Council Meeting Monday, October 21, 2002 Minutes Present: Executives:
Samantha Yeung, President Jay Selinger, VP Finances & Administration John Alexander, VP Student Affairs Daniel Boffo, VP Campus Life Patricia Stefani, VP Public Relations & Marketing Cristina Roman, Business/ Health Chair Winston Tong, Transportation / Construction Chair Jeff Patton, Electrical / Electronics & CST Chair Monica Sparks, Man., Mech., & Process Energy & Natural Res. Chair
Councillors:
Teri Almas Will Heller Driss Adrao Rebecca Montgomery Vince Chabot Sam Bombardir
Staff:
Caroline Gagnon, Director Geoff Gauthier, Link Editor
Tindy Bassi John White Gabe Hoye Mike Nickel Deep Thind Jeanneth Jacome
5.1.
Meeting Called to Order The meeting was called to order by the Chairperson, Samantha Yeung at 6:15 pm. (21 voting members)
5.2.
Acceptance of the Agenda It was moved by Jay Selinger and seconded by Driss Ardrao that the agenda be accepted with the following amendment: 5.9.2. Microwave (Tricia)
5.3.
Acceptance of the Minutes – October 7, 2002 John Alexander would like to clarify the motion regarding Sanctioned Club funding. John would like to confirm if BCIT MA were to receive additional money ($1000), beside the one received in the spring 2002. Patricia Stefani and Jay Selinger confirm that the motion approved that new money ($1000) be given to BCIT MA. It was moved by Terry Almas and seconded by Cristina Roman that the minutes of October 7, 2002 be accepted as read.
5.4.
Guest Speakers No Guest Speaker.
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5.5.
Reports Executives & Director
Cristina Roman, Business/Health Chair • Cristina welcomes Jeanneth Jacome as the new Councillor from the School of Health Sciences. Cristina is please to have someone representing students from that School. Jeff Patton, Electrical/Electronics /CST Chair • Nothing to report. Daniel Boffo, VP Campus Life • Daniel invites all the Chairs to give him the amount of designs, using a plotter, which are produced in their respective School. Daniel informs that the business plan is ¾ done. The plan will be ready for the deadline for acquiring the plotter, at the end of next week. • Canucks tickets are now available at the front office. Patricia Stefani, VP Public Relations & Marketing Patricia informs Council that Rogers Cellular are interested in linking with the SA and other student groups to offer students cellular coverage deals. A meeting is scheduled for Wednesday, October 23 at 2:30 pm in the Council Chamber.
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John Alexander, VP Student Affairs • As submitted. • New funding application for BCIT Student Sanctioned Groups is scheduled for November 30th, 2002. Winston Tang, Transportation / Construction Chair • Nothing to report Jay Selinger, VP Finances & Administration Jay informs Council that Ernst & Young will have an information session on Private/Public partnership. All students welcomed!
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Samantha Yeung, President • Samantha informs Council of the Human Rights Tribunal information session that will take place at SE 40 on Wednesday and Thursday. Caroline Gagnon, Director • Nothing to report. Review of Actions from September 9th - 23rd & October 7th meetings. Action Follow-up September 9, 2002 p.3 - 2.8.2. Business Plan for plotter As reported. p.3 – 2.8.3. Purchase of Furniture Forms have been developed and passed on to Chairs to identify the needs. September 23, 2002 No Actions October 7, 2002 p.4. – 4.9.1 Sanctioned Group Funding Group did not meet. Still pending. 5.6.
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5.7.
Question Period Daniel inquires why BOG representatives do not attend the Council Meeting. Daniel would like to see a formal invitation going to them. Vincent clarifies that the role of these representatives is not to represent the student body but to give a student perception. Vincent recommends that minutes be sent to them instead of inviting them.
Action: Samantha will formally invite them and hopefully they will accept it. 5.8.
Unfinished Business 5.8.1 3-Hour Break - Winston Winston presents the new letter regarding the position of the SA on the 3-hour break. Following a meeting with BOG, the letter has now been addressed to the BCIT Administration. Patricia recommends that the letter be cc; to BOG as well. Jay explains that this is a premature draft and that all should bring their comments to him or Winston.
Motion: Be it resolved that BCITSA moves this issue definitely until next meeting after completion of final draft. Moved by: Daniel Boffo Seconded by: Will Heller 19/0/0 Carried Action: Caroline recommends that these deadlines are followed to ensure that a final draft is submitted: Thursday, October 24 at 4:30 pm Give comments to Jay or Winston Tuesday, October 29 at 4:30 pm Jay will e-mail the final copy to all. Motion: Be it resolved that debate be closed. Moved by: Jay Selinger Carried
Seconded by: Will Heller
Motion: Be it resolved that BCITSA changes the procedures so that it is not necessary to count votes unless close. Moved by: John Alexander Seconded by: Winston Tong 1/14/1 Defeated John feels that the responsibility should be given to the Chair to determine if votes should be counted. Motion: Be it resolved that debate be closed. Moved by: Will Heller 19/0/0 Carried
Seconded by: Daniel Boffo
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5.9.
New Business 5.9.1 2-Week Exam Period - Jeff Jeff explains there seem to have a feeling in some Schools that the exam period should be extended from 1 to 2 weeks. Financial Management has a petition organized to initiate this change.
Motion: Be it resolved that BCITSA agrees to take a stand on this issue of the 2-week exam period. Moved by: Jeff Patton Seconded by: Driss Adrao Questions & Comments: • • • • • •
Jay believes that this choice should be left to the Education Council and not SA. Gab questioned where the extra time will come from. This issue should be left to the Program Heads. Deep believes that extending the course load by one week would not be an option. Winston informs that as an ex-officio of EdCo, he does not think that it would be possible to expand programs without increasing the tuition fees. Will does not think that SA is the Body to take on this issue unless it represents a united front. Winston invites all members to attend an open session of the EdCo on Wednesday at 2:30 pm (Town Square B) to talk about accountability for the administration.
Motion: Be it resolved that debate be closed. Moved by: Jeff Patton 12/3/2 Carried
Seconded by: Jay Selinger
Amendment to Motion: BCITSA give support in favour a 2-week exam period. Moved by: John Alexander Seconded by: Driss Adrao 8/7/2 Carried Motion: Be it resolved that debate be closed. Moved by: Jay Selinger 12/2/3 Carried 5.9.2
Seconded by: Daniel Boffo
Microwave - Patricia
Motion: Be it resolved that BCITSA purchases new microwaves, the number to be determined at a later date. Moved by: Patricia Stefani Seconded by: Jeff Patton Caroline informs Council that microwaves are $800 + tax each. They necessitate a separate breaker for each of them, and also require to be properly maintained (cleaned) on a regular basis. Caroline also states that last year a microwave was purchased but never installed for more than 7 months. It was sent last week to SE 40. Will recommends that SA purchases 4
residential ones instead to fix the problem temporarily. Caroline states that this will not solve the problem, because we will be discussing this issue in 2 years when the nonindustrial microwaves breakdown. John agrees that more microwaves are needed. Amendment to Motion: To purchase 3 microwaves ASAP. Moved by: Patricia Stefani 3/6/7 Defeated
Seconded by: Jeff Patton
Will recommends that we have an action plan for the next meeting. Jay asks the Chairs that the microwaves issue be included in the furniture request form that was distributed to them. Motion: Be it resolved that debate be closed. Moved by: Jay Selinger 15/0/2 Carried
Seconded by: Terry Almas
Motion: Be it resolved that BCITSA moves this issue definitely until next meeting. Moved by: Will Heller Seconded by: Deep Thind 17/0/0 Carried 5.10 Next Meeting Next meeting is scheduled for November 4th, 2002 at 5:45pm. 5.11 Meeting adjourned It was moved by John Alexander and seconded by Cristina Roman that the meeting be adjourned. (7:45 pm.).
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COUNCIL MEETING MONDAY, OCTOBER 21, 2002 AGENDA
5.1.
Meeting called to order
5.2.
Acceptance of the Agenda
5.3.
Acceptance of the minutes from October 7, 2002
5.4.
Guest Speakers No Guest Speaker
5.5.
Reports: Executive & Director
5.6.
Review of Actions
5.7.
Question Period (5 min.)
5.8.
Unfinished Business 5.8.1. 3-Hour Break (Winston) 5.8.2. 5.8.3.
5.9.
New Business 5.9.1. 2-Week Exam Period (Jeff) 5.9.2. 5.9.3.
5.10. Next Meeting 5.11.
Meeting adjourned
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