EB Application Booklet 2018 - AIESEC in Menofia

EXECUTIVE BOARD AIESEC IN MENOFIA

Application

BOOKLET

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Application Booklet | AIESEC in Menofia

index Application Process  A Message to all applicants……………………………………………………...…….....3  Application Timeline…………………………………………………………………………..4  The LCVP Role…………………..…..…………………….…….………………………..……..5  General JD of EB Members………………………………………………….…………..6-8  Specific JDs of Functions……………………………………………………….…..……9-15

 Application Requirements………….………………..……………………….….……..16-18  Application Questionnaire……………………………………….…………………..…19-24  Application Submitting…………………………………………….…………………..……25

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Application Booklet | Index

A Message to All Applicants

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Application Booklet | A Message to all applicants

Application timeline

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Application Launch

Application Deadline

Elections & Selection

Announcement or Round 2

7th of November

19th of November

20th & 21st of November

22nd of November

Application Booklet | Application Timeline

LCVP ROLE LCVP Profile  Mature  Disciplined  Responsible  Goal Oriented

Responsibilities towards LC •

Acts as a role model for the LC.

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Expected workload for LCVP is of a minimum 24 hours weekly.

Respects all deadlines and assigned tasks set by the LCP.

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Reporting to the LCP regarding EB/LC/function.

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Respects the image of the LCP and his role.

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 Solution Oriented  Eager to learn

Key Learnings  Leadership  Team Player  Management Skills  Strategic Thinking

 Organizational Understanding

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Responsibilities towards LCP

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LCVP must attend all the local & national conferences, meetings and events.

LCVP must be present in all activities related to his/her function.

Responsibilities towards EB

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Integrate in the LC culture.

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Accountable for the overall image of the entity.

Follows agreed EB plan, focuses and strategies.

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Treating all the membership of the LC with respectful and humbling manners.

Stays accountable for tasks delegated by other EB members.

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Respects the image of his/her fellow LCVPs and their role.

Application Booklet | LCVP Role

General job description of eb members

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General Job Description Team Management • Leads and inspires the LC & respective function, and supports overall LC culture.

• Facilitates productive function and team leader meetings.

• Develops and coaches team leaders and members personally and professionally.

Strategy Management • Aligns the functional plans to those of the LC and the MC. • Manages the functional decision-making, planning and implementation.

• Evaluates the internal and external environment to guide functional decisions.

Performance Management • Steers the function towards growth, performance and results.

• Troubleshoots functional issues and concerns.

• Monitors functional performance and tracks key results and MOS of the function.

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Application Booklet | General JD of EB Members

General Job Description Direction Management • Ensure vision and strategy implementation in LC. • Full participation in the planning process.

• Ensure continuity and legacy of LC.

Operations Management • • • •

Manages and tracks operational delivery.

Drives and inspires product or operational innovation.

Crafts long-term product or operational plans for sustainability.

Drives synergy within his/her function and the other functions.

Stakeholders Management • Represents the function and the LC in national meetings and conferences.

• Provides customer relationship management to stakeholders of the function and the LC. • Maintains and strengthens strategic LC partnerships.

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Application Booklet | General JD of EB Members

Specific job descriptions of functions

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Finance & legalities  Long-term financial planning, tracking and implementation.  Acts as the primary custodian of the LC’s financial resources.  Provides a financial mindset and perspective in decision making.  Creation of the estimated budget and tracking by reporting monthly with the actual budget.  Creation and tracking of cash-flow.  Selecting and managing the Reception & Services [R&S] team.  Cost-reduction planning for organizational sustainability.  Responsible of legality and contract tracking.  Ensuring financial sustainability and overall organizational health.  Synergize with ICX EB members for program sustainability.

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Application Booklet | Specific JDs of Functions • F&L – TM – iGV – oGV – iGE – oGT/E

Talent management  Talent Capacity (TC) planning and recruiting in synergy with the other EB members.  Final responsible of the overall culture of the entity.  Creation, tracking and implementing the HR rules.  Pipeline management of the whole LC.  Managing the educational cycle of the LC.  Internal Communication (IC) planning.  Talent Experience (TXP) and LEAD delivery.  Creation and tracking of Rewards and Recognition (R&R) system.  Performance management and tracking of the whole LC.  Managing the image and reputation crisis of the entity.

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Application Booklet | Specific JDs of Functions • F&L – TM – iGV – oGV – iGE – oGT/E

Incoming Global volunteer  Planning and tracking of iGV exchanges.  Leading the function towards a defined direction.  Market research and knowledge of supply and demand for raising projects and developing enabler relations.  LC-to-LC partnerships initiating, creation and maintaining.  Creation of solid International Relations (IR).  Growth strategies implementation.  Process tracking and improving.  Exchange quality control of the delivery.  LEAD implementation.  Culture setting within the function.

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Application Booklet | Specific JDs of Functions • F&L – TM – iGV – oGV – iGE – oGT/E

OUTGOING Global volunteer  Planning and tracking of oGV exchanges.  Leading the function towards a defined direction.  LC-to-LC partnership creation and IR strengthening.  Market research for identifying the targeted segment for market utilization and penetration.  Planning of segment attraction.  Growth strategies implementation.  Process tracking and improving.  Exchange quality control of the delivery.  LEAD implementation.  Culture setting within the function.

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Application Booklet | Specific JDs of Functions • F&L – TM – iGV – oGV – iGE – oGT/E

Incoming Global entrepreneurship  Planning and tracking of iGE exchanges.  Leading the function towards a defined direction.  LC-to-LC partnerships initiating, creation and maintaining.  Market research and knowledge of supply and demand for projects raising.  Developing a long-term relationship with enablers.  Growth strategies implementation.  Process tracking and improving.  Exchange quality control of the delivery.  LEAD implementation.  Culture setting within the function.

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Application Booklet | Specific JDs of Functions • F&L – TM – iGV – oGV – iGE – oGT/E

OUTGOING Global Talent and entrepreneurship  Planning and tracking of oGT/E exchanges.  Leading the function towards a defined direction.  LC-to-LC partnership creation and IR strengthening.  Market research for identifying the targeted segment for market utilization and penetration.  Planning of segment attraction.  Creation of offline and online events to enhance the product.  Process tracking and improving.  LEAD implementation.  Culture setting within the function.

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Application Booklet | Specific JDs of Functions • F&L – TM – iGV – oGV – iGE – oGT/E

Application Requirements

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Here is a checklist template to help you track your progress: http://bit.ly/EBAppChecklist

Application package  Application Questionnaire (Answering all the questions in a PDF of maximum 20 pages) •

Personal Block

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EB Role Block

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Functional Blocks (Each applicant should choose at least 2 preferences to answer.)

 Personal Curriculum Vitae [CV] (one page only)  Personality Tests (as a screenshotted PDF files) •

16 Personalities Test: [https://www.16personalities.com]

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Values Assessment: [https://survey.valuescentre.com/survey.html?id=s1TAEQUStmx-pUIle-ma6Q]

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Enneagram Test: [http://similarminds.com/advtest.html]

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Visual Pattern Fluid Intelligence Test: [http://similarminds.com/intdoor.html]

 Endorsement Letters (provide three [3] endorsement letters from each of the following)

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Someone who led you.

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Someone you led or worked with.

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An external (friend, teacher or parent…etc.)

Application Booklet | Application Requirements • Application Package - Application Video – Application Task

Application Video  Must be 1-2 minutes only  Uploaded via YouTube (set on Public and providing the link on a PDF file)  The application video should contain the following: •

Introduction of yourself

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Your motive for running as LCVP

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Three main focuses of your functional preferences

Application task Each applicant must submit the application with a task of 2 Approvals on any of our products whether an incoming or an outgoing exchange 18

Application Booklet | Application Requirements • Application Package - Application Video – Application Task

Application questionnaire

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Personal block 1) Why are you applying for the Executive Board 18’19 in AIESEC in Menofia? How is this role related with your goals for the future?

2) What are your values? How does your behaviors demonstrate these values?

3) Which are your 3 main weaknesses and 3 main strengths and how might them challenge you during your EB Term?

4) What will be your unique contribution to the entity in 2018?

5) What do you expect to take out of this experience? What do you think are going to be your main challenges in 2018?

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Application Booklet | Application Questionnaire • Personal Block – EB Role Block – Functional Blocks

EB ROLE block 1) What is your vision for AIESEC in Menofia in 2018? (Answer according to the culture you want to see in the LC) 2) What do you think are the crucial behaviors and characteristics of an EB member? Evaluate yourself in them.

3) When would you consider yourself a successful EB member and when would you consider yourself a failure? (Be specific.)

4) What do you think the main challenge that stop our entity from growing massively? What will be your approaches to solve this?

5) What is leadership for you? Name one leader you identify yourself with, explaining “why” within a maximum of 3 lines?

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Application Booklet | Application Questionnaire • Personal Block – EB Role Block – Functional Blocks

FINANCE & LEGALITIES block

Talent management block

1)

What is your end goal as LCVP Finance? What is your MoS? And what are the skills needed to achieve that from your own point of view?

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What is the culture needed for 2018? (Hint: Provide your answer with Organizational Culture Assessment Instrument)

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What should be the role of LCVP Finance? How can LCVP Finance aid and support the LCP in his role?

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How do you envision ideal pipeline for Team Leaders and EB during your term and what actions will you undertake to achieve it?

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From your point of view, how can Finance be a pillar of goal achievements for all departments and what will you do ensure that?

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What steps do you propose to maximize member productivity and efficiency?

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How can you ensure high retention rate for the whole year in the LC?

5)

Conduct a SWOT analysis of TM in our LC and provide a detailed plan on TM contribution to achieving 300 Completed exchanges in your term.

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5)

Mention the main revenue streams & expenses draining areas, and the investments for the upcoming term.

What is your strategies to ensure ICX sustainability & profitability? (Mention 3 strategies)

(REMINDER: each applicant must choose at least 2 preferences to answer.)

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Application Booklet | Application Questionnaire • Personal Block – EB Role Block – Functional Blocks

Ogv block

IGV block 1)

How is Global Volunteer product relevant to the Egyptian society?

2)

Conduct a SWOT analysis for the program in 2018, stating the main strategies that you will implement in order to achieve your goal.

3)

Please state the structure of your team.

(Including the JD and KPIs of each TL.)

4)

What are your main strategies to ensure Complete-delivery with your country partners?

5)

Kindly mention your goal broken down into (Applicants-Approvals-Realizations-Completes), State the most desirable conversions in each phase, and your action steps to achieve it.

1)

From the perspective of an LCVP, mention the process overview of the oGV product. (Hint: use the customer flow.)

2)

Critically analyze oGV for 2017 for our LC identifying all the bottlenecks, innovations, growth patterns, successes & failures.

3)

Conduct a SWOT analysis for oGV in 2018.

4)

Based on the above analysis, present your strategies for 2018 to grow exponentially in oGV. What are your 3 must-win battels?

5)

How can oGV make 150 Completed Exchanges next year, create a detailed plan for that? (Hint: take into consideration the conversion rates from applicant to completed.)

(REMINDER: each applicant must choose at least 2 preferences to answer.)

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Application Booklet | Application Questionnaire • Personal Block – EB Role Block – Functional Blocks

OGT/E block

IGE block 1)

How is Global Entrepreneurship relevant to the Egyptian society?

product

1)

2)

Conduct a SWOT analysis for the program in 2018, stating the main strategies that you will implement in order to achieve your goal.

What are the bottlenecks for the program in each phase of the customer flow & how can we enhance them?

2)

Conduct a SWOT analysis for oGT/E in 2018.

3)

How do you plan to ensure a life-long connection with our enabler partners?

Based on the above analysis, what are your strategies for their enhancement?

4)

What are your main strategies to ensure Complete-delivery with your country partners?

How do you plan to capitalize the offline and the online markets for oGT/E?

5)

How can oGT/E make 50 Completed Exchanges next year? Create a detailed plan for that. (Hint: take into consideration the conversion rates from applicant to completed.)

3) 4) 5)

Kindly mention your goal broken down into (Applicants-Approvals-Realizations-Completes), State the most desirable conversions in each phase, and your action steps to achieve it.

(REMINDER: each applicant must choose at least 2 preferences to answer.)

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Application Booklet | Application Questionnaire • Personal Block – EB Role Block – Functional Blocks

Application Submitting  The application package must be submitted as a folder in a zipped file. (.rar)  The application package has to include all the application requirements.

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Application Questionnaire (Personal, EB Role and Functional Blocks)

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Personal CV, tests results and endorsements letters.

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Application Video (1-2 minutes)

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Application Task (2 approvals)

 Failing to submit the application on time will lead to the applicant’s disqualification.

(DDL: 19th of November at 11:59 PM)

 The application package should be submitted with a title as the following: [Applicant Name]_EBApplication2018_AIESECinMenofia  Submit your application package to: basil.shahin@aiesec.net

If you have any inquiries, do not hesitate to contact me.

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Application Booklet | Application Submitting

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Application Booklet | AIESEC in Menofia