BCIT Student Association Council Meeting Minutes September 22, 2003 Present: Executives:
Samantha Yeung, President Erin Smith, VP Finances & Administration George Nicolaou, VP Student Affairs Elfina Luk, VP Campus Life Renee Geronimo, VP Public Relations & Marketing Deep Thind, Man., Mech., & Process Energy & Natural Res. Chair Michael Klein, Electrical / Electronics & CST Chair Angelia Harris Gray, Business/ Health Chair
Councilors:
Jeanneth Jacome Sarah Ellis Aharon Arnstein
Woon Manning Teedy Diress Mike Mui
Staff:
Caroline Gagnon, Director
Guests:
Anthony Vanderhoek Glenn Pellegrin – Faculty Titus Cheung
Absents:
Jamie Higgins, Transportation / Construction Chair
2.1. Meeting Called to Order The meeting was called to order by the Chairperson, Samantha Yeung, at 5:55 pm. (13 voting members) 2.2. No minutes to Accept The agenda was accepted with the change of 2.3 from “No minutes to Accept” to “Acceptance of the Agenda”, and addition of “Institute of Electrical and Electronic Engineer” as Guest Speakers. 2.3. Acceptance of the Minutes It was moved by Deep Thind and seconded by Erin Smith that the minutes of September 8, 2003 be accepted as distributed. Carried 7/0/0 2.4.
Guest Speakers
Institute of Electrical and Electronic Engineer sanctioning proposal (Titus & Glenn) Representatives of the Institute of Electrical and Electronic Engineer Student Branch present the proposal for the sanctioning of this student club under the BCIT Student Association constitution. IEEE student branches are found in 1
over 1000 Universities world wide. They propose to expand the IEEE to BCIT students. There are numerous benefits for students to join the IEEE; from receiving 3 magazines monthly, to have access to scholarship, to have access to various conferences, and to stimulate students’ interest. It also gets our graduates known in the industry and reduces cost for membership. All students from these programs are eligible to become a member of the IEEE. Elections will be run to sit on the administration of this group. Students have been organized for the past year and fundraising events have already been organized. Motion: Be it resolved that the Institute of Electrical and Electronic Engineer be sanctionned. Moved: George Seconded by: Michael 13/0/0 Carried 2.5.
Reports Executive & Director
Samantha Yeung, President • Met with Gallivan & Associates and BCIT medical services to go over various issues regarding the Student Medical and Dental Plan. • Discussed with Glenn Magel regarding parking and he informed her that the gravel parking lots will be paved shortly. Erin Smith, VP Finances & Administration • Noting to report. George Nicolaou, VP Student Affairs • Handling various student issues. • Working on the Alcohol Awareness Week. The event has been scheduled for the week of October 20 to 24. Further information on these events will be discussed at a later date. Elfina Luk, VP Campus Life • Fitness festival was not well attended. The experience will be used to improve next year’s event. Renee Geronimo, VP Public Relations & Marketing • The amazing race was a success. The event was promoted on television, on 3 channels. Final totals are still being compiled. However it is anticipated that over $20,000 was raised for this event only. Other events will be organized to raise more funds for the cause from now until December. Deep Thind, Man., Mech., & Process Energy & Natural Res. Chair Noting to report • Has difficulties finding councilors and tech representatives. Michael Klein, Electrical / Electronics & CST Chair 2
•
Nothing to report.
Angelia Harris Gray, Business/ Health Chair • Still need 4 more councilors. 2.6. Progress Report No progress report. 2.7. Question Period • Michael will like to know if changes with the Medical and Dental Plan will be implemented. Sam invites everyone to put recommendations forward so that she can work on it. •
Aharon wants to know how he can help with the recruiting of Councilors. Angelia informs that she has some students waiting, however would like to have a better representation of the student population (i.e. different year and programs).
2.8.
Unfinished Business
2.8.1. Environmental Awareness (Angelia) At the last meeting, Angelia proposed that she would work on the Environmental awareness has a school project. The proposal is no longer possible. However she will continue to work on this project on her own time and in conjunction with the Environmental Awareness Committee. 2.9.
New Business
2.9.1 Purchase of MS Project & Front Page (Angelia) Angelia proposes that SA purchases MS project & Front page software. Quotes are MS Front page $60 & $115 MS project $60.00. It is informed that a motion may not be necessary if the cost is under $200. Sam proposes that the issue be brought forward to the next Executive meeting to see if other executives would like to acquire the proposed software. 2.9.2 Committees (Caroline) Caroline goes over the various committees that student representatives are asked to participate. These committees are chaired by BCIT. • • • • • • • •
Alumni Committee Award Committee Campus Advertising & Ethic Committee Ceremonies Committee Educational Council (Ex-officio) Energy Committee Environmental Awareness Committee Financial Partnership Committee
• • • • • • • •
Erin, Rene, Jeanneth Rene, Jeaneth Rene Woon Aharon, Sam Anthony Angelia Aharon 3
• • • • • • • •
Food Services Committee Harassment and Discrimination Committee Neighborhood Relations Task Force Open House Committee Parking Committee President’s Committee SA Campus Centre Business Committee Willingdon Corridor Committee
• • • • • • • •
Woon George, Teddy, Mike, Elfina Sam, Teddy, Elfina Woon Deep, George Samantha Yeung Sam, Erin Sarah, Elfina, Jamie, Anthony, Woon
It is proposed that it more than one student be on each committee to ensure that all meetings are attended. 2.9.3 Chair of Trades (Samantha) Sam explains the process of appointing the Chair and goes over the responsibilities. Anthony Vanderhoek presents his overall qualifications for the position. He states that he would like to be active and give back to students. Executive and Councilors ask questions to Anthony Vanderhoek about his proposed appointment. Motions: Be it resolved that Anthony Vanderhoek be appointed as the Chair of Trades. Moved by: Deep Seconded by: George 12/0/0 Carried 2.10. Next Meeting Next meeting is scheduled for October 8, 2003 at 5:45pm.
2.11. Meeting adjourned It was moved by Deep and seconded by Michael that the meeting be adjourned. (7:09 pm)
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