Council Meeting Minutes Monday, March 30, 2009 Executives:
Christine Ramage, VP Public Relations & Administration Pulkit Jain, VP Student Affairs Hui Hang, VP Campus Life Christopher Peacock, Manufacturing, Electronics and Industrial Processes Chair Peter Kemp, Computing & Academic Studies Chair Doug Holdgate, Transportation, Construction & the Environment Chair Merima Kostecki, Health Sciences Chair Billy Moore, School of Business Chair
Councillors: Upkar, Rai Serina Khangura Daniel Chan Aman Khangura Josh Nelson Joseph Prophet Charles Wice
Staff:
Caroline Gagnon, Director
Absentee:
Peter Orlandi Stacy Lowe Vik Binning
Guest:
Max Tennant Mike Larson
Mathew Brownell Erika Diaz Kevin Preston Stephan Tschurtschenthaler Greg Frisque Peter Petkov Jill Hidalgo Jamie Bentien
Christine Johnson Alec Lee Joshua Smith
14.1. Meeting Called to Order The Chairperson, Christine Ramage, calls the meeting to order at 5:45 pm. (20 voting members). Peter Orlandi and Christine Johnson are attending an International Conference in Dubai. 14.2. Acceptance of the Agenda It was moved that the following agenda be accepted with the following additions: Under New business 14.9.1. Peace Club 14.9.2 Custodian Employee Strike Moved by: Kevin Preston Seconded by: Christopher Peacock 20/0/0 Carried 14.3. Acceptance of the Minutes from February 23, 2009 Given that the minutes have not been distributed, the acceptance of the February 23 minutes will be moved to next meeting.
14.4 Guest Speaker No guest speaker 14.5 Progress Reports: Executives Christopher Peacock • Endowment funds and contract have been distributed to BCIT Foundation. There will be a first entrance award of minimum of $1,000 for the fall of 2010, and 2 to 4 Bursaries. 14.6 Councillors’ Open Forum • Aman asked about any possibility of Sports Day. Billy informs that this event would fall under Recreation Services. • Mat is inquiring about the vending machine in SW9. Christopher states that this issue was brought forward to BCIT administration. The machine was removed because constant break-ins. • James informed Council that after the BCITSA involvement in resolving this issue, the quality of toilet paper in residence will be upgraded. 14.7. Question Period • Mat inquired about the microwaves. Caroline states that the installation has been moved to a general contractor, and we are still waiting to hear from them via BCIT facilities. • Students from the Mechanical Engineering program have challenges with having extended access to a lab. The SW9 building is completely shut down after 12:00am. Caroline recommends that the Associate Dean be contacted about this issue. • Erika asked about an election update. Caroline confirms that BCIT has not confirmed the eligibility of all candidates. Upon Peter’s return, candidates will be informed. • Councilors asked about the nature of the contract between the BCIT and Compass Group. Caroline gave a summary of the relationship between the two parties. Billy mentioned the level of dissatisfaction for the food services was addressed during the Focus Groups hosted by BCIT. 14.8.
Unfinished Business
Christine gave a quick update about the prison issue. The Provincial government has requested the City of Burnaby to investigate other locations for them. The deadline for their submission is September 1, 2009. It is proposed that a petition go ahead, just in case Burnaby determines that this site is the best location. Kevin agrees that the petition should go forward 14.9.
New Business
14.9.1 Peace Club Max would like to form an Anti-War group on campus. This group would give a forum for students to discuss the wars that Canada is involved with and its impact on funding for education. Two events have already been organized.
Hui recommends that the club follow the Club Request Package. Doug recommends that the group have a formal presentation to ensure that Councillors can make an educated decision. 14.9.2 Custodian’s Staff Strike • Caroline gave an update about the potential strike of the custodian staff. This might have an impact as pickets could be erected around the entrance in Burnaby and also ATC. Caroline mentions that some locations have been exempt from picketing. • Erika asked about Residence. Christopher informs that it is anticipated that managers and RA will do the work. BCIT webpage will have an update on this issue. 14.10. Next Meeting Next meeting is scheduled for Monday, April 20, 2009 at 5:45pm in the Council Chamber. 14.11. Meeting adjourned It was moved Joseph Prophet and seconded by Kevin Preston that the meeting be adjourned at 6:15pm. Carried
Council Meeting Agenda Monday March 30th 2009 5:30-7:30pm 14.1 Meeting called to order 14.2 Acceptance of the Agenda 14.3 Acceptance of the Minutes from February 23rd 2009 14.4 Guest Speakers 14.5 Progress Reports: Executives 14.6 Councilor Forum 14.7 Question Period 14.8 Unfinished Business 14.8.1 Prison Issue Update 14.9 New Business 14.9.1 14.10 Next meeting April 20th 2009 14.11 Meeting Adjourned
PROGRESS REPORT FOR – Peter Kemp Last updated: 23 Mar 09 Date of Introduction
September
Action or Outstanding Issue
Student Research Lab
Status I had my meeting with Linda ashton and received the old business proposal for the research room. We are waiting for our dean to submit a new business plan to the department so it can be approved and we can then get a bank account. In the mean time the Student association has said that they will not provide a bank account to deposit money as it “is not the
mandate of the SA to do so”. I have spoken with the student club CIPS and they will be a tempory holding until BCIT foundation gets the business plan an approves the account. September
Set Rep
Set rep meeting scheduled for 26rd April 10 is the scheduled date for the computing fundraiser. Tickets and details will be confirmed at set rep meeting th
March
Research Room Fundraiser
PROGRESS REPORT FOR – Christopher Peacock Last updated: Mar 23rd 2009 Date of Introduction
Action or Outstanding Issue
Status
Sep 2008
Set/Tech rep
Set and Tech rep meetings will be held on the first Wednesday of every month until May.
January 2009
Endowment Committee
Finalizing details and waiting to sign agreement. Will be presenting to council about first awards.
January 2009
Set and Tech Rep folder for next executives
No progress as of now. Will be working with Bill and Merima.
PROGRESS REPORT FOR – Bill Moore Last updated: March 31, 2009 Date of Introduction
Action or Outstanding Issue
April 2009
Set and Tech Rep Meeting
March 2009
Prison Across Willingdon/ Get Mugged
March 2009
Strategic Plan Focus Group
Status • • • •
Stephanie Williams Financial Aid and Awards Peter President explaining voting procedures
A campaign to support environmental sustainability on campus Build Loyalty to BCIT Student Services Adequate attendance from each school Students are very much on par with the direction of BCIT
PROGRESS REPORT FOR Merima Kostecki Last updated: March 23, 2009 Date of Introduction March 09
Action or Outstanding Issue New building of Health Sciences
Status Looking for health students to see 3D plans of the new building, and to give input to the architect
February 09
Smoking near school entrances
March 09
Set rep meeting
Students have been complaining about people smoking near entrances and windows. Smoking is not allowed within at least 3 meters from an entrance or an airway. The meeting took place on March 25. Update.
PROGRESS REPORT FOR – PULKIT JAIN Last updated: 24.03.2009 Date of Introduction
Action or Outstanding Issue
Status
March
Advocacy updates
Dealing with 3 cases currently
PROGRESS REPORT FOR - Hui Hang Last updated: March 14, 2009 Date of Introduction
Action or Outstanding Issue
Status Pending Completion BCITSA and BCIT each have submitted their cheques for $6100 each to the Foundation.
January
Toon In Bursary from BCIT students & community, BCIT, and BCITSA
The contract has been drawn up and is waiting authorization signature. This will fund needs-based bursaries and will be open to all full time students in any program in any level.
Will be held on Tuesday, March 31, 2009 in SA Council Chambers at 5:30pm
Club Committee Meeting
March
PROGRESS REPORT FOR – PETER ORLANDI Last updated: March 23, 2009 Date of Introduction March 2009
February 2009
Action or Outstanding Issue
Status • • •
Various
Prison Across Willingdon
• • •
Board of Governors meeting March 24 Still open for comments regarding library services Working with Alumni regarding the ideas brought up from the last council meeting (for their strategic development) A Letter regarding the prison was sent to several government officials Currently working on a petition, should be published and ready for distribution this week Updating the “Link” newspaper department about the prison