Spring planning electronic copy

Town of Beaumont 2017 Spring Planning -Index1. Index 2. Agenda 3. Introduction 4. Approved 2017 Budget (Information) 5. Leadership Team Highlights 6. Budget Workshop Follow-up (Information) 7. Assessment (New Since Workshop) 8. Confirm Library (Requisitions) 9. Budget Adjustments (for Decisions) 10. Utilities 11. Capital Projects Brought Forward (for Decisions) 12. Reserves/Debt Limit/Deferred Grants (Information) 13. Confirm Mill Rate (for Discussion) 14. Next Steps (Information)

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Town of Beaumont Spring Planning Agenda Saturday April 8, 2017 8:30 a.m. – 4:00 p.m.

Town Office – Council Chambers

Objectives:

 To confirm the 2017 Budget with any recommendations for adjustments to the Council  To confirm the 2017 Municipal Tax Rate

8:30 a.m.

Introduction

8:35 a.m.

Approved 2017 Budget (Information)

8:40 a.m.

Leadership Team Highlights

8:50 a.m.

Budget Workshop Follow-up (Information)

9:10 a.m.

Assessment (New Since Workshop)

9:20 a.m.

Confirm Library (Requisitions)

9:40 a.m.

Budget Adjustments (for Decisions)

11:00 a.m.

Utilities

11:20 a.m.

Capital Projects Brought Forward (for Decisions) Reserves/Debt Limit/Deferred Grants (Information)

12:30 p.m.

Break for Lunch (Provided)

1:30 p.m.

Confirm Mill Rate (for Discussion)

2:00 p.m.

Next Steps (Information)

(Note: Hourly 10-Minute breaks will be provided for rest and informal discussions.)

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MEMORANDUM TO:

Chief Administrative Officer

FROM:

General Manager, Corporate Services

DATE:

April 8, 2017

SUBJECT:

2017 Spring Planning Introduction

File: 0148-S01

PURPOSE The purpose of this memo is to provide a brief description of the topics to be discussed during the 2017 Spring Planning Session.

1. Approved 2017 Budget - identifies $43,969,900 in total expenditures ($7,003,900 for utility operating, $34,441,900 for general operating and $2,524,100 for capital).

2. Budget Workshop Follow-Up – is a report for information on the progress and status of items to follow-up from the Budget Workshop.

3. Assessment – analysis of assessment numbers for 2016, which are the basis for setting the 2017 Mill Rates.

4. Library Confirmation – The Library is requesting an amendment to their budget for the purchase of computers to be funded through the $30,000 Library Operating Surplus currently held by the Town on behalf of the Library.

5. Budget Adjustments – A number of administrative adjustments have been made to the approved budget, including an adjustment for the actual growth during 2016, expenditures/projects carried forward to 2017 from 2016.

Based on the 2016 Financial Statements, the Town had an operating surplus of $2,933,641.

The surplus is net of surplus carryforwards and includes:  $909,800 in snow removal savings;  $293,300 in additional interest and tax penalty income;  $166,200 in additional taxes from assessment adjustments and supplemental taxes;  $255,700 in additional traffic and bylaw fines issued by the RCMP;  $158,200 in net additional building permit fees;  $549,300 in net recreation savings;  $1,074,700 net savings in wages and benefits based on transitioning of staff; net of,  ($501,300) in additional costs to mediate the nuisance grounds.

It is recommended that the full amount be transferred to a reserve to repay the outstanding debenture used to fund the purchase the land in the new annexed area and that the interest earned on the these funds be used to reduce the interest costs of the land acquisition debenture borrowing.

6. Capital Project – we have provided information on the one capital project brought forward from the 2017 Budget Workshop, which is recommended to be added to the 2017 budget plus a list of capital projects carried forward from previous budget years that were not completed at the end of 2016.

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M_170408 - 2017 Spring Planning Introduction

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7. Reserves and Grants – we have provided an analysis of reserve and grant balances based on capital project carry forwards, 2017 capital projects and transfers from operating and utility budgets, prior to any Spring Planning Adjustments.

8. Confirmation of Mill Rate – we have provided a summary of the 2017 Mill Rates, including the Mill Rates for School Taxes, Leduc Foundation, Library and allowance for non-collection of taxes.

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MEMORANDUM TO:

Budget Committee

FROM:

Chief Administrative Officer

DATE:

April 8, 2017

SUBJECT:

Leadership Team Highlights

File:0148-B01

PURPOSE The purpose of this memo is to present to the Budget Committee updated information on 2017 approved projects since the 2017 Budget Workshop.

BACKGROUND Attachment 1: Curbside Collection – Based on the December 13, 2016 solid waste contract approval, we have proceeded with the purchase of the curbside collection carts.

Attached is an update on the purchase of curbside collection carts. The carts will be financed internally utilizing the solid waste and sewer infrastructure reserve funds, with the sewer infrastructure reserve fund being reimbursed through existing curbside collection fees being charged to residents. Administration is also recommending that the Fees and Charges Bylaw be updated to include a fee be charge to builders for the provision of curbside collection costs, consistent with how builders a charged for the installation of water meters. The proposed amendment to the Fees and Charges Bylaw will be forwarded to Council for consideration at the same time as the 2017 Mill Rate Bylaw.

Attachment 2: Priority Based Budgeting. Attached is an update on the three program areas which were identified for further review at Spring Planning: 





Community & Protective Services (Community Programs): Alberta Gymnastics Membership Administration - review the fees charged to determine if increasing the fee would be more appropriate than subsidizing the program with tax revenues paid by the majority of the community.

Community & Protective Services (Community Programs): Babysitting Course and Summer Youth Camps - review alternative service delivery models, coordinate with the review of Summer Programs.

Planning & Infrastructure (Field Operations): Gravel Roads/Lanes Maintenance - review alternative service delivery models, including partnering with Leduc County.

Attachment 3: Funding of Arts and Culture. Attached is an update on the analysis being conducted on the proposed Draft Arts and Culture Policy presented to Council by the Beaumont Society for the Arts, with recommendations being presented as part of the 2018 Budget Process.

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M_2017 Spring Planning - Leadership Team Highlights

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Attachment 4: Community Centre Fees and Charges. Attached is a request to amend the current fees and charges for the Community Centre. The proposed amendment to the Fees and Charges Bylaw will be presented to Council for first reading at the April 25, 2017 Council Meeting, and second and third reading at the May 9, 2017 Council Meeting.

Attachment 5: Parking Implementation in Centreville. Attached is an update on the parking implementation in Centreville. At this time no additional funding is being requested, as the intent is to fund the project with existing resources.

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ATTACHMENT 1

Change Request Summary Change Request: 430-02 (2017 SP) CURBSIDE COLLECTION CARTS (memo update) Budget Year:

2017

Change Request Type:

OBA

Change Request Stage:

GL Code:

Spring Planning OBA

Publish Date:

Supervisor:

Alan Harris, General Manager, Department: Corporate Services

430 - SOLID WASTE

Ongoing:

No

$0

Amount:

Project Scope: PURPOSE: The purpose of this memo is to provide information on the funding of the purchase of waste and organics roll carts to the Budget Committee.

BACKGROUND: A new waste contract will begin in September 2017. Beaumont will purchase all of the carts to help provide more efficient and cost-effective service to our residents.

Each cart will cost $56.55 plus the cost of any necessary replacements or repairs.

FINANCIAL CONSIDERATIONS: Cost Breakdown: $311,025 for 5,500 Grey Waste Roll Carts $311,025 for 5,500 Green Organics Roll Carts $622,050 TOTAL The carts will be funded through internal borrowing from the solid waste and sewer infrastructure reserve funds and will be paid back within three years based on the current fees being charged, at which time the monthly fee will be revisited during the 2021 Budget process. As part of the Fees and Charges Bylaw, moving forward, cart costs will be added at the building permit stage for all new homes. This will allow for purchasing of new carts without changing the overall cost of the service.

The balance of the sewer infrastructure reserve fund as at December 31, 2016 is $3,817,443.

The balance of the solid waste reserve fund as at December 31,2016 is $80,375.

PLANS / STANDARDS: ( Strategic Plan 2016-2021 - Key Focus Area: Fiscal and Asset Management LEGISLATIVE AUTHORITY: Municipal Government Act, Section 3(b) ALTERNATIVES: 1. That the Budget Committee recommends that Council accept the funding method for the purchase of waste and organics roll carts as presented.

2. That the Budget Committee direct Administration on how to proceed.

RECOMMENDATIONS: 1. That the Budget Committee recommends that Council accept the funding method for the purchase of waste and organics roll carts as presented.

Mar 30, 2017 04:58 PM

Change Request Summary

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ATTACHMENT 2

Change Request Summary Change Request: 710-08 (2017 SP) PRIORITY BASED BUDGETING PROGRAM REVIEW (memo update) Budget Year:

2017

Change Request Type:

OBA

GL Code:

Change Request Stage:

Spring Planning OBA

Publish Date:

Supervisor:

Alan Harris, General Manager, Department: Corporate Services

710 - RECREATION

Ongoing:

No

$0

Amount:

Project Scope: PURPOSE: The purpose of this memo is to provide information to the Budget Committee regarding programs and services that were identified for review based on utilizing the Resource Allocation Diagnostic Tool developed for Beaumont by the Centre for Priority Based Budgeting.

BACKGROUND: At its December 20, 2016 Governance and Priorities Committee Meeting, Elected Officials reviewed Priority Based Budgeting programs and services that were identified and confirmed the ones to be brought forward to 2017 Spring Planning at the January 17 , 2017 Governance and Priorities Committee. These being: 1. Community Programs: Alberta Gymnastics Membership Administration ) review the fees charged to determine if the program is cost recovery with no community subsidies 2. Community Programs: Baby Sitting Course and Summer Youth Camps ) review alternative service delivery models 3. Roads: Gravel Roads / Lane Maintenance ) review alternatives service delivery models, including partnering with Leduc County As part of the review of each of these programs / services consider the following three (3) questions: A. Can the program be contracted with either a public or private organizations?

B. What fees and charges are being charged to ensure that cost recovery rates are being maximized?

C. Are program staff recourse allocated effectively and efficiently?

1. Alberta Gymnastic Membership Administration: The Town of Beaumont Community Programs facilitates/organizes a Gymnastics Club in order to offer local Gymnastics courses to the community. This Town program is hosted at Beau Meadow School to save costs and to effectively allocate space. It runs every fall, winter and spring session on Tuesday and Thursdays. It is a requirement of the Alberta Gymnastics Federation for each Club to purchase annual membership that includes additional insurance coverage based on the number of participants and coaches.

A. Can the program be contracted with either a public or private organizations? ( The program is operated by the Town in association with the Alberta Gymnastics Federations. Even if another service provider operated the program, it would need to have affiliated membership with the Federation. There are no private clubs operating or offering a gymnastic program in Beaumont.

B. What fees and charges are being charged to ensure that cost recovery rates are being maximized? ( The program is generating a profit for the Town averaging approximately $2,500 per year (Schedule A).

Profits are used to replace equipment and enhance the program.

C. Are program staff recourse allocated effectively and efficiently? ( Staff allocations are effectively managed, as the profits include a 20 percent Administration Fee. 2a. Baby Sitting Course Administration: Mar 30, 2017 10:52 AM

Change Request Summary

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Change Request Summary Babysitter Safety Courses are offered in the Town of Beaumont each program season. The program is contracted to safety instructors, and housed in free school facilities. This cost of the program is recovered by the course fees.

A. Can the program be contracted with either a public or private organizations? ( The program is offered via a contract instructor hired by the Town. Currently, there are not private facilities offering this program in Beaumont. Participants from Leduc, Leduc Country and Edmonton also attend the program.

B. What fees and charges are being charged to ensure that cost recovery rates are being maximized? ( The program is generating a profit for the Town averaging $80 per program session (Schedule B). Profits are used to off-set program costs in other areas.

C. Are program staff recourse allocated effectively and efficiently? ( Staff allocations are effectively managed, as the profits include a 20 percent Administration Fee. 2b. Summer Youth Camp Administration: Current State: The Town of Beaumont offers comprehensive summer camps (both full and half day) for school aged children (5 to 11 years) in the community over the summer months. Camps offered provide the opportunity to participate in sports, science, arts, literacy, cooperative games, recreation and themes. Each year the Town hires a Summer Program Coordinator, Assistant Summer Coordinator and four (4) Leaders and four (4) Junior Leaders. We also offer volunteer opportunities. Based on 2016 financials the camps cost $70,000 to run and brought in $38,000 in revenue with a cost recovery of 49 percent (net loss of approximately $29,000) and does not include administration time of the Recreation Staff.

Proposed State: Currently, there are no overarching providers within Beaumont or the surrounding area that provides the current summer program model. Churches and youth groups do offer one to two week experiences in Beaumont, and the area YMCA+s do offer summer camps for their members in the Edmonton area.

Without the Town subsidizing a proposed contract provider, the cost for the summer camps would be approximately $330 per child per week. To maintain affordability and comparisons with our program, the Town subsidizes the cost by $150 per participant. [For example, if the Town contracted out 13 camps with the minimum participants+ level of 15 per camp, the Town would provide an annual subsidy of $30,000 (does not include administration of time). Further, this number would increase as the participant number increased to the maximum number of 20 ) 25 participants per camp.]

A. Can the program be contracted with either a public or private organizations? ( Yes, it can be contracted out to various service providers; however, the net benefit to the Town would be minimal and we may lose some level of control over the program.

B. What fees and charges are being charged to ensure that cost recovery rates are being maximized? ( This subsidy is very similar to our current cost recovery model: $30,000 (contracted) vs. $29,000 (Town implemented). If the program is not subsidized, it would become unaffordable and participation may be lost.

C. Are program staff recourse allocated effectively and efficiently? ( Our current camp model is running effectively and efficiently. Our residents rely and look forward to each year+s summer programs, and the Town employs local youth and volunteers as leaders. There would be no significant benefit to the Town by contracting out the current program.

3. Gravel Roads / Lane Maintenance: Background Summary: A. Can the program be contracted with either a public or private organizations? ( In discussions with Leduc County staff at this time they are not in a position to assist the Town in providing gravel road / lane maintenance. Administration will continue discussions with the County in attempt to finding partnering opportunities which will benefit both Beaumont and Leduc County.

Mar 30, 2017 10:52 AM

Change Request Summary

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5-4

Change Request Summary ( Private organizations can be hired on retainer to perform the maintenance.

B. Fees? ( In discussions with Leduc County staff at this time they are not in a position to assist the Town in providing gravel road / lane maintenance. ( There would be fees involved with a private organization for the maintenance plus a retainer fee. An Request for Proposal (RFP) would be required in order to acquire pricing for this program.

C. Program Staff Internal Resources/Equipment: ( For grading, one grader and one operator are required. This is completed once per week during thawed conditions (approximately 24 to 28 weeks). ( For gravelling, one grader and one operator are required. The gravel is brought and spread by a private organization. This is completed once per year.

D. Private Options: ( Private organizations can be hired on retainer to perform the maintenance. ( There would be fees involved with a private organization for the maintenance plus a retainer fee. An Request for Proposal (RFP) would be required in order to acquire pricing for this program. ( For road gravelling, a private organization supplies and spreads the gravel. The gravel is supplied through the Leduc Sub-Region Shared Services ) Procurement agreement.

FINANCIAL CONSIDERATIONS: Both the Gymnastics and the Babysitter Safety Courses are break even or profit generating programs.

Summer Youth Camps are subsidized by Town residents, and at this time there are no other service providers in Beaumont. Subsidies would be very similar between Town run and contracted out.

PLANS / STANDARDS: ( Town of Beaumont Strategic Plan 2016-2021: Fiscal and Asset Management, People Services LEGISLATIVE AUTHORITY: Municipal Government Act, Sections 242(1) and 245 ATTACHMENTS: 1. Schedule A ) Alberta Gymnastic Membership Administration Fee Breakdown 2. Schedule B ) Baby Sitting Course Administration Fee Breakdown 3. Schedule C - Summer Youth Camp Administration ALTERNATIVES: 1. That the Budget Committee accept the memo for information purposes RECOMMENDATIONS: 1. That the Budget Committee accept the memo for information purposes

Mar 30, 2017 10:52 AM

Change Request Summary

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Change Request Summary Ranking Project 710-08 (2017 SP) PRIORITY BASED BUDGETING PROGRAM REVIEW (memo update) 710-08 (2017 SP) PRIORITY BASED BUDGETING PROGRAM REVIEW (memo update) 710-08 (2017 SP) PRIORITY BASED BUDGETING PROGRAM REVIEW (memo update) 710-08 (2017 SP) PRIORITY BASED BUDGETING PROGRAM REVIEW (memo update) Total Ranking

Ranking 2.1 Community Identity - Beaumont is destination of choice: French Flair, Centreville, & programs.

2017 Budget 1

5.1 Fiscal & Assest Management - Beaumont receives revenue from all available sources.

1

5.2 Fiscal & Asset Management - Beaumont's infrastructure is safe and well maintained.

1

6.2 People Services - Beaumont makes available a range of programs. Safety plays an important role.

1

4

Category: Funding Type - General: Funding Source - General:

Mar 30, 2017 10:52 AM

Change Request Summary

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A L BER T A GYM N A S T ICS FO U N DA T IO N (A GF)CA L CU L A T IO N W IT H A DM IN IS T R A T IO N FEES

S pring 2016 Coursefee

$78/participant

AGFFees Badges InstructorFee P rogram costs

$ $ $ $

1, 890.32 227.50 1, 221.00 3, 338.82

Adm infee20% T O T A L CO S T

$ $

667.75 4, 006.57

T otalR evenue

$

7, 228.00

N etP rofit

$

3, 221.43

Fall2016 Coursefee AGFFees Badges InstructorFee T otalCosts

S CHEDU L E A

$126/participant $ $ $ $

2, 427.73 150.00 1, 590.75 4, 168.48

$ $

833.70 5, 002.18

T otalR evenue

$

7, 084.00

N etP rofit

$

2, 081.82

W inter2017 Coursefee AGFFees Badges InstructorFee T otalcosts

$98/participant $ $ $ $

2, 781.96 195.00 1, 698.00 4, 674.96

$ $

935.00 5, 609.96

T otalR evenue

$

8, 148.00

N etP rofit

$

2, 538.04

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BA BYS IT T ER S A FET Y CO S T R EVIEW

Costsbased on Classfee M in# P artcipants R evenue

S CHEDU L EB

5 participants 7 participants

$

8 participants

9 participants

10 participants

11 participants

12 participants 14 participants

16 participants 18 participants

20 participants

$

85.00 $ 5 425.00 $

85.00 $ 7 595.00 $

85.00 $ 8 680.00 $

85.00 $ 9 765.00 $

85.00 $ 10 850.00 $

85.00 $ 85.00 $ 11 12 935.00 $ 1, 020.00 $

85.00 $ 85.00 $ 14 16 1, 190.00 $ 1, 360.00 $

85.00 $ 18 1, 530.00 $

85.00 20 1, 700.00

Instructorfee($65/participant) R ental 20% Adm in T otalExpenses

$ $ $ $

325.00 65.00 390.00

455.00 91.00 546.00

520.00 104.00 624.00

585.00 117.00 702.00

650.00 130.00 780.00

715.00 143.00 858.00

910.00 182.00 1, 092.00

1, 170.00 234.00 1, 404.00

$ $ $ $

1, 300.00 260.00 1, 560.00

N etP rofit

$

126.00 $

140.00

$ $ $ $

35.00 $

$ $ $ $

49.00 $

$ $ $ $

56.00 $

$ $ $ $

63.00 $

$ $ $ $

70.00 $

$ $ $ $

77.00 $

780.00 156.00 936.00

$ $ $ $

84.00 $

$ 1, 040.00 $ $ 208.00 $ 1, 248.00

98.00 $

$ $ $ $

112.00 $

**P rogram isoffered inthefall,w inter,springand springbreaksessions

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S U M M ER P R O GR A M S CO M P A R ED T O CO N T R A CT ED

S CHEDU L EC

2016 S um m erP rogram CostA nalysis CurrentS tate R evenue

$ 38, 066.00

Expenses Casualw ages

$

44, 154.00

T raining S upplies Appreciation M aterial Guide Facility R ental Advertising

$ $ $ $ $ $ $

1, 430.00 5, 600.00 661.00 862.00 385.00 12, 429.25 1, 441.00

T otalExpenses

$

66, 962.25

N etR evenue

(28, 896.25)

P roposed S tate-3rd P arty Contractor R evenue $0.00 Expenses S ubsidies

30, 000.00

T otalExpenses

30, 000.00

N etP rofit

(30, 000.00)

** 2016 S um m erCam psw eresubsized by $131.00 perparticipant

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ATTACHMENT 3

Change Request Summary Change Request: 710-07 (2017 SP) ARTS & CULTURE FUNDING (memo update) Budget Year:

2017

Change Request Type:

OBA

Change Request Stage:

GL Code:

02-70-710-00-600

Publish Date:

Supervisor:

Ilona Bambrick, Director, Parks Department: and Facilities

710 - RECREATION

Ongoing:

No

$2,700,000

Amount:

Spring Planning OBA

Project Scope: PURPOSE: The purpose of this memo is to provide the Budget Committee with information regarding financial impacts of the Draft Arts Policy that was presented to the Governance and Priorities Committee at the January 17, 2017 meeting by the Beaumont Society of the Arts.

BACKGROUND: In October 2016, the Beaumont Society for the Arts drafted an Arts Policy outlining the levels of support requested for Art and Culture in Beaumont. The Policy was presented at a Society organized Art+s Conference in October 2016. The Draft Arts Policy was reviewed by the participants with the help of an independent facilitator. Participants included the general public, members of the Art Community, Elected Officials and Beaumont Administration.

Based on the feedback received, the Society revised the Draft Policy and presented it for Elected Officials Feedback on January 17, 2017 (Governance and Priorities Committee Meeting) which included the summary of the feedback from the October 2016 Art Conference (Schedule A). At the Governance and Priorities Committee Meeting, Elected Officials requested that Budget impacts be presented as information at Spring Planning with a review of the Draft Policy be brought back for Council consideration in 2017.

The following information highlights financial considerations of the proposed policy statement: 1. Capital funding proposal as per presented Draft Art Policy (Public Art): ( The Town of Beaumont will strive to allocate 1% of all publicly-funded new capital infrastructure expenditure to the acquisition and/or creation and display of public art works, to be incorporated into the overall plan and themes for each capital infrastructure project 2. Operational funding proposal as per presented Draft Art Policy: ( The Town of Beaumont will provide, through its annual operational budgeting process and within its longterm capital infrastructure planning processes, dedicated funding appropriations for artistic and cultural initiatives, arts programming and capital infrastructure development in support of the arts and cultural development.

According to the Society, many municipalities in Alberta and beyond strive to achieve a 3:1 ratio (75%/25%) for arts and culture funding within their *sport, recreation, arts and culture+ funding envelope. That is to say, for every $3 allocated to sport and recreation, $1 is allocated to arts and culture. This guideline for budget allocation applies to both annual operational resources and longer-term capital infrastructure resources, with the funding split calculated and accounted for accordingly.

FINANCIAL CONSIDERATIONS: The Draft Arts Policy recommends an annual allocation of budget to support Arts and Culture in Beaumont, as follows: Mar 30, 2017 10:52 AM

Change Request Summary

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Change Request Summary ( Capital funding as per presented Draft Arts Policy at 1% would be $23,033 per year based on the past five (5) year average for Capital Funding spent in Recreation, Parks & Culture ($2.3 Million annual average) ( Operational funding (Schedule C) as per presented Draft Arts Policy at 3:1 ratio would be $2,666,450 based on the 2017 Budget allocation for Recreation, Parks & Culture ($10.7 Million).

Based on the Draft Arts Policy this would equate to an annual budget impact of $2.7 Million or approximately a 15% tax increase.

PLANS / STANDARDS: 2016-2021 Town of Beaumont Strategic Plan ) Key Focus Areas: Community Identity; People Services; Complete Community; Fiscal & Asset Management LEGISLATIVE AUTHORITY: Municipal Government Act, Section 3(c) ATTACHMENTS: 1. Schedule A: Draft Art Policy (To Guide the Development and Practice of Artistic and Cultural Expression in the Town of Beaumont) 2. Schedule B: 2017 Operating Budget for Recreation, Parks & Culture ALTERNATIVES: 1. That the Budget Committee receives the Draft Arts Policy financial impacts for informational purposes and that the information is considered during the 2018 Budget deliberations.

2. That the Budget Committee provides Administration direction on how to proceed with Arts and Culture funding allocations based on the Draft Arts Policy.

3. That the Budget Committee recommends that Council direct Administration how to proceed.

RECOMMENDATIONS 1. That the Budget Committee receives the Draft Arts Policy financial impacts for informational purposes.

Ranking Project 710-07 (2017 SP) ARTS & CULTURE FUNDING (memo update) 710-07 (2017 SP) ARTS & CULTURE FUNDING (memo update) 710-07 (2017 SP) ARTS & CULTURE FUNDING (memo update) 710-07 (2017 SP) ARTS & CULTURE FUNDING (memo update) Total Ranking

Ranking 2.1 Community Identity - Beaumont is destination of choice: French Flair, Centreville, & programs.

5.2 Fiscal & Asset Management - Beaumont's infrastructure is safe and well maintained.

6.1 People Services - Beaumont has an engaged workforce that strive to make Beaumont better.

6.2 People Services - Beaumont makes available a range of programs. Safety plays an important role.

2017 Budget 1 1 1 1 4

Category: Funding Type - General: Funding Source - General:

Mar 30, 2017 10:52 AM

Change Request Summary

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SCHEDULE A

The Town of Beaumont Council Policy #_____

Approved ________________ 2017 Council Resolution # ____________

Policy To Guide the Development and Practice of Artistic and Cultural Expression in the Town Of Beaumont

Prepared and presented by the BEAUMONT SOCIETY FOR THE ARTS January 2017 1|Page

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Policy To Guide the Development and Practice of Artistic and Cultural Expression in The Town of Beaumont

*********** Preamble: The Purpose of Policy Policy is developed by the Town of Beaumont to serve at least three purposes:  To educate both Council and the citizenry concerning challenges and opportunities surrounding specific elements of the community and its development  To establish organizing principles upon which sound decisions can be made by Council and citizenry alike  To provide a framework for governance models and to guide behaviours during the implementation of the intent of the policy

Definition of Terms Used in this Policy The Arts: The term 'the arts' includes, but is not limited to, music (instrumental and vocal), dance, drama, folk art, creative writing, architecture and allied fields, painting, sculpture, photography, graphic and craft arts, industrial design, costume and fashion design, motion pictures, television, radio, film, video, tape and sound recording, the arts related to the presentation, performance, execution, and exhibition of such major art forms, all those traditional arts practiced by the diverse peoples of this [community]and the study and application of the arts to the human environment. (This definition is attributed to the National Foundation on the Arts and Humanities Act, US Congress, 2006. Amendments in [square brackets] are by the Beaumont Society for the Arts)

Culture: The Cambridge English Dictionary states that culture is "the way of life, especially the general customs and beliefs, of a particular group of people at a particular time." The arts as defined above represent a creative outlet of expression that is influenced by culture and which in turn influences and helps to change culture.

Encourage: Means positive moral support for the values and principles espoused in this Policy.

Public Art: This means works of art and artistic creations displayed in or on publicly-owned or operated facilities or properties, universally accessible to the public.

Region/Regional: For purposes of this Policy, region and/or regional means the area surrounding but outside the defined borders of the Town of Beaumont, whose residents utilize

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5 - 13

the services and amenities offered by the Town of Beaumont – in this instance, artistic and cultural amenities, services and programs.

Support: Means financial support in addition to positive moral support for the values and principles espoused in this Policy.

Toponymy: The naming of public places.

Town of Beaumont: This term refers to the elected Mayor and Councillors acting together as the legally authorized governing body of the geographic area known as the Town of Beaumont.

Essay: Principles and Values upon which this Policy is based The Town of Beaumont affirms that the arts and their cultural expression, in the broadest and most inclusive definition of the terms, are essential elements in the foundation of a truly civilized and progressive community, nation, culture and society.

Identity and Community Spirit Individual artistic expression, in practice or in appreciation, is a fundamental element of human nature and individual human identity, and is at the core of a happy and progressive human existence. Collective artistic endeavour and expression within a community enhances and magnifies that search for identity which creates a community culture and community spirit.

Individual and collective artistic endeavour and expression enhance our quality of life and create much of the joy of human life in an individual, in a family and in a community.

We hold the arts to be at the heart of community spirit; that persons seeking a community in which to settle and raise children will seek out a community with an artistic heritage, with an active artistic culture, and with a collective artistic spirit and vibrant culture. To these ends, the Town of Beaumont is committed to the advancement of the arts – all art forms ̜ in the community of Beaumont and beyond.

French Theme As a multi-cultural community springing from a proud French heritage, The Town of Beaumont affirms a commitment to preserve and encourage French themes in arts and cultural programming in Beaumont, alongside and in concert with all other themes of artistic and cultural expression that have taken root and flourish in Beaumont.

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Economic Role of the Arts and Cultural Expression The Town of Beaumont regards artistic and cultural expression as a form of ‘human capital’ that pays economic benefits forward, akin to all investments of traditional capital, both human and financial.

Policy Statements 1. STRATEGIC DIRECTIONS OF THE TOWN OF BEAUMONT vis-à-vis ARTS AND CULTURE Preamble: In consultation and collaboration with the arts and cultural community of Beaumont and region, the Town of Beaumont affirms its role as stewards of sustainable artistic initiatives and cultural development in Beaumont, for the benefit of both current and future generations of citizens of Beaumont and its regional sphere of influence.

POLICY: 1. Access to and participation in artistic and cultural activities will be inclusive and equitably accessible for all residents; that is to say, every effort will be made to ensure no one is left out or left behind due to socio-economic status, disability, gender, race, religion or any consideration beyond their desire to participate in the artistic and cultural life of Beaumont.

2. Application of this Policy will enhance Beaumont’s capacity to support and promote cultural activity, by fostering growth, sustainability and investment in Beaumont’s artists, arts and cultural organizations.

3. The Town of Beaumont will encourage excellence in Beaumont’s artists, arts and cultural organizations.

4. Through artistic and cultural programs and events, the Town of Beaumont will foster appreciation of the arts for all residents. (see section 7, Arts Education and Cultural Literacy, below).

2. ARTS AND CULTURE ADVISORY BOARD Preamble: In 2017 there are at minimum twelve community volunteer organizations in the Town of Beaumont with mandates relating in whole or in part to arts and culture. The arts and culture community of interest in Beaumont, as represented by the Beaumont Society for the Arts, proposes the creation of an arts and culture advisory board/allied arts council by the Town of Beaumont, for purposes of: 4|Page

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 

Efficiently and effectively requesting and receiving advice on artistic and cultural development in Beaumont and region Providing a forum for developing coordinated and collaborative artistic and cultural public events, presentations, programs and educational initiatives

POLICY 1. The Town of Beaumont will create an arts and culture advisory board/allied arts council in consultation with the arts and culture community of interest in Beaumont and region.

2. Notwithstanding the provisions of section 2(1) immediately preceding, individual residents of Beaumont and individual community volunteer organizations retain their right to represent themselves individually before Town Council as spokespersons for artistic and cultural development.

3. MUNICIPAL FUNDING FOR THE ARTS AND CULTURE IN BEAUMONT Preamble: Many municipalities in Alberta and beyond strive to achieve a 3:1 ratio (75%/25%) for arts and culture funding within their ‘sport, recreation, arts and culture’ funding envelope.

That is to say, for every $3 allocated to sport and recreation, $1 is allocated to arts and culture.

This guideline for budget allocation applies to both annual operational resources and longerterm capital infrastructure resources, with the funding split calculated and accounted for accordingly.

This guideline is not intended to imply, nor should it be inferred, that the ‘arts and culture’ sector is in competition with the ‘sport and recreation’ sector for financial resources; rather, this guideline is to be viewed as a general formula, created to be acceptable to all stakeholders, for the allocation of financial resources within any identified municipal funding envelope, in a community seeking to develop its sporting, recreational, cultural and artistic sectors.

POLICY 1. The Town of Beaumont will provide, through its annual operational budgeting process and within its long-term capital infrastructure planning processes, dedicated funding appropriations for artistic and cultural initiatives, arts programming and capital infrastructure development in support of the arts and cultural development.

2. The Town of Beaumont expects Beaumont artists and arts and cultural organizations to pursue every available avenue of funding beyond that provided by the Town.

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3. The Town of Beaumont will maintain with Leduc County a resource-sharing formula for contribution by and support for arts and culture participants in the Town of Beaumont who are residents of Leduc County.

4. CULTURAL FACILITIES and ARTS INFRASTRUCTURE Preamble: Beaumont has produced many fine artists in many fields of artistic expression; Beaumont enjoys today the skills and talents of many fine artists. It is from within the creative environment of a ‘home’ for the arts that artists are nurtured and supported in their chosen disciplines, and in which creative mindsets are cast. Within such spaces, patrons of the arts nurture their understanding of, appreciation for and enjoyment of the arts and the culture that are abundant in Beaumont and region. These spaces will become gathering points for the present and many future generations of artists and patrons.

POLICY 1. The Town of Beaumont commits to the creation of cultural facilities ̶ physical spaces ̶ for the practice of the arts and for culturally expressive programs, events and educational initiatives.

5. PUBLIC ART Preamble: Much of a community’s cultural life and community spirit revolves around publically-displayed artworks, in a variety of media, formats and manifestations: sculpture and shrines, fountains, parks with ornamental fences and benches and gardens, street lamps, art displays, murals, signage, heritage homes, culturally-sensitive aesthetic architecture – the list is lengthy.

Public art may be both functional and decorative, in either case providing a pleasant and pleasing public environment. Public art increases visitation to public properties, which in turn improves feelings of safety, security and community ownership in properties publiclyheld.

It is noteworthy that the ‘French Village’ architectural theme adopted and encouraged by the Town of Beaumont has contributed considerable aesthetically pleasing elements to Beaumont’s streetscapes. In addition, Beaumont currently enjoys some fine public art pieces, provided by the foresight of past and present community leaders.

As a guideline during budget allocation deliberations and projections, many municipalities in Alberta and beyond have adopted the policy of allocating 1% of all publicly-funded new capital infrastructure expenditure to the acquisition and/or creation and display of public art works.

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The future development of public art in Beaumont will be guided by the following policy.

POLICY 1. The Town of Beaumont will strive to allocate 1% of all publicly-funded new capital infrastructure expenditure to the acquisition and/or creation and display of public art works, to be incorporated into the overall plan and themes for each capital infrastructure project a. The Town of Beaumont will communicate this policy guideline to other levels of government (federal/provincial) and other publicly-funded institutions (eg. school divisions, regional commissions, etc.) with the desired outcome that they may choose to adopt this policy within their buildings situated within the borders of the Town of Beaumont.

2. Within existing and new public buildings owned and operated by the Town, the Town of Beaumont will acquire and display artworks created by Beaumont and regional artists.

3. The Town of Beaumont will consult with the Beaumont arts and culture advisory board/allied arts council (see section 2(1) above) for advice relative to the acquisition or creation of public art works.

4. This policy shall apply equally to purchased and donated artworks gifted to the Town of Beaumont.

5. Artistic merits being equal during the selection process, Beaumont and regional artists will be given preference in the acquisition or creation of public art.

6. The Town of Beaumont will continue to enhance and enable the established provisions of a French Village theme in their planning of capital infrastructure projects within the borders of the Town of Beaumont.

7. Toponymy is recognized as an integral part of public art and cultural expression.

Toponymic initiatives in Beaumont are governed by the Town of Beaumont’s Policy #31: Toponymy a. The Town of Beaumont will consult with the Beaumont arts and culture advisory board/allied arts council (see section 2(1) above) on toponymic initiatives in Beaumont.

6. ARTISTIC FREEDOM and MEDIA AWARENESS Preamble: Every Albertan, as embodied in the Canadian Charter of Rights and Freedoms and as supported in the Alberta Bill of Rights and Alberta’s Human Rights, Citizenship and Multiculturalism Act, has the fundamental right to have access to all expressions of knowledge, creativity and intellectual activity, and to express their thoughts and creative works publicly.

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This right to intellectual freedom as established by law is essential to the health and development of a free and democratic society.

While the law guarantees open access to all expressions of knowledge, opinion, creativity and intellectual activity, the law also guarantees open criticism of knowledge, opinion, creativity and intellectual activity which may be deemed unconventional, unpopular, unorthodox , or unacceptable for whatever reason. The Town of Beaumont recognizes that every work of art is inherently unique and therefore subject to differing interpretations by each and every patron of the arts.

POLICY 1. Artistic and Intellectual Freedom: The Town of Beaumont affirms the principles of artistic and intellectual freedom as provided by provincial, federal and international law 2. Media Awareness: It is the policy of the Town of Beaumont that individual patrons of the arts, and in particular parents of minor children, bear responsibility to inform themselves of the intent, nature and content of any artistic work in advance of their attendance or participation.

7. ARTS EDUCATION and CULTURAL LITERACY Preamble: Excellence in artistic endeavours and cultural expression begins with the development of talents and the teaching of people, both young and old, the craft and best practices of their chosen art form. This is best accomplished through a variety of collaborative initiatives and programs among artists, arts and culture organizations, the arts and culture community of interest in Beaumont, and the Town of Beaumont. Such initiatives and programs may include (but may not be limited to):       

Establishment of inclusive arts education scholarships, particularly for disadvantaged children and youth, in consultation with local social service agencies Awareness and arts appreciation initiatives which nurture public appreciation of the various art forms Audience and patron ‘training’, including media awareness educational initiatives Discussion, educational and training forums and conferences for Beaumont artists and arts and cultural organizations Supports for the various arts and cultural CVOs in Beaumont Cultural diversity initiatives Heritage appreciation and interpretation initiatives, including the French Village themes established in Beaumont

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POLICY 1. The Town of Beaumont will encourage and support arts educational initiatives and cultural literacy programs by artists, arts and culture organizations, and the broader arts and culture community of interest in Beaumont 2. The Town of Beaumont will encourage excellence in the arts by regularly celebrating Beaumont’s artists and arts and cultural organizations. To this end, the Town of Beaumont will establish (for example) an annual ‘Mayor’s Celebration of the Arts in Beaumont’ event 3. The Town of Beaumont will consult with the Beaumont arts and culture advisory board/allied arts council (see section 2(1) above) for advice relative to arts education and cultural literacy initiatives

8. ADMINISTRATIVE DIRECTIVE [THIS SECTION WILL BE STRUCTURED AND COMPLETED BY THE ADMINISTRATION OF THE TOWN OF BEAUMONT IN ACCORDANCE WITH ESTABLISHED PROCEDURES AND PRECEDENT. THE BEAUMONT SOCIETY FOR THE ARTS RECOMMENDS THE INCLUSION OF THE INTENT OF THE FOLLOWING STATEMENTS IN THE ADMINISTRATIVE DIRECTIVE. 1. Governance of this Policy falls under the authority and oversight of the elected Council of the Town of Beaumont as provided by the Modernized Municipal Government Act (MMGA) of Alberta, 2016.

2. This Policy shall be reviewed by the elected Council of the Town of Beaumont:  Within 6 months following each municipal election and/or as part of postelection Council training exercises specified by the MMGA  As and when required by motion of Council  As recommended for review by Town Administration  As recommended for review by the arts and culture community of interest in Beaumont and district]

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SCHEDULE B

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ATTACHMENT 4

Change Request Summary Change Request: 799-01 (2017 SP) AMENDMENT TO FEES AND CHARGES BYLAW (memo update) Budget Year:

2017

Change Request Type:

OBA

GL Code:

Change Request Stage:

Spring Planning OBA

Publish Date:

Supervisor:

Alan Harris, General Manager, Department: Corporate Services

799 - CCBCC BUILDING

Ongoing:

No

$0

Amount:

Project Scope: PURPOSE: The purpose of this memo is to present Council with proposed revisions for the Fees and Charges for the Centre Communitaire Beaumont Community Centre and that the Budget Committee recommends that Council support the recommendations provided.

BACKGROUND: In 2016, the Town of Beaumont assumed responsibility of the operation and maintenance of the Centre Communitaire Beaumont Community Centre (CCBCC). The operations of the facility include setting fees and charges for the use of the rental spaces in the facility.

Since the opening of the CCBCC in November, 2016 the facility rentals increased steadily. Various feedback has been provided by facility users regarding the current Fees and Charges. It has become evident that some of the fee structure is not practical to implement and have to be reviewed to ensure the most efficient allocation and cost recovery of the facility.

Based on the discussions with facility user stakeholders, staff and the CCBCC Advisory Committee of the Centre, we are proposing changes to the current Fees and Charges for the Beaumont Community Centre, which are highlighted in the attached Attachment A. The following is an explanation of the changes in the existing fees: 1. The title for Registered Non-Profit have been changed with the addition of the word "Adult" to further clarify the groups that fall into that price point.

2. The title for Youth Non-Profit has been changed with the addition of the word "Registered" to further clarify the requirements to obtain Youth Non-Profit fees (Must be registered).

3. The title for full day rentals changed to include a maximum rental time of 16 hours between the times of 7:00 am - 2:00 am 4. Full day, full, large and small hall prime and non-prime price have been increased to cover costs such as staffing, licensing and utilities of the maximum booking time allowed (16 hours) and the loss of the half day.

This was calculated at 7 hours at the hourly rate as a full day rental is 7 hours to a maximum of 16 hours.

5. Weekend package has been added to the full hall for larger events that wish to have setup the day before and cleanup the day following. The cost is slightly higher than booking each day individually, however, the cost covers the staffing, licensing fees and overnight storage of items in the hall. Specific times have been provided for setup and clean up, with additional time available at an hourly rate.

6. Weekend package has been added to the large hall for larger events that wish to have setup the day before and cleanup the day following. The cost is slightly higher than booking each day individually, however, the cost covers the staffing, licensing fees and overnight storage of items in the hall. Specific times have been Mar 30, 2017 04:58 PM

Change Request Summary

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Change Request Summary provided for setup and clean up, with additional time available at an hourly rate.

7. Weekend package has been added to the small hall for larger events that wish to have setup the day before and cleanup the day following. The cost is slightly higher than booking each day individually, however, the cost covers the staffing, licensing fees and overnight storage of items in the hall. Specific times have been provided for setup and clean up, with additional time available at an hourly rate.

8. Removal of all half day rates for all rooms. The half day rate is for bookings between 4 - 6 hours, however, the half day rate can be applied at any time in the day meaning a full day booking can be lost for a half day rental in the middle of the day. Also, it is often less expensive to book the half day rental than to pay by hour for most rooms, meaning, bookings that only require 2 hours will book for up to 6 hours causing a possible loss to book the room at a later time.

9. Per hour, small hall non- prime price decreases to keep hourly prices consistent ($10.00 decrease between prime and non-prime) 10. Full day, full, large and small hall prime and non-prime price have been increased to cover costs such as staffing, licensing and utilities of the maximum booking time allowed (16 hours) and the loss of the half day.

This was calculated at 7 hours at the hourly rate as a full day rental is 7 hours to a maximum of 16 hours 11. Per hour, small hall non- prime price decreases to keep hourly prices consistent ($10.00 decrease between prime and non-prime) 12. Full day, full, large and small hall prime and non-prime price have been increased to cover costs such as staffing, licensing and utilities of the maximum booking time allowed (16 hours) and the loss of the half day.

This was calculated at 7 hours at the hourly rate as a full day rental is 7 hours to a maximum of 16 hours.

13. Per hour, large hall prime price increases to allow for decrease in small hall rental.

14. Per hour, large hall non- prime price increases to allow for decrease in small hall rental.

15. Per hour, small hall non- prime price decreases to keep hourly prices consistent ($5.00 decrease between prime and non-prime) 16. Addition of a small storage space for rent in the hall to allow renters to leave items overnight when weekend rate has not been booked. This is a first come, first serve basis.

17. Title of "Hall Set-Up and Take-Down" has been changed to "Hall Configuration" for clarification for guests who wish to provide a specific configuration for their event. It is a flat rate for each user group category.

18. Title of "Hall Decorating/ Following Day Clean Up" has been changed to "Hall Decoration between 6:00 10:00 pm, Following Day Clean Up Between 8:00 am - 12:00 pm" to provide clarification to renters on the times this fee would apply. Decorating or clean up before or after these times can be purchased at an additional rate.

19. Full day, large breakout room price has been increased to ensure the hourly rate does not surpass the day rate until 5 hours or more. This price was calculated at 4 hours at the hourly rate.

19. Full day, regular breakout room price has been increased to ensure the hourly rate does not surpass the day rate until 5 hours or more. The rate is half of the large breakout room full day price and was calculated at 4 hours at the hourly rate.

20. Hourly, large breakout room price has decreased to ensure it does not surpass the day rate before 5 Mar 30, 2017 04:58 PM

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Change Request Summary hours or more.

21. Hourly, regular breakout room price has decreased to ensure it does not surpass the day rate before 5 hours or more. The rate is half of the large breakout room hourly price.

22. Woodworking room has been changed for all groups to an hourly wage so each booking does not have to be a full day booking.

23. Arts and Crafts room has been changed for all groups to an hourly wage so each booking does not have to be a full day booking.

24. Outdoor space (Grassy Knoll) has been added to include the grass area on the east side of the facility for outdoor events.

25. Full Kitchen with Hall rental has been decreased to a comparable price of other centres (Average of $150.00 / rental) 26. Full kitchen use only price has been decreased to a comparable price of other centres (Average of $250.00 / rental) 27. Food prep area description has been altered with the items included. The price has been altered to $30.00 per rental rather than per hour to make it a more comparable cost for full day rentals outside of the hall.

28. SOCAN fees have been included in the increase of price for the hall.

Also attached is an analysis of fees being charged by similar facilities.

FINANCIAL CONSIDERATIONS: The fee changes were made with long term financial considerations in mind to ensure accessibility for the community while remaining competitive in the region.

PLANS / STANDARDS: ( Strategic Plan 2016-2021- People Services LEGISLATIVE AUTHORITY: Bylaw 876-16, Fees and Charges Bylaw ATTACHMENTS: 1. Attachment A: Proposed Fees and Charges list and Justification 2. Attachment B: Fee comparison of Community Centers in the Region ALTERNATIVES: 1. That the Budget Committee recommends that Council approve the proposed fees and charges effective June 1, 2017.

2. That the Budget Committee recommends that Council approve the proposed fees and charges with modifications.

3. That the Budget Committee advise Administration how they wish to proceed.

RECOMMENDATIONS 1. That the Budget Committee recommends that Council approve the proposed fees and charges effective June 1, 2017.

Mar 30, 2017 04:58 PM

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PROPOSED CCBCC FEES ATTACMENT A 1. Registered Non-Profit / CVO Fees Adult Registered Non-Profit/ CVO Fees

Regular (General Public) Fees 3. Full Day Full Day(Maximum 16 Hours between 7:00 am -2:00 am) Full Hall (500 people) 6,609 sq. ft.

Prime (Friday –Sunday)

Non-Prime (Monday –Thursday)

5. Weekend Package with small storage room Friday 6:00 - 10:00 pm Saturday 8:00 am - 2:00 am to a maximum of 16 hours Sunday 8:00 am - 12:00 pm

Large Hall (300 people) 3,956 sq. ft.

8. ½ day up to 6 hrs.

Full Day Full Day(Maximum 16 ½ day up to 6 hrs.

Hours between 7:00 am -2:00 am)

Per hour

1. The title for Registered Non-Profit have been changed with the addition of the word "Adult" to further clarify the groups that fall into that price point.

2. Youth Non-Profit/Funeral Fees Registered Youth Non-Profit/ Funeral Fees

Per Hour

Full Day Full Day(Maximum ½ day up to 6 hrs.

16 Hours between 7:00 am -2:00 am)

Per Hour

3. The title for full day rentals changed to include a maximum rental time of 16 hours between the times of 7:00 am - 2:00 am

Below fees are based on no Kitchen use, food prep area only

$750.00 4. $770.00

$525.00

9. $110.00

12. $525.00 $525.00

$370.00

13. $75.00

16. $415.00 $420.00

$290.00

17. $60.00

4. Full day, full, large and small hall prime and non-prime price have been increased to cover costs such as staffing, licensing and utilities of the maximum booking time allowed (16 hours) and the loss of the half day. This was calculated at 7 hours at the hourly rate as a full day rental is 7 hours to a maximum of 16 hours.

$ 675.00 $700.00

$475.00

10. $100.00

$475.00 $490.00

$335.00

14. $70.00

$375.00 $385.00

$265.00

18. $55.00

5. Weekend package has been added to the full hall for larger events that wish to have setup the day before and cleanup the day following. The cost is slightly higher than booking each day individually, however, the cost covers the staffing, licensing fees and overnight storage of items in the hall. Specific times have been provided for setup and clean up, with additional time available at an hourly rate.

$1,800.00

$1,225.00

6. Weekend package has been added to the large hall for larger events that wish to have setup the day before and cleanup the day following. The cost is slightly higher than booking each day individually, however, the cost covers the staffing, licensing fees and overnight storage of items in the hall. Specific times have been provided for setup and clean up, with additional time available at an hourly rate.

$975.00

7. Weekend package has been added to the small hall for larger events that wish to have setup the day before and cleanup the day following. The cost is slightly higher than booking each day individually, however, the cost covers the staffing, licensing fees and overnight storage of items in the hall. Specific times have been provided for setup and clean up, with additional time available at an hourly rate.

Below fees are based on no Kitchen use, food prep area only

Prime (Friday –Sunday)

$500.00 $525.00

$350.00

$75.00

$350.00 $385.00

$245.00

$55.00

$275.00 $315.00

$195.00

19. $40.00 $45.00

Non-Prime (Monday –Thursday)

$450.00 $455.00

$315.00

$65.00

$315.00 $350.00

$220.00

$50.00

$250.00 $280.00

$175.00

20. $35.00 $40.00

6. Weekend Package with small storage room Friday 6:00 - 10:00 pm Saturday 8:00 am - 2:00 am to a maximum of 16 hours Sunday 8:00 am - 12:00 pm Small Banquet Hall (200 people) 2,653 sq. ft.

$1,225.00

$900.00

11. Per hour, small hall non- prime price decreases to keep hourly prices consistent ($10.00 decrease between prime and non-prime)

$245.00

$60.00

$245.00 $315.00

$175.00

$45.00

$195.00 $245.00

$135.00

21. $35.00

Non-Prime (Monday –Thursday)

$315.00 $350.00

$220.00

11. $55.00 $50.00

$220.00 $280.00

$155.00

15. $45.00 $40.00

$175.00 $210.00

$125.00

22. $35.00 $30.00

$980.00

$735.00

12. Full day, full, large and small hall prime and non-prime price have been increased to cover costs such as staffing, licensing and utilities of the maximum booking time allowed (16 hours) and the loss of the half day. This was calculated at 7 hours at the hourly rate as a full day rental is 7 hours to a maximum of 16 hours.

13. Per hour, full, large and small hall prime price remains the same.

$575.00 14. Per hour, full and large hall non-prime price remains the same.

15. Per hour, small hall non- prime price decreases to keep hourly prices consistent ($10.00 decrease between prime and non-prime)

Additional Hall Fees

Stage Rental (including set-up and take-down)

16. Full day, full, large and small hall prime and non-prime price have been increased to cover costs such as staffing, licensing and utilities of the maximum booking time allowed (16 hours) and the loss of the half day. This was calculated at 7 hours at the hourly rate as a full day rental is 7 hours to a maximum of 16 hours.

$150/event

23. Event Small Storage Room (Addition)

25. Hall Decorating/following day clean up Hall Decoration between 6:00 - 10:00 pm Following Day Clean Up between 8:00 am - 12:00 pm (Change from Hall Decorating/ Following Day Clean Up)

9. Per hour, full, large and small hall prime price remains the same.

10. Per hour, full and large hall non-prime price remains the same.

Below fees are based on no Kitchen use, food prep area only

$350.00 $420.00

24. Hall Set-up and Take-down (chairs/tables) Hall Configuration (Change from Hall Set-Up/Take-Down)

8. Removal of all half day rates for all rooms. The half day rate is for bookings between 4 - 6 hours, however, the half day rate can be applied at any time in the day meaning a full day booking can be lost for a half day rental in the middle of the day. Also, it is often less expensive to book the half day rental than to pay by hour for most rooms, meaning, bookings that only require 2 hours will book for up to 6 hours causing a possible loss to book the room at a later time.

$735.00

Prime (Friday –Sunday)

7. Weekend Package with small storage room Friday 6:00 - 10:00 pm Saturday 8:00 am - 2:00 am to a maximum of 16 hours Sunday 8:00 am - 12:00 pm

2. The title for Youth Non-Profit has been changed with the addition of the word "Registered" to further clarify the requirements to obtain Youth Non-Profit fees (Must be registered).

$50.00/ Event $75.00

$25/hr.

$75.00 See Hall Rates

$50.00

17. Per hour, full hall prime price remains the same. $25/hr. $55.00 See Hall Rates

$25.00

$25/hr.

18. Per hour, full hall non -prime price remains the same.

$45.00 See Hall Rates 19. Per hour, large hall prime price increases to allow for decrease in small hall rental.

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Breakout Rooms ‘A’ to ‘D’ (‘A-D’ 645 sq. ft. & ‘B-C’ 675 sq. ft.)

20. Per hour, large hall non- prime price increases to allow for decrease in small hall rental.

General Full Day –Large Room (100 people) 1,320 sq. ft.

26. $250.00 $320.00

$180.00

28. $100.00 $80.00

$170.00 $240.00

$120.00

$90.00 $60.00

$140.00 $200.00

$100.00

$70.00 $50.00

21. Per hour, small hall prime price remains the same.

General Full Day –Regular Room (50 people) 645 or 675 sq. ft.

27. $125.00 $160.00

$90.00

29. $50.00 $40.00

$85.00 $120.00

$60.00

$45.00 $30.00

$70.00 $100.00

$50.00

$35.00 $25.00

22. Per hour, small hall non- prime price decreases to keep hourly prices consistent ($5.00 decrease between prime and non-prime)

Community Room: 326 sq. ft. –25 person capacity

$30.00/hour for all renters

Small Meeting Room: 308 sq. ft. (Main Floor) –25 person capacity

$30.00/hour for all renters

23.Addition of a small storage space for rent in the hall to allow renters to leave items overnight when weekend rate has not been booked. This is a first come, first serve basis.

24. Title of "Hall Set-Up and Take-Down" has been changed to "Hall Configuration" for clarification for guests who wish to provide a specific configuration for their event. It is a flat rate for each user group category.

25. Title of "Hall Decorating/ Following Day Clean Up" has been changed to "Hall Decoration between 6:00 - 10:00 pm, Following Day Clean Up Between 8:00 am - 12:00 pm" to provide clarification to renters on the times this fee would apply. Decorating or clean up before or after these times can be purchased at an additional rate.

Office ‘A’ 144 sq. ft. & Office ‘B’ 144 sq. ft.

Yearly Fee

$3,600.00

$3,000.00

26. Full day, large breakout room price has been increased to ensure the hourly rate does not surpass the day rate until 5 hours or more. This price was calculated at 4 hours at the hourly rate.

$1,980.00

27. Full day, regular breakout room price has been increased to ensure the hourly rate does not surpass the day rate until 5 hours or more. The rate is half of the large breakout room full day price and was calculated at 4 hours at the hourly rate.

Specialty Rooms

30. Woodworking –387 sq. ft.

$80.00

$25.00

$80.00

$25.00

$80.00

$25.00

28. Hourly, large breakout room price has decreased to ensure it does not surpass the day rate before 5 hours or more.

31. Arts & Crafts –312 sq. ft.

$65.00

$20.00

$65.00

$20.00

$65.00

$20.00

29. Hourly, regular breakout room price has decreased to ensure it does not surpass the day rate before 5 hours or more. The rate is half of the large breakout room hourly price.

32. Outdoor Space (Grass Knoll)

30. Woodworking room has been changed for all groups to an hourly wage so each booking does not have to be a full day booking.

$25.00 / Per Hour

Dance Floor –4,935 sq. ft. (space 3 combined rooms)

Private Lease

31. Arts and Crafts room has been changed for all groups to an hourly wage so each booking does not have to be a full day booking.

Lower Level –7,415 sq. ft.

Private Lease

32. Outdoor space (Grassy Knoll) has been added to include the grass area on the east side of the facility for outdoor events.

Reading Room –360 sq. ft.

Private Lease

33. Full Kitchen with Hall rental has been decreased to a comparable price of other centres (Average of $150.00 / rental)

Storage

$5/sq. ft. (yearly Lease)

$4/sq. ft. (yearly lease)

Other Charges 33. Full Kitchen 1,119 sq. ft. (when booked with Hall ) Full Kitchen with Hall - 1,119 sq. ft.

$250.00 Full Day for all renters $150.00 / Event

34. Full Kitchen Use Only –1,119 sq. ft.

$350.00 Full Day for all renters $250.00 / Event

35. Food Prep Area Only Food Prep Area (Microwave, Sink, Fridge and Counter)

$30.00/ hour for all renters $30.00 / Full Day

Concession

$30.00/ hour for all renters

Corkage Fees (1 bartender for up to 75 people ) 36. Licensing –i.e., Socan etc.

SOCAN

$4/sq. ft. (yearly lease)

34. Full kitchen use only price has been decreased to a comparable price of other centres (Average of $250.00 / rental) 35. Food prep area description has been altered with the items included. The price has been altered to $30.00 per rental rather than per hour to make it a more comparable cost for full day rentals outside of the hall.

36. SOCAN fees have been included in the increase of price for the hall.

$100.00 (shorter terms as agreed upon up to 3 hrs. or more at minimum wage rate) Based on Licensing and Socan Canada rates at time of booking Included in Fees

5 - 26

T O W N O FBEAU M O N T FEES CHAR GED BY S IM IL AR FACIL IT IES

AT T ACHM EN T B

Facility N am e& L ocation

R oom S ize/A m enity

Cost

Verm ilionR egionalCentre Verm ilion,AB P opulation4,084 780-581-2413

M eetingroom (nodim ensionsgiven)

Adultfee:$32.50 + GS T /hr Youthfee:$16.60 + GS T /hr Adultfee:$195/day Youthfee:99.60/day

colem an@ verm ilion.ca

3 m eetingroom savailable Eachroom hasaw allscreen W irelessinternetinallroom s P ortableprojectorrental P ortableprojectorrental(forotherroom s)

$50.00 $20.00

Hall-Fullhall51.2m x 24.7m -R oom breaksintothirds

Fullhallw eekend (includesbar& kitchen) Fullhallw eekday (barincluded) Add kitchen W eekday 1/3 hall(barincluded)Capacity 150

N onprofit:683.55 + GS T 397.00 + GS T 115.76 + GS T 231.52 + GS T Add kitchen 115.76 + GS T FuneralFullHall(includesam eetingroom ) $397.00 + GS T Add kitchen 115.76 + GS T W eekend bookingisFriday m orningtoS unday at4:00 p.m .Extended hours are$32.50/hr+ GS T Bookingdeposit$220.00 Dam agedeposit$420.00

Facility N am e& L ocation

R oom S ize/A m enity

Dow CentennialCentre 8700 84 S treet FortS askatchew an,AB 780-992-6266

BanquetHall Banquet300+ T heatre250+

Cost

L ocalAdult $91/hr L ocalYouth/N on-P rofit $73.39/hr N on-Local/Business$109.03/hr

$727.33/day $587.07/day $872.10/day

L ocalAdult $32.83/hr L ocalYouth/N on-P rofit $24.67/hr N on-Local/Business$40.02/hr

$262.70/day $197.56/day $319.98/day

Flipchart L CD P rojector M icrophone P hone P odium S creen TV W i-Fi P acesetterR oom Capacity 10-20 L CD P rojector M icrophone P hone P odium S creen TV W heelchairAccessible W i-Fi___33

Facility N am e& L ocation

R oom S ize/A m enity

Cost

S tony P lainCom m unity Centre 5008 51 Avenue S tony P lain,AB P opulation16, 000 780-963-8604

T heatreseating-300 Banquetseating-250

R egular

T otalbuilding(includeskitchen)/day M ainHall Basem ent 22.25m x 14.6m Kitchen T otalbuilding(includeskitchen)/hour M ainHall Basem ent S tage 5.4m x 8.8m

$1, 000.00 $687.50 $312.50 $156.25 $100.00 $68.75 $31.25

Youth

Adult

$640 $440 $200 $100 $64 $44 $20

$800 $550 $250 $125 $80 $55 $25

Dam agedepositisequaltovalueofrental

5 - 27

T O W N O FBEAU M O N T FEES CHAR GED BY S IM IL AR FACIL IT IES

AT T ACHM EN T B

Facility N am e& L ocation

R oom S ize/A m enity

Cost

M orinvilleCom m unity CulturalCentre M orinville,AB P opulation9, 848 780-939-7839

HallA Includes:Easthall,stage,Foyer,Bar, illum inated staircase,basicAV package KIT CHEN IS N O T IN CL U DED Additionalbookingtim etodecorateisavailable fullday rate(12 hour)or$500 for4 hourblock

CostsarebeforeGS T R esident:$175/hr $750/12 hourblock N on-resident:$219/hr $938/12 hour Com m ercial:$219/hr $938/12 hour L ocalCom m unity organizations: $150/hr $500/12 hour

Dam ageDeposit

HallB Includes:W esthall,Foyer,bar,illum inated staircase,basicaudiopackage KIT CHEN IS N O T IN CL U DED

$500

CostsarebeforeGS T R esident:$150/hr $600/12 hourblock N on-resident:$188/hr $750/12 hour Com m ercial:$188/hr $750/12 hour L ocalcom m unity organizations: $125/hr $375/12 hour

Dam ageDeposit

$500

Kitchen Cookingday rate(12 hourblock) R esident: $300 + GS T N on-R esident: $375 + GS T Com m ercial: $375 + GS T L ocalCom m .O rganization:$250 + GS T

N on-cookingday rate(12 hourblock) $250 + GS T $312 + GS T $312 + GS T $250 + GS T

Dam ageDeposit

$500

IndividualM eetingR oom s R esident $50/hr $75 -4 hourblock 125 -Day rate(12 hour) N on-R esident/ $63/hr Com m ercial $94 -4 hourblock $156 -Day rate(12 hour) L ocalCom m .O rg. $10/hr $25 -4 hourblock $50 -Day rate(12 hour) A llM eetingR oom s(all5 opened into1 largeroom ) R esident $150/hr $325 -4 hourblock $500 -Day rate(12 hour) N on-R esident/ $188/hr Com m ercial $406 -4 hourblock $625 -Day rate(12 hour) L ocalCom m .O rg. $50/hr $100 -4 hourblock $225 -Day rate(12 hour) Dam ageDeposit $250

5 - 28

ATTACHMENT 5

Change Request Summary Change Request: 620-02 (2017 SP) PARKING IMPLEMENTATION IN CENTREVILLE (memo update) Budget Year:

2017

Change Request Type:

OBA

Change Request Stage:

GL Code:

02-60-620-00-440

Publish Date:

Supervisor:

Joanne Dargis

Department:

620 - DEVELOPMENT

Ongoing:

No

Amount:

$0

Spring Planning OBA

Project Scope: BACKGROUND: The Downtown Urban Design Concept Plan (DUDCP) has identified certain actions to be conducted to facilitate the realization of concepts in the DUDCP. Specifically, Action12 identifies a Downtown Parking Study be conducted to gain a better understanding of actual demand, and supply patterns in the downtown area to better inform future decisions around peripheral parking, number of stalls, new development regulations, assessment of walking distances and way finding. The Parking Study will be completed in 2016

by Watt Consulting Group and was presented to Council on October 11, 2016.

The Parking Study will help guide the Land Use Bylaw (LUB) and future Central Area Redevelopment Plan CARP (2018) revisions required to facilitate development in the downtown area.

Options for Parking Implementation include: shared parking agreements, municipal parking lots (paid or unpaid), collecting cash-in-lieu of parking stalls according to Land Use Bylaw Parking requirements, and changing parking signage.

Parking Implementation is being addressed in the Central Area Redevelopment Plan review. This will enable a comprehensive approach to land-use, design, parking requirements, and engagement. A project charter will be presented to Elected Officials in the coming months.

PLANS / STANDARDS: Strategic Plan: 2016 - 2021 Municipal Development Plan: Applicable Central Area Redevelopment Plan: Applicable Land Use Bylaw: Applicable Downtown Urban Design Concept Plan: Applicable LEGISLATIVE AUTHORITY: Municipal Government Act ATTACHMENTS: N/A ALTERNATIVES: 1. That the Budget Committee receive the information as presented.

2. That the Budget Committee recommends the Council direct the administration how to proceed.

RECOMMENDATIONS: 1. That the Budget Committee receive the information as presented.

Mar 31, 2017 01:35 PM

Change Request Summary

Page 1

5 - 29

Change Request Summary Ranking Project

Ranking

620-02 (2017 SP) PARKING IMPLEMENTATION IN CENTREVILLE (memo update) 620-02 (2017 SP) PARKING IMPLEMENTATION IN CENTREVILLE (memo update) 620-02 (2017 SP) PARKING IMPLEMENTATION IN CENTREVILLE (memo update) 620-02 (2017 SP) PARKING IMPLEMENTATION IN CENTREVILLE (memo update) 620-02 (2017 SP) PARKING IMPLEMENTATION IN CENTREVILLE (memo update) 620-02 (2017 SP) PARKING IMPLEMENTATION IN CENTREVILLE (memo update) Total Ranking

2.1 Community Identity - Beaumont is destination of choice: French Flair, Centreville, & programs.

2017 Budget 1

3.2 Complete Community - Beaumont utilizes smart growth principles in its planning activities.

1

4.1 Economic Development - Beaumont is moving to a res/comm ratio of 80:20.

1

4.2 Economic Development - Beaumont redevelops Centre-ville/French heritage.

1

5.2 Fiscal & Asset Management - Beaumont's infrastructure is safe and well maintained.

1

6.2 People Services - Beaumont makes available a range of programs. Safety plays an important role.

1

6

Category:

4 - Aligns with Strategic Plan AND is required by growth in population or facility development OR contributes to organization efficiency/effectiveness OR demonstrates an acceptable rate of return OR is a Public Request.

Funding Type - General:

Taxes

Funding Source - General:

Mar 31, 2017 01:35 PM

Change Request Summary

Page 2

5 - 30

This page is blank on purpose.

2017 Budget Workshop Action Items

Action By

Item Description

Action Required

Action to Date

1

L eadership/Council

S ection5 -discussfeesand chargesprojecttim ingonphilosophy

InP rogress

Project Charter included in 2017 Spring Planning documentation.

2

L eadership/Council

S ection14 -City vsT ow ndiscussion-bringforw ard projectcharter

InP rogress

Engagement/Communication Process presented at the February 21, 2017 Governance and Priorities Committee and approved at the February 28, 2017 Council Meeting. Results to be presented in April 2017.

3

ChiefAdm inistrativeO fficer(CAO )

S ection9 -Com m unicationsupdateatGovernanceand P rioritiesCom m ittee(GP C)

Com pleted

Communications Information presented at the November 2016 and March 2017 Governance and Priorities Committee Meetings.

4

CorporateS ervices

Changestonextstepstoincorporatesocialm edia

2018Budget

Information presented at the November Governance and Priorities Committee Meeting. Consideration will be given regarding expectations for future budget process.

5

CorporateS ervices

S ection6 -Continuecom m unicatingM unicipalS ustainability Initiative(M S I)projectfundingexam ples

Com pleted

Summary of Grants Approved under Municipal Sustainability Initiative (MSI) included in Leadership Notes to 2017 Spring Planning.

6

CorporateS ervices

S ection9 -P riority Based Budgeting-broughtforw ard atDecem berGovernanceand P rioritiesCom m ittee(GP C) bringbackrecom m endationsforprojectsforconsideration

Com pleted

Information presented at the December 2016 and January 2017 Governance and Priorities Committee Meetings. Details are included in the 2017 Spring Planning information.

7

CorporateS ervices

S ection15 -CouncilHonorarium s-continueim provingtechnology sothatitreducesS P AM and possibleviruses

O ngoing

Information technology services continues to improve our email filters.

8

CorporateS ervices

S ection12 -S erviceL evels-rem oveS cheduleH from section12

Com pleted

Schedule H - Storm Ponds has been removed from Service Level Maps.

9

CorporateS ervices

S ubsidy Inform ation-2018Budget

2018Budget

Information will be included in 2018 Budget considerations.

10

CorporateS ervices

S pringP lanning-S ection14 -CreditCardsFees-im plem entationoptions

Com pleted

Operational Budget Adjustment (OBA) - Updated and included in 2017 Spring Planning Binder.

11

CorporateS ervices

Honorarium s-S tartafternextelection,O ctober2017on.

Com pleted

Implementation will occur following the 2017 Municipal Election (2017-2021 Council).

12

CorporateS ervices

Add backR ound T abletoBudgetW orkshopAgenda

Com pleted

To be included in the 2018 Budget Agenda.

13

Com m unity & P rotectiveS ervices

S ection11 -Aqua-FitDiscountinform ation-futureGovernanceand P rioritiesCom m ittee(GP C)

Com pleted

Included in February 2017 Governance and Priorities Committee (GPC) (Community and Protective Services (CPS) significant events).

14

Com m unity & P rotectiveS ervices

S ection11 -Fees& Charges-P ublicS katingFee(KenN icholR egionalR ecreationCentre(KN R R C)scheduleX I),and aL educ Com pleted com parableonfees

Information was included in the 2016 November/December Council budget information.

15 Com m unity & P rotectiveS ervices

S ection11 -Fees& Charges-clarificationofupstairskitchen

Com pleted

Information was included in the 2016 November/December Council budget information.

16 Com m unity & P rotectiveS ervices

S ection11 -Com m unicateCanada150 KenN icholR egionalR ecreationCentre(KN R R C)renovationprioritiesasper com m itm ent

Com pleted

Included in Community & Protective Services (CPS) Significant Events - March 21, 2017 Governance and Priorities Committee (GPC).

18 Com m unity & P rotectiveS ervices

S ection14 -Integrated T urfM anagem entP lan-plantocom eforw ard inearly 2017

Com pleted

Information will be presented to Council on April 11, 2017.

19

Com m unity & P rotectiveS ervices

S ection14 -P rom otionsCom m itteeevents-consideradvertisingoptionsand purchasingperm anentsignageand toreview Com pleted sponsorshipofevents

Information will be presented at April 18, 2017 Governance and Priorities Committee (GPC).

20

Com m unity & P rotectiveS ervices

S ection14 -O utdoorFurniture-includew asteand organiccontainers

InP rogress

Researching options (including waste, recycling and organics bins).

21

Com m unity & P rotectiveS ervices

S ection14 -T opR ailBallDiam onds-properinstallation

InP rogress

Parks and Facilities are reviewing best practices utilized by other communities.

22

Com m unity & P rotectiveS ervices

S ection14/18-considerauctionforpurchases

Com pleted

Continues to be considered as we plan the acquisition of new equipment.

23

Com m unity & P rotectiveS ervices

Com m unity Grant& Aid Fram ew orkinform ation-2017Governanceand P rioritiesCom m ittee(GP C)

Inprogress

Legislative Services and Community and Protective Services have complied information and are reviewing options.

24

Com m unity & P rotectiveS ervices

M issingasign-Gerry P atsulaS ign

InP rogress

Sign to be reinstalled by Parks and Facilities in Spring 2017.

Beaum ontS ociety ofArts-properdocum entationand follow -up

2018Budget

Financial considerations are included in the 2017 Spring Planning information.

25 Com m unity & P rotectiveS ervices

M :\0100 -Adm inistration,Accounting,Insurance,L egal\0148-Budget\0148-S01 S pringP lanningW orkshop(Final)\2017\BudgetW orkshopActionItem s2017v2

6

2017 Budget Workshop Action Items

Action By

Item Description

Action Required

Action to Date

26 Com m unity & P rotectiveS ervices

S pringP lanning-S ection14 -Aqua-Fit-bringforw ard m aintenanceplan/lifecycleplanstoS pringP lanning

Com plete

Information is included in 2017 Spring Planning documentation.

27 Com m unity & P rotectiveS ervices

S pringP lanning-S ection14 -FireS ervicesExcellenceR eview -follow -upfollow ingannexationconfirm ation

FutureGP C

The project charter will be finalized in late 2017 or early 2018.

39

S pringP lanning-Hom estead CloseBerm (m arked asbringforw ard toS pringP lanning)

2017S pringP lanning

Details have been included in the 2017 Spring Planning information.

28 P lanning& Infrastructure

S ection11 -com m unicateorganicinform ation

O ngoing

Information meeting on March 28, 2017 Council Meeting

29

P lanning& Infrastructure

S ection12 -P roposed S erviceL evels-P roposed S now P low ing-updatenew schools/busroutes

Com pleted

New Service Level Maps adopted at February 28, 2017 Council Meeting.

30

P lanning& Infrastructure

S ection12 -P roposed S erviceL evels-P roposed S now R em oval-updatenew schools/busroutes

Com pleted

New Service Level Maps adopted at February 28, 2017 Council Meeting.

31

P lanning& Infrastructure

S ection12 -P athw ay S now P low ing-updatepathw aysadjacenttonew schools

Com pleted

New Service Level Maps adopted at February 28, 2017 Council Meeting.

32

P lanning& Infrastructure

S ection14 -CentralAreaR edevelopm entP lan(CAR P )-confirm nextstepsand givecontext

O ngoing

A project charter will be brought forward before the project is initiated based on the Provincial CARES Grant considerations.

33

P lanning& Infrastructure

S ection14 -GeneralDesignS tandards-frontyard setbacksand w idthoftheboulevard

O ngoing

Information will be considered during the 2017 General Design Standards review.

34

P lanning& Infrastructure

S ection14 -U tilitiesM asterP lan(U T )-includecontextinreport/background

O ngoing

Background reports and information are being reviewed and utilized to compile the Utilities Master Plan's report.

Com m unity & P rotectiveS ervices

35 P lanning& Infrastructure

S ection14 -Dow ntow nU rbanDevelopm entConceptP lan(DU DCP )-FrenchVillageGuidelines(FVG)and L and U seBylaw s O ngoing (L U B)-bringforw ard projectcharter

This work will now be a part of the Central Area Redevelopment Plan (CARP) review.

36 P lanning& Infrastructure

S pringP lanning-Section18-N eighbourhood R enew alP rogram (N R P )-Area2 tocom ebacktoS pringP lanning-provide explanationforarea3 costsand providerevised locationm ap

2017S pringP lanning

Details have been included in the 2017 Spring Planning information.

37 P lanning& Infrastructure

S pringP lanning-S ection14 -P arkingIm plem entationinCentreville-considerinS pringP lanning

2017S pringP lanning

This work will now be a part of the Central Area Redevelopment Plan (CARP) review.

38 P lanning& Infrastructure

T ransitFeesrelated tostudents

Com pleted

A discount was included for students and seniors (65+) in the approved Transit Fees and Charges.

40

S pringP lanning-W aste& O rganicsR ollCartP urchase(m arked asbringforw ard toS pringP lanning)

CapitalItem (2017 BudgetItem )

Information was presented to Council at the March 28, 2017 meeting.

S ection11 -Fees& charges-Environm entalFees-advertiseand educateonanti-idling

O ngoing

Infrastructure Division is working with Communications on communication tools.

P lanning& Infrastructure

17 P lanning& Infrastructure

M :\0100 -Adm inistration,Accounting,Insurance,L egal\0148-Budget\0148-S01 S pringP lanningW orkshop(Final)\2017\BudgetW orkshopActionItem s2017v2

6-1

ATTACHMENT 1

6-2

6-3

6-4

6-5

6-6

6-7

6-8

6-9

ATTACHMENT 2

AQUA-FIT LIFECYCLE UPDATE SPRING PLANNING 2017

Aqua-Fit Lifecycle - Equipment Item Circulation Pumps Structural Investigation Hvac Assessment Exit Signs - Change rooms Heat exchangers leisure & hot tub Swimsuit Water Extractor Machine 2 Pump PF10 - Manual Vac Pump Sauna bench FPRC Boiler Flue annual service Hot Tub Water fill line replaced Replace ORP Probes Backflow Preventer 2 inspection Parking lot maintenance Replacement Tiles Pool Deck Replacement feeding tubes Waterslide Slide Maintenance Chemical Replacement Small tools and supplies Dryer Exhaust Cleaning Duct Vents cleaning Boiler Annual maintenance Cleaning Supplies Lifejackets Lifesaving Equipment Annual heat exchanger maintenance Valves 45 in total ( change 15/year) Aquatic Wheel Chair Swimsuit Water Extractor Machine 3 Pool Vacuums 2 Water Slide Stairs Study Hvac repair Roof top Hvac Unit replacement Sound Baffle Study

Life (Years) 25 25 25 20 7 2 7 2 1 15 1 1 1 1 1 1 1 1 1 2 1 1 2 2 5 3 3 2 2 0 20 20 25

Purchase Year 2009 2009 2009 2009 2009 2015 2009 2015 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2016 2015 2016 2016 2015 2015 2009 2014 2015 2016 2016 2009 2009 2009 2009 1

Replace Year 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2017 2018 2018 2018 2018 2018 2039 2018

Replace Price $ 48,000 $ 10,000 $ 10,000 $ 7,500 $ 9,000 $ 2,500 $ 3,000 $ 2,500 $ 500 $ 1,000 $ 2,500 $ 1,000 $ 2,000 $ 10,000 $ 2,000 $ 5,000 $ 10,000 $ 5,000 $ 300 $ 5,000 $ 1,500 $ 1,500 $ 2,500 $ 4,000 $ 1,500 $ 4,500 $ 1,500 $ 2,500 $ 7,000 $ 2,000 $ 30,000 $ 40,000 $ 4,000

Notes

Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual Shut Down Maintenance - Annual

Shut Down Maintenance - Annual

Scheduled 2018 after study Scheduled 2018 after study

6 - 10

AQUA-FIT LIFECYCLE UPDATE SPRING PLANNING 2017 Roof/Drainage Study Site Drainage Study Salt Booster Cells ( 18 in total, 6/year) Valves 45 in total ( change 15/year) Concrete Sidewalks/pads/islands/curbs Lane ropes Aquatic Program Equipment Boot Racks Lockers - Male and Female Control Panel Aquatic Diving Board - 16ft Easy Ladder - (Competitive Pool) Control Panel AK100 Leisure Control Panel AK100 Main pool Control Panel AK100Hot tub Valves 45 in total ( change 15/year) Pump 12 - Chemical Feed Pump 12 Lockers - Family Audio System fitness Hand Dryer 10 Salt Booster Cells ( 18 in total, 6/year) Sauna Heater Tot Docks x 2 Pool Deck Storage Units Office 3 Fitness Repair Roof/Drainage Repair Replace gutters, leaders Metal Flashing - roof Repair Site Drainage Repair Sound Baffle Replacement Exterior Windows Molding Exterior Windows Caulking Pipe hangers Sump Aquatic Centre Valves 45 in total ( change 15/year) Loading dock/area assessment

25 25 3 3 25 3 2 10 10 10 10 10 5 5 5 3 10 10 10 10 3 5 10 10 10 25 25 20 25 20 20 20 15 10 3

2009 2009 2015 2015 2009 2015 2016 2009 2009 2009 2009 2009 2014 2014 2014 2016 2009 2009 2009 2009 2016 2014 2009 2009 2009 2009 2009 2009 2009 2009 2009 2009 2009 2009 2016 2009

2018 2018 2018 2018 2018 2018 2018 2018 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

10,000 10,000 13,800 4,500 6,000 5,000 4,000 6,000 30,000 3,000 5,900 6,000 3,000 3,000 3,000 4,500 1,200 15,000 3,000 5,000 13,800 1,500 4,000 10,000 1,500 120,000 10,000 8,000 80,000 60,000 3,000 3,000 10,000 800 4,500 5,000

Schedule after study ( 2019) Schedule after study ( 2019) Schedule after study ( 2019) Schedule after study ( 2019) Schedule after study ( 2019) Schedule after study ( 2019) Schedule after study ( 2019)

6 - 11

AQUA-FIT LIFECYCLE UPDATE SPRING PLANNING 2017 Tank 1 - Main Pool Sand Filter Tank 2 - Leisure Pool Sand Filter Tank 2 - Hot tub Pool Sand Filter Carbon Dioxide Alarm Downstairs Carbon Dioxide Alarm Upstairs Backflow Preventer 1 Pressure Washer Water Slide Stairs repair Public Change room Partitions Appliances Diving Board Manual Vacuum Commercial paint - Upstairs Valves 45 in total ( change 15/year) Repair CMU Walls Repair Stucco Loading dock/area repair Carbon Dioxide Tank 1 Carbon Dioxide Tank 2 Commercial paint - Main Floor Panic Alarm Bars 2 Commercial paint - Aquatic Centre Audio System Pool Heat Exchangers Shower fixtures Sauna Structure (Wood) Facility Table and Chairs Heat Exchanger Tank 1 (Main Pool) Audio System - Aquatic Pool Pilots Whirlpool Pool Pilots Main Pool Pool Pilots Leisure Mop Sink 1 - Aquatic Mop Sink 2 - Janitor room Automatic water level control 3 Water Fountain 1

10 10 10 10 10 5 2 25 10 10 10 3 19 3 25 25 25 12 12 12 5 12 6 7 5 8 7 8 10 15 15 15 15 15 15 10

2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021 2021 2022 2022 2022 2022 2023 2023 2023 2024 2024 2024 2024 2024 2024 2024

2009 2009 2009 2009 2009 2014 2017 2009 2009 2009 2009 2016 2009 2017 2009 2009 2009 2009 2009 2009 2016 2009 2016 2015 2017 2014 2016 2015 2013 2009 2009 2009 2009 2009 2009 2014 3

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

100,000 100,000 100,000 3,000 3,000 500 2,000 20,000 30,000 4,500 6,000 500 20,000 4,500 80,000 Determined after Study 80,000 Determined after Study 35,000 7,500 7,500 35,000 300 50,000 2,500 6,000 15,000 20,000 2,000 5,000 2,500 17,000 51,000 34,000 500 500 5,000 1,500

6 - 12

AQUA-FIT LIFECYCLE UPDATE SPRING PLANNING 2017 Sump Elevator Shaft Hot Water Storage Tank-Upstairs Security Alarm System Building Security Alarm System Protectron Carbon Dioxide Feed System Diving Board Stand Office Furniture - Office 2 Steam Room Generator Diving Board Stand (1m) Toilets Heating Wall Unit 7 Furnace #1 upstairs Furnace # 2 Dressing rooms Roof top exhaust fan 5 Benches main concourse / Pool Deck Staff Locker Room Benches Floor Scrubber FPRC Expansion Tank 1 Benches Change room Office Furniture - Office 1 Control Panels Boiler Blue Waterslide 1 Storage Shed 3 Water Softener 1 Interior Signage Steam Room Tiles Benches - On Deck FPRC Water Fountain 2 Water Fountain Lockers - Fitness Lockers Wallet FPRC Boiler pool FPRC Boiler building Electrical Panel Electrical panel 5 Ladder railings

15 15 15 15 15 15 10 7 15 15 15 15 15 15 15 25 15 8 10 10 10 18 15 20 20 20 20 20 20 20 20 25 25 25 25 25

2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 2025 2025 2025 2026 2026 2027 2027 2027 2029 2029 2029 2029 2029 2029 2029 2029 2034 2034 2034 2034 2034

2009 2009 2009 2009 2009 2009 2014 2017 2009 2009 2009 2009 2009 2009 2009 2000 2010 2017 2016 2016 2017 2009 2012 2009 2009 2009 2009 2009 2009 2009 2009 2009 2009 2009 2009 2009 4

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

800 20,000 10,000 20,000 1,000 10,000 3,000 10,000 10,000 1,000 3,500 5,000 5,000 12,500 15,000 2,000 3,000 2,000 5,000 1,500 12,000 125,000 8,500 3,000 15,000 2,000 1,000 1,600 1,600 15,000 1,500 13,000 13,000 10,000 5,000 3,000

6 - 13

AQUA-FIT LIFECYCLE UPDATE SPRING PLANNING 2017 Flag poles Boiler 1 Pump 15 - Circ Pump Expansion Tank 3 - Glycol Aluminum Bleachers 2 Sprinkler Replacement Stair case Tiles Basin - Leisure Pool Basin - Small Pool Basin - Whirlpool Basin - Comp Pool Safe Aquatic Railings

25 25 20 30 30 30 25 50 50 50 50 50 50

2009 2009 2017 2009 2009 2009 2016 2009 2009 2009 2009 2009 2009

2034 2034 2037 2039 2039 2039 2041 2059 2059 2059 2059 2059 2059

5

$ $ $ $ $ $ $ $ $ $ $ $ $

1,000 13,000 10,000 2,000 14,000 25,000 8,000 75,000 25,000 25,000 75,000 5,000 10,000

6 - 14

This page is blank on purpose.

MEMORANDUM TO:

Chief Administrative Officer

FROM:

General Manager, Corporate Services

DATE:

April 8, 2017

SUBJECT:

2016 Assessment

File: 0148-S01

PURPOSE The purpose of this memo is to provide an update to the 2016 Assessment, which is used for setting the 2017 Mill Rate. The following has been provided: 1. Assessment History since 1999, in schedule; and, graphical format since 2006.

2. Assessment History by Category since 2006, in schedule and graphical format.

3. Assessments by Class since 2008 in graphical format.

4. Assessment Summary –Assessment Year: 2016 5. Assessment Growth –Assessment Year: 2016 6. An analysis of the residential single-family and non-residential assessments is provided.

The average value of 2016 residential building permits was $218,566.

The average single family residential assessment has decreased 5.0% from $448,773 in 2016 to $426,299 in 2017 and the average assessment on vacant residential lots for 2017 is $194,743. This information is also presented graphically.

In the 2016-2021 Strategic Plan, one of the key focus areas that has been identified is the need to focus on non-residential development. For this reason we have also provided data and graphs to highlight this assessment class.

M_ 2016 Assessment

7

Town of Beaumont Assessment History Tax Year 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Budget 2017 Actual*

Assessment 251,629,350 284,345,250 305,568,130 337,834,870 418,970,230 501,203,790 576,178,505 666,200,890 962,634,820 1,727,074,700 1,786,907,290 1,656,584,000 1,883,784,640 1,952,485,020 2,120,583,030 2,351,845,360 2,496,763,220 2,745,440,330 2,797,855,799 2,717,915,440

Percentage Change (including inflation and growth)

13.0% 7.5% 10.6% 24.0% 19.6% 15.0% 15.6% 44.5% 79.4% 3.5% -7.3% 13.7% 3.6% 8.6% 10.9% 6.2% 10.0% 1.9% -2.9%

*Includes Annexed County Lands

M :\0100 -A dm in istration ,A ccoun tin g ,In suran ce,L eg al\0148 -B udg et\0148-S 01 S prin g P lan n in g W ork shop (Fin al)\2017\Ready forP D F\2016 A ssessm en ts H istory -(2017 S prin g P lan n in g )D ata

7-1

Town of B eau m ont A ssessm entH istory 3000 (M illions)

2500 2000 1500 1000 500 0

File: 0148-S01 Assessment History

7-2

Town of Beaumont Assessment History by Category Tax Year

Residential

Non-Residential

Assessment

Percentage Change (including inflation and growth)

2006

626,213,580

39,987,310

666,200,890

32.9%

2007

912,845,130

49,789,690

962,634,820

44.5%

2008

1,660,035,540

67,039,160

1,727,074,700

79.4%

2009

1,707,424,000

79,483,290

1,786,907,290

3.5%

2010

1,569,601,040

86,982,960

1,656,584,000

-7.3%

2011

1,791,915,700

91,868,940

1,883,784,640

13.7%

2012

1,851,363,500

101,121,520

1,952,485,020

3.6%

2013

2,000,540,100

120,042,930

2,120,583,030

8.6%

2014

2,215,095,000

136,056,860

2,351,151,860

10.9%

2015

2,355,767,460

140,995,760

2,496,763,220

6.2%

2016

2,589,876,970

155,563,360

2,745,440,330

10.0%

M :\0100 -A dm in istration ,A ccoun tin g ,In suran ce,L eg al\0148 -B udg et\0148-S 01 S prin g P lan n in g W ork shop(Fin al)\2017\Ready forP D F\2016 A ssessm en ts H istory -(2017 S prin g P lan n in g )D ata (2)

7-3

Town of Beaumont Assessment History by Category 3000 2900 2800 2700 2600 2500 2400 2300 2200 2100 2000 1900 1800 1700 1600 1500 1400 1300 1200 1100 1000 900 800 700 600 500 400 300 200 100 0

Non-Residential

Residential

Total

File: 0148-S01 Assessment History

7-4

7-5

7-6

7-7

Town of Beaumont Assessment Analysis

Tax Year 2008 2009 2010 2011 2012 2013 2014 2015 2016

~ Single Family Construction ~ Construction Units Value Average 59 19,258,862 326,421 140 35,673,063 254,808 223 58,704,399 263,248 229 61,575,446 268,888 209 62,606,561 299,553 291 56,081,504 192,720 206 59,015,548 286,483 248 60,348,958 243,343 246 53,767,120 218,566

Tax Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

~ Residential Single Family Assessment ~ Number of Total Parcels Assessment Average 3507 1,465,795,410 417,963 3545 1,452,548,470 409,746 3651 1,338,729,330 366,675 3896 1,563,376,700 401,277 4141 1,623,829,300 392,135 4383 1,770,239,400 403,888 4619 1,955,599,600 423,382 4784 2,090,130,960 436,900 5023 2,254,187,800 448,773 5231 2,229,967,600 426,299

Tax Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

~ Vacant Residential Assessment ~ Number of Total Parcels Assessment Average 696 72,336,390 103,932 924 126,774,100 137,201 825 105,720,100 128,146 686 91,895,000 133,958 576 83,390,500 144,775 446 82,054,400 183,978 493 95,946,300 194,617 493 90,998,800 184,582 678 123,940,800 182,804 501 97,566,000 194,743

Increase -21.90% 3.30% 2.10% 11.40% -35.70% 48.70% -15.10% -10.20%

Increase -2.00% -10.50% 9.40% -2.30% 3.00% 4.80% 3.20% 2.70% -5.00%

Increase 32.00% -6.60% 4.50% 8.10% 27.10% 5.80% -5.20% -1.00% 6.50%

M : \0 1 0 0 -A d m inistration, A c c ou nting, Ins u ranc e, L egal\0 1 48 -B u d get\0 1 48 -S 0 1 S pring P lanning W orks hop(Final)\2 0 1 7 \Read y forP D F\2 0 1 6 A s s es s m entA nalys is -(2 0 1 7 S pring P lanning)D ata 7-8

Town of Beaumont Assessment Analysis Tax Year 2008 2009 2010 2011 2012 2013 2014 2015 2016

~ Commercial Construction ~ Construction Units Value Average 22 4,229,512 192,251 20 4,229,512 211,476 10 2,282,500 228,250 24 12,923,500 538,479 24 4,264,400 177,683 24 6,074,198 253,092 24 1,717,482 71,562 20 8,830,675 441,534 8 1,989,999 248,750

Tax Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

~ Non-Residential (Developed) Assessment ~ Number of Total Parcels Assessment Average 37 42,913,640 1,159,828 42 50,593,940 1,204,618 44 57,330,000 1,302,955 44 64,013,600 1,454,855 56 76,657,700 1,368,888 56 90,477,200 1,615,664 70 109,141,700 1,559,167 72 111,618,020 1,550,250 73 124,823,030 1,709,905 74 147,818,100 1,997,542

Tax Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

~ Vacant Non-Residential Assessment ~ Number of Total Parcels Assessment Average 15 13,047,820 869,855 25 17,483,300 699,332 24 18,264,400 761,017 23 16,340,200 710,443 19 12,120,800 637,937 17 15,113,500 889,029 17 11,957,000 703,353 16 13,355,600 834,725 16 14,852,900 928,306 16 14,357,800 897,363

Increase 10.00% 7.90% 135.90% -67.00% 42.40% -71.70% 517.00% -43.70%

Increase 3.90% 8.20% 11.70% -5.90% 18.00% -3.50% -0.60% 10.30% 16.80%

Increase -19.60% 8.80% -6.60% -10.20% 39.40% -20.90% 18.70% 11.20% -3.30%

M : \0 1 0 0 -A d m inistration, A c c ou nting, Ins u ranc e, L egal\0 1 48 -B u d get\0 1 48 -S 0 1 S pring P lanning W orks hop(Final)\2 0 1 7 \Read y forP D F\2 0 1 6 A s s es s m entA nalys is -(2 0 1 7 S pring P lanning)D ata 7-9

350,000

350

300,000

300

250,000

250

200,000

200

150,000

150

100,000

100

50,000

50

Units

Average Dollars

Town of Beaumont Average Single Family Residential Construction Value

0

0 2008

2009

2010

2011

2012

Construction Value

2013

2014

2015

2016

Units

File: 0148-S01 2016 Assessment Analysis - (2017 Spring Planning)

7 - 10

Town of Beaumont Residential Single Family Assessments 500,000

6000

450,000 5000 400,000 350,000 300,000 250,000

3000

Parcels

Average Dollars

4000

200,000 2000 150,000 100,000 1000 50,000 0

0 2008

2009

2010

2011

2012

Assessment

2013

2014

2015

2016

2017

Parcels

File: 0148-S01 2016 Assessment Analysis - (2017 Spring Planning)

7 - 11

Town of Beaumont Average Vacant Parcel Residential Value 250,000

1000

900

200,000

800

150,000

600

500

100,000

Parcels

Average Dollars

700

400

300

50,000

200

100

0

0 2008

2009

2010

2011

2012 Total Average

2013

2014

2015

2016

2017

Parcels

File: 0148-S01 2016 Assessment Analysis - (2017 Spring Planning)

7 - 12

600,000

30

500,000

25

400,000

20

300,000

15

200,000

10

100,000

5

0

Units

Average Dollars

Town of Beaumont Average Commercial Construction Value

0 2008

2009

2010

2011

2012

Construction Value

2013

2014

2015

2016

Units

File: 0148-S01 2016 Assessment Analysis - (2017 Spring Planning)

7 - 13

Town of Beaumont Non-Residential (Developed) Assessments 2,500,000

80

70 2,000,000

50

1,500,000

40 1,000,000

Parcels

Average Dollars

60

30

20 500,000 10

0

0 2008

2009

2010

2011

2012

Assessment

2013

2014

2015

2016

2017

Parcels

File: 0148-S01 2016 Assessment Analysis - (2017 Spring Planning)

7 - 14

Town of Beaumont Average Vacant Parcel Non-Residential Value 1,000,000

30

900,000 25 800,000

700,000

600,000

500,000

15

Parcels

Average Dollars

20

400,000 10 300,000

200,000 5 100,000

0

0 2008

2009

2010

2011

2012 Total Average

2013

2014

2015

2016

2017

Parcels

File: 0148-S01 2016 Assessment Analysis - (2017 Spring Planning)

7 - 15

MEMORANDUM TO:

Chief Administrative Officer

FROM:

General Manager, Corporate Services

DATE:

April 8, 2017

SUBJECT:

2017 Library Budget

File:0148-S 01

PURPOSE The purpose of this m em ois topresen tthe 2017 L ibrary B udg ettosetthe 2017 L ibrary M ill Rate forthe budg et.

The L ibrary is requestin g topurchase n ew com puters in the am oun tof $14,000.$3,000 is already approv edin the 2017 budg et.They w ouldlik e tofun dthe rem ain in g $11,000 w ith the L ibrary carry ov erS urplus ($30,000). (S ee A ttachm en t1) N ootheroperatin g chan g es hav e been m ade tothe L ibrary B udg etsin ce the approv al of the 2017 B udg et.

The operatin g L ibrary S urplus has been cappedat$30,000 as of D ec31,2016.

The L ibrary B uildin g Reserv e atD ecem ber31,2016 w as $138,540.

A ttachedis the 2017 B udg etan dA ctual costs toD ecem ber31,2016.

M _2017 L ibrary B udg et

8

ATTACHMENT 1

8-1

ATTACHMENT 1

8-2

H istoric B u d getC om parison by B u d getYear Budget Year: 2017 & Previous Budget Years: 2016 Division or Department: <All> & Sub-department: 780 - LIBRARY 7 8 0 -L IB RA RY GL A c c ou nt

2 0 1 6 B u d get

2 0 1 6 A c tu al

2 0 1 7 B u d get

Revenu es

800 - SALES & USER CHARGES

8,500

8,488

0

5,228

0

830 - TRAFFIC & BYLAW FINES

10,000

12,435

11,000

850 - PROGRAM FEES

16,000

22,773

17,000

800

696

500

950 - CONDITIONAL OPERATING GRANTS

102,100

110,241

105,600

951 - UNCONDITIONAL OPERATING GRANTS

662,000

631,489

730,300

804 - EXPENSE RECOVERY

860 - RENTAL REVENUE

980 - COMMUNITY CONTRIBUTIONS

8,500

7,500

3,050

10,000

8 0 6, 90 0

7 94, 40 1

8 8 2 , 900

200 - FULL TIME WAGES

139,300

142,494

183,700

210 - PART TIME WAGES

152,200

154,350

124,000

220 - CASUAL WAGES

57,900

58,053

77,100

221 - HONORARIUMS

5,200

2,155

5,500

88,100

95,288

94,800

4,400

3,393

5,400

E xpend itu res

250 - EMPLOYEE BENEFITS 280 - TRAVEL 290 - COURSES & TRAINING

11,500

9,330

12,200

295 - MEMBERSHIP FEES & DUES

70,300

74,129

77,200

300 - STATIONERY & SUPPLIES

3,000

3,498

3,200

302 - PHOTOCOPIER & SUPPLIES

5,000

5,552

5,600

500

744

600

1,700

2,008

2,000

310 - POSTAGE & COURIER 320 - PUBLICATIONS/PERIODICALS/NEWSL 321 - BOOKS

12,300

7,603

12,800

400 - INSURANCE

5,500

5,242

5,100

430 - ADVERTISING

1,300

1,416

2,000

433 - APPRECIATION

2,400

2,939

2,500

50,200

42,634

50,200 20,900

440 - CONTRACTED SERVICES 441 - CONSULTING FEES

900

0

1,500

1,500

1,500

470 - RENTAL

120,400

120,400

126,500

480 - POWER

9,600

11,498

10,600

481 - GAS

5,300

3,328

4,700

482 - WATER

3,000

2,366

3,600

490 - DATA COMMUNICATIONS & INTERNET

5,200

5,344

5,400

520 - MAINTENANCE AND REPAIR

1,500

2,281

1,500

11,000

15,157

12,700

442 - AUDIT FEES

610 - PROGRAM EXPENSES 621 - PROGRAM MATERIALS, GOODS & SUP 629 - LIBRARY CAPITAL EXPENDITURE 650 - INTEREST EXPENSE 699 - CONTINGENCY 700 - ACCOUNTING SUPPORT

N etTotal

4,500

4,576

5,000

14,000

0

7,500

600

523

800

2,000

0

2,000

16,600

16,600

16,300

8 0 6, 90 0

7 94, 40 1

8 8 2 , 900

0

0

0

Subject to Year End Audit Adjustments

Mar 27, 2017 11:30 AM

Historical Comparison By Budget Year

8 - 3Page 1

TOWN OF BEAUMONT SPRING PLANNING - BUDGET CHECK BOOK (OPERATING) 2017 Schedule A Mill Rate Tax Sabilization Increase Draw Projected deficit based on 2.815% tax increase initially proposed in December 2016 (Transfer from Mill Rate Stabilization Reserve)

(542,900)

Spring Planning Operating Budget Adjustment Requests - Transfer from Mill Rate Stabilization Fund Homestead Close Berm Credit Card Transaction Fees Revised amount to be drawn from Mill Rate Stabilization Reserve in 2017 based on a tax increase of:

2.815%

(542,900)

Mill Rate Stabilization Fund - January 1

3,101,040

Projected Mill Rate Stabilization Fund - December 31

2,558,140

2017 Budget (Spring Planning) Cheque Bk - Oper (SP) 3/30/2017 4:38 PM

9

Change Request Summary Change Request: 010-01 (2017 SP) CREDIT CARD FEES Budget Year:

2017

Change Request Type:

OBA

Change Request Stage:

GL Code:

02-00-010-00-410

Publish Date:

Supervisor:

Alan Harris, General Manager, Department: Corporate Services

010 - GENERAL ADMINISTRATION

Ongoing:

Yes

$0

Amount:

Spring Planning OBA

Project Scope: PURPOSE: To consider acceptance of credit card payments for additional services and programs offered by the Town.

BACKGROUND: In 2009, Beaumont implemented the option of credit card payments for recreation services and programs offered through the Aqua-Fit Centre at no additional charge to the user. The current charge for processing credit card payments is 1.8% of the transaction amount, which is included in the operation budget of the Aqua-Fit. Over the past few years, property owners and developers have requested the ability to pay for development fees, utility fees, business taxes, and pet licenses with credit cards. A small number of individuals inquired if they could pay their property taxes by credit card.

DEVELOPMENT SERVICES: Development Services reviewed what other municipalities charged within the Edmonton Capital Region.

Based on their analysis (Attachment 1), credit card payments are accepted from $5000 limit to no transaction limit at no charge to the customer. Should the Town accept credit card payments for Planning, Development and Building fees, based on current budgeted revenues, the maximum cost to the Town could be approximately $17,700.

UTILITIES: Should credit card payments be accepted for utility payments, the maximum cost to the Town would be approximately $107,000 assuming that those residents currently on the utility prepayment plan remain on the plan, otherwise the maximum cost could be $130,100.

PROPERTY TAXES: Should credit card payments be accepted for tax payments, the maximum cost to the Town would be approximately $157,800 assuming that those residents currently on the tax payment plan and those paying through their mortgage company continue with these payment methods.

OTHER FEES: Should credit card payments be accepted for all service fees, the maximum cost to the Town for accepting Childcare fees by credit card could be approximately $21,000. Based on the 80/20 cost recovery model for childcare, cost savings in the amount of $21,000 would have to be identified.

When reviewing the current policies of credit card companies for allowing vendors to charge a convenience fee, the fee can only be charged when making a payment on-line (card-absent environments) only certain transactions can have convenience fees charged to the customer: - utilities - property management/rent - universities and college for transactions > $1,000 Mar 31, 2017 01:37 PM

Change Request Summary

Page 1

9-1

Change Request Summary - private elementary & secondary schools for transactions > $1,000 - childcare for transactions > $1,000 - fines - taxes The maximum amount allowed to be charged is 0.75% for debit card transactions and 1.75% for credit card transactions.

Options for consideration: 1. Accept credit card payments on-line only, and charge a service fee of 0.75% on debit card payments and of 1.75% for credit card payments, for utility and tax payments. The impact of this option would be to allow residents the ability to pay their taxes and utility fees on-line without impacting the amount charged to other residents as they would be paying for the related service fees directly.

2. Accept credit card payments for all payments irrespective of where/how the payment is made, with no user service fee. Should the Town accept credit card payments and not increase fees the cost to the Town would be: $157,800 - Potential Credit Card Fees for Tax payments $130,100 - Potential Credit Card Fees for Utility payments $ 17,900 - Potential Credit Card Fees for Building/Development/Planning payments $ 21,000 - Potential Credit Card Fees for Childcare payments $326,800 - Potential Credit Card Fees The impact of this option equates to a 2% tax increase.

3. Accept credit card payments for all payments irrespective of how or where the payment is made. To cover the transaction fee, there would be a combination of increases: Taxes - a 1% increase in the tax rate, which based on growth is estimated to generate $165,500.

Fees - an increase 1.8%, with the exception of water and wastewater fees. Water and wastewater anticipated cost increases would be recovered through a one time charge to the flat water meter charge and flat wastewater fee.

PLANS / STANDARDS: 2016-2021 Strategic Plan LEGISLATIVE AUTHORITY: N/A ATTACHMENTS: 1. Comparable Municipality Credit Card Information ALTERNATIVES: 1. That the Budget Committee recommend that Council approve the acceptance of credit card payments online only for utility payments and that a user service fee of 0.75% for debit card payments and 1.75% for credit card payments be charged to the user for each transaction.

2. That the Budget Committee recommend that Council approve the acceptance of credit card payments for pet licenses and that the pet license fee be increase by 1.8% to recover the relating transaction fees.

3. That the Budget Committee recommend that Council approve the acceptance of credit card payments for on-line property searches and that the fee be increased by 1.8% to cover the related transaction fees.

Mar 31, 2017 01:37 PM

Change Request Summary

Page 2

9-2

Change Request Summary 4. That the Budget Committee recommend that Council approve the acceptance of credit card payments for development charges, excluding off-site levy fees, and that fees be increased by 1.8% to cover the related transaction fees.

5. That the Budget Committee recommend the Council direct administration how to proceed.

RECOMMENDATIONS: 1. That the Budget Committee recommend that Council approve the acceptance of credit card payments online only for utility payments and that a service fee of 0.75% for debt card payments and 1.75% for credit card payments be charged to each transaction.

2. That the Budget Committee recommend that Council approve the acceptance of credit card payments for pet licenses and that the pet license fee be increase by 1.8% to recover the relating transaction fees.

3. That the Budget Committee recommend that Council approve the acceptance of credit card payments for on-line property searches and that the fee be increased by 1.8% to cover the related transaction fees.

4. That the Budget Committee recommend that Council approve the acceptance of credit card payments for development charges, excluding off-site levy fees, and that fees be increased by 1.8% to cover the related transaction fees.

Operating Budget Details Sub-department

GL Account

Description

610 - PLANNER

800 - SALES & USER CHARGES

620 - DEVELOP

800 - SALES & USER CHARGES

630 - BDGINSP

800 - SALES & USER CHARGES

Increased fees resulting from acceptance of CC payments.

Increased fees resulting from acceptance of CC payments Increased fees resulting from acceptance of CC payments

2017 Budget

Revenue 3,300 4,300 10,100

Total Revenue

17,700

Expense 610 - PLANNER 620 - DEVELOP 630 - BDGINSP

650 - INTEREST EXPENSE 650 - INTEREST EXPENSE 650 - INTEREST EXPENSE

Fees relating to acceptance of credit cards Fees relating to acceptance of credit cards Fees relating to acceptance of credit cards

3,300 4,300 10,100

Total Expense

17,700

Net Total

0

Ranking Project

Ranking

010-01 (2017 SP) CREDIT CARD FEES 010-01 (2017 SP) CREDIT CARD FEES

2017 Budget

5.1 Fiscal & Assest Management - Beaumont receives revenue from all available sources.

6.2 People Services - Beaumont makes available a range of programs. Safety plays an important role.

Total Ranking Category:

1 1 2

4 - Aligns with Strategic Plan AND is required by growth in population or facility development OR contributes to organization efficiency/effectiveness OR demonstrates an acceptable rate of return OR is a Public Request.

Funding Type - General: Funding Source - General:

Mar 31, 2017 01:37 PM

Change Request Summary

Page 3

9-3

TOWN OF BEAUMONT PROPOSED FEE IMPACT - ACCEPTANCE OF CREDIT CARD PAYMENTS FOR DEVELOPMENT FEES

Proposed Fee Increase 1.80%

2017 Approved Fees Tax Certificates $ Animal Licenses: Dog/Cat License $ Spayed/Neutered Intact Animals $ October through December 31 Dog/Cat License $ Spayed/Neutered Intact Animals $ Development Fees Part 1. Subdivision and Endorsement Subdivision Application Base Fee $ Per Lot Fee $ Endorsement Application Base Fee $ Per Lot Fee $ Part 2. Bareland Condominium Fees Application fee for a Bareland Condominium is based on the fees charges upon submission of a Subdivision Application as per each bareland unit to be created and its intended use.

Endorsement fee for a Bareland Condominium Plan is based upon the fees charged upon the submission of plan of subdivision for endorsement as per each bareland unit to be registered and its intended use.

Flat fee for parking stalls converted to a bareland $ unit.

Part 3. Condominium Fees Application fee per unit excluding common property pursuant to the Condominium Property Regulation. (PER UNIT)

$

25.00

$

25.45

25.00 35.00

$ $

25.45 35.63

15.00 20.00

$ $

15.27 20.36

500.00 $ 250.00 $

509.00 254.50

500.00 $ 300.00 $

509.00 305.40

Refer to Part 1

Refer to Part 1

50.00 $

50.90

40.00 $

40.72

Flat Fee for parking stalls converted to $ 20.00 $ 20.36 condominium units. (PER UNIT) Part 4. Land Use Bylaw Amendments (Including Redistricting Applications) Base Fee $ 2,000.00 $ 2,036.00 Notification Costs To be determined To be determined Part 5. Area Structure Plan, Neighbourhood Structure Plan and Area Redevelopment Plan Adoption and Amendment Base Fee $ 2,000.00 $ 2,036.00

9-4

TOWN OF BEAUMONT PROPOSED FEE IMPACT - ACCEPTANCE OF CREDIT CARD PAYMENTS FOR DEVELOPMENT FEES Ha Charge $ Advertising Costs Part 6. Outline Plan Approval and Amendment Base Fee $ Ha Charge $ Advertising Costs Part 7. Municipal Development Plan Amendment Base Fee $ Advertising Costs Part 8. Subdivision Approval Extension Application $ Part 9. Subdivision Approval Amendment Application $ $ Part 10. Subdivision Appeal Fee $ Part 11. Development Agreement Fee $ Part 12. Amending Development Agreement Fee

200.00 $

203.60

To be determined

To be determined

2,000.00 $ 200.00 $ To be determined

2,036.00 203.60 To be determined

3,000.00 To be determined 500.00 4,000.00 300.00 5,000.00 3,000.00

3,054.00 To be determined 509.00 4,072.00 305.40 5,090.00 3,054.00

$ $ $ $ $ $

Building

Development

Proposed Fee Increase 1.80% 2017 Approved Fees 2017 Approved Fees Commercial, Institutional, Industrial & Multi-Family Residential â&#x20AC;&#x201C;New

ITEM

Development (include the basement only if used as a function space other than storage).

Building - Fee for Construction value up to $1,000 $ Additional fee for Construction values of $ $1,000.00 to $1,000,000.00

6.18 $

6.29

5.15 $

5.24

$

154.50 $

157.28

$

77.25 $

78.64

Water Pressure Tests (2 Tests), Bacteriological Test, Superchlorination Tests (2 Tests) Deep Utility Tie-In Inspection & Re-inspection (Manholes/Valves/Catch Basins, etc.)

Missed Appointments

$ $

500.00 $ 150.00 $

509.00 152.70

Sidewalk Inspection & Re-inspection (Including Missed Appointments)

$

150.00 $

152.70

Building - Fee for Construction value up to $1,000 $

6.18 $

Additional fee for Construction values greater than $1,000,000.00 Construction Street Cleaning (per 15 Front Meter)

Commercial, Institutional, Industrial, Structural Additions/Renovations/Alterations

Proposed Fee Increase 1.80%

$

3.09

$

3.15

$

3.09

$

3.15

6.29

9-5

TOWN OF BEAUMONT PROPOSED FEE IMPACT - ACCEPTANCE OF CREDIT CARD PAYMENTS FOR DEVELOPMENT FEES Additional fee for Construction values of $1,000.00 to $1,000,000.00

$

5.15 $

5.24

Additional fee for Construction values greater than $1,000,000.00

$

154.50 $

157.28

$

77.25 $

78.64

- Development (include basement only if used as function space) min. $100.00

$

6.18 $

6.29

Single Family Residential - New Building - Fee Attached Garage

$ $

6.18 $ 77.25 $

6.29 78.64

Performance/Damage Deposit on each new residential home

$

3,000.00 $

3,054.00

$ $

200.00 $ 77.25 $

203.60 78.64

$

150.00 $

152.70

Sidewalk Inspection & Re-inspection (Including Missed Appointments)

$

150.00 $

152.70

Alteration from Showhome to Garage Occupancy

$

97.85 $

99.61

Construction Street Cleaning (per 15 Front Meter)

Sidewalk, Water, Storm & Sewer Inspection Construction Street Cleaning Construction Water / Wastewater Use (Min Fee)

Exterior Residential Structural Renovation/Alterations (includes fees for new openings, windows, doors, roof over existing deck, etc. Not required for shingle, siding, or stucco replacement) Building Fee Min Fee.

$ $

6.18 97.85

$ $

6.29 99.61

*Building @ (1) /$1,000.00 Min. Fee (2) ($15,833.33)

$

6.18

$

6.29

*Building @ (1) /$1,000.00 Min. Fee (2) ($15,833.33)

$

97.85

$

99.61

$

154.50 $

157.28

$

30.90 $

31.46

Interior Residential Structural Renovation /Alterations exceeding $5,000 in construction value (e.g. kitchen renovation exceeding $5,000)

9-6

TOWN OF BEAUMONT PROPOSED FEE IMPACT - ACCEPTANCE OF CREDIT CARD PAYMENTS FOR DEVELOPMENT FEES

Hydronic Heating Systems –Poured floor radiant tubing; “staple-up” radiators, baseboard heaters, etc. Building permit flat fee and may require electrical and gas permits.

Basement Development (After Occupancy) Building @ (1) Minimum Fee (2)

$

77.25

$

78.64

$ $

6.18 $ 154.50 $

6.29 157.28

Secondary Suite or Garage Suite Development

$

103.00 $

104.85

$ $

6.18 $ 309.00 $

6.29 314.56

$

77.25 $

78.64

$

51.50 $

52.43

$

51.50 $

52.43

$

51.50 $

52.43

3' in front and 6' in rear and/or side yard

$

51.50 $

Signs - Including fascia, free standing show home, etc.

$

103.00 $

104.85

Erection of - Telecommunication towers, flag poles,

$

51.50 $

52.43

$

51.50 $

52.43

*Building @ (1) /$1,000.00 Minimum Fee (2) Garages & Carports - Detached & Attached 2

Accessory Buildings - Greater than 10 m (i.e., garden sheds). If foundation planned, then sheds less than 10 m2 (107 ft2) require permit Evaluation of an Alternative Solution Proposal / hr.

Min Fee. Safety Inspection Request (at request of registered owner) (Includes Time spent at site, report preparation, and follow up, etc.)

Decks - over 2' or enclosed deck or enclosed patio

$

77.25

$

78.64

$ $

82.40 $ 500.00 $

83.88 509.00

$

82.40

$

83.88

$

154.50

$

157.28

Fences - If exceeds the maximum height allowed of

Fee Min Fee. Landscaping - including lot grading, clearing,

$ $

6.18 $ 77.25 $

52.50

6.29 78.64

9-7

TOWN OF BEAUMONT PROPOSED FEE IMPACT - ACCEPTANCE OF CREDIT CARD PAYMENTS FOR DEVELOPMENT FEES Home Based Business - Development Permit - Advertising - Business License Application

52.43 104.85 9,436.86

$

51.50 $ 103.00 $ 9,270.00 $ 51.50 $

$

51.50 $

52.43

$

154.50 $

157.28

$

51.50 $

52.43

$

51.50 $

52.43

- Residential Uses (deck, accessory building, etc.)

$

154.50 $

157.28

- Commercial/Industrial/Institutional –per variance

$

515.00 $

524.27

Notification fee for Discretionary Uses not identified above

$

104.85

$

103.00 $ 25.75 $

Single Detached Housing Rough, Final & Re-inspection

$

154.50 $

157.28

Semi-Detached Housing (Duplex, Triplex) Rough, Final & Re-inspection

$

154.50 $

157.28

$ $

195.70 $ 51.01 $

199.22 51.93

Hot Tubs

(Electrical Permit Required)

Swimming Pools Building fee Min Fee. Building Demolition Stoves and Fireplaces –Wood Burning (If gas stove or fireplace, a gas permit is required.)

Fire Pits, BBQ structures, Outdoor Fireplaces and Chimneys Retaining Walls - (if over one meter in height, submit engineer stamped drawing at time of application) Application for Variance (plus $100.00 notification fee for approval)

Sidewalk Patio Café Grading Inspection Fee:

Multiple Family Housing (4-Plex & Greater, Condos) Rough, Final & Re-inspection Additional unit on main floor

$ $ $

See appropriate building fees above 77.25 $

$ $ $ 78.64 6.29 157.28

$

6.18 $ 154.50 $ 77.25 $

$

77.25 $

78.64

78.64

52.43

26.21

9-8

Change Request Summary Change Request: 750-27 (2017 SP) HOMESTEAD CLOSE BERM Budget Year:

2017

Change Request Type:

OBA

Change Request Stage:

GL Code:

02-70-769-00-440

Publish Date:

Supervisor:

Ilona Bambrick, Director, Parks Department: and Facilities

750 - PARKS

Ongoing:

No

$0

Amount:

Spring Planning OBA

Project Scope: PURPOSE: The purpose of this memo is to provide the Budget Committee with information on Homestead Close Landscape improvements and the related costs, and to receive direction on preferred options.

BACKGROUND: Concerns have been expressed by adjacent landowners of Homestead Close for a number of years. Past attempts have been made to improve the visual appearance of the berm by adding grass, shrubs and wood chips. Even with these improvements, the residents still do not like the visual appeal of the berm (Schedule A). Given the slope of the berm, improvement options are limited; however, the Town continues to maintain the berm to our current service levels. Further, Alta Gas has a Utility Right of Way Easement Agreement for the property, and their high pressure gas line runs directly under the berm.

Our latest round of discussions with the residents were held in July of 2016, and we have had two meetings since. The first meeting concluded with the Town proposing to enlist the experience of a Landscape Contractor and to meet again after the design had been completed.

At the second meeting, the Landscape Contractor from AECOM provided high level schematics for discussion purposes and explained that any rehabilitation performed on the Alta Gas right of way could at any time be removed due to the needs of Alta Gas. This would limit what the Town can do with the berm: - We must receive written approval prior to moving forward with any improvements; - We cannot modify the gas lines without paying for a comprehensive review; and - We must follow enhanced landscape practices (i.e. hydro vac work so not to impact the gas lines).

Based on discussions with the residents and Alta Gas, Administration is bringing Schedule B for the Budget Committee+s information and feedback. Further, the residents would prefer a retaining wall; however, the costs are estimated to exceed $80,000 and would not work well for either our winter snow clearing or Alta Gas access to repair or replace gas lines on their right or way.

FINANCIAL CONSIDERATIONS: Based on the feedback from the residents and Alta Gas, Administration is proposing a plan that would cost $34,000 to implement. The plan includes landscaping ($28,500) hydro vac work ($3,500), site surveying ($1,750).

PLANS / STANDARDS: ( Strategic Plan 2016-2021, Fiscal and Asset Management; People Services LEGISLATIVE AUTHORITY: Municipal Government Act, Section 3(b) ATTACHMENTS: Mar 30, 2017 11:11 AM

Change Request Summary

Page 15

9-9

Change Request Summary 1. Schedule A ) Current Picture of Berm (Fall 2016) 2. Schedule B ) Proposed Site Plan (rehabilitation) 3. Schedule C - Cost Estimate for works 4. Schedule D - Location Map - Aerial View ALTERNATIVES: 1. That the Budget Committee advise on how they wish to precede with the Homestead Close Landscape improvements.

2. That the Budget Committee recommend the Council approves $34,000 for the Homestead Close Landscape improvements in the 2017 Budget.

3. That the Budget Committee recommend the Council approves $80,000 for the Homestead Close Landscape improvements in the 2017 Budget.

4. That the Budget Committee advise Administration of other options or alternatives.

RECOMMENDATIONS 1. That the Budget Committee advise on how they wish to precede with the Homestead Close Landscape improvements.

Operating Budget Details Sub-department

GL Account

Description

Expense 750 - PARKS Total Expense

440 - CONTRACTED SERVICES

Homestead Close Berm

2017 Budget

37,000 37,000

Ranking Project 750-27 (2017 SP) HOMESTEAD CLOSE BERM Total Ranking

Ranking 5.2 Fiscal & Asset Management - Beaumont's infrastructure is safe and well maintained.

2017 Budget 1 1

Category: Funding Type - General: Funding Source - General:

Mar 30, 2017 11:11 AM

Change Request Summary

Page 16

9 - 10

HOMESTEAD CLOSE â&#x20AC;&#x201C; FALL 2016

SCHEDULE A

9 - 11

LEGEND HOMESTEAD CLOSE

Checked:

50TH AVE

MAILBOX

EXISTING TREES AND SHRUBS

BOULDERS

PROPOSED SHRUBS 4 ROYAL BURGUNDY BARBERRY 4 GOLDFLAME SPIREA

EXISTING TREES

BOULDERS - 9

HYDRANT

KEY PLAN

EXISTING ALTA GAS COMPOUND

HOMESTEAD CLOSE

SOD - 120 m2 Scale N.T.S.

Project Management Initials:

3 EXISTING TREES TO BE REMOVED RE-GRADE EXISTING SLOPE TO CREATE A MORE MANAGEABLE SLOPE 4

4

3 EXISTING SHRUBS TO BE RELOCATED

3

3 EXISTING TREES TO BE REMOVED

3 EX F.G.

2

DECIDUOUS SHREDDED WOOD MULCH

2

PROP F.G.

1

0+010

1 0+000

ELEVATION (m)

EXISTING SHRUBS DRIVEWAY

HOMESTEAD CLOSE 5

0

SECTION LINE SOD

EXISTING DRIVEWAY

10

4 - ROYAL BURGUNDY BARBERRY 4 - GOLDFLAME SPIREA

GAS

Scale 1:100

EXISTING TREES TO REMAIN 4 ELEVATION (m)

Last saved by: WHITET(2017-03-01) Last Plotted: 2017-03-01 Filename: P:\60519100\900-CAD, GIS\910-CAD\20-SHEETS\L\60519100-HS-L100.DWG

DISTANCE (m) EXISTING

UTILITY PEDESTAL

EXISTING STOP SIGN

4

DRIVEWAY

3

3

CATCHBASIN

EX F.G. 2

50TH AVE

2

PROP F.G.

LAYOUT PLAN

1

1

Scale 1:200

HOMESTEAD CLOSE 0

5

10

DISTANCE (m) PROPOSED Scale 1:100

HOMESTEAD TOWN OF BEAUMONT 50TH STREET AND HOMESTEAD CLOSE Project No.: 60519100

Designer:

MULCH - 70 m2

Issue Status: REV1 - 17/02/16

N

44TH STREET

ANSI B 279.4mm x 431.8mm Approved:

SCHEDULE B

9 - 12

SCHEDULE C CLIENT: TOWN OF BEAUMONT PROJECT: HOMESTEAD CLOSE PROJECT #: 60519100

FILE NO:60519100 DATE: March 20, 2017

HOMESTEAD SLOPE REHABILITATION

ITEM NO. DESCRIPTION

UNIT OF MEASURE

QUANTITY

UNIT PRICE

l.s. l.s.

1 1

$ 3,500.00 $ 1,750.00

$ $

3,500.00 1,750.00

2.0 Tree Removal a) Disposed off site

each

3

$

750.00

$

2,250.00

3.0 Grading a) Rough grading to lessen slope at south end of berm

each

1

$ 8,500.00

$

8,500.00

4.0 Topsoil and Growing Medium a) Supply and install 100mm depth planting mix

m2

70

$

32.50

$

2,275.00

m2

120

$

16.50

$

1,980.00

6.0 Shrubs Supply and install the following shrub plantings: a) Royal Burgundy Barberry - #5 Container b) Goldflame Spirea - #5 Container

each each

8 8

$ $

45.00 45.00

$ $

360.00 360.00

7.0 Bark Mulch a) Supply and install 75mm depth and in accordance with Town of Beamount standards

m2

85

$

17.50

$

1,487.50

8.0 Boulders a)1x1x1.5m

l.m.

9.0

$ 1,250.00

$

11,250.00

$

33,712.50

1.0 Hydro-vac and Survey of utilities a) Hydro-vac for area (Expose all utility lines in ROW).

Survey of exposed lines and finish grade

AMOUNT

5.0 Sod a) Supply and install Sod and 100mm depth topsoil

TOTAL

Note: 1) All grading work will need to be approved by Alta Gas. 2) Crossing aggreement will need to be in place before starting work.

3) Hydro-vac to expose, locate and survey depth of Alta-Gas pipeline (high Pressure line as well as distribution lines) wil be required.

P:\60519100\400-Technical\410 Cost Est\170320 - 60519100-Estimate.xlsx

9 - 13

SCHEDULE D

Location Map â&#x20AC;&#x201C; Aerial View (Homestead Close Berm)

9 - 14

This page is blank on purpose.

TOWN OF BEAUMONT BUDGET CHECK BOOK (UTILITIES) - SPRING PLANNING 2017 Schedule H Unrestricted Surplus Balance

31-Dec-16 Water Wastewater Solid Waste

Water Wastewater Solid waste

231,217 475,316 188,997 895,530 Reserves 2016 Balance Recommendation 2,224,218 231,217 3,817,443 475,316 80,375 188,997 6,122,036 895,530

Recommendations

(1) (1) (1)

31-Dec-16 2,455,435 4,292,759 269,372 7,017,566

Subject to finalization of year end audit

RECOMMENDATIONS (1) Transfer surplus to reserve to fund future infrastructure upgrades

2017 Budget (Spring Planning) Cheque Bk - Util (Spring Plan)

10

This page is blank on purpose.

TOWN OF BEAUMONT 2017 CAPITAL PROJECTS BUDGET SPRING PLANNING CONSIDERATIONS

Funding 75% of Available

Utility Projects Particulars

Total

Other

Reserves

December 31, 2016 Project Balances (Approved Budget)

Grants

7,154,121

Reserves

(162,737)

Offsite Levies

11,373,074

Debt

1,373,484

22,847,090

-

-

-

Corporate Services -

-

-

-

-

-

118,900

-

-

-

-

-

-

-

-

-

-

118,900

-

-

118,900

-

-

-

$11,373,074

$1,373,484

$22,847,090

Planning and Engineering NEIGHBOURHOOD RENEWAL PROGRAM AREA 2

118,900 118,900

118,900

Community and Protective Services -

TOTAL COST PROJECTED RESERVE AND GRANT BALANCES AT DECEMBER 31, 2016

7,154,121

M:\Confidential\Finance\Budget\2017\2017 Budget (Spring Planning)

($281,637)

11

Change Request Summary Change Request: 70-340-17-001A (2017 SP) NEIGHBOURHOOD RENEWAL PROGRAM AREA 2 Budget Year:

2017

Change Request Type:

Capital Project

Change Request Stage:

GL Code:

Spring Planning CP

Publish Date:

Supervisor:

Keaton Seaby, Project Manager

Department:

340 - PROJECT MANAGER

Ongoing:

No

Amount:

$118,900

Project Scope: PURPOSE The purpose of this memo is to provide additional details to the Budget Committee regarding the 2017 Neighbourhood Renewal Program Area 2 for consideration in the 2017 Budget.

BACKGROUND This project will involve the rehabilitation of 49 Ave in Centre-Ville, including new sidewalks and retaining wall.

This project is being brought forward due to safety concerns. The existing paving stone sidewalk and retaining wall are settling, causing a trip hazard at the door to the physiotherapy office.

The 2017 Neighbourhood Renewal Program includes: Area 1 - Beauridge - 56 Ave, 57 Ave, 53 St, 55 St, and 56 St (North of 55 Ave and East of 56A Ave) (approved 2017 Budget) Area 2 - Centre-Ville - 49 Ave (50 St to dead end at Bellevue School) Area 3 - Beau Meadow - 47 St Cul-de-sac (North of 43 Ave) (approved 2017 Budget) Area 4 ) Asphalt Trail at Lions RV Park (approved 2017 Budget) FINANCIAL CONSIDERATIONS $902,900 - Area 1 $118,900 - Area 2 $ 96,500 - Area 3 $ 35,000 - Area 4 Construction $173,000 - Engineering (15%) $115,300 - Contingency (10%) PLANS / STANDARDS Strategic Plan 2016-2021 - Key Focus Area: Fiscal and Asset Management LEGISLATIVE AUTHORITY Municipal Government Act, Section 3(b) ATTACHMENTS 1. Photos 2. Map ALTERNATIVES 1. That the Budget Committee recommends to Council approval of the Neighbourhood Renewal Program in the amount of $118,900 in 2017.

2. That the Budget Committee recommends that Council not approve the Neighbourhood Renewal Program Mar 30, 2017 12:15 PM

Change Request Summary

Page 3

11 - 1

Change Request Summary in the amount of $118,900 in 2017.

3. That the Budget Committee directs Administration how to proceed.

RECOMMENDATIONS 1. That the Budget Committee recommends to Council approval of the Neighbourhood Renewal Program in the amount of $118,900 in 2017.

Ranking Project 70-340-17-001A (2017 SP) NEIGHBOURHOOD RENEWAL PROGRAM AREA 2 70-340-17-001A (2017 SP) NEIGHBOURHOOD RENEWAL PROGRAM AREA 2 Total Ranking

Ranking 5.2 Fiscal & Asset Management - Beaumont's infrastructure is safe and well maintained.

6.2 People Services - Beaumont makes available a range of programs. Safety plays an important role.

2017 Budget 1

1

2

Category:

2 - Aligns with Strategic Plan AND is required to maintain or refurbish existing infrastructure OR is required to maintain current service levels OR is required as part of an approved municipal plan.

Funding Type - General:

Grants

Funding Source - General:

Mar 30, 2017 12:15 PM

Change Request Summary

Page 4

11 - 2

ATTACHMENT 1 49 Avenue and 51 Street

49 Avenue and 51 Street

1

11 - 3

ATTACHMENT 2

11 - 4

ATTACHMENT 2

11 - 5

TOWN OF BEAUMONT TOTAL APPROVED ONGOING CAPITAL PROJECTS 2016 Project Particulars

Cost/Cfwd Corporate Services

Asset Management Priority System LAND PURCHASE

2013 2017

250,000 4,587,925 $ 4,837,925

Planning & Engineering 50 Street - Zone 4 (Tie-in 41 Ave) Retaining Wall and Swale 50 Avenue Street Scape RR243 Lights (50 Avenue to TWP510) 60 Street Improvements Transit Buses and Facilities (Town's Share) Cairns Pond NEIGHBORHOOD RENEWAL PROGRAM (Areas 2, 3, 4) PARK AND RIDE/BUS STOPS LIFT STATION UPGRADE NEIGHBOURHOOD RENEWAL PROGRAM AREA 2

2010 2011 2015 2015 2015 2016 2016 2017 2017 2017 2017

1,000,000 297,467 51,565 800,000 113,000 583,356 1,592,140 1,322,700 25,000 18,900 118,900 $ 5,923,028

Community & Protective Services Land Improvements (Downtown Property) Dansereau Community Park Project - Phase I & II KNRRC Condenser and Dehumidifiers Fire Suppression Four Seasons Firetruck Unit 108 (Replace Pumper 4 - Unit 104) CCBCC - Additional capital funding Parade Float AquaFit Phase 2 - Rink and Indoor Field Water Spray Park Modifications Mother d'Youville Fields DITCH MOWER UNIT 775 GATOR PURCHASE UNIT 774 PALLET STORAGE SYSTEM SKATEPARK IMPROVEMENTS AQUAFIT CIRCULATION PUMPS KEN NICHOL 150 UPGRADES (Approved 2015)

2011 2013/2014 2015 2016 2016

69,229 183,371 309,598 11,000 580,000 60,366 21,000 1,000,000 240,569 297,817 25,000 12,500 20,000 50,000 50,000 1,000,000

2014/2015/2016

2016 2016 2016 2016 2017 2017 2017 2017 2017 2017

$ 3,930,450 TOTAL

$ 14,691,403 -

Please note: Project carry forward numbers subject to year end audit.

M:\Confidential\Finance\Budget\2017\2017 Budget (Spring Planning) 3/30/2017

11 - 6

TOWN OF BEAUMONT 2016 CAPITAL PROJECTS BUDGET SCHEDULE C Funding

Projects Particulars Corporate Services LAND PURCHASE

Costs

$

Planning and Engineering NEIGHBORHOOD RENEWAL PROGRAM (Areas 2, 3, 4) PARK AND RIDE/BUS STOPS LIFT STATION UPGRADE NEIGHBOURHOOD RENEWAL PROGRAM AREA 2 Community and Protective Services DITCH MOWER UNIT 775 GATOR PURCHASE UNIT 774 PALLET STORAGE SYSTEM SKATEPARK IMPROVEMENTS AQUAFIT CIRCULATION PUMPS KEN NICHOL 150 UPGRADES (Approved 2015)

TOTAL COST SPRING PLANNING ADJUSTMENTS

$

4,587,925 4,587,925

Utility Reserves

Other

$

-

$

Grants/ Cost Share

-

$

Reserves

-

$

75% of Available Debt

Offsite Levies

-

$

-

$

4,587,925 4,587,925

1,322,700 25,000 18,900 118,900 1,485,500

-

-

1,322,700 118,900 1,441,600

25,000 18,900 43,900

-

-

25,000 12,500 20,000 50,000 50,000 1,000,000 1,157,500

-

-

1,000,000 1,000,000

25,000 12,500 20,000 50,000 50,000 157,500

-

-

7,230,925

$

-

$

-

$

M:\Confidential\Finance\Budget\2017\2017 Budget (Spring Planning)

2,441,600

$

201,400

$

-

$

11 - 7

4,587,925

TOWN OF BEAUMONT CARRY FORWARD CAPITAL PROJECTS as of DECEMBER 31, 2016 Schedule D Projects Particulars Community and Protective Services Land Improvements (Downtown Property) Dansereau Community Park Project - Phase I & II Replace/Upgrade Playground Equipment Town Office Mechanical - Phase 2 Recreation Software Upgrades KNRRC Condenser and Dehumidifiers Cold Storage Building for Parks Equipment Landscape Rake & Sweeper Attachments KNRRC Canada 150 Upgrades (2017) Fire Suppression Four Seasons Long Slide Park additional funds Cold Storage Additional Funds Pickle Ball Lines Firetruck Unit 108 (Replace Pumper 4 - Unit 104) Peace Officer Vehicle Unit 204 (Replacement of Unit 201) CCBCC - Additional capital funding Parade Float AquaFit Phase 2 - Rink and Indoor Field Water Spray Park Modifications Mother d'Youville Fields

Planning and Infrastructure 50 Street - Zone 4 (Tie-in 41 Ave) Retaining Wall and Swale 30 Ave Construction West 50 Avenue Street Scape RR243 Lights (50 Avenue to TWP510) 60 Street Improvements Street Improvement Program Portable Electronic Message Board Transit Buses and Facilities (Town's Share) Cairns Pond

Corporate Services Asset Management Priority System Council Chamber Upgrades Electronic Entrance Sign

Projected Cost

Year

2011 2013/2014 2014 2015 2015 2015 2015 2015 2015 2016 2016 2016 2016 2016 2016 2014/2015/2016 2016 2016 2016 2016 $

200,000 1,175,400 48,400 120,000 100,000 493,000 295,400 13,000 11,000 15,000 85,400 12,000 580,000 64,800 11,959,800 35,000 2,400,000 242,000 659,000 18,509,200

$

1,000,000 302,900 2,904,000 260,000 800,000 113,000 646,900 30,000 583,356 1,666,000 8,306,156

$

Carry Forward

$

69,229 183,371 309,598 11,000 580,000 60,366 21,000 1,000,000 240,569 297,817 2,772,950

$

1,000,000 297,467 51,565 800,000 113,000 583,356 1,592,140 4,437,528

250,000 65,400 95,000 410,400

$

250,000 250,000

$ 27,225,756

$

2010 2011 2011 2015 2015 2015 2016 2016 2016 2016

2013 2015 2015

7,460,478 -

Funding Grants/ Cost Share

Taxes/ Utilities

Other

Reserves / Offsite Levies

Debt

69,229 183,371

309,598

11,000

580,000 60,366 21,000 1,000,000

$

-

$

-

$

2,202,564

$

240,569 297,817 570,386

$

-

$

-

1,000,000 297,467 51,565 800,000 113,000

$

-

$

-

$

312,700 1,592,140 3,366,872

270,656 $

1,070,656

250,000

$ $

-

$

-

$

$

-

$

5,569,436 (0)

$

250,000

$

-

$

1,891,042 -

$

-

11 - 8 M:\Confidential\Finance\Budget\2017\2017 Budget (Spring Planning)

This page is blank on purpose.

MEMORANDUM TO:

Chief Administrative Officer

FROM:

General Manager, Corporate Services

DATE:

April 8, 2017

SUBJECT:

2017 Projected Reserve, Deferred Grant and Debt Limit Balances

File: 0148-S01

PURPOSE The purpose of this memo is to provide an analysis of reserve and deferred grant balances based on 2016 balances, capital project carry-forwards and 2017 allocations and receipts.

Attached are the following: 1. Summary of Reserve Balances, including Offsite Levies projected at December 31, 2017.

Based on 2017 Budget allocations the overall projected balance at December 31, 2017 is $16,574,561.

2. Detailed analysis of Capital Grants, which based on 2017 Budget allocations there is an overall deficit (pre spending) of grants in the amount of $834,501, which includes the 2017 Provincial MSI and Federal Gas Tax allocations of $3,893,230 and $959,757.

3. Debt Limit Summary based on current debenture debt and approved projects is projected to be $38,324,311 (75% Provincial Threshold - $24,131,986) as at December 31, 2017.

M_170408 - 2017 Reserve Balances

12

ATTACHMENT 1

TOWN OF BEAUMONT RESERVES SUBJECT TO YEAR END ADJUSTMENTS AND BUDGET WORKSHOP CONSIDERATIONS Schedule F 2016 OPERATING RESERVES OPERATING RESERVES Tax Allowance Millrate Stabilization Contingency Communications - Citizen Survey Communications - Website Office - 2017 Election Costs Policing Snow Removal Municipal Development Reserve Transportation Reserve DUDCP Reserves FACILITY MANAGEMENT RESERVES Town Office Repair Youth Centre Building Repair Police Building Reserve KNRRC Building Operations Facility Reserve Library Building Repair Protective Services Building Aquatic Centre Reserve TOTAL OPERATING RESERVES CAPITAL RESERVES ASSET REPLACEMENT RESERVES Equipment Replacement Technology Equipment Community Events Aqua-Fit Equipment Parks Equipment KNRRC Equipment Asset Management Priority System Recreation Equipment Corporate Services - Equipment Police Equipment Fire Equipment Bylaw Equipment Roads Equipment Planning Equipment Development Equipment Bldg Inspection Equipment INFRASTRUCTURE MAINTENANCE Sidewalk Replacement Infrastructure FUTURE PROJECTS - CAPITAL General Capital Growth Downtown Redevelopment Reserve 4 Seasons Reserve Transit Hertiage House TOTAL GENERAL CAPITAL RESERVES MUNICIPAL RESERVE (MGA) Municipal Reserve UTILITY INFRASTRUCTURE MAINTENANCE Utilities - Sewer Utilities - Water Utilities - Solid Waste TOTAL CAPITAL RESERVES TOTAL OPERATING AND CAPITAL RESERVES OFFSITE LEVIES Roads Offsite Reserve Water Offsite Reserve Sewer Offsite Reserve TOTAL RESERVES AND OFFSITE LEVIES

2017 Projected

93,262 3,121,040 190,287 15,000 25,000 15,000 438,442 54,730 157,794 4,110,555

93,262 2,558,140 190,287 15,500 0 219,242 54,730 62,400 3,193,561

50,500 31,367 16,431 218,000 28,000 138,540 55,778 43,826 582,442 4,692,998

55,500 32,367 21,431 237,000 32,000 140,540 58,778 56,826 634,442 3,828,003

138,203 209,183 10,100 192,333 46,011 58,500 250,000 1,000 88,000 21,200 237,800 5,632 266,984 9,000 6,500 24,800 1,565,246

117,203 176,983 11,400 167,333 38,911 70,400 1,000 108,500 26,500 304,600 19,832 483,184 10,800 7,800 30,400 1,574,846

174,800 671,376 846,176

174,800 586,907 761,707

889,942 250,106 52,500 270,656 30,000 1,493,205 3,904,627

592,125 250,106 63,000 30,000 30,000 965,232 3,301,785

917,168 917,168

917,168 917,168

3,817,443 2,224,218 80,375 6,122,036 10,943,831 15,636,828

4,323,252 2,830,869 7,154,121 11,373,074 15,201,077

4,195,401 (2,021,917) 2,173,484 17,810,312

3,395,401 (2,021,917) 1,373,484 16,574,561

M:\Confidential\Finance\Budget\2017\2017 Budget (Spring Planning) 2017 Proj Reserve Sum (SP) 3/30/2017 4:40 PM

12 - 1

ATTACHMENT 2 T O W N O FBEA U M O N T CA P IT A L GR A N T R ECEIVA BL E/ (DEFER R ED R EVEN U E) P R O JECT ED BA L A N CES -S U BJECT T O YEA R EN D A DJU S T M EN T S A N D S P R IN G P L A N N IN G CO N S IDER A T IO N S 2017 S cheduleE BM T G Grant (S IP )

DES CR IP T IO N P rojected BalanceatJanuary 1 A dditions: 2017 Allocations R eceipts Interest T otalContributions T otalAvailableFunding Draw ings: P reviousCom m itm ents 50 S treetand 41 AvenueT ieIn 50 AvenueS treetS capeDesign 60 S treetU pgrade AquaFitP hase2 CCBCC CrainsP ond Dow ntow nP ark(behind m all) Dansereau Com m unity P ark KN R R C Condenser/Dehum idifiers FireT ruck R etainingW alland S w ale T ransitBuses CurrentP rojects KN R R C -Canada150 2017 N eighbourhood R enew alP rogram P rojected Balance,Decem ber31,

256, 751

256, 751

CFW CFW CFW CFW CFW CFW CFW CFW CFW CFW CFW CFW

D D D D D D D D D D D D

1, 000, 000 51, 565 113, 000 1, 000, 000 60, 366 1, 592, 140 69, 229 183, 371 309, 598 580, 000 297, 467 312, 700

(171, 548)

M SI Grant

FederalGas 50 S t T ax A greem ent

133, 862

485, 583

3, 893, 230

959, 757

3, 893, 230 4, 027, 092

959, 757 1, 445, 340

(51, 565) (113, 000) (1, 000, 000) (60, 366) (69, 229) (183, 371) (309, 598) (580, 000)

828, 452

828, 452

Canada150 Grant 500, 000

2, 204, 648

500, 000

4, 852, 987 4, 852, 987 7, 057, 635

500, 000

(1, 000, 000) (51, 565) (113, 000) (1, 000, 000) (60, 366) (1, 592, 140) (69, 229) (183, 371) (309, 598) (580, 000) (297, 467) (312, 700) (5, 569, 436) 1, 488, 199

(828, 452)

(1, 592, 140)

(297, 467) (312, 700) (2, 202, 307) (756, 967)

(171, 548) 85, 203

(2, 367, 129) 1, 659, 963

-

(500, 000) (1, 322, 700) (1, 822, 700)

-

-

(500, 000)

(1, 000, 000) (1, 322, 700) (2, 322, 700)

(162, 737)

(756, 967)

-

-

(834, 501)

1, 000, 000 1, 322, 700

85, 203

M:\Confidential\Finance\Budget\2017\2017 Budget (Spring Planning) 2017 Proj Def Grant (SP) - Page 1 of 1 3/30/2017 4:41 PM

(828, 452) -

T otal

(500, 000)

12 - 2

ATTACHMENT 3 Town of Beaumont Projected Debentures and Debt Limits 2017 Date of Calculation

Revenue Debt Limit Regulation Debt Limit Provincially Recognized Limit 75% Servicing Limit Estimated Debt Servicing Costs

Debt Limit and Servicing Calculation at Year End Debt Limit 37,846,200 1.5 56,769,300 42,576,975

BYLAW

PROJECT

COST (Budgeted)

LOAN GUARANTEE

TOTAL DEBENTURE

DRAWS TO DATE

TERM

Total Debt and Limits at December 31, 2015 (Projected)

Ongoing Projects N/A 2012 Nuisance Ground Remediation

TOTAL DEBT 12,541,960

2,600,000

2,600,000

short term (3-5 years)

Servicing Limit 37,846,200 0.25

9,461,550 14.47% DEBT

Estimated ANNUAL PAYMENT

6-Mar-17

DEBT ROOM

DEBT SERVICE

75% Threshold

44,227,340

30,035,015.36

44,227,340

30,035,015

15,141,960

41,627,340.36

27,435,015.36

15,141,960

41,627,340

27,435,015

TOTAL SERVICE

SERVICE ROOM

1,814,514

7,647,036

2,190,670

7,270,880 7,270,880

Projected DEBT ROOM 2017 Capital (Approved Budget) 2017 Principal Payment Projected amount available

M:\Confidential\Finance\Budget\2017\2017 Budget (Spring Planning) 2017 Proj Debt Limit (SP) 3/30/2017 4:41 PM

4,587,925 (1,284,896)

19,729,885 18,444,989

37,039,415 38,324,311 38,324,311 Subject to year end audit

75% Threshold 22,847,090 24,131,986 24,131,986

TOTAL SERVICE

SERVICE ROOM

2,854,430 2,668,537

12 - 3

6,607,120 6,793,013 6,793,013

MEMORANDUM TO:

Chief Administrative Officer

FROM:

General Manager, Corporate Services

DATE:

April 8, 2017

SUBJECT:

2017 Mill Rate Calculation

File: 0148-S01

PURPOSE The purpose of this memo is to provide the Budget Committee confirmation of the 2017 Mill Rate Calculation.

Attachment 1: Identifies the proposed 2017 Mill Rates, after factoring in growth and the recommended 2.815% increase during the 2017 budget deliberations and the actual 2016 Mill Rates. The Schedule includes a graphic representation of the breakdown of the Townâ&#x20AC;&#x2122;s residential and non-residential mill rates for both 2016 and 2017.

Attachment 2: Graphically identifies the Historical Mill Rate Breakdown for Residential Assessments since 2008.

Attachment 3: Graphically identifies the Historical Mill Rate Breakdown for Non-Residential Assessments since 2008.

Attachment 4: Analyzes the 2017 Tax Impact for eight properties.

13

ATTACHMENT 1

TOWN OF BEAUMONT PROPOSED MILL RATES - NON-ANNEXED LANDS 2017

2016

2017

Residential Properties (Non-Annexed Lands) Municipal Municipal - allowance

5.78447 0.02070

69.59% 0.25%

6.21785 0.02867

68.42% 0.32%

School Authorities - Subject to Confirmation Leduc Foundation Library

2.27316 0.01634 0.21732

27.35% 0.20% 2.61%

2.57786 0.01741 0.24542

28.37% 0.19% 2.70%

2017 Average Assessment 426,299 Taxes 2,650.66 12.22 2,662.88 1,098.94 7.42 104.62

Total Residential Tax Rate

8.31199

100.00%

9.08721

100.00%

3,873.86

Non-Residential Properties (Non- Annexed Lands) Municipal Municipal - allowance School Authorities - Subject to Confirmation Leduc Foundation Library

8.14482 0.02070 3.35573 0.01634 0.21732

69.29% 0.18% 28.55% 0.14% 1.85%

8.75504 0.02867 3.52790 0.01741 0.24542

69.63% 0.23% 28.06% 0.14% 1.95%

11.75491

100.00%

12.57445

100.00%

Actual

Total Non- Residential Tax Rate

Percentage

Proposed

Percentage

2016 Residential Taxes

2016 Average Assessment (Revised) 450,868 Taxes 2,608.03 9.33 2,617.36 1,024.90 7.37 97.98

Increase (Decrease) 45.52 74.04 0.05 6.64

3,747.61

126.25

Monthly Increase Percentage 3.79 1.74% 6.17 7.22% 0 0.68% 0.55 6.78% 10.52

3.37%

2017 Proposed Residential Taxes Attachment 1

Municipal 0.20%

2.61%

0.19%

Municipal ‐ allowance

27.35% 69.59%

0.25%

Leduc Foundation Library

68.42%

1.85%

0.32%

Library

2017 Proposed Non‐ Residential Taxes

Municipal

0.14% Municipal ‐ allowance

28.55% 69.29% 0.18%

1.95%

Municipal

28.06%

School Authorities ‐ Subject to Confirmation Leduc Foundation

School Authorities ‐ Subject to Confirmation Leduc Foundation

0.00%

2016 Non‐Residential Taxes 0.14%

Municipal ‐ allowance

28.37%

School Authorities ‐ Subject to Confirmation

0.00%

Municipal

2.70%

Municipal ‐ allowance 69.63%

0.23%

School Authorities ‐ Subject to Confirmation Leduc Foundation

Library Library

M:\Confidential\Finance\Budget\2017\2017 Budget (Spring Planning) Total Taxes 4/10/2017 10:02 AM

13 - 1

ATTACHMENT 2

Town of Beaumont Historical Mill Rate Breakdown Residential

100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008

Town purposes

Education (Estimated)

Library

Leduc Foundation

M:\0100 - Administration, Accounting, Insurance, Legal\0148 - Budget\0148-S01 Spring Planning Workshop (Final)\2017\2017 Mill Rate Breakdown (Spring Planning)

13 - 2

ATTACHMENT 3

Town of Beaumont Historical Mill Rate Breakdown Non - Residential 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008

Town purposes

Education (Estimated)

File: 0148-S01 2017 Mill Rate Breakdown (Spring Planning)

13 - 3

ATTACHMENT 4 Town of Beaumont Tax Impact Roll Number

002702

000660

001740

003639

001568

002827

001710

000251

Property #1 Property #2 Property #3 Property #4 Property #5 Property #6 Property #7 Property #8 2015 Assessment 2016 Taxes

Town SFR Average

583,900 4,853.37

336,000 2,792.83

454,800 3,780.29

403,400 3,353.06

383,300 3,185.99

471,500 3,919.10

545,000 4,530.03

343,900 2,858.49

448,773 3,730.20

2016 Assessment % increase (decrease) in Assessment used for 2015 Taxes

548,200

312,000

428,500

385,600

351,900

436,600

545,000

329,100

426,299

2017 Taxes

4,991.57

8.31199

9.10539

Overall Tax Increase

(6.11%)

(7.14%) 2,840.88

(5.78%) 3,901.66

(4.41%) 3,511.04

(8.19%) 3,204.19

(7.40%) 3,975.41

0.00% 4,962.44

(4.30%) 2,996.58

(5.01%) 3,881.61

138.20 2.85%

48.05 1.72%

121.37 3.21%

157.98 4.71%

18.20 0.57%

56.31 1.44%

432.41 9.55%

138.09 4.83%

151.41 4.06%

Municipal Taxes 2016 2017

5.80517 6.25564

3,389.64 3,429.34 39.70 0.82%

1,950.54 1,951.76 1.22 0.04%

2,640.19 2,680.54 40.35 1.07%

2,341.81 2,412.17 70.37 2.10%

2,225.12 2,201.36 (23.76) -0.75%

2,737.14 2,731.21 (5.93) -0.15%

3,163.82 3,409.32 245.51 5.42%

1,996.40 2,058.73 62.33 2.18%

2,605.20 2,666.77 61.57 1.65%

School Taxes 2016 2017

2.27316 2.58725

1,327.30 1,418.33 91.03 1.88%

763.78 807.22 43.44 1.56%

1,033.83 1,108.64 74.80 1.98%

916.99 997.64 80.65 2.41%

871.30 910.45 39.15 1.23%

1,071.79 1,129.59 57.80 1.47%

1,238.87 1,410.05 171.18 3.78%

781.74 851.46 69.72 2.44%

1,020.13 1,102.94 82.81 2.22%

Leduc Foundation 2016 2017

0.01634 0.01739

9.54 9.53 (0.01) 0.00%

5.49 5.43 (0.06) 0.00%

7.43 7.45 0.02 0.00%

6.59 6.71 0.11 0.00%

6.26 6.12 (0.14) 0.00%

7.70 7.59 (0.11) 0.00%

8.91 9.48 0.57 0.01%

5.62 5.72 0.10 0.00%

7.33 7.41 0.08 0.00%

Beaumont Library 2016 2017

0.21732 0.24511

126.89 134.37 7.48 0.15%

73.02 76.47 3.45 0.12%

98.84 105.03 6.19 0.16%

87.67 94.51 6.85 0.20%

83.30 86.25 2.96 0.09%

102.47 107.02 4.55 0.12%

118.44 133.58 15.15 0.33%

74.74 80.67 5.93 0.21%

97.53 104.49 6.96 0.19%

Totals - Reconciliation 2016 2017

8.31199 9.10539

4,853.37 4,991.57 138.20 2.85%

2,792.83 2,840.88 48.05 1.72%

3,780.29 3,901.66 121.37 3.21%

3,353.06 3,511.04 157.98 4.71%

3,185.99 3,204.19 18.20 0.57%

3,919.10 3,975.41 56.31 1.44%

4,530.03 4,962.44 432.40 9.55%

2,858.49 2,996.58 138.09 4.83%

3,730.20 3,881.61 151.42 4.06%

2017 Budget (Spring Planning) Tax Impact- Sample Properties

13 - 4