BCIT Student Association
Council Meeting Minutes Monday, March 1, 2010 Executives:
Christina Ramage, President Joseph Prophet, VP Finance & Administration Peter Smith, VP Campus Life Amanda Eyolfson, VP Public Relations & Marketing Aman Khangura, VP Student Affairs Robby Basi, Transportation, Construction & the Environment Chair Billy Moore, Business Chair Kristina Gao, Chair of Health Sciences Mathew Brownell, Chair of School of Manufacturing Upkar, Rai, Chair of School of Computing & Academic Studies Tim DeVolder, ATC Chair
Councillors:
Scott Larson-Zutter Serina Khangura Michal Harrison Jeff Chen Jill Hidalgo Marc Edgett Josh Nelson Christopher Peacock
Staff:
Caroline Gagnon, Director
Absentee:
Aaron Kool Jamie Bentien Dillon Zolnierczyk
Sean Owen Clayton Sayer Patrick Switzer Jim Moore Karly Hepditch Kathryn Cleven Manny Sangha Shayne Laye
Gurnoor Grewal Lei Mo Nicola Gardner
11.1. Meeting Called to Order The Chairperson, Christine Ramage, called the meeting to order at 5:45pm. (26 voting members). 11.2. Acceptance of the Agenda It was moved that the following agenda be accepted with the following addition: 11.8.1 Referendum Update Moved by: Bill Moore Seconded by: Kristina Gao 25/0/1 Carried 11.3. Acceptance of the Minutes from February 8, 2010 Be it resolved that the minutes from February 8, 2010 be accepted as distributed. Moved by: Upkar Rai Seconded by: Joseph Prophet 24/0/2 Carried 11.4 Guest Speaker No guest speaker
11.5.
Executive Progress Report
Aman: • Working on bringing a Mental Health Program on campus • Working on EdCo policies Peter: • Meeting with BCIT next week to discuss the Toon-In Campaign Kristina: • An on-line forum is available until the end of March for Health Sciences students to get their opinion about their experience at BCIT • Food drive was successful. Proceeds are going to the Red Cross and the Food Bank. Upkar: • March 10 - small gathering event for the mentorship program participants • March 5 – Lan party at the School of Computing • Adopt a set was postponed given that BCIT is already working on a similar program Bill: • Set rep meeting scheduled for next Wednesday. • Will be meeting with Paul Dangerfield (VP Education) to review the tech rep, and how the set reps network can be reinforced throughout BCIT Christine: • Election nominations are starting next week. People should start seeing advertisement for it • Will be attending the EdCo meeting this Wednesday 11.6. Councillor Forum • Joshua asks about status of the third floor proposal. Caroline explains that a proposal will be sent to BCIT this week. She also informed Council that BCIT is interested in the daycare idea, however they are not interested in giving up real estate for the price of its replacement cost. They are looking for more flexibility with the proposal. •
Patrick mentioned the problem with the climbing gym padding. It might be a safety issue for students. He was told by BCIT that there are no funds available to replace it, and asks SA to pay for it. Councillors mention that it should be BCIT’s responsibilities. Christine will bring this issue to Larry Vezina, Director of Student Services.
11.7. Question Period • Christine received a phone call from an instructor of the Kelowna campus asking for recreation equipment, especially a Foosball table. Christine will talk to Larry Vezina. • Upkar has some concerns with all these requests coming to the BCITSA. It appears that BCIT is no longer able to fund their activities, thus people are turning to the SA. Is there a channel within BCIT that could be used to address these concerns? It should be dealt within BCIT. Christine will address these issues with Larry Vezina. • Joshua – what is the update for the microwaves for the DTC? The project was at a stand still because BCIT was looking at revamping their lunchrooms. However, BCIT has decided not to move on this, Joseph and Caroline will work on it.
11.8.
Unfinished Business
11.8.1 Referendum Results Joseph announces the results of the last referendum. BCIT was notified of the results. Question #1: The BCITSA will create a new capital levy going towards the improvement of informal student spaces. This new levy will apply to the following students. Student Attending the Burnaby and ATC Campus
Capital Levy
All full time day ‐ Technology
$5.00
per term
All full time day ‐ Trades & Apprentices
$0.22
per week
All part time day ‐ Technology
$0.50
per credit
All part time evening (CE courses)
$0.30
per course
All Industry Services student
$0.22
per week
All Coop Technology Students
$1.95
per term
Trades Coop
$0.09
per week
Students Attending GNW, DTC and BMC
Capital Levy
All full time day ‐ Technology
$2.14
per term
All full time day ‐ Trades & Apprentices
$0.09
per week
All part time day ‐ Technology
$0.22
per credit
All part time evening (CE courses)
$0.13
per course
All Industry Services student
$0.09
per week
All full time day ‐ Technology
$2.14
per term
All full time day ‐ Trades & Apprentices
$0.09
per week
Yes No
269 185
Question #2: The BCITSA will annually increase the SA capital levy by the cost of living based on the Annual Average index for British Columbia per Statistics Canada (Table 326-0002) per year. Yes No
168 217
Motion: Be it resolved that BCITSA accepts the referendum results. Moved by: Joseph Prophet Seconded by: Sean Owen 26/0/0 Carried Questions: • Mat asks about the cost of living. A referendum can be done later to address this issue. 11.9
New Business
No new business 11.10. Next Meeting Next meeting is scheduled for Monday March 15, 2010 at 5:45pm in the Council Chamber. 11.11. Meeting adjourned It was moved by Upkar Rai and seconded by Clayton Sayer that the meeting be adjourned at 6:09 pm. Carried
Council Meeting Agenda Monday March 1st, 2010 5:30-7:30pm 11.1 Meeting called to order 11.2 Acceptance of the Agenda 11.3 Acceptance of the Minutes from February 8th, 2010 11.4 Guest Speakers 11.5 Progress Reports: Executives 11.6 Councillor Forum 11.7 Question Period 11.8 Unfinished Business 11.9 New Business 11.10 Next Meeting March 15th, 2010 11.11 Meeting Adjourned
BCIT Student Association
Executive Objectives 2009/2010 President, Christine Ramage Tasks Description SA elections To increase Student Executive election participation i.e.; candidates and voters Working with Outreach To work with Outreach Coordinator to help support the SA presence on other campuses Transition packages To revive Transition packages Objective support
Chair ATC, Tim De Volder Tasks Industry Leaders Relations
Gym Equipment
To support all Student Executives with their objectives
Status as of February 5th, 2010 No update On-going Using a starter document; going to oversee and help with creation of transition documents by their Chairs. On-going
Description Bringing in more guest speakers from the industry To create & maintain good relations between BCIT faculty and the SA
Status as of February 5th, 2010 On-going.
To improve the Gym Equipment
Presently talking with Larry Vezina, Director of Student Services.
Glider Event To continue and improve the Glider Event Transition and Training Create a package and training specific to ATC Implement a games station work with set reps to develop guideline around the establishment of a new games station (i.e. Wii)
Conducted and will continue to conduct orientation for all new classes. BCIT is very supportive of this initiative; consequently issues have been raised to Tim. Tim is having regular meetings with Associate Dean.
Postponed until end of April because of Olympics. No new update. No new update.
VP Student Affairs, Aman Khangura Tasks Description Student Space To update 3 student lounges on campus, and convert them to SA spaces Increase Awareness To increase awareness of BCITSA via different marketing initiatives (i.e., mission & advocacy promotion)
Toon-in
Review Toon-In Campaign processes
International Students
Integrate the International Student community through establishing one event Expanding the duties and responibilities of the VP Student Affairs.
VPSA Expansion
Status as of February 28th, 2010 Depends on referendum. Planning a program with Christina Batstone to bring mental health programming to BCIT. Meeting with volunteers from School of Health Sciences in the week of March 8th. Prepared a list of potential donors for prizes. Postponed until March or April. Not to conflict with midterm and elections. Unlikely unless SA pays for all cost associated with event. BCIT is pulling out due to budget cuts. Revision of Policy 5104 to include VPSA and Student Associations Advocate. This revision will allow a student to have either party speak on their behalf during an appeal. Meeting with Bill Howorth on March 5th to prepare a draft for the next Policy Committee meeting
VP Finance and Administration, Joseph Prophet Tasks Description Executive Transition To improve Executive Transition Environmental Sustainably To complete the Environmental Sustainably Project Project
Status as of February 28th, 2010 In progress. Postponed definitely
Monthly Finance Report
In progress.
Reporting monthly finances to Council
Chair School of Transportation, Construction & Env., Robby Basi Tasks Description Set & Tech reps Increase Set & Tech Rep involvement Guest speakers Event specific to School
Bring people from the industry. party type of events
VP Campus Life, Peter Smith Tasks Description Strengthen relations To strengthen relationships between the SA and student clubs as well as improve communications & awareness about operations/goals and events Transition
Clubs package, Orientation, Toon-in
Status as of February 5th, 2010 Had our event on Friday, with 90 tickets already sold and the remaining will be sold at the door. Scheduled for next semester. Successful.
Status as of February 5th, 2010 No new update.
No new update.
Chair School of Business, Bill Moore Tasks Description Cohesiveness Cohesiveness with the BCIT Administration Business programs To bring all programs in the School of Business together‌choosing the right people. Spreading the word about each position to ensure candidates run for positions.
Status as of February 5th, 2010 No new update. Looking into training and succession for next year. In progress.
Complete Translink School of Business, Dean
No new update. No new update.
Revamp the set/tech rep structure
To complete my Translink objectives Working closer with the School of Business, Dean Robin Hemmingsen working with VP Education to redefine the set/tech role on campus
Talk with Paul Dangerfield, ball is in motion.
Chair Sch. Of Man., Elec. & Ind. Proc., Mathew Brownell Tasks Description Lounge Space To improve student lounge space, specifically Improvement in SW9 Inter-school Relations To increase Inter-school relations by organizing social-networking events Student-Led Event To work with staff to develop a package that Package would help student executives organize events on campus
Status as of February 5th, 2010 Depending on referendum. Postponed until 2011. Based on the success of the first event, another one is scheduled for March. New initiative - to be completed by April 2010.
Chair Sch. Of Comp. & Aca. Studies, Upkar Rai Tasks Description Mentorship (Btech) Work with Amanda/ BCIT alumni/ Program head (School of computing ) to establish a pilot Mentorship program
Status as of February 5th, 2010 No new update.
Networking Events
Promote BCITSA and Student Executive positions. Increase Students and strep turnout during election and volunteer events. Break ice between students of different schools / set / semester.
No new update.
Adopt a SET" Program
Work with BCIT alumni association to Start a Program to Get BCIT alumni to come and network with a given set from the diploma Program over the period of one semester. Note: Subset of the Mentorship program.
No new update.
VP Public Relations & Marketing, Amanda Eyolfson
Tasks Increase connectivity
Description To increase connectivity between student with in different departments (through new events, etc.)
Status as of February 5th, 2010 no new update.
Alumni Relations
Build on the relationship between SA and Alumni Association Help to make students more aware of services available to them To add more recycling bins to facilities To increase Link readership Continue to define the roles and responsibilities of the position to work closer with the managers of Marketing and Communication
no new update.
Increase student awareness Recycling Bins Link readership Redefine role of VP PR
On-going. No new update. No new update. No new update.
Chair Sch. Of Health Sciences, Kristina Gao Tasks Description Sense of Community Continue to build a sense of community among the students of SOHS - a Meet and Greet for the Set and Tech Reps in Sept/Oct, and pub events for students, as tasks.
Status as of February 5th, 2010 Focus group on HS education in the future at the next Set Rep meeting on Feb. 10. Set Reps have been encouraged to bring along a student from their class for participation and rapport building
Food Drive
Finishing between Feb. 8-9 for the final tally.
Transition Relationships
Organize a food drive in the winter term and double last year's donation. Develop package to ensure that success is repeated Build a relationship with the new Dean
Will be completed by April. No new update.