BCIT Student Association BCIT Student Association Council Meeting Minutes Monday, April 7, 2008 Executives:
Brenda Corbett, President Jennette Leung, VP Finances & Administration Irina Osipova, VP Public Relations & Marketing Leanne Atienza, VP Student Affairs Thomas Nguyen, VP Campus Life Christopher Peacock, Manufacturing, Electronics and Industrial Process Chair Thomas Trowbridge, Business Chair Roan Hidalgo, Computing & Academic Studies Chair Emily Ho, Health Sciences Chair Doug Holdgate, Transportation, Construction & the Environment Chair
Councillors:
Angela Meyer Pulkit Jain Alec Lee Konstantin Kleiner Neil Dorais Anmar Stephan-Tozy Katie Klassen Billy Moore
Staff:
Caroline Gagnon, Director
Absentee:
Eugene Park Heidi Barker Robby Basi
Guest
Jared Easton, School of Manufacturing, Electronics and Industrial Hui Hang, Health Science Merima Kostecli, Health Science Angelo Muro, BCIT ELEX Set Rep
Joshua Smith Simon Woo Wendy Ngo Jennah Stavroff Amrrish Mani Tod Fraser Manjot Mattu Peter Orlandi
14.1. Meeting Called to Order The Chairperson, Brenda Corbett, calls the meeting to order at 5:45 pm. (24 voting members). 14.2. Acceptance of the Agenda It was moved that the following agenda be accepted as distributed. Moved by: Thomas Nguyen Seconded by: Irina Osipova 22/0/1 Carried 14.3. Acceptance of the Minutes from March 17, 2008 Be it resolved that that the minutes from March 17, 2008 be accepted as distributed. Moved by: Thomas Nguyen Seconded by: Thomas Trowbridge 22/0/2 Carried 14. 4
Guest Speaker
14.4.1 Operations Management – Neil & Todd Neil announces that the operations management program celebrate its 40th anniversary. The event ticket price is $50.00 for alumni, students, and professional. Because of the cost, they ere are having difficulties selling tickets. Therefore, they are looking for supports from SA around $1000 to $2000. They will be approaching the clubs committee through Thomas Nguyen. Initiatives such as bake sales and sponsorship are underway to reduce the ticket price. The event is scheduled for May 30th. Students can contact Todd directly for tickets at tfraser21@my.bcit.ca 14.5. Executive Progress Report • Jennette explains that the PCMA is out of the ad media competition promoting the election. They have not met all requirements. The real estate clubs is still in the running. • Irina: o Received complaints from international students and will bring these issues to the meeting with BCIT Administration o Goes over the findings from the fundraising event survey Received 100 responses Overall students believe that SA should offer a fundraising event that would be more locally focused. A new steering committee will be formed to discuss the framework about the new event. BCIT has confirmed their support for the event • Chris states that BCIT announced that extended hours will start shortly. Students, using their one card, will have access to a room in the Library until 3:00 am. • Roan: o Working on recruiting volunteers for Open House for the CST program o Working on a proposal for the mural project with Emily Carr • Doug is working on opening the SW3 balconies. • Emily o Samples Council about a potential guitar hero event at the pub o Reports that BCIT is looking at the air quality for SW5 • Thomas T announces that the Set & Tech representative proposal is almost completed. • Leanne is working on different initiatives to promote the Uconnect such as the “I belong” button and coffee mugs. • Thomas N. o The Clubs package is completed and will be available for new clubs in September o Working on the murals. 14.6. Councillors’ Open Forum • Angela inquires about the air quality for SW5, and if the test will be completed with or without students. Emily will find out. 14.7. Question Period • Irina mentions that they should look at the quality of the plastic if the Uconnect will provide coffee mugs to ensure the safety of the students. • Thomas T wants to ensure the SA is recognized for the efforts in getting the extended hours at the library.
• Charles asks about the prize for the clubs promoting the election. The price is $2000. The amount will be received only if they meet the criteria. Emily states that she has not seen any advertising for the election. 14.8.
Unfinished Business
14.8.1 Referendum Results Brenda announces that the referendum as passed however, it was poorly attended. Only 18 people voted which only represent 2/3 of Council. The results was 13 yes or 5 no. 14.9.
New Business
14.9.1 Pinball Machines Angelo presents to Council that some students are interested in having pinball machines in the pub. A meeting will be scheduled with Caroline. Caroline mentions the history of the arcade on campus. The average price is $5000, but there is a possibility of cost sharing. 14.9.2 BCIT Vanhoc Committee Brenda announces that Vanhoc has approached BCIT to inquire about BCIT’s plan during the 2010 Olympics. The committee is looking for student representatives. Joshua wants to know why this committee is needed. Caroline explains that Vanhoc has received the commitment from other institutions to cancel classes during the Olympics in order to remove cars from the road, and transit, or simply to encourage voluntarism. Doug and Jennette will sit on the committee. 14.14. Next Meeting Next meeting is scheduled for Monday, April 21, 2008 at 5:45pm in the Council Chamber. 14.11. Meeting adjourned It was moved Doug Holdgate and seconded by Leanne Atienza that the meeting be adjourned at 6:30pm. Carried
Council Meeting Agenda Monday April 07, 2008 5:45-7:30pm 14.1
Meeting Called to Order
14.2
Acceptance of the Agenda
14.3
Acceptance of the Minutes from March 17, 2008
14.4
Guest Speakers: 14.4.1 Operations Management-Neil
14.5
Executive Progress Report
14.6
Councilors’ Open Forum
14.7
Question Period
14.8
Unfinished Businesses: 14.8.1 Referendum Results 14.8.2 14.8.3
14.9
New Businesses: 14.9.1 Pinball Machines 14.9.2 BCIT Vanhoc Committee 14.9.3
14.10 Next Meeting: Monday April 21, 2008- 5:45pm 14.11 Meeting Adjourned
BCIT Student Association BCITSA EXECUTIVE PROGRESS REPORTS FOR APRIL 7TH, 2008 Executive
Date of Introduction
Action or Outstanding Issue
Status
September 17, 2007
Education Council
Referendum results are in.
October 01, 2007
Templates
Ongoing
October 01, 2007
Coaching/Feedback sessions
Ongoing
October 15, 2007
Board of Governors
Presentation went well, Education session occurring on April 24th.
March 17th, 2008
Alumni Association Meeting
Golf Tournament will be put on by the Alumni Association July 15, 2008
Brenda Brenda Brenda Brenda Brenda Jennette September
Daycare Service
No progress made on report.
Jennette September
Monthly SA Projections
Jennette October
Elections Committee
October
SE 40 Renovation
November
Business Committee
December
Councillor Accountability
Waiting on report. Nominations for VP Finance and VP PR were extended. All dates for elections have been extended. Balloting is from April 11-18 and results will be announced April 18 at 5:30pm. Dates will be preset for next year and I will be working with the new VP Finance in developing a plan of action.
Jennette Waiting on the renovation plans when Caroline gets back.
Jennette No progress
Jennette Chairs are taking action.
Jennette Vision Statement
January
Part-Time Student Representation Task Force
The BCIT Annual Charity Campaign
Results are in.
The BCIT Annual Charity Campaign
Increasing awareness of SA: Building value in SA e-mails
April 17th is the last Link Issue. Executive will be providing summaries of their reports
Increasing awareness of SA: Building value in SA e-mails
Election committee
No action
Election committee
Business committee
No action
Business committee
International students integration
Working on the concerns that int. students have raised. Issue will be brought up to the BCIT Admin. attention
International students integration
September
Set and Tech Reps
Good turn out on Wednesday the 2nd, Councillors attended as well
November
Extended access Study Room
Will keep updating when info is available
February
Councillor package
Working over draft with Emily
August 24, 2007
Computer workshops
On Hiatus.
December 4, 2007
Computer Systems Open House 2008
Organizing event, operational issues. Recruiting volunteers for CST department.
Mar 6, 2008
Mural Committee
Established contact with Emily Carr. Good to go.
Jennette Irina Irina
Met with Scott (Outreach Manager) to develop a strategy to communicate the statement and incorporate it into SA operations.
January
No progress
Irina Irina Irina
Chris Chris Chris Roan Roan Roan
Doug September 2007
Councillors
3 councillors have been appointed for my school, still need 2
October 2007
SW3 Balconies
Currently looking into possibility of opening for good weather months
February 2008
Business Committee
No update
Mar 5 - 31
Set and Tech Rep
Had set and tech rep meeting. Biggest turn out. Councillor has brought up Guitar Hero Event. That is being worked on by the events team. Schedule all upcoming set and tech rep meeting to keep everyone accountable. Next Set and Tech rep meeting on April 16. Please remind your Set and Tech reps.
Mar 22 - 31
Councillors Package
Sent out to Director, President and Chris. Feedback has been provided, the document needs further revisions.
Crash Course Cooking
Sushi making event. Went super well. 5 people attended. Join in on the next Crash Course Cooking next month. Stay tune.
Service Committee
Next meeting April 7.
David Suzuki
Nothing to report.
November 26
Set and Tech Rep Committee meeting
Today
November 24
Set and Tech Rep roles and responsibility document
Review today
March 26
Set and Tech Rep meeting
Completed
September
Promotion of UConnect
Doug Doug Emily
Emily Emily Emily Emily
Mar 27 Mar 31 Mar 31
Thomas T Thomas T Thomas T Leanne
• •
Scavenger hunt ideas gathering ideas from Services Committee Drafting copy for “I belong” button campaign
Leanne
• •
Waiting on Cindy MacIntosh’s decision for new recycling bins Planning compost pilot project on residence (Billy Moore)
September
Environmental Committee Green Initiatives
September 14, 2007
Orientation Day Final Write up
October 22, 2007
Clubs Package
Feb 14, 2008
BCIT Online Clubs Community
Obtained access to an online community structure based out of Ontario. Will do testing on it ASAP.
Feb 28, 2008
Club Budgets In
Budgeting process will begin after spring break.
April 5th, 2008
Mural Proposal
Proposal for the Mural Initiative almost completed
Thomas N. Thomas N. Thomas N.
The initial stages of the write up are underway. Completed and under revisions. Estimate that by January we should have a fully functional document.
Thomas N. Thomas N.