BCIT Student Association BCIT Student Association Council Meeting Minutes Monday, May 5, 2008 Executives:
Brenda Corbett, President Jennette Leung, VP Finances & Administration Irina Osipova, VP Public Relations & Marketing Leanne Atienza, VP Student Affairs Thomas Nguyen, VP Campus Life Christopher Peacock, Manufacturing, Electronics and Industrial Process Chair Thomas Trowbridge, Business Chair Roan Hidalgo, Computing & Academic Studies Chair Emily Ho, Health Sciences Chair Doug Holdgate, Transportation, Construction & the Environment Chair
Councillors:
Angela Meyer Pulkit Jain Konstantin Kleiner Katie Klassen Manjot Mattu Peter Orlandi
Staff:
Caroline Gagnon, Director
Absentee:
Eugene Park Heidi Barker Alec Lee Neil Dorais
Guest
Christine Ramage, School of Business Merima Kostecli, Health Science
Joshua Smith Simon Woo Wendy Ngo Amrrish Mani Tod Fraser
Robby Basi Billy Moore Jennah Stavroff Anmar Stephan-Tozy
16.1. Meeting Called to Order The Chairperson, Brenda Corbett, calls the meeting to order at 5:45 pm. (21 voting members). Brenda thanks everyone for his or her involvement this year. 16.2. Acceptance of the Agenda It was moved that the following agenda be accepted as distributed: Moved by: Wendy Ngo seconded by: Christopher Peacock 21/0/0 Carried 16.3. Acceptance of the Minutes from April 21, 2008 Be it resolved that that the minutes from April 21, 2008 be accepted as distributed. Moved by: Thomas Nguyen Seconded by: Leanne Atienza 21/0/0 Carried 15. 4 Guest Speaker No Guest Speakers
16.5.
Executive Progress Report
Brenda – as presented. Jennette – as presented. Thomas T. – as presented. Christopher – as presented. Roan – as presented. Emily – as presented. Leanne – as presented. Thomas N. – as presented. Irina – no progress Doug – no progress 16.6.
Councillors’ Open Forum
• Todd would like to thank the Executives for their work throughout the year. • Thomas T. inquires if Councillors felt included in Council o Katie suggests that training might help people to get involved. o Angela recommends that training be done outside of Council meetings. • Thomas T. asks if Councillors would like to change the location in the room (i.e. at the table instead of the bench area) to improve their involvement. o Josh feels that the location in the room is irrelevant as they are already involved. 16.7. Question Period • Emily wants to know why the coffee shop closes so early. o Caroline explains that the decision is based on sales. With the combination of the coffee shop and convenience, it should solve this issue. • Josh mentions that there are some issues with AC in room SW 5 1710 – 1750, and also heating problem on the second floor of the same building. o Caroline will look into this with facilities. • Amrrish inquires about the status of the mural. o It was recommended that the issue be transferred to next year. • Christopher inquires about the Councillors package. If they were new Councillors, would the package be adequate. o Angela states that it might be interesting to know about SA’s power, its ability to change things on campus, and what was done in past years. o Simon states that the committees should be mentioned. • Roan inquires about the real estate available (coffee shop, travel agencies) o The issue will be looked into this summer
• Josh wants to investigate the idea of a juke box in the pub. o Caroline explains about the juke box in previous years. The project was not financial viable thus was cancelled by the company. o Chris proposes a request list for music, which Wendy states that such a list needs to be maintained continuously. 16.8.
Unfinished Business
16.8.1 Budget Motion: Be it resolved that the BCITSA accepts the budget for 2008/2009 fiscal year. Moved by: Jennette Leung Seconded by: Thomas Nguyen 20/0/0 Carried Question: • Josh inquires about the possibility of receiving donations from Alumni. Caroline explains that it would probably not be well received by the BCIT community as it would go against the BCIT foundation. • Leanne asks about priorities and project. Caroline explains that this money is not dedicated to any project. Each year, the Executives can allocate this money to whatever they wish. 16.9. New Business No new business. 16.10. Meeting adjourned It was moved Irina Osipova and seconded by Jennette Leung that the meeting be adjourned at 6:25pm. Carried
Council Meeting Agenda Monday May 05, 2008 5:45-7:30pm 16.1
Meeting Called to Order
16.2
Acceptance of the Agenda
16.3
Acceptance of the Minutes from April 21, 2008
16.4
Guest Speakers: 14.4.1 14.4.2 14.4.3
16.5
Executive Progress Report
16.6
Councilors’ Open Forum
16.7
Question Period
16.8
Unfinished Businesses: 14.8.1 Budget 14.8.2 14.8.3
16.9
New Businesses: 14.9.1 14.9.2 14.9.3
16.10 Meeting Adjourned
BCIT Student Association BCITSA EXECUTIVE PROGRESS REPORTS FOR MAY 5TH, 2008 Executive
Date of Introduction
Action or Outstanding Issue
Status
Brenda
September 17, 2007
Education Council
Last meeting of my term May 28th, 2008
Brenda
October 01, 2007
Templates
In progress
October 01, 2007
Coaching/Feedback sessions
Finishing up last initiatives
October 15, 2007
Board of Governors
Attend Board dinner was well put on. Attended GNW Visioning session on May5th. Last meeting will be May 20th, 2008
March 17th, 2008
Alumni Association Meeting
April 21st, 2008
Executive Transition
September
Monthly SA Projections
October
Elections Committee
October
SE 40 Renovation
November
Business Committee
December
Councillor Accountability
January
Part-Time Student Representation Task Force
Brenda Brenda Brenda
Brenda Jennette Jennette
Golf Tournament to be put on by the Alumni Association July 15, 2008. Their AGM is Thursday May 29th 1130am to 130pm register online at www.bcit.ca/alumni it is at the BCIT Downtown campus Working on integrating incoming executives with team for next year. Ongoing. Cheque presented to Real Estate Association. By-election for VP Finance and Administration. Campaigning and balloting begins next week. Results will be on Friday May 16, 2008. Will set up a plan and new dates for 09/10 elections and work with incoming VP Finance for an elections strategy. Welcome and Exiting Event for execs will be on May 14.
Jennette Jennette
Jennette
Jennette
No update New Pub Manager and Kitchen Supervisor hired. Thank you to Pulkit Jain, Billy Moore, Heidi Barker, and Jennah Stavroff for their contributions this year. Help edit the Councillor package with Emily and Chris. Overall, impresses with the involvement of councillors this year and the attendance of councillor compared to previous years. Chairs did a good job in replacing councillors when needed. No progress.
Jennette
March
Budget
April
Exec Package
September
Set and Tech Reps
Holding last Set and Tech Rep meeting first Wednesday of May. Councillors are invited
November
Extended access Study Room
First “pod” (Lower level of library) has now been opened and is being used
February
Councillor package
All major edits complete, asking for councillor input now and will be finalizing for implementation next year.
August 24, 2007
Computer workshops
Workshops due a week before 2 weeks before finals
Mar 6, 2008
Mural Committee
Proposal almost ready
Emily
April 3 - 9
Councillors Package
Almost complete
Emily
April 7
Service Committee
Nothing to report.
April 9
David Suzuki
Spoke to BCIT Admin. Some suggest to invite the CEO of the David Suzuki Foundation to the school for a talk.
April 12
Set and Tech Rep
Last meeting
September
Promotion of UConnect
Scavenger hunt ideas gathering ideas from Services Committee scrapped.
September
Environmental Committee Green Initiatives
Leanne
April
Low-cost reusable coffee mugs
Leanne
April
“I Belong” Button
Thomas N.
September 13, 2007
Orientation Day Final Write up
The initial stages of the write up are underway.
Feb 10, 2008
BCIT Online Clubs Community
Obtained access to an online community structure based out of Ontario. Will do testing on it ASAP.
Jennette
Chris Chris Chris Roan Roan
Emily Emily Leanne Leanne
Thomas N.
No progress at this time. Will have it ready after Elections are over and will have a comprehensive training session with the incoming VP Finance. It will be fun.
Meeting with Cindy MacIntosh on Tuesday to reassess placement for recycling bins Planning compost pilot project on residence (Billy Moore) Michelle (UConnect) sent mug quotes to me. Waiting for green light. Sent ideas to Michelle waiting for feedback.