces secure, reusable, and verifiable e-certified copies of

Escambia’s digitized public records. • Value Adjustment Board (VAB) -

File a new petition online with the

Value Adjustment Board. • Escrow - View information related to escrow or other account related information.

In addition to these online services, the Clerk’s office also offers eRecording. What is eRecording? eRecording is the secure online submission of documents to the Clerk’s office for recording in the Official Records of Escambia County, Florida. eRecording streamlines the recording process by eliminating the need to mail or deliver documents to the courthouse, saving time and money for both the Clerk’s office and you. With eRecording, you scan your document and use a third-party vendor application to upload the document and associated data. No special equipment is required— just a computer with high speed internet access and a scanner. Funds are transferred using ACH for recording fees, transfer taxes, and the fee that is paid to the vendor for this process.

What vendor should you use for eRecording? The Clerk’s office is precluded from recommending vendors, but a hyperlink to each of the vendors is provided on our website so that you can easily research each vendor in order to determine which best suits your personal and/or professional needs.

What documents can you eRecord? The types of documents available for eRecording varies depending on the vendor used; however, the documents most commonly eRecorded are:

• Assignments of Mortgage • Assignments • Deeds • Liens • Mortgages • Notices of Commencement • Satisfactions of Mortgage

There are some documents that cannot be eRecorded, such as: • Bonds • Certain Miscellaneous Notices • Military Discharge (DD-214) • Notices of Bond • Notices of Contest of Lien • Notices of Homestead • Plat/Maintenance/Right-of-Way

Maps • Transfers of Lien to Cash or Surety

Bond

There may be additional documents not listed, but our Official Records staff will work with you to determine whether a specific document not listed can be eRecorded.

What are the benefits of eRecording? Documents can be submitted for recording electronically 24 hours a day, 7 days a week. eRecording also expedites the recording process with many documents being recorded the same day they are submitted. eRecording increases efficiencies, streamlines work flow, and saves time. eRecording also eliminates the need to send original documents to our office which means the original documents never leave your possession.

If you have questions about any of the online services listed, please visit our website at www.escambiaclerk.com for more information.

Authored by Cassie Gilmore, Director of Court Services, on behalf of Pam Childers, Clerk of the Circuit Court and Comptroller