MUNICIPAL BY-ELECTION Candidates Handbook By-election Day: February 5, 2018
BEAUMONT MUNICIPAL BY-ELECTION INFORMATION PACKAGE FOR INTERESTED CANDIDATES This information package has been assembled for your assistance and contains some of the provisions we most frequently receive queries about, and also some of the less known facts which are nevertheless very important for candidates to be aware of. This information is intended to provide a GENERAL overview of basic information candidates should know about legislation governing municipal elections and the election process. It is the candidate’s responsibility to become familiar with the applicable legislation. For certainty, the Local Authorities Election Act and other relevant statutes and regulations should be consulted. Should you, however, wish to view any of the above noted Acts or Town Bylaws, or if you have any questions or require further information, please do not hesitate to contact the following: Chelaine Winter, Returning Officer (780) 929-1352 Email: chelaine.winter@beaumont.ab.ca Nick Nilsen, Communications Officer (780) 929-3301 Email: nick.nilsen@beaumont.ab.ca www.beaumont.ab.ca Good luck to everyone!
TOWN OF BEAUMONT ELECTED OFFICIALS Mayor and Councillors The positions of Mayor and Councillor are at-large elections, meaning that each person elected represents the Town of Beaumont as a whole and not any particular section or ward of the municipality.
MUNICIPAL BY-ELECTION A general municipal election is conducted every four years for the office of Mayor and Councillor. A Municipal By-election is held if and when a position on Council becomes vacant. All municipal elections in Alberta are conducted under the authority of the Local Authorities Election Act (the Act). You should be aware of the contents of this Act, as there may be severe penalties (including fines, imprisonment and disqualification from elected office) if you are found to be in breach of its provisions. You may find the Local Authorities Election Act on the Municipal Affairs website: www.municipalaffairs.alberta.ca/documents/Local%20Authorities%20Election%20Act.pdf
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PURPOSES, POWERS AND CAPACITY OF MUNICIPALITIES Within Canada, there are three levels of government: Federal
elected representatives are referred to as Members of Parliament (MPs)
Provincial elected representatives are referred to as Members of the Legislative Assembly (MLAs) Local
elected representatives are referred to as Mayor and Councillors
The province provides the structure for local governments by statute with the Municipal Government Act (MGA) being the primary set of rules under which municipalities operate. For some quick facts about the MGA, please visit: www.municipalaffairs.alberta.ca/facts-about-municipal-government-act The purpose, powers, duties and functions of municipalities are stated in Part 1, Sections 3 through 6 of the Municipal Government Act. Generally, the purpose of a municipality is to provide good government, services, facilities or other things that, in the opinion of council, are necessary or desirable for all or part of the municipality, and to develop and maintain safe and viable communities. The implementation of these responsibilities involves managing and balancing resources to meet both current and future community needs.
QUALIFICATION OF CANDIDATES Pursuant to Section 21 of the Act, you may be nominated as a candidate if on Nomination Day (January 8, 2018) you: a) are at least eighteen (18) years of age; b) are a Canadian citizen; c) have been a resident of the local jurisdiction and the ward, if any, for the 6 consecutive months immediately preceding nomination day (since July 8, 2017), and d) are not otherwise ineligible or disqualified.
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INELIGIBILITY Section 22 22(1) A person is not eligible to be nominated as a candidate in any election under this Act if on nomination day a) the person is the auditor of the local jurisdiction for which the election is to be held; b) the person is an employee of the local jurisdiction for which the election is to be held unless the person takes a leave of absence under this section; c) the person is indebted to the municipality of which the person is an elector for taxes in default exceeding $50, excluding from that amount
i) any indebtedness for current taxes, and
ii) any indebtedness for arrears of taxes for which the person has entered into a consolidation agreement with the municipality, unless the person is in default in the payment of any money due under the agreement; d) the person is indebted to the local jurisdiction for which the election is to be held for any debt exceeding $500 and in default for more than 90 days; (d.1) the person has, within the previous 10 years, been convicted of an offence under this Act, the Election Act or the Canada Elections Act (Canada).
(e),(f ) repealed 2006 c22 s13.
(1.2) A person is not eligible to be nominated as a candidate for election as a Councillor if a) the secretary transmitted a report to council under section 147.8(1) in respect of the person, b) the Court did not dispense with, or extend the time for, compliance with section 147.4 by an order under section 147.8(3), and c) subject to subsection (1)(d.1), nomination day for the election occurs within
i) the 8‑year period following the day on which the secretary transmitted the report to council, or
ii) where the disclosure statement required by section 147.4 has been filed with the municipality, the 3-year period following the day of filing, whichever period expires first. (1.3) Subsection (1.2) applies where a report has been transmitted under section 147.8(1) respecting a campaign period beginning on or after January 1, 2014.
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WHAT YOU SHOULD KNOW ABOUT BEING AN ELECTED OFFICIAL An Overview It is very important to understand that being an elected official requires a lot of your time and energy. Being elected as Mayor or Councillor is a four-year commitment to public service. Elected officials put in significant hours to serve in their roles and meeting their responsibilities. Currently, the Mayor and Councillor positions are deemed to be part-time positions. Note that part-time does not mean half-time. During your four-year term as Mayor or Councillor, you are required to attend many meetings, conferences, conventions, training workshops and social events. You will need to spend a considerable amount of time reading and preparing for meetings so you can make informed decisions. Remember, there is a form of council meeting on the 2nd, 3rd and 4th Tuesdays of each month. You will be expected to attend numerous functions and events as dignitaries, representatives and officials during the day, evening and occasionally on weekends. The Mayor has additional responsibilities as head of council (and sometimes referred to as Chief Elected Official), chairing regular council meetings, participating in inter-municipal, inter-government and regional matters, and representing Beaumont as its main dignitary and council spokesperson with the media. The Mayor usually has more office duties and more social obligations than Councillors. As Beaumont moves toward reducing paper and to assist you in performing your duties, meeting agendas/packages are being provided electronically to council members. You will be expected to use a smartphone and computer/laptop to receive email messages and receive your council agendas. Being an elected official becomes a lifestyle, one in which you are always interacting with the community while representing the municipality. When you are in the public eye, many people will want to approach you and discuss community matters. You will receive phone calls at home, during the day, in the evening and on weekends. The demand on your time is something to seriously consider, as elected officials must also find time for their personal life, work, etc. Each council member will also be appointed by council to serve as members on approximately 6-10 committees and as alternate members on 1-4 other committees. Committee meetings may or may not be held during day-time hours and there will be evening meetings to attend as well. Some committees meet more often than others. The Mayor and Councillors are very actively involved in the selection process of public committee members. A list of the current committees that council participates on is attached at the end of the handout. The Municipal Government Act provides an outline of duties for members of Council. The Act does not however, indicate the minimum number of hours per week that members should spend in performing their duties. Being a Councillor may not be a full time job, but Councillors are basically ‘on call’ to the citizens of Beaumont, and that can frequently impact their personal and family time.
WHO SERVES AS DEPUTY MAYOR? The Deputy Mayor serves as back-up to the Mayor, chairs Council and Committee of the Whole meetings and attends other meetings and functions that the Mayor is unable to attend. Each Councillor is appointed as Deputy Mayor for a eight-month term rotation in accordance with the schedule adopted by Council at its first Organizational Meeting.
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NOMINATIONS Nomination Day for the office of Councillor is Monday January 8, 2018, from 8:30 am to 12 pm in Council Chambers.
Nomination Form Every nomination of a candidate, according to Section 27 of the Act, shall be in the prescribed form and signed by at least 5 electors eligible to vote in that election and resident in the local jurisdiction on the date of signing the nomination. To ensure validity of nominations, a candidate may submit more than the required 5 electors’ signatures (see Who Can Vote for the definition of an elector). If a nomination is not signed by at least the minimum number of electors required to sign the nomination, the Returning Officer shall not accept it for filing. The nomination shall be accompanied with a written acceptance signed in the prescribed form by the person nominated, stating: • that the person is eligible to be elected to the office, • the name, address and telephone number of the person’s official agent, • that the person will accept the office if elected, and • you have read and understand section 12, 21, 22, 27, 47 and 151 of the Local Authorities Election Act, and • You are appointing a particular person as your official agent (if applicable) In accordance with Section 151 of the Local Authorities Election Act it is an offence for a candidate to sign a candidate’s acceptance form that contains a false statement. Nomination papers (Form 3) can be picked up at the Town office during regular office hours or available through the Municipal Affairs website at: www.municipalaffairs.alberta.ca/documents/msb/LGS0753.pdf Nomination papers are received by the Returning Officer between 8:30 a.m. and 12:00 noon on Monday, January 8, 2018 (local time ) in Council Chambers at the Administration Office, 5600 49 Street, Beaumont, AB. Be sure nomination papers are filed on time; late papers will not be accepted. • Nomination papers may be handed in by any person, however, a candidate is encouraged to file his or her Nomination Paper in person on Nomination Day to provide an opportunity to amend the document if required. • Nomination papers will not be accepted if sent by facsimile (fax) or by e-mail. • Nomination papers may be examined by any elector during regular business hours and in the presence of the Returning Officer, or designate(s). • A cash deposit accompanying the nomination paper is not required. • If more than the required number of candidates for a particular office are nominated, any person so nominated, at any time within 24 hours after the close of the nomination period, may withdraw their name as candidate for the office for which they were nominated by filing, with the Returning Officer, a withdrawal in writing. • If at the close of nominations the number of persons nominated for any office is the same as the number required to be elected, the Returning Officer shall declare the persons nominated to be elected to the offices for which they were nominated. After 12:00 noon on Nomination Day, any person who is eligible to vote in the election may request to examine the Nomination Papers. Filed Nomination Papers may only be viewed – not photocopied and distributed.
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RELEASE OF INFORMATION TO THE PUBLIC Throughout the election campaign, the Returning Officer receives numerous requests for candidates’ contact information. These come from the news media, organizers of election forums and the general public. In addition, the Deputy Minister of Municipal Affairs requires contact information for candidates. In order for the Returning Officer to release contact information, candidates are asked to complete a Release of Candidate Information form and provide it to the Returning Officer with their nomination paper. The contact information provided by candidates on this form will be released to the news media upon request and provided in response to any inquiries. The information will also be posted on the Town’s website.
POSTING OF ELECTION CAMPAIGN LITERATURE Pursuant to Section 5.3.4 of the Land Use Bylaw election signs do not require a permit, however, they shall not exceed 0.6 square meters (6.5 square feet) in area. They are allowed anywhere in Town, including municipal boulevards and parks, PROVIDED THAT: • Such signs are to be removed within two days after the election date; • Such signs do not obstruct or impair vision of traffic; and • Such signs are not attached to utility poles or other municipal structures. Any signs not meeting these requirements could be removed with no prior notification. There are no limitations on when a candidate may start campaigning. Candidates typically campaign by talking to others, going door-to-door, advertising, putting up signs, talking to the media, participating in public forums etc. How you campaign is up to you, however, it is up to you to be familiar with the legislation.
OFFICIAL AGENTS AND SCRUTINEERS What are Agents and Scrutineers and What Powers do they have? Agents – a candidate may appoint an elector to be the candidate’s official agent. The candidate may appoint one official agent by stating the name, address and telephone number of the person’s official agent on the Nomination Paper and Candidate’s Acceptance Form (Form 3). If it becomes necessary to appoint a new official agent, the candidate shall immediately notify the Returning Officer in writing of the contact information of the new official agent. See Section 68.1 of the Act for more information. An official agent is not required to subscribe to an official oath. If an official agent serves as a scrutineer, he/she must have written permission from the candidate to do so. Scrutineers – a scrutineer is a person who is at least 18 years old who has written permission (Scrutineer Appointment Form PC03) from the candidate to represent the candidate as a scrutineer at a particular voting station. Each scrutineer, before performing their duties, must sign the Statement of Scrutineer Form 10 before the Presiding Deputy Returning Officer at the voting station. Agents or candidates may also act as scrutineers. See Section 69 of the Act for more information.
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WHO CAN BE PRESENT IN THE VOTING STATION? Either a candidate OR candidate’s agent OR scrutineer may be present in the voting station during Election Day to observe the conduct of the vote. The Presiding Deputy Returning Officer shall not permit a candidate to have an official agent or a scrutineer present while the candidate is present in a voting station during voting hours, nor will the Presiding Deputy Returning Officer permit a candidate to have both an official agent and a scrutineer present at the same time in a voting station. The Presiding Deputy Returning Officer will designate the place or places at a voting station where a candidate, an official agent or a scrutineer of a candidate may observe the election procedure (Local Authorities Election Act Section 69(5)). A candidate, official agent or scrutineer may make an objection to a person signing a Form 8 (Voting Register) but must make the objection at the time the person makes the statement (on Form 8). The candidate, official agent or scrutineer cannot prevent that person from voting.
WHO CAN VOTE? “47(1) A person is eligible to vote in an election held pursuant to this Act if the person a) is at least 18 years old, b) is a Canadian citizen, and c) has resided in Alberta for the 6 consecutive months immediately preceding election day and the person’s place of residence is located in the area on election day.” Important Notes: Every elector, before being given a ballot for voting, must complete a statement (Form 8) that he/she is eligible to vote in that election and that he/she has not voted anywhere else. An elector is eligible to vote only at the voting station for the voting subdivision in which the elector’s place of residence is located on election day.
VOTER ID REQUIRED FOR MUNICIPAL BY-ELECTION In order to vote, an elector must produce one piece of Authorized Identification that establishes both the elector’s name and current address. An elector may vote after producing Government Issued Identification containing the elector’s photograph, current address and name. The voter must produce either: • One piece of photo identification with their name and address, issued by a Canadian Government (i.e. driver’s license or government photo identification card; or • One piece of required identification authorized by the Act (i.e. income/property tax assessment notice, insurance policy or coverage card, bank/credit card statement or personal cheque, residential lease or mortgage statement, utility bill, vehicle ownership, registration or insurance certificate) Information on Authorized Identification Types: www.municipalaffairs.alberta.ca/voter-identification-requirements Voter Identification Requirements: www.municipalaffairs.alberta.ca/documents/ms/Voter_ID_Poster.pdf
ALL VOTING STATIONS ARE HANDICAPPED ACCESSIBLE ADVANCE VOTE Anyone can vote at an advance poll. Advance polls will take place on: • Saturday, January 27, 2018, 10:00 a.m. to 4:00 p.m., Council Chambers, Town Office • Saturday, February 3, 2018, 10:00 a.m. to 4:00 p.m., Council Chambers, Town Office
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BY-ELECTION DAY By-election Day is Monday, February 5, 2018 Voting Hours: 8:00 a.m. to 8:00 p.m. Please refer to Section 58 of the Act with respect to Voting Time for Employees Voting Station Beaumont Community Centre, 5204 50 Avenue, Beaumont AB
There are some restrictions specific to By-election Day in as far as they cover activities that are not permitted. These restrictions do not allow you or your agent to: • Interfere with a voter who is in the process of voting; • Solicit votes in a voting station; • Distribute any kind of campaign advertisement, handbill, placard, poster, circular, pamphlet or newspaper within a voting station; or • Engage in bribery or undue influence.
Section 152 - Local Authorities Election Act “(1) Subject to subsection (2), a person, who, on election day, a) displays inside or on the outside of a building used for a voting station, or b) distributes within a building used for a voting station, an advertisement, handbill, placard, poster, circular, pamphlet, newspaper or other paper except those posted by the deputy in accordance with this Act is guilty of an offence and liable to a fine of not more than $500. (2) When a voting station is located in a building containing a complex of interlocking offices, stores or other facilities, the prohibition in subsection (1) applies only to the store, office or facility comprising the area used as a voting station. (3) The distribution by or on behalf of a candidate or the candidate’s official agent or scrutineer of newspapers, pamphlets or other literature containing articles or reports on matters of public interest is not a contravention of this section. (4)
Where a person displays an advertisement, handbill, placard, poster, circular, pamphlet, newspaper or other paper contrary to subsection (1), the deputy cay cause it to be removed, and neither the deputy nor any person acting under the deputy’s instructions is liable for trespass or damages resulting from or caused by the removal.”
Section 153 - Local Authorities Election Act “A person, who, without authorization, takes down, covers up, mutilates, defaces or alters any notice or other document required to be posted under this Act is guilty of an offence and liable a) if the person is an officer, to a fine of not more than $1000, and b) in any other case, to a fine of not more than $200.”
UNOFFICIAL election results of the ballot count will be released as soon as possible after the voting station closes, and displayed and updated on election night on the Beaumont website at www.beaumont.ab.ca OFFICIAL election results will be posted by the Returning Officer at 12:00 noon on Friday, February 9, 2018 at the Administration Office and on the website.
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INFORMATION FOR THE OFFICE OF COUNCIL MEMBER Term of office runs until October 2021. The by-election is being held to fill one Council position. The Municipal Government Act provides that every municipality shall have a council, the members of which shall be elected in accordance with the Local Authorities Election Act. The Municipal Government Act provides for a broad spectrum of powers and duties for a council and Councillors including: Excerpts from Section 153 and 201 - Municipal Government Act Section 153 Councillors have the following duties: a) to consider the welfare and interests of the municipality as a whole and to bring to council’s attention anything that would promote the welfare or interests of the municipality;
b) to participate generally in developing and evaluating the policies and programmes of the municipality;
c) to participate in council meetings and council committee meetings and meetings of other bodies to which they are appointed by the council; d) to obtain information about the operation of administration of the municipality from the chief administrative officer or person designated by the chief administrative officer; e) to keep in confidence matters discussed in private at a council or council committee meeting until discussed at a meeting held in public;
f ) to perform any other duty or function imposed on aldermen by this or any other enactment or by the council.
Section 201 (1) A council is responsible for: a) developing and evaluating the policies and programs of the municipality;
(b) making sure that the powers, duties and functions of the municipality are appropriately carried out;
(c) carrying out the powers, duties and functions expressly given to it under this or any other enactment.
(2) A council must not exercise a power or function or perform a duty that is by this or another enactment or bylaw specifically assigned to the chief administrative officer or a designated officer.
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Council Remuneration and Benefits Annual Remuneration: Deputy Mayor - $32,000 Councillor - $29,000 Expense Accounts: Elected Officials are provided with a shared expense account in the amount of $45,000 annually to provide necessary funding for travel, conferences, training and development and event registration. Vehicle Allowance: Elected Officials who use their personal vehicles for Town business will be reimbursed at a rate equal to the rate established by the Department of Finance – Canada published annually before the end of the calendar year. When an Elected Official elects to take their own vehicle when other vehicles are available for car-pooling, they will be paid mileage at the reduced rate of 50% of the normal approved rate. Benefits: Group Life, Dental and Extended Health Benefits are available; however, the elected official would pay 100% of premiums. Technology Allowance: Each Elected Official will receive a $3,000 technology allowance to use for a computer or tablet and related hardware, software and accessories to use during their four-year term. Each Elected Official will receive a $100/month Internet and cell phone subsidy to offset costs related to conducting Elected Official duties using personal cell phones and internet service. Aqua-Fit Centre Discount: Each Elected Official will receive a free personal membership to Aqua-Fit consistent with the benefit available to employees.
COMMENCEMENT OF DUTIES If I am elected, when does my term of office commence? The Local Authorities Election Act states that a person who is elected in an election (unless disqualified from remaining in office) holds office from when he or she takes the Oath of Office, which will be administered at the swearing-in ceremony. When will Council meet? Council Meetings: Held the second and fourth Tuesdays of each month at 7:00 p.m. Committee of the Whole Meetings: Held the third Tuesday of each month at 5:00 p.m. Council Orientation Elected Council members should set aside the necessary time to attend orientation sessions, which can take place either during the weekday or on the weekend, some of which have been noted on the attached calendar. IMPORTANT: Please ensure that you are available during the weeks following By-election Day. Council meetings are held the second and fourth Tuesdays of each month, commencing at 7:00 p.m. In preparation for the meetings, an electronic agenda package (generally ranging from 50-200 pages) is made available to Council members and the public on the Friday prior to the Council meeting, to allow time for reading and reviewing the issues.
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FREEDOM OF INFORMATION & PROTECTION OF PRIVACY (FOIP) The Freedom of Information and Protection of Privacy Act was first introduced in Alberta in 1995. The Act applies to all public bodies, which are directed by government legislation. The Act took effect for school jurisdictions, effective September 1, 1998, and for municipalities on October 1, 1999. The Act addresses two main areas. First of all, it establishes regulations relating to access of information held by a public body. Secondly, the Act sets out regulations relating to the collection, use, protection and disclosure of personal information. The five principles of the Act are as follows: 1. To allow a right of access to any person to the records in the custody or control of a public body subject only to limited and specific exceptions. 2. To control the manner in which a public body may collect personal information and to control the use the public body may make of the information; and to control the disclosure by a public body of that information. 3. To allow individuals the right to request corrections to information about themselves held by a public body. 4. To allow individuals the right to request corrections to information about themselves held by a public body. 5. To provide an independent review of decisions made by a public body under the legislation. For more information regarding FOIP and how it relates to you, contact: Legislative & Records Management Coordinator 5600 49 Street Beaumont, AB T4X 1A1 Phone: 780-929-1374
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TOWN OF BEAUMONT CANDIDATE INFORMATION DISCLOSURE FORM We receive requests from the media and the public on how they may reach candidates running for public office. You can help by providing us with the following information and your consent to release it. Office: Councillor I, ________________________________________, give the Returning Officer of the Town of Beaumont, permission to release the following information to members of the media and the public for the purpose of the February 5, 2018 Municipal By-election. The information will also be posted on the Town’s website.
___________________________________ Signature of Candidate
Name __________________________________________________________________
(Please Print)
Address ________________________________________________________________
(Home or Campaign Headquarters)
Home or Contact Phone:__________________ Cell Number:_____________________ E-Mail Address:__________________________________________________________ Website Address: ________________________________________________________ Official Agent:___________________________________________________________ Contact Information for Official Agent:________________________________________________________ Note: This information is being collected under the authority of Section 32(c) and will be released under the authority of Section 38 of the Freedom of Information and Protection of Privacy (FOIP) Act. The information provided on this form will be used in relation of the 2017 General Municipal Election conducted by the Town of Beaumont and will be released publicly in a variety of ways including, but not limited to, the media, other candidates, the Government of Alberta, and to individual members of the public. Questions about the use of this information may be directed to the FOIP Coordinator for the Town of Beaumont at 929-1356.
ADDITIONAL INFORMATION Links to Information – Municipal Affairs Roles and Responsibilities of Municipal Officials Running for Municipal Office in Alberta: A Candidate’s Guide Pecuniary Interest for Municipal Councillors Facts About the Municipal Government Act
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BOARD & COMMITTEE SUMMARY File: 0124-A01 Council Represented Committees: Alberta Capital Finance Authority (ACFA) Summary:
The ACFA is a non-profit provincial authority that provides flexible funding to local entities for capital projects at the lowest capital cost. Annually, one Council member is appointed to attend the Annual General Meeting and vote the shares of the Town of Beaumont.
Council Representation:
1 Council Member or Designee
Total Membership:
n/a
Meetings:
The Annual General Meeting is held in Edmonton in the spring.
Contact Information:
Alberta Capital Finance Authority 2450 Canadian Western Bank Place 10303 Jasper Avenue Edmonton, Alberta T5J 3N6 Phone: 780-427-9711; Fax: 780-422-2175 Email: webacfa@gov.ab.ca www.acfa.gov.ab.ca Alberta Capital Region Wastewater Commission (ACRWC)
Summary:
The ACRWC is a model of regional cooperation, providing service to 13 municipalities in the Alberta Capital Region. Their mission is to provide a safe, reliable, cost-efficient, and environmentally responsible wastewater transmission and treatment service.
Council Representation:
1 Council Member & 1 Alternate
Total Membership:
13
Meetings:
Meetings are held in Fort Saskatchewan on the third Friday of each month at 9:00 a.m.
Contact Information:
Alberta Capital Region Wastewater Commission 23262 Township Road 540 Fort Saskatchewan, AB T8L 4A2 Phone: 780-467-8655; Fax: 780-467-5398 Email: info@acrwc.ab.ca www.acrwc.ab.ca
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Beaumont & District Agricultural Society (BADAS) Summary:
The Society is a non-profit community group whose mission is to promote an appreciation of the many social and economic benefits of the agri-food industry in our district. BADAS strives to support and enhance the quality of life for residents of the Town of Beaumont, Leduc County, and surrounding communities through the advancement of agricultural, recreational, and cultural opportunities.
Council Representation:
1 Council Member & 1 Alternate
Total Membership:
Between 150 and 200 members each year
Meetings:
Meetings are held the first Monday of the month from September to June at 7:30 p.m. in the Community Protective Services Building (Fire Hall).
Contact Information:
Beaumont & District Agricultural Society 5010A – 52 Avenue Beaumont, AB T4X 1E5 Bruce Walker – 780-929-2891 or 780-983-7525 Email: beaumontagsociety@live.ca www.beaumontagsociety.com Budget Committee
Summary:
The Budget Committee is an internal advisory committee that meets each fall to discuss various financial matters (i.e. budgets, reserves, grants, debt, etc.) and make recommendations for the Utilities, Operating and Capital Budgets for the upcoming fiscal year. The Budget Committee presents its recommendations to Council for adoption. In Spring, Council meets to set the Mill Rate and to discuss any amendments or outstanding budget items. Council strives to gain public input by holding open houses throughout the year, as well as by accepting project submissions from the public for future municipal budgets.
Council Representation:
All Council Members
Total Membership:
7
Meetings:
The Committee meets semi-annually for the Budget & Spring Planning sessions; and then only as deemed necessary. Both sessions are held in Council Chambers.
Contact Information:
Alan Harris, General Manager, Corporate Services Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone: 780-929-1358; Fax: 780-929-8729 Email: alan.harris@beaumont.ab.ca www.beaumont.ab.ca
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Capital Region Southwest Water Services Commission (CRSWSC) Summary:
The CRSWSC is a model of regional cooperation providing services to the City of Leduc, Town of Beaumont, Town of Calmar, Leduc County, Village of New Sarepta, Village of Hay Lakes, Camrose County, and the Edmonton International Airport. The Commission maintains a strong focus on providing water transmission services to its member municipalities, as well as setting standards regarding water quality and flow rates. The Commission works with municipal partners and the Capital Region Customer Group on long range planning and coordination.
Council Representation:
2 Council Members & 1 Alternate
Total Membership:
13
Meetings:
Meetings are held bi-monthly at the Leduc County Centre at 6:00 p.m.
Contact Information:
Kevin Cole, CRSWSC Manager CRSWSC, c/o City of Leduc Civic Centre, #1 Alexandra Park, Leduc, AB T9E 4C4 Phone: 780-980-7190 or 780-980-7177; Fax: 780-980-7127 www.crswsc.ca Capital Region Waste Minimization Committee
Summary:
An intergovernmental committee established to provide a forum for information sharing and bring together stakeholders in cooperative, collaborative efforts to facilitate joint wasteminimization solutions.
Council Representation:
1 Council Member & 1 Alternate
Total Membership:
14 municipalities
Meetings:
Meetings are held at the Edmonton Waste Management Centre on the third Thursday of each month at 9:00 a.m.
Contact Information: Shelleen Lakusta, Senior Waste Policy Advisor Alberta Environment and Parks 10th Floor, Oxbridge Place 9820 – 106 Street, Edmonton, AB T5K 2J6 Phone: 780-415-8931; Fax: 780-422-5120 Shelleen.lakusta@gov.ab.ca www.edmonton.ca Centre Communautaire Beaumont Community Centre (CCBCC) Advisory Committee Summary:
The purpose of the Committee is to provide the Town of Beaumont strategic direction on fees, marketing, business planning, budgets, scheduling of events, and programs at the Centre.
Council Representation:
1 Council Member and 1 Alternate
Total Membership:
7 Members
Meetings:
Meetings - to be determined.
Contact Information:
Ilona Bambrick, Director, Recreation, Parks & Culture Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone: 780-929-8255; Fax: 780-929-8729 Email: ilona.bambrick@beaumont.ab.ca www.beaumont.ab.ca
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Community Advisory Committee Summary:
The Committee has been established by the RCMP for the purpose of formalizing the process for receiving input from the community and the partnership between the community, the RCMP and local government.
Council Representation:
1 Council Member & 1 Alternate
Total Membership:
12
Meetings:
Meetings are held at the RCMP Multi-Purpose Room on the second Monday of each month at 3:30 p.m.
Contact Information:
S/Sgt. Jeffery Egan Detachment Commander Beaumont RCMP Email: jeffery.egan@rcmp-grc.gc.ca Corporate Partnership Steering Committee
Summary:
The purpose of the Steering Committee is to lead in the marketing of Corporate Partnerships, Naming Rights, and Advertising Opportunities for the Town of Beaumont, and to make recommendations on these matters to the CAO.
Council Representation:
1 Council Member & 1 Alternate
Total Membership:
4
Meetings:
Meetings will be held monthly, or as required.
Contact Information:
Bert Roach, Economic Development Officer Town of Beaumont, 5600 – 49 Street Beaumont, AB T4X 1A1 Phone: 780-929-1364; Fax: 780-929-8729 Email: bert.roach@beaumont.ab.ca www.beaumont.ab.ca Committee of the Whole
Summary: The Committee of the Whole enables Committee members to review upcoming and important issues and opportunities with members of Administration where deemed appropriate, where the focus is on understanding the broader policy implications of the items being considered. The purpose of the Committee of the Whole is to: - Receive updates on emerging and ongoing projects and initiatives. - Meet principally as a forum for discussion rather than as a decision-making arena, enabling all Committee members to discuss key items without the requirement to make a decision. - The committee conducts its meetings in public, unless the matter is within one of the exceptions to disclosure in the FOIP Act. Council Representation:
All Council Members
Total Membership:
7
Meetings:
Meetings are held in the Council Chambers on the third Tuesday of each month at 5:00 p.m.
Contact Information:
Chelaine Winter, A/Manager, Legislative Services Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone 780-929-1352; Fax: 780-929-8729 Email: chelaine.winter@beaumont.ab.ca www.beaumont.ab.ca
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Edmonton Metropolitan Region Board (EMRB) Summary:
The EMRB (formerly the CRB) consists of 14 municipalities that have come together to create a Growth Plan with key components regarding the future of the Edmonton Metropolitan region: Land Use; Regional Services; and Governance. The Growth Plan created by the former Capital Region Board provides a vision for the future of the EMRB has several sub-committees which include: Advocacy and Monitoring, Governance, Priorities and Finance, Land-Use and Planning, Transit, and Housing.
Council Representation:
Mayor & 1 Alternate
Total Membership:
14 municipalities, and elected officials represent each municipality: Town of Beaumont; Town of Devon; City of Edmonton; City of Fort Saskatchewan; City of Leduc; Leduc County; Town of Morinville; Parkland County; City of St. Albert; City of Spruce Grove; Town of Stony Plain; Strathcona County; Sturgeon County.
Meetings:
Meetings are held at the Château Louis in Edmonton on the second Thursday of each month at 9:00 a.m., or as determined by the Board. EMRB sub-committee meetings are included in the monthly Calendar of Events included in Council agendas.
Contact Information:
Edmonton Metropolitan Region Board #1405 Bell Tower, 10104 – 103 Avenue Edmonton, AB T5J 0H8 Phone: 780-638-6000; Fax: 780-638-6009 Email: info@emrb.ca www.emrb.ca Inter-Municipal Development Plan Liaison Committee
Summary:
The Inter-Municipal Development Plan was adopted by the Town of Beaumont and the County of Leduc in order to establish land development controls and facilitate inter-municipal communication in land development matters. The Committee’s purpose is to clarify the intent and interpretation of this Plan, and to review and comment on applications to amend it. Another function of the Committee is to submit recommendations to the Councils, striving for consensus as much as possible.
Council Representation:
Mayor & 2 Council Members
Total Membership:
8
Meetings:
Meetings are held as required.
Contact Information:
Mike Schwirtz, Chief Administrative Officer Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone: 780-929-1368; Fax: 780-929-8729 Email: mike.schwirtz@beaumont.ab.ca www.beaumont.ab.ca
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Leduc & District Regional Waste Management Authority Summary:
The Authority was established by the City of Leduc; Leduc County; Town of Beaumont; Town of Devon; and Town of Calmar to provide a facility for the disposal of solid waste generated from the Leduc region. The Authority is constantly planning for the future by looking for ways to extend the life of the landfill.
Council Representation:
1 Council Member & 1 Alternate
Total Membership:
12
Meetings:
Meetings are held at the Civic Centre or Landfill Site on the third Wednesday of the month at 5:30 p.m.
Contact Information:
Myrna Solila, Administrative Assistant Leduc & District Regional Waste Management Authority c/o City of Leduc #1 Alexandra Park Leduc, AB T9E 4C4 Phone: 780-980-7199; 780-980-7127 www.leducregionallandfill.ca Leduc Foundation
Summary: services and
Leduc Foundation is a not-for-profit organization that provides high quality, affordable facilities, housing to healthy, low-income seniors, and to families requiring an opportunity to become selfsufficient. The member municipalities are Leduc County; City of Leduc; Town of Beaumont; Town of Devon; Town of Calmar; Village of Thorsby; Village of Warburg; and the Village of New Sarepta.
Council Representation:
1 Council Member & 1 Alternate
Total Membership:
9
Meetings:
Meetings are held in Leduc or Warburg on the fourth Thursday of each month at 6:00 p.m.
Contact Information:
Leduc Foundation 5118 – 50 Avenue Leduc, AB T9E 6V4 Phone: 780-986-2814; Fax: 780-986-4881 Email: info@leducfoundation.ca www.leducfoundation.ca Library Board
Summary:
The Board has full management and control of the Beaumont Library, and organizes, promotes, and maintains comprehensive and efficient library service in the Town, and may cooperate with other boards and libraries in the provision of those services.
Council Representation:
2 Council Members
Total Membership:
8
Meetings:
Meetings are held at the Beaumont Library on the first Monday of each month at 7:00 p.m.
Contact Information:
Gino Salvalaggio, Chair Phone: 780-929-2941 Email: ggsalvi@shaw.ca
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Municipal Planning Commission (MPC) Summary:
This Commission will serve as a Subdivision Authority for proposed subdivisions within the corporate limits of the Town of Beaumont. Members of the MPC cannot be appointed to the Subdivision Development Appeal Board.
Council Representation:
1 Council Member & 1 Alternate
Total Membership:
5
Meetings:
Meetings are held upon receipt of a subdivision application.
Contact Information:
Eleanor Mohammed, Director, Planning & Engineering Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone: 780-929-3323 Email: eleanor.mohammed@beaumont.ab.ca www.beaumont.ab.ca Northern Alberta Mayors’ and Reeves’ Caucus
Summary:
The Caucus is an informal group that identifies issues, problems, and concerns that directly or indirectly affect, or cause action to be taken by the municipalities of Northern Alberta. The Caucus supports these municipalities on common goals affecting the Province of Alberta.
Council Representation:
Mayor
Total Membership:
58
Meetings:
Meetings are held three times per year, in non-election years, and twice per year during an election year. Meetings occur at 8:30 a.m. on the second Friday of February, June, and in non-election years, October. If the second Friday of October falls on Thanksgiving weekend, the meeting will occur on the third Friday.
Contact Information:
Joan Laventure, Executive Assistant Office of the Mayor, City of Edmonton 2nd Floor, City Hall 1 Sir Winston Churchill Square NW Edmonton, AB T5J 2R7 Phone: 780-496-8106; Fax: 780-496-8292 Email: joan.laventure@edmonton.ca www.edmonton.ca Philip Ki Joon Oh Scholarship Foundation Selection Committee
Summary:
The “Philip Ki Joon Oh Volunteer Award” and the “Philip Ki Joon Oh Youth Volunteer Award” are presented at the annual Volunteer Appreciation Night. The Committee meets annually to review nominations and select one local volunteer for each award who has made outstanding contributions in a volunteer capacity in Beaumont.
Council Representation:
1 Council Member
Total Membership:
5
Meetings:
Meetings are held annually to make scholarship selections.
Contact Information:
Kim Williston, Director, FCSS Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone: 780-929-1006; Fax: 780-929-8729 Email: kim.williston@beaumont.ab.ca www.beaumont.ab.ca
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Promotions Committee Summary:
The Promotions Committee is to coordinate and promote community events that showcase the Town of Beaumont as a whole. The Committee creates an Annual Plan for community events; provides recommendations to the Town Administration; encourages community groups and residents to become actively involved in events; utilizes all available media outlets to promote events; supports the Town’s Strategic Plan by assisting the Economic Development Officer; provides funding for advertising of local cultural events organized by groups other than the Promotions Committee; and, provides an annual evaluation and recommendation of promotional activities to the public.
Council Representation:
1 Council Member & 1 Alternate
Total Membership:
Up to 12 members
Meetings:
Meetings are held at the Town Office on the third or fourth Monday of each month at 7:00 p.m.
Contact Information: Cheryl Baxter, Community Events Coordinator Angela Tom, Community Events Coordinator Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone: 780-929-2848; Fax: 780-929-8729 Email: cheryl.baxter@beaumont.ab.ca angela.tom@beaumont.ab.ca www.beaumont.ab.ca Scholarship Selection Committee Summary:
The purpose of this Committee is to make selections for recipients of the Jon and Liz Thompson scholarship and the GJ Magnan Scholarship awards. The scholarships are offered and administered by the Beaumont Amateur Hockey Association (BAHA).
Council Representation:
1 Council Member
Total Membership:
3
Meetings:
Meetings are held annually to make scholarship selections.
Contact Information:
Tina York, Vice-President of Administration Beaumont Amateur Hockey Association (BAHA) Box 2, 4901 – 55 Ave Beaumont, AB T4X 1M9 Phone: 780-929-8888; Fax: 780-929-8889 Email: vp-admin@baha.ab.ca www.baha.ab.ca
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Screening Committee Summary:
The Screening Committee makes recommendations to the Council for the appointment of members to Citizen Boards and Committees.
Council Representation:
Mayor
Total Membership:
2 (Mayor & Chair of Appropriate Board)
Meetings:
Meetings are held as required.
Contact Information:
Chelaine Winter, A/Manager, Legislative Services Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone 780-929-1352; Fax: 780-929-8729 Email: chelaine.winter@beaumont.ab.ca www.beaumont.ab.ca Subdivision and Development Appeal Board (SDAB)
Summary: The purpose of the Board is to hear appeals from a decision of the Subdivision Authority or the Development Authority. Members of the SDAB cannot be appointed to the Municipal Planning Commission. Council Representation:
3
Total Membership:
7
Meetings:
Meetings are held at the Town Office following the receipt of an appeal.
Contact Information:
Chelaine Winter, A/Manager, Legislative Services Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone 780-929-1352; Fax: 780-929-8729 Email: chelaine.winter@beaumont.ab.ca www.beaumont.ab.ca Volunteer of the Year Selection Committee
Summary:
The purpose of this Committee is to recognize volunteers on an annual basis, who have made outstanding contributions in a volunteer capacity in the Town of Beaumont.
Council Representation:
Mayor
Total Membership:
5
Meetings:
Meetings are held annually to select the award recipient.
Contact Information:
Kim Williston, Director, FCSS Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone: 780-929-1006; Fax: 780-929-8729 Email: kim.williston@beaumont.ab.ca www.beaumont.ab.ca
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Other Committees: Community Adult Education Council (CAEC) Summary: This group are a key component for NorQuest College to determine Edmonton regional adult educational needs. The resulting information will assist with providing specific training for each community. Council Representation:
1 Council Member and 1 Alternate
Total Membership: Meetings:
Meetings are held twice each year. Location to be determined.
Contact Information:
Phil Chatters, Manager – Community Relations NorQuest College Phone: 780-542-5247 Email: philip.chatters@NorQuest.ca www.norquest.ca Regional Assessment Review Board (ARB)
Summary:
The Regional Assessment Review Board (ARB) consists of five member municipalities (Leduc County; Town of Beaumont; Village of Thorsby; Village of Warburg; and Village of Breton, and exercises the functions of a Local Assessment Review Board (LARB) and the functions of a Composite Assessment Review Board (CARB) in respect to assessment complaints made by taxpayers of a Regional Member Municipality.
Council Representation:
None.
Total Membership:
7 members, plus a provincial member appointed by the Minister when sitting as the CARB.
Meetings: Meetings are held at such a time and place as determined by the Board, following the receipt of an appeal. Contact Information:
Chelaine Winter, A/Manager, Legislative Services Town of Beaumont 5600 – 49 Street Beaumont, AB T4X 1A1 Phone 780-929-1352; Fax: 780-929-8729 Email: chelaine.winter@beaumont.ab.ca www.beaumont.ab.ca Yellowhead Regional Library Board
Summary:
Yellowhead Regional Library is a cooperative library system which provides quality library service to both urban and rural residents through the sharing of material, resources, and expertise. The Board frames policy, develops goals and objectives, sets priorities, and employs qualified staff to administer the Library.
Council Representation:
1 Library Board member; no Council representation.
Total Membership:
49 (One member appointed by each participating jurisdiction)
Meetings:
Meetings are held three times per year, at the Yellowhead Regional Library in Spruce Grove on Mondays at 10:00 a.m.
Contact Information:
Yellowhead Regional Library 433 King Street, Box 400 Spruce Grove, AB T7X 2Y1 Phone: 780-638-6003; Fax: 780-962-2770 www.yrl.ab.ca
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Town of Beaumont 5600 49 Street Beaumont AB T4X 1A1 780-929-8782 admin@beaumont.ab.ca /BeaumontAB T4XBeaumont