BCIT Student Association BCIT Student Association Council Meeting Monday, January 28, 2008 Minutes Executives:
Brenda Corbett, President Jennette Leung, VP Finances & Administration Irina Osipova, VP Public Relations & Marketing Thomas Nguyen, VP Campus Life Christopher Peacock, Manufacturing, Electronics and Industrial Process Chair Thomas Trowbridge, Business Chair Roan Hidalgo, Computing & Academic Studies Chair Emily Ho, Health Sciences Chair Leanne Atienza, VP of Student Affairs Doug Holdgate, Transportation, Construction & the Environment Chair
Councillors:
Angela Meyer Tod Fraser Neil Dorais Billy Moore Pulkit Jain Alec Lee
Staff:
Caroline Gagnon, Director
Excused:
Konstantin Kleiner Eugene Park
Manjot Mattu
Absentees
Baljinder Gurwal Arun Randhawa Anmar Stephan-Tozy
Heidi Barker Robby Basi
Joshua Smith Simon Woo Wendy Ngo Jennah Stavroff Aga Khan
10.1. Meeting Called to Order The Chairperson, Brenda Corbett, calls the meeting to order at 5:45 pm. (20 voting members). Brenda mentions the change on the agenda under 10.6 – Councillors’ Open Forum. This section has been placed to improve Councillors participation to the meeting. 10.2. Acceptance of the Agenda It was moved that the following agenda be accepted as distributed. Moved by: Thomas Nguyen Seconded by: Irina Osipova 20/0/0 Carried 10.3. Acceptance of the Minutes from January 14, 2008 Be it resolved that that the minutes from January 14, 2008 be accepted as distributed. Moved by: Thomas Nguyen Seconded by: Thomas Trowbridge 20/0/0 Carried
10.4
Guest Speaker 10.4.1 FMA Newly Elected Executives Not in attendance – stricken from agenda 10.5. Executive Progress Report • Brenda: o BCIT has hired a new President. Dr. Don Wright is scheduled to start March 1. o Next EdCo meeting is this Wednesday. If anyone has some concerns about their program/courses, please contact her by Wednesday 12:30pm. o BCIT residence is looking for resident advisors. They receive free rent in exchange of taking care of their house (48 people). This opportunity is open to alumni and returning students. • Jennette o Poster to promote the election contest are available. She is looking for volunteers for distribution. o Reminds Councillors the importance of attending meeting. • Chris: o The Councillor Package is completed and can be reviewed by Councillors. If Councillors have any comments, Please address Emily or Chris for further feedback. • Roan: o The first draft for the implementation of computer workshops is available. The positions will be paid $25/hr. o Still in discussion with BCIT about integrating BCITSA events on my.bcit.ca. It looks promising. • Doug o Had his first set and tech rep meeting, which no one attended. o He is now helping with the business committee, which is scheduled for Friday 1:30 pm in the fish bowl. • Emily: o Crash Course Cooking is looking for a qualified chef. If any students are interested, please contact Michelle (Uconnect) for further information. o Cheap movies are scheduled to be available in March. o Service Committee will be going to a conference on campus sustainability in Kamloops – February 8-10. o Awareness of communicable disease scheduled for the February 14. Information will be distributed during the “love lounge” event. • Thomas T.: o Set and Tech Rep Committee scheduled tonight to review the election process, duties. • Leanne: o She has met with Geoff, publication editor to get numbers. There will be a rebirth of the green column in the Link. o The service committee will have a student representative on the BCIT environmental committee. 10.6. Councillors’ Open Forum • Josh:
o
Given the financial trouble of the Pub, he recommends the opening of a fast food window like the one at UBC. Business Committee will look at it.
• Angela: After students from the communicable disease course got tired in the SW5- room 2875, they measured the CO2 level, which was well higher than the standard. Caroline will look into this tomorrow morning. • Many Councillors expressed their concern over the status of snow removal in stairs and the overall campus. Caroline will look into it. Some wants some clarification about parking rules with the snow condition. Brenda clarifes that Impark still tickets students, if they do not see a valid ticket. o
10.7. Question Period • Chris – How did the set and tech rep go for the school of Construction. No one showed up. A school wide email announcing the meeting was sent out, and yet no one showed up. Doug is looking for ideas. Thomas T recommends that the recruitment be done at the beginning of the year with a set schedule. Emily invites Doug to attend the Set and Tech rep committee meeting to try to solve this issue. Angela recommends that honorarium to motivate them. Emily has some concerns about this issue due to the sheer number of them, and who would pay (BCIT or BCITSA). • Angela answers Thomas T. on his question for recruiting set & tech reps. Second year students have a significant impact of recruiting first year, better than instructors. Billy recommends holding off to the second week to make sure that the elected students is competent. Neil points out that faculty needs to have guidelines to ensure a proper election process. Aga recommends that both students and faculty promote it. Irina supports the second year option. Emily mentions that we need the combination of both students and faculty. • Jennette wants to know more about the “love lounge”. Emily explains that it is an event held in the GH to promote safe sex. It will sectioned off. Students will be able to see information booth and different vendors. • Thomas T. recommends that Leanne has a “free bee” contest see measure the Link pick up rate. Leanne states that it is already in the works. 10.8. Unfinished Business No unfinished business
10.9.
New Business 10.9.1 Murals, Jennah Stavroff
Jennah mentions that after talking to students, there is a consensus that the campus is dole and ugly. She was thinking that murals could embellish the campus. She has conducted a survey and 25 students out 29 believes that it is a good idea. She is bringing the idea to Council. • Jennette recommends that this issue be brought forward to the BCIT Executives.
• Roan has some questions about who will do these murals, students or artists. It could be a combination of both. BCIT has a relationship with Emily Carr. The cost of the design comes as the designing process itself. • Leanne asks about the survey. It was conducted in the GH. Students from different school responded. • Todd states that SW1 has a mural on the second floor. It is worth seeing. • Thomas T. asks about the process. Caroline confirms that it should go to the BCIT Executives to see their response and then if a petition is needed, Council can support this initiative. She states that the process might take longer than students expect. 10.10. Next Meeting Next meeting is scheduled for Monday, February 11, 2008 at 5:45pm in the Council Chamber. 10.11. Meeting adjourned It was moved Chris Holdgate and seconded by Josh Smith that the meeting be adjourned at 6:30pm. Carried
Council Meeting Agenda Monday January 28, 2008 5:45-7:30pm 10.1
Meeting Called to Order
10.2
Acceptance of the Agenda
10.3
Acceptance of the Minutes from January 14, 2008
10.4
Guest Speakers: 10.4.1 FMA Newly Elected Executives
10.5
Executive Progress Report
10.6
Councilors’ Open Forum
10.7
Question Period
10.8
Unfinished Businesses: 10.8.1
10.9
New Businesses: 10.9.1 Murals, Jennah Stavroff
10.10 Next Meeting: Monday February 11, 2008- 5:45pm 10.11 Meeting Adjourned
BCITSA EXECUTIVE PROGRESS REPORTS FOR JANUARY 28, 2008 Executive
Date of Introduction
Action or Outstanding Issue
Status
September 17, 2007
Education Council
Meeting with a committee to analyze the final exam structure for all students across BCIT. Still seeking input to policy 5002. Reviewing a Student Code of Conduct plan from the Chair. Next Meeting on Weds.
October 01, 2007
Templates
Will be completed by end of January 2008
October 01, 2007
Coaching/Feedback sessions
Almost complete
Brenda
Brenda Brenda Brenda
October 15, 2007
Board of Governors
October 22nd, 2007
Alumni Association Meeting
Brenda
Jennette September
Daycare Service
The new President of BCIT was announced last week in a press release on the BCIT website. We as a student association look forward to working alongside with him, and we would like to recognize Verna Magee-Shepard for being instrumental in achieving a lot of our objectives as a student association this year, and working closely with us to address student issues. The press release is available at http://www.bcit.ca/news/releases/newsrelease01240800000001.shtml Schmoozapoolza will be held Wednesday February the 6th, 2008 at the Westin Bayshore downtown. Tickets are $20 for students More details to follow as it gets closer. They are currently working with the foundation to build higher endowments for students. SA will not pursue opening a daycare at this time due to low response rates from students, faculty, and staff. The report is being edited and will be ready in March.
Jennette September
Monthly SA Projections
October
Elections Committee
October
SE 40 Renovation
Jennette
Ongoing Voter-media package has been posted and distributed. Posters up in broadcasting/new media buildings, e-mail sent out to tech reps.
Jennette Renovation plans coming by February
Jennette
The kitchen supervisor is finally hired; this may include a menu revamping. Meeting has been arranged with the business committee
November
Business Committee
December
Councillor Accountability
January
Vision Statement
January
Part-Time Student Representation Task Force
June
Shinerama 2007 Campaign
Paid $4246.41 to CCFF “Bad news” to be delivered
October
The BCIT Annual Charity Campaign
In progress Revised surveys, waiting for feedback from Scott
October
Building Relationship with UBC and SFU
This objective has been taken away from the list of my objectives for the year
October 30, 2007
Increasing awareness of SA: Building value in SA e-mails (Uconnect letter about events Æ changed to the updates in the Link (paper version and online )
The process is set up Requested updates from executives No response
January 22, 2008
Election committee
Discussed ways to attract School of Media students to promote the SA elections
September
Set and Tech Reps
Putting together a package for Tech reps to hold own meetings. Have held meeting with Tech Reps and they all like the idea. Tech reps also have agreed to have their picture and information on a poster or even displayed in the Link.
January
Set and Tech Rep
Holding Tech Rep meetings first Wednesday every month.
November
Extended access Study Room
Will keep council updated with progress
Jennette Jennette
Jennette Irina Irina Irina Irina
Irina Chris
Excessive absence: Arun, Heidi, and Robby Committee: Manjot, Eugene, Arun, Robby, and Anmar The SA does not have a vision statement. The exec has brainstormed a vision statement that is currently being edited. The vision statement will be presented at next meeting. Meeting needs to be arranged.
Chris Chris
Chris November
Councillor Package
Emily and I have created a document outlining the roles and responsibilities of councillors. We will be circulating it and asking councillors on their input.
August 24, 2007
Computer workshops
Drafted a framework. Submitted a proposal to Kathy Musial, Director of Learning Commons. Will schedule a meet up this week.
August 24, 2007
Post grades online. Banner System.
No Progress. Considering of dropping.
August 24, 2007
Integration of BCITSA with my.bcit.ca
Discussed portal modification with Dave Creswell. Possible implementation of content management system via WordPress to update News Feed.
December 4, 2007
Computer Systems Open House 2008
Discussed various room set ups. Prizes and incentives for student project exhibitions. Need more volunteers.
September 2007
Councillors
3 councillors have been appointed for my school, still need 2
January 2008
Set/Tech Rep Meeting
January 16, 2008 @ 2:30pm in the Council Chambers
October 2007
SW3 Balconies
Pending
Dec 10 – Jan 10
Set and Tech Rep
In progress
Dec 10 – Jan 10
Crash Course Cooking
Looking for a new chief to lead the cooking course.
Dec 10 – Jan 10
Service Committee
In progress
Dec 10 – Jan 10
Objective: Awareness of Communicable Disease
In talks about making it a bingo event.
Dec 10 – Jan 10
Annual Charity Event
In progress
Roan Roan Roan
Roan Doug Doug Doug Emily Emily Emily Emily
Emily
Emily Dec 10 – Jan 10
Cheap Movie tickets
In progress
November 26
Set and Tech Rep Committee meeting
Today
December 08
Student Entrepreneur Program
Have spoken with Ace. Postponed.
September
Promotion of UConnect
September
Creation of Environmental SubCommittee
•
• Chaired 3rd Services Committee meeting Looking for grants and 3rd party funding for compost initiative on residence and recycling bins
January
Evaluation of The Link
•
No progress
September 13, 2007
Orientation Day Final Write up
January 8, 2008
Clubs Package
Thomas T Thomas T Leanne Leanne
Leanne
•
•
Sent Scott edited sticker design – in production Scavenger Hunt ideas drafted and sent to Michelle
Thomas N. The initial stages of the write up are underway.
Thomas N. Currently being branded/Final edit