Council Meeting Monday, December 4, 2006 Minutes Executives:
Jennifer Leaman, President Todd Embley, VP Finances & Administration Jason Vranjkovic, VP of Student Affairs Rick Sandu, VP Campus Life Matt Chong, VP Public Relations & Marketing Ron Asperin, Transportation, Construction & the Environment Chair Sukh Aujla, Business Chair Carlo Ocampo, Computing & Academic Studies Chair
Councillors:
Amanda Harris Paul Matthews Shane Gilbertson Emily Ho Rahil Lalani Pankaj Garg Amrit Dhaliwal
Staff:
Geoff Gauthier, Editor Caroline Gagnon, Director
Guests:
Sam McCullough
Excused:
Julia Cornester, Health Sciences Chair Scott Haller, Manufacturing, Electronics and Industrial Process Chair Sajan Zachariah Zhasmina Mihova Nick Martynov Doug Holdgate Tod Fraser
Hyup Lee Yoojin Park Allan Olson Marlina Kinnersley Jennette Leung Brenda Corbett Thomas Troubridge Bryson Norrish
Roan Hidalgo
8.1. Meeting Called to Order The Chairperson, Jennifer Leaman, calls the meeting to order at 5:45 pm. (22 voting members). 8.2. Acceptance of the Agenda It was moved that the agenda be approved as distributed. Moved by: Carlo Ocampo Seconded by: Sukh Aujla 22/0/0 Carried 8.3
Acceptance of the Minutes from November 20, 2006 8.3.1. from AGM November 20, 2006 It was moved that the minutes from November 6, 2006 be accepted as posted. Moved by: Rick Sandu Seconded by: Amanda Harris 22/0/0 Carried 8.3.2. from November 20, 2006 It was moved that the minutes from November 6, 2006 be accepted as posted.
Moved by: Sukh Aujla 22/0/0 Carried 8.4 •
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Seconded by: Matt Chong
Guest Speakers – Jim Mitchell, BCIT Director of Student Services Jim Mitchell goes over the different BCIT student services, such as Disabilities Resource Centre, Aboriginal Services, Financial Aid and Award, Student Housing, Interpreting Services. In 2007, BCIT will develop standards of response to ensure quality services. Jim explains the “study lounge typologies” project, which investigates new study places on campus. Presently, there is limited study space on campus (SE 16, Great Hall, and Library). An architectural firm identified three (3) styles of study space; lounge, quiet study, and group work. Six (6) areas/sites have now been recognized o Student Athletic Centre SE 16 – lobby area to be turned in student lounge area. o SW 5 – Lecturer Theatres o SW3 Foyer on 2, 3, and 4 floor, with patio area. o SW3 – Foyer on first floor o SW 9 – Entrance o NE 1 student lounge on 3rd floor Two (2) of these spaces should be repurposed before spring break and the rest by the end of 2007. Repurposing will improve the space and equipment (i.e. furniture, lighting) Jim asks for feedback. Everyone agrees that study space is important. Thomas asks if some of the proposed space will be open 24-hour. Jim does not know at this time. Geoff asks about how the focus group were conducted. Jim states that the only focus group was with the executives, but they have a good handled on it. The project is only at the design stage. Sukh suggests that the traffic flow of SW5 might be too heavy. Jim demonstrates that this issue has been looked at. Traffic flow should not be affected by the new design. Jennifer asks about study space for trade students that might require more equipment. Jim states that the issue needs to be addressed. Jim mentions that they are also looking at improving outdoor spaces. Jennifer inquires about wireless for these outdoor spaces. Jim states that it has been looked at by IT. The presented documents will be forwarded to Councillors via Jennifer.
8.5
General Reports: Executive Nothing to report
8.6.
Progress Reports Jennifer would like to invite everyone about the white rose event.
8.7. Question Period Jason asks about the SA’s position on the U-pass. Matt clarifies that it is more about given an update, following the meeting from Translink, which Caroline attended. • Thomas asks about the prices in the TNT stores. Caroline mentions that TNT stores aims to be the lowest on campus, and we try to keep margins as low as possible. •
8.8.
Unfinished Business No unfinished business
8.9
New Business No new business
7.10 Next Meeting – January 8, 2007 Next meeting is scheduled for January 8, 2007 at 5:45pm in the Council Chamber. 8.11 Meeting adjourned It was moved Sukh Aujla and seconded by Carlo Ocampo that the meeting be adjourned at 6:27 pm. Carried
BCIT Student Association MONDAY, December 4, 2006 AGENDA
8.1.
Meeting called to order
8.2.
Acceptance of the Agenda
8.3.
Acceptance of the Minutes 8.3.1. from AGM November 20, 2006 8.3.2. from November 20, 2006
8.4.
Guest Speakers: Jim Mitchell – Director of Student Services
8.5.
General Reports:
8.6.
Progress Reports: Executive
8.7.
Question Period
8.8.
Unfinished Business 8.8.1. 8.8.2. 8.8.3.
8.9.
New Business 8.9.1. 8.9.2. 8.9.3.
8.10.
Next Meeting – January 8, 2007
8.11.
Meeting adjourned
BCITSA EXECUTIVE PROGRESS REPORTS FOR December 4, 2006 Executive
Date of Introduction
Action or Outstanding Issue
September, 2006
CST/CIT Open House and Job Fair in April
Status On going.
Carlo
No new items added at the moment. On going.
Carlo
November, 2006
Programming Competition
Todd
Sept 6th
Opening of the Fit Pit Juice Bar
Nothing to report until contract is resolved.
Todd
Sept 6
Nutrition Guide / Residence Relationship
Waiting on word back from Save-On about collaborating on this project with us.
Todd
Sept 13th
Credit Awareness
Event went brilliantly, School and students very happy, looking to build upon
Todd
Oct 12
Lounge Furniture
Furniture will be cleaned over Christmas.
Todd
Oct 25
Lounge Space
Nothing new to report
Todd
Nov 2
Student Loans for BBA Students
Still gathering info, speaking with Jim Mitchell. No changes can be made for this year but hopefully for next.
Todd
Nov 24
ATC Campus Elections
Welcome new ATC Campus President Brian Howard on board
Jason
September
Advocacy
Ongoing dealing with student issues.
Jason
September
Clubs
Dec 4th + 5th in GH. Candygrams - PCMA
Jason
September
Test bank
No action
For more info: http://icpc.baylor.edu/icpc/
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Ron
November 28, 2006
Uconnect clothing drive
Going well. I am going to be making the first drop at the Gathering Place this week. So bring in clothes & blankets ASAP, as this will be the only drop off for the semester.
Ron
November 24, 2006
Helping CSCE
Helping the Canadian Society of Civil Engineering, CSCE get in touch with other clubs on campus. Hopefully sparking combined events.
Oct 4th
Minglers for Minors
No progress to date.
Nov 6th
SRC coordinator and Rec. coordinator
Positions filled by 1st year and 2nd year Marketing management students
Nov 29thth
Councillor Meeting
Cancelled due to poor weather and presentations
Oct 11th
Teacher issues & Evaluations
Sukh
Sukh
Sukh Sukh Sukh
Oct 18
th
Oct 18
th
Test bank
Sukh
Rick
Wine Tasting Seminar
Discussing with faculty, a lot of teachers are showing support. Writing up a FAQ for the test bank that can be delivered to faculty to inform them of the initiative. Waiting for faculty’s response Working with Todd, Marlina and Brenda to arrange possible two seminars with a mingler event with the Burnaby board of trade to finish it off. No progress to date
Sept 5th, 2006
Create a nutrition program that helps students eat and cook well on a strict time & $ budget
Oct 19th, 2006
International Food fair
Nov 28th, 2006
Rec. Council
Met with Paul Fortier regarding Organizing next rec. council social- games night
December
Wine Mingler Event
Working with Todd and Sukh on this event
Rick
Rick
Working with students, faculty, and Jason to resolve.
Met with Michelle, inquiring about food safe rules, Pub equipment and tools Project is in the definition phase, more to come . Raised over $400 for local charity More items than last year Harb was happy – I feel that it should be a bigger event next year including external vendors…more of a real food fair.
Matt
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Matt
December 1st, 2006
Shinerama 2007
In talks about next year with SA and Rec. Services
November 6th, 2006
New Study Spaces
Met with Jim Mitchell regarding concepts for new study space on campus
November 15th, 2006
Cut for the Cure
In the planning stages
December
Business Committee
Co-chairing with Todd, working on setting up a meeting time
November 16, 2006
Vending Contracts
Nothing new to report. No new meetings have been schedules as of yet.
Jen
November 28, 2006
National Day of Remembrance and Action on Violence Against Women
Jen
December 1, 2006
By-laws
November 28, 2006
U-Pass
September
Part time studies orientation
September 11, 2006
Contracts with BCIT
Working with Michelle from the U-Connect to help out with this day. It is on Wednesday, December 6 in the Great Hall. It will start at 11 am. I have also interviewed with the campus radio station to promote this event. Everyone should come out and honour this event. Working on how the bylaws should start to be rolled out. Needs an action plan. Have not had time to discuss with the rest of the executive because last executive meeting was cancelled because of snow day. Getting emails from students who want the U-Pass. Not an easy issue to be working with. Not sure how much time I will be able to spend on this issue because of finals coming up. Might have to wait until the new year. Have spoken to different external groups about the issue of U-Pass and affordable transit options from students. Trying to see what sort of services BCIT and BCITSA can offer part time students. Should have more information by the time part time studies start for next semester. Plan is to have all the contracts signed off on before the New Year. We are working on the lease and master agreement. Nothing new to report at this time. Have a meeting on Thursday of this week.
Matt Matt Matt Jen
Jen
Jen
Jen
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