BCIT Student Association Council Meeting Minutes Monday, October 6, 2008 Executives:
Peter Orlandi, President Christine Johnson, VP Finance & Administration Christine Rampage, VP Public Relations & Marketing Hui Hang, VP Campus Life Pulkit Jain, VP of Student Affairs Christopher Peacock, Manufacturing, Electronics and Industrial Processes Chair Doug Holdgate, Transportation, Construction & the Environment Chair Merima Kostecki, Health Sciences Chair Billy Moore, Business Chair Peter Kemp, Computing & Academic Studies Chair Ian Williams on behalf of Lusia Kurk, ATC Chair
Councillors: Angela Meyer Jamie Bentien Stacy Lowe Aman Khangura Manny Alamwala Upkar Rai Daniel Chan Greg Frisque
Kevin Preston Joshua Smith Alec Lee Joseph Prophet Amrrish S. Mani Mathew Brownell Erika Diaz
Caroline Gagnon, Director
Staff: Absentee: Guest:
Bill Howorth Len Catling Birdie Hamilton Amanda Eyolfson
4.1. Meeting Called to Order The Chairperson, Peter Orlandi, calls the meeting to order at 5:45 pm. (25 voting members). 4.2. Acceptance of the Agenda It was moved that the following agenda be accepted as distributed. Moved by: Chris Peacock Seconded by: Mathew Brownell 25/0/0 Carried 4.3. Acceptance of the Minutes from September 22, 2008 Be it resolved that that the minutes from September 22, 2008 be accepted as distributed. Moved by: Doug Holdgate Seconded by: Peter Kemp 24/0/1 Carried 4.4
Guest Speaker – Bill Howorth
Bill Howorth, BCIT Judicial Affairs, informs Council of his new role. Bill explains the four (4) components of his roles and how it could be used to help students. 1) 2) 3) 4)
Prevention Detection Treatment Discipline
Following events at other campuses, individuals involved in these incidents have usually showed sign of behavioural concerns. Early detections may have prevented some incident to occur. Bill requests Council to be part of the detection process as they are part of the student population. Bill invites students to contact him directly if they know of students that could require assistance. Further, Bill is also part of the Treat Assessment Committee which looks after individual that could be a threat to themselves or others.
Bill explains the new Student Code of Conduct. The new policy centralizes to his office. Non academic matters will no longer be dealt by the Dean or Associate Dean. Open sessions to discuss the new Student Code of Conduct are scheduled for the Fall. Questions: • • •
Billy invites Bill to attend the set and tech rep for school of Business. Will this service be advertised? No. The purpose is to keep more at the informal level because of the nature of the position / issues. How do you intend to make students aware? This is a new portfolio and a new concept in Canada, therefore BCIT does not know how it will be done. The challenge is to make the information available without having a fear factor. Angela recommends a change of name to have a more positive connotation.
Motion: Be it resolved that we recess this meeting for the Rules of Roberts of Order training session. Moved by: Chris Peacock Seconded by: Peter Kemp 21/0/5 Carried
Motion: Order of the day Moved by: Ian William Seconded by: Doug Holdgate 25/0/0 Carried 4.5.
Executive Progress Report
Billy Moore: • Met with Translink about the U-pass. This might be a 3 year process. Bill is trying to bring the survey on campus to determine cost of a U-pass for BCIT students.
• •
70 people attended the set and tech rep. meeting. Attended a SESAF meeting. BCITSA is doing well compared to other schools.
Pulkit Jain: • Reminder about the events for international students. Christine Ramage: • Looking for volunteers for the next Peak event scheduled for October 22 Merima Kostecki: • Set and tech meeting went well. 20 students attended the meeting. Peter Orlandi: • Will pass on information about the International student conference in Dubai this spring. Ian Williams: • ATC needs 800 volunteers to fill a 747. Will bring dates at the next meeting Christine Johnson • As submitted Hui Hang • As submitted Christopher Peacock • As submitted Doug Holdgate • As submitted Peter Kemp • As submitted
4.6. • • • •
Mathew informs that he has received some complains about not receiving proper or no service at the pub Erika states that one student complained about receiving a sandwich with mold on it and when they approached someone about it, they were not apathetic about the issue Amrrish points out that a student had glass at the bottom of his glass at the pub Ian mentions that there is no healthy choices at the ATC cafeteria is bad
4.7. •
Councillors’ Open Forum
Question Period
Billy informs Council that the issues of microwaves and extended hours at the convenience store were brought forward by the set and tech reps.
4.8.
Unfinished Business
4.8.1
Harassment and Discrimination Policy
Motion: Be it resolved that BCITSA supports the division of the existing BCIT Harassment and Discrimination Policy into two documents, Policy and Procedures. By doing so, BCITSA acknowledges that the Procedures will no longer require Council approval for changes, while the Policy will still require Council approval. Moved by: Christine Ramage Seconded by: Peter Kemp. Questions: • •
Who will be able to make changes if agrees. All members of the Harassment and Discrimination Committee will need to agree to make changes, which is a difficult task to do. What are the procedures? Procedures deal with the how to, while the policy is the big picture.
Motion: Be it resolved that we suspend the decision and debate until next meeting. Moved by: Christine Ramage Seconded by: Ian Williams 13/11/0 Carried
Friendly addition to the agenda – 4.8.2 FSA 4.8.2 - FSA Following the recommendations from the last meeting, Hui introduces the changes made by FSA • • • •
Change name to FA Members will now vote executives Impeachment process has been changed Monies will be budgeted to be left for the following executives securing sustainability
Motion: Be it resolved that BCITSA sanctioned the FA Moved by: Hui Hang Seconded by: Matthew Brownell 21/0/3 Carried
Questions: • Kevin wants clarification about the impeachment process • Billy states that this club meet the specific needs of financial management students, same as the different marketing streams • Joshua wants to know why financial management students need a specific group • Hui indicates that their needs are different than accounting students
•
Christine J confirms that the accounting club (FMA) is different than the FA
Call the question Moved by: Alec Lee 19/0/4 Carried
Seconded by: Doug Holdgate
4.9. New Business No new business. 4.10. Meeting adjourned It was moved Christopher Peacock and seconded by Peter Kemp that the meeting be adjourned at 8:00pm. Carried
Council Meeting Agenda Monday October 6, 2008 5:30-7:30pm 4.1
Meeting called to order
4.2
Acceptance of the Agenda
4.3
Acceptance of the Minutes from September 22, 2008
4.4
Guest Speakers 4.4.1 Bill Howorth
4.5
Progress Reports: Executives
4.6
Councillor Forum
4.7
Question Period
4.8 Unfinished Business 4.8.1 Harassment and Discrimination Policy 4.8.2 4.8.3 4.9 New Business 4.10 Meeting Adjourned
PROGRESS REPORT FOR Merima Kostecki Last updated: October 2, 2008 Date of Introduction
Action or Outstanding Issue
Status
September
School of Health Set/Tech Rep Meet and Greet
Went awesome! 20 students attended. Next meeting: Wednesday, Oct 29, 2008 at 2:45
PROGRESS REPORT FOR – DOUG HOLDGATE – Chair of the School of Transportation, Construction and the Environment Last updated: October 1, 2008 Date of Introduction
Action or Outstanding Issue
September 2008
Councillors
September 2008
Set/Tech Reps
September 2008
24hr Access Program
Status I have 2 councillors, but I still need 3 more. If anyone knows anyone in my school who would be interested please let me know or ask them to send me an email. I am waiting for the list from Wayne Hand, Dean of the School of Transportation, Construction and the Environment, and then I will hold the first Set and Tech Rep meeting at the end of October. Date TBA. No progress.
PROGRESS REPORT FOR – PETER ORLANDI
Date of Introduction
Action or Outstanding Issue
Status •
September 2008
Set and Tech Rep system
September 2008
Returned from Education without Borders
• •
Have met with the Deans and various Associate Deans. The meetings are more or less complete. Available to help any Chair should they require assistance in promoting the Set and Tech Rep system. Will encourage students to apply to attend an international conference on Education
• • September 2008
Campus Comfort
September 2008
Meetings
• •
Working with Kelowna Campus Starting a Burnaby focus, would like to get an idea of what students would like. Plan to use resources like Set/Tech System and possibly student newspaper. Attended Edco Sept 24 Will be attending Board of Governors Oct 7
Last updated: October 1, 2008
PROGRESS REPORT FOR – Christopher Peacock Last updated: October 1st 2008 Date of Introduction
Action or Outstanding Issue
Sep 2008
Set/Tech rep
Sep 2008
Extended access
Sep 2008
Councillor package
Status Half of the Set/Tech rep lists have been received. First meeting scheduled for mid October Will be communicating info and procedures to set/tech reps as soon as I have the first meeting Waiting until October for feedback and to start editing
PROGRESS REPORT FOR – Christine Johnson Last updated: October 1st 2008 Date of Introduction
Action or Outstanding Issue
Status
Sep 2008
Increase Voter turnout
Waiting for upcoming meeting with BCIT registar to discuss
PROGRESS REPORT FOR - Hui Hang Last updated: October 3, 2008 Date of Introduction
Action or Outstanding Issue
Status
October
Clubs Meeting
Planned, happening October 22nd at 2:30pm in Fishbowl
PROGRESS REPORT FOR – Pulkit Jain Last updated: 03.10.2008 Date of Introduction
Action or Outstanding Issue
September
The informal meet for international students
September
Increasing safer bike storages around BCIT
September
EdCo (Education Council)
Status Scheduled for October 8th, the response has been good. The line up of events has been planned out A committee was brought together which brought up a bunch of issues related top biking, work is being done on the basis of suggestions Policy 5002(Student regulation policy), 5003(Admissions), and 5050(International Policy) under revision
PROGRESS REPORT FOR – Christine Ramage Last updated: Date of Introduction
Action or Outstanding Issue
Status
September 17 2008
PEAK Leadership Kick-off, Completed
Completed
Increase Student Awareness September 22 2008
October 22
Through use of SA page in Link, first article went well- Bill U-Pass PEAK Leadership 2nd event, guest speaker, BBQ and fun events
In Progress
PROGRESS REPORT FOR – Peter Kemp Last updated: October 1st 2008 Date of Introduction
Action or Outstanding Issue
Status No updates
Sep 2008
PROGRESS REPORT FOR – Bill Moore Last updated: 2008-10-03 Date of Introduction
Action or Outstanding Issue
Status
October
U-Pass
First in-person meeting, discussed survey purpose, procedure and time length
September
Set and Tech Revolution
October
Student Leaders Forum
Had first Set/Tech meeting. Issues include: extended hours TNT store, more microwaves, parking problems, more products in TNT stores Issues to put forth to ministry, lowering student debt interest, gap policies, transit coalition… we are the best student union!