Executive Meeting Sunday, August 21, 2005 Executives:
Ashley Steier, President Craig Hall, VP Finances & Administration Andrea Charlton, VP Public Relations & Marketing Grace Budiono, VP Campus Life Jennifer Leaman, VP of Student Affairs Michael Louie, Manufacturing, Electronics and Industrial Process Chair Tara Perret, Transportation, Construction & the Environment Chair Tunde Gal, Computing & Academic Studies Chair Shannon Roberts, Health Sciences Chair Todd Embley, Business Chair
Staff:
Caroline Gagnon, Director
2.1.
Meeting Called to Order The meeting was called to order by the Chairperson, Ashley Steier, at 12:15 pm. (10 voting members)
2.2.
Acceptance of the Agenda It was moved that the agenda be accepted with the following addition. New business 2.9.5. Clubs Carried
2.3.
Acceptance of the Minutes from July 5, 2005. Postponed
2.4.
Guest Speakers No guest speaker
2.5. General Reports: Executive & Director ƒ Caroline Gagnon - Director Caroline explains that we are still working on the daycare. Following a report provided by BCIT stating that the daycare would cost over 3 million, more work needs to be done in order to bring this service on campus. 2.6.
Progress Reports None
2.7.
Question Period (5 min.) None
2.8.
Unfinished Business No unfinished business
2.9.
New Business 2.9.1. Support from Executives for EDCO Reps. Edco and BOG representatives will be contacting the Chairs to attend their respective meetings.
2.9.2. Toastmasters Toastmaster is one of the BCITSA sanctioned clubs. However with its membership of only member, a BCIT staff, the club is in jeopardy. Without new members, the club might no longer be operational this up-coming year. Ashley explains the importance of having such a club on campus. Ashley developed a plan that involves all Executives. Executives would need to attend the first meetings until more students are registered. Membership fees will be waived by BCIT and BCITSA for the executive attending these meetings. Meetings are scheduled weekly. It is anticipated that enough students would be registered by the end of October. Ashley asks for a commitment of at least 5 to 7 meetings. Ashley will send out a schedule. 2.9.3. Residence Move in Day(s) Ashley reiterates the dates for Residence Move In Days (September 3, 4& 5). It will be a great way to establish contact with new students. Craig, Andrea, Tunde, Shannon, Jen, Ashley, Grace will be in attendance. 2.9.4. Line of Credit Ashley informs the executives that the BCITSA has changed bank from CIBC to VanCity, due to the increase of bank charges. This change should reduce the SA fees by half. Motion: Be it resolved that the BCITSA will have $330,000 line of credit with VanCity in replacement of the CIBC line of credit. Moved by: Craig Hall Seconded by: Shannon Roberts 9/0/0 Carried 2.9.5. Clubs Jennifer explains about the differences between sanctioned and supported clubs. Clubs with a religious and/or political mandates can only receive a supported status. Caroline explains that in the past religious clubs have been supported with non-financial resources, such as free meeting rooms and mail box. Ashley proposes that we have a second official category of club - “supported”. The main difference between sanctioned and supported would be around access to financial resources. The VP of student affairs would decide of the clubs’ status. Jennifer inquires of the SA’s liability for supported clubs. Caroline proposes that a statement be in place about the separation from the SA from these clubs. Shannon inquires about the possibility of having personal believes from the VP of student affairs influencing decisions. Ashley states that there is always a process that protects clubs through Council, as all decisions will need to be communicated to Council. 2.10. Next Meeting Next meeting is scheduled for September 12, 2005 at 5:45pm – Council Chamber 2.11. Meeting adjourned It was moved by Shannon Roberts and seconded by Tara Perret that the meeting be adjourned. (12:47 pm) Carried