Council Meeting Monday, November 20, 2007 Minutes Executives:
Jennifer Leaman, President Todd Embley, VP Finances & Administration Jason Vranjkovic, VP of Student Affairs Rick Sandu, VP Campus Life Matt Chong, VP Public Relations & Marketing Scott Haller, Manufacturing, Electronics and Industrial Process Chair Ron Asperin, Transportation, Construction & the Environment Chair Sukh Aujla, Business Chair Carlo Ocampo, Computing & Academic Studies Chair Julia Cornester, Health Sciences Chair
Councillors:
Amanda Harris Zhasmina Mihova Paul Matthews Shane Gilbertson Doug Holdgate Emily Ho Rahil Lalani Tod Fraser Pankaj Garg
Staff:
Geoff Gauthier, Editor Caroline Gagnon, Director
Excused:
Jo-Leen Sellars Sajan Zachariah Bryson Norrish
Hyup Lee Yoojin Park Diksha Chellaramani Allan Olson Marlina Kinnersley Jennette Leung Brenda Corbett Thomas Troubridge
Nick Martynov Amrit Dhaliwal
7.1. Meeting Called to Order The Chairperson, Jennifer Leaman, calls the meeting to order at 7:25 pm. (23 voting members). 7.2. Acceptance of the Agenda It was moved that the agenda be approved as distributed. Moved by: Scott Haller Seconded by: Julia Cornester 23/0/0 Carried 7.3 Acceptance of the Minutes from November 6, 2006 It was moved that the minutes from November 6, 2006 be accepted with the following changes: • 6.9.2 – “Clubs will receive their money as soon as they open their bank account with BCITSA.” Should be read – “Club funding will be distributed after resolving transparency, accountability, and liability issues.” • Paul Mathews - should be Paul Matthews • 6.1 - should be: calls the meeting to order at 5:45 pm (not 6:45)
•
6.9.2 Should states: Jason states that this motion came after receiving a phone call from the Architectural Institute of BC school club asking for funding. Moved by: Julia Cornester Seconded by: Scott Haller 23/0/0 Carried 7.4
Guest Speakers No guest speaker
7.5
General Reports: Executive Nothing to report
7.6.
Progress Reports As presented.
7.7. Question Period Thomas would like to know how the “tool box” event relates to other entrepreneurs. Todd explains that the School of Construction sponsored this event therefore focused on trades students wanting to start their own business. However if others want to participate, they are welcomed to attend.
•
7.8.
Unfinished Business No unfinished business
7.9
New Business 7.9.1. Business Committee (Todd) Todd looking is looking for volunteers for the Business Committee. If anyone interested, please contact Todd directly. Todd will schedule a meeting prior to the end of the calendar year.
7.10 Next Meeting – December 4, 2006 Next meeting is scheduled for December 4, 2006 at 5:45pm in the Council Chamber. 7.11 Meeting adjourned It was moved Julia Cornester and seconded by Diksha Chellaramani that the meeting be adjourned at 7:40pm. Carried
BCIT Student Association MONDAY, November 20, 2006 AGENDA
7.1.
Meeting called to order
7.2.
Acceptance of the Agenda
7.3.
Acceptance of the Minutes from November 6, 2006
7.4.
Guest Speakers:
7.5.
General Reports:
7.6.
Progress Reports: Executive
7.7.
Question Period
7.8.
Unfinished Business 7.8.1. 7.8.2. 7.8.3.
7.9.
New Business 7.9.1. Business Committee 7.9.2. 7.9.3.
7.10.
Next Meeting – December 4, 2006
7.11.
Meeting adjourned
BCITSA EXECUTIVE PROGRESS REPORTS FOR November 20, 2006 Executive Rick
Rick
Date of Introduction
Action or Outstanding Issue
Sept 5th, 2006
Create a nutrition program that helps students eat and cook well on a strict time & $ budget
Oct 19th, 2006
Status No kitchen available at Residences. Michael Van Lane says Pub kitchen is available on Saturdays. Working on finding suitable recipes . Posters are now up
International Food fair
Volunteer numbers are good. Confirmed more items for this year
Matt
November
Shinerama Recap
Finishing off final tasks such as thank you cards, inventory check, funds ..etc.
Matt
November 20th, 2006
Shinerama 2007
Starting to develop strategic plan
Matt
November 6th, 2006
New Study Spaces
Met with Jim Mitchell regarding concepts for new study space on campus
Matt
November 15th, 2006
Cut for the Cure
In the planning stages Completed.
Carlo
November, 2006
Set Rep/Tech Rep meetings
Monthly Set Rep/Tech Rep meetings held November 15. Discussed several issue within the program: - Program operational feedbacks: a) Marking procedures b) Course feedbacks c) Work load - Planning of different social activities: possible CST/CIT first year and
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second year wide event on December 15 afternoon (last day of term). On going. Carlo
September, 2006
CST/CIT Open House and Job Fair in April
On November 15, 2006 it was decided that we will do a Job Fair instead of a full blown Open House because of the scope of the job needed to put this event together. The place of the event will most likely be in Downtown. On going. Have spoken to program head regarding having students next year compete in the annual ACM International Collegiate Programming Competition.
Carlo
November, 2006
Programming Competition
BCIT students, when we were sending students back then to the competition, were placing 10th or 11th in the region. Beating even graduate students from Berkley and Stanford. For more info: http://icpc.baylor.edu/icpc/
Todd
Sept 6th
Opening of the Fit Pit Juice Bar
Nothing to report until contract is resolved.
Todd
Sept 6
Nutrition Guide / Residence Relationship
Waiting on word back from Save-On about collaborating on this project with us.
Credit Awareness
We are beginning with an event aimed at trades students (but open to all) designed to give them some tools for starting their own business. Trade show model with vendors, key-note speakers starring Shell Busey. NOV 21st in Great Hall
th
Todd
Sept 13
Todd
Oct 12
Lounge Furniture
Furniture will be cleaned over Christmas.
Todd
Oct 25
Lounge Space
Nothing new to report
Nov 2
Student Loans for BBA Students
Been discussing with program head and Fin Aid why tuition is more but loans are less.
Todd
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Sukh
Sukh
Sukh
Sukh Sukh
Oct 4th
Minglers for Minors
Nov 6th
SRC coordinator and Rec coordinator
Nov 6th
Business plan contest
Nov 8thth
Councillor Meeting
Met with councillors and discussed initiatives
Oct 11th
Teacher issues & Evaluations
Working with students, faculty and Jason to resolve.
Oct 18th
Test bank
Discussing with faculty, a lot of teachers are showing support. Writing up a FAQ for the test bank that can be delivered to faculty to inform them of the initiative.
Oct 18th
Wine Tasting Seminar
September
Advocacy
No progress to date. Helped Harb Johal of the International Student Center to find two students who able to fill the open positions. Both jobs are now posted on eJobs. Small business BC has a business plan contest open to all BC residents who have a business plan. The top five will share a prize pool of $16,000. Students can find out more at www.smallbusinessbc.ca/contest
Sukh
Sukh Working with Todd, Marlina and Brenda to arrange possible two seminars with a mingler event with the Burnaby board of trade to finish it off.
Jason Jason
September
Clubs
September
Bylaws
Ongoing dealing with student issues. - Clubs annual and financial reports available online. - Reviewing clubs package to make “events” section more workable and still meet policy and bylaw requirements. - Working on adding “contracts” section to clubs package. - Addressing specific liability concern - ICE ICE BABY on Friday Nov 24th at caprice. - IEEE X-box tourney on Wed Nov. 29th at BCIT.
Jason Bylaw committee met to address lawyer’s comments.
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Jason September
Test bank
October
Alcohol Awareness Week
October 24, 2006
Uconnect clothing drive
November 10, 2006
Christmas Trees
Jason Ron
No action - Requested a smashed up car from ICBC for placement in GH. - ICBC cannot commit to drinking event in GH due to manpower shortage. Clean out your closet and bring in some old clothes. Continue to spread the word!
Ron Ron
Cancelled Spoke with the SA Events Coordinator, Ian, to schedule a performance probably next semester.
November 10, 2006
Hybrid Movement
Ron
November 10, 2006
Eco Fair
Students from in and out of BCIT are interested in putting on a show, possibly in the great hall. They’ve told me they have a 15 minute choreographed presentation that they could do during different lunch hours. The kinds of things they do is a mix of • Martial Arts • Break dancing • Free Running • Freestyle acrobatics If you would to see what they’re capable of, there’s are several trailers available on www.hybridmovement.com Helping to organize and plan the Eco-Fair happening this March. I’m going to be looking for volunteers soon, so talk to me afterwards if you’re interested. Eco-Fair is a bi-annual event of green products, technologies, services, lifestyles and careers produced by the BCIT Student Association and BCIT. Thousands of people have visited over the years since it's inception in 1995, including students and faculty of BCIT, elementary and high school students and the general public. Eco-Fair is a forum that raises awareness around environmental problems facing humanity, but focuses on the exciting solutions that are available to all of us through technology, lifestyle changes, consumer awareness, and even business opportunities! Over the years, Eco-Fair has grown in size and scope to include the green home pavilion, guest speakers (such as Bill Reese, co-creator
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of the Ecological Footprint concept), art displays, fashion shows, student workshops and exhibitors of all sizes from business, industry, and government. http://www.bcit.ca/green/whatwedo/ecofair.shtml
Ron
Approached by some students to have a blood drive on campus. Last years blood drive was not as popular because students had to be driven to the blood donor clinic. Students feel it would be better to have it done on campus, but there are some issues that won’t allow this. Have had two meetings with BCIT and the two major soft drink providers about a new contract in the new year. Currently the contract is with Pepsi and the contract is finished as of December 31, 2006. Attended two of the three award ceremonies to recognize BCIT student recipients. Congratulations on everyone who received an award.
November 14, 2006
Blood Drive
November 16, 2006
Vending Contracts
Jen
November 8, 2006
Award Ceremonies
Jen
November 17, 2006
By-law committee
November 15, 2006
National Philanthropy Day
Attended a luncheon to represent BCITSA. Justin Trudeau was the key note speaker and it was a very interesting and inspiring talk.
November 14, 2006
BCIT Alumni Association
Attended the Alumni meeting last Tuesday. Nothing much to report except they will be trying to make a better effort to work with current BCIT students.
September 11, 2006
Contracts with BCIT
Plan is to have all the contracts signed off on before the New Year. We are working on the lease and master agreement. Nothing new to report at this time.
Jen
Jen Jen Jen Scott September 2006 Scott September 2006 Scott September 2006 Scott
24/7 lab room Program Term Survey Web Forum
Met with the bylaw committee to go over some proposed changes from our lawyers.
Surveys are being completed
Waiting to meet with BCIT executive (last meeting cancelled) Outstanding
September 2006
Meeting Schedule for Set & Tech. Reps
Some Set Reps have been identified. Meetings to commence in December.
November 2006
Meet with Student Services regarding study and lounge area proposals
Provided feedback to Architects and Student Services regarding changes being considered.
Scott
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Scott November 2006
By-Laws Review
Committee meet to review recommendations my by our lawyers.
August
Nutrition Program
October
Test Bank
Met with Program Heads to discuss re-opening of test bank and submitting materials from each school/level
September
Meeting with Set Reps and Tech Reps
Scheduling Set and Tech meetings
October
Smoking Cessation Program
Meeting later this month
October
ASTTBC
Communicated with marketing/recruitment rep and arranged to meet on campus this month
October
Policy/Course changes
Julia Julia Julia
No action
Julia Julia
Julia
Met with program head re: student concerns about class content and number of hours per week. Will follow up in the following weeks
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