BCIT Student Association Council Meeting Minutes Monday, October 20, 2008 Executives:
Peter Orlandi, President Christine Johnson, VP Finance & Administration Christine Rampage, VP Public Relations & Marketing Hui Hang, VP Campus Life Pulkit Jain, VP of Student Affairs Christopher Peacock, Manufacturing, Electronics and Industrial Processes Chair Doug Holdgate, Transportation, Construction & the Environment Chair Merima Kostecki, Health Sciences Chair Billy Moore, Business Chair Peter Kemp, Computing & Academic Studies Chair
Councillors: Angela Meyer Jamie Bentien Stacy Lowe Manny Alamwala Upkar Rai Daniel Chan Greg Frisque
Staff:
Caroline Gagnon, Director
Absentee:
Aman Khangura Joshua Smith
Guest:
Bryan Boechier Tod Fraser
Kevin Preston Alec Lee Joseph Prophet Mathew Brownell Erika Diaz Neil Dorais Dhillon Hardeep Peter Petkov
Amrrish S Mani
5.1. Meeting Called to Order The Chairperson, Peter Orlandi, calls the meeting to order at 5:45 pm. (25 voting members). 5.2. Acceptance of the Agenda It was moved that the following agenda be accepted with the following amendments: Delete 5.4.2 - Jim Mitchell will be rescheduled to the next meeting Moved by: Doug Holdgate Seconded by: Peter Kemp 20/0/0 Carried 5.3. Acceptance of the Minutes from October 6, 2008 Be it resolved that that the minutes from October 6, 2008 be accepted as distributed. Moved by: Doug Holdgate Seconded by: Kevin Preston 25/0/0 Carried 5.4 Guest Speaker – Gallivan and Associates Bryan Boechler from Gallivan and Associates went over the different aspects of the Student Extended Health and Dental Program.
5.5.
Executive Progress Report
Peter O: • Peter has one meeting left with a Dean to discuss the Set and Tech Rep program. • Bill Howorth is looking for a student Edco Representative. Students interested must be second year or greater. Christine R.: • A reminder that this upcoming Wednesday is the second Peak Day. There will be a guest speaker at 3:00pm. Admission is $3 for non peak participants. They are still accepting applications. Hui: • Mike Neil, pub manager, is looking for feedback for start times for the poker tournament. Lu: • She is still looking for 20 volunteers for the October 28 event. The event will be held between 9:00am and 10:00am. Doug: • Doug is still looking for more Councillors..
5.6. •
Kevin mentioned that students found mouldy food in convenience store, and expiry dates should be looked at closer.
5.7. • • • •
• • •
Councillors’ Open Forum
Question Period
Greg inquired about the hill going to the bus route near residence. Peter made a case at BCIT; however they are more interested in moving the bus stop closer to the staircase than paving the hill. Peter will look into this. Angela wants to know why weekly parking is more expensive compared to daily rate. A service fee should not be added on. She is aware that it includes weekend, but still if students are not coming on the weekend, the rate is higher. Peter will look into it. Jaime inquires about the possibility of extended hours at the convenience store. Caroline will look into this. Christine R. inquires if non-students can participate in the poker tournament. The event is opened to all. 95% of the customer base is from the BCIT community; therefore anticipate that most of the participants will be students. Greg recommends that the poker tournament starts around 5:00pm. Lu still would like to know if students could have access to the hot water tab after 3:00pm, and mentions that healthy options are not available in the afternoon. Upkar inquires about who is in charge of vending. Caroline asks for information about specific vending machines so that it can be addressed. Peter K. would like to know the stats on how many cars are broken into as it appears that too many cars are targeted. Christine proposes a campaign on how to inform security if they see a break-in.
5.8.
Unfinished Business
5.8.1
Harassment and Discrimination Policy
Motion: Be it resolved that BCITSA supports the division of the existing BCIT Harassment and Discrimination Policy into two documents, Policy and Procedures. By doing so, BCITSA acknowledges that the Procedures will no longer require Council approval for changes, while the Policy will still require Council approval. Moved by: Christine Ramage Seconded by: Peter Kemp. 25/0/0 Questions: Call the question Moved by: Christine Ramage 22/2/1 5.9.
Seconded by: Doug Holdgate
New Business
5.9.1 Microwave and Hot Water Billy would like to see more microwaves, especially in SE 2. Caroline proposes that a small committee look at the microwave need on campus and bring recommendations to Council. Microwave Committee: Billy Moore, Mathew Brownell, Caroline Gagnon 5.10. Next Meeting Next meeting is scheduled for Monday, November 3, 2008 at 5:45pm in the Council Chamber.
5.10. Meeting adjourned It was moved Christopher Peacock and seconded by Peter Kemp that the meeting be adjourned at 6:50pm. Carried
Council Meeting Agenda Monday October 20th, 2008 5:30-7:30pm 5.1 Meeting called to order 5.2 Acceptance of the Agenda 5.3 Acceptance of the Minutes from October 6th 2008 5.4 Guest Speakers 5.4.1 Gallivan : Bryan 5.4.2 Jim Mitchell 5.5 Progress Reports: Executives 5.6 Councillor Forum 5.7 Question Period 5.8 Unfinished Business 5.8.1 Harassment and discrimination policy 5.8.2 5.8.3 5.9 New Business 5.9.1 Microwaves + Hot water 5.9.2 5.9.3 5.10 Next meeting November 3 5.11 Meeting Adjourned
PROGRESS REPORT FOR – PETER ORLANDI Last updated: October 13, 2008 Date of Introduction
Action or Outstanding Issue
Status •
September 2008
Set and Tech Rep system
September 2008
Returned from Education without Borders
September 2008
Campus Comfort
October 2008
Meetings
October 2008
Education Council Representative
• • • • • •
Have met with the Deans and various Associate Deans. The meetings are more or less complete. Last scheduled meeting Oct 29th Still available to help any Chair should they require assistance in promoting the Set and Tech Rep system. Will encourage students to apply to attend an international conference on Education – in progress Still starting a Burnaby focus, would like to get an idea of what students would like. Plan to use resources like Set/Tech System and possibly student newspaper. Attended Board of Governors Oct 7 In early discussions with Jim Mitchell, Hui, and Christine R about a “Toonie Drive” fundraiser Elections for student rep coming soon (2 yr student only)
PROGRESS REPORT FOR – Christine Ramage Last updated: Date of Introduction
Action or Outstanding Issue
Status
September 17 2008
PEAK Leadership Kick-off
Completed
September 22 2008 October 22 2008
Increase Student Awareness Through use of SA page in Link
Every issue an exec will be highlighted with their picture and a paragraph about one of their initiatives
PEAK Event #2
Will be sending out to councillors to pass along to set reps
PROGRESS REPORT FOR – Christopher Peacock
Last updated: October 14th 2008 Date of Introduction
Action or Outstanding Issue
Status
Sep 2008
Set/Tech rep
Attended meeting held by school and held first SA set/tech rep meeting on wed 15th. Great success and good turnout.
Sep 2008
Extended access
Sep 2008
Councillor package
Waiting until end of October for feedback and to start editing
Sep 2008
Vending machine in SW9
Talked to Bob McKenzie and a new vending machine will be put in. New one will be a full vending machine, not just chocolate bars.
Communicating info and procedures to set/tech reps
PROGRESS REPORT FOR - Hui Hang Last updated: October 14, 2008 Date of Introduction
Action or Outstanding Issue
Status
October
Clubs Meeting
Planned, happening October 22nd at 3:30pm in Fishbowl
October
Clubs Space (permanent office space for clubs to share on campus)
No action yet
PROGRESS REPORT FOR – Lusia Kurk Last updated: October 14, 2008 Date of Introduction
August
Action or Outstanding Issue
Office airplane competition
Status Date is set for Feb. 26 Trophy is being made by structures Class. Have permission to use hanger Need to figure out prizes
September
Tool donation
September
Games tournament
September
Water filter/hot water tap
September
UBC propagation of aircraft
September
Presenters
Has been inventoried and is part Clean. Need to have bit holders made How to give out? Raffle or silent Auction. Need to meet with Jim Mitchell this Week hopefully. When to be done? Met with ubc prof and student Date is Oct. 28th 9:00 am need Volunteers to sit in 737.about80 tottal For 1 hr and they get food Vector aerospace wants to talk to the Students about job opportunities. Letter has been sent waiting for Response. Next will be heli one and Hopefully a former students brother Who is a Canadian Astronaut. Would Like to do this about once a month.
PROGRESS REPORT FOR – Pulkit Jain Last updated: 13.10.2008 Date of Introduction
Action or Outstanding Issue
September
The informal meet for international students
September
Transfer Credit for BCIT students
Status Around 40 international students showed up and the event was quite successful Work is being done on implementing a expedited process for evaluation of course transfer credit within the BC Postsecondary system