Lincoln University Campus Accommodation 2010/11 New Zealand’s specialist land-based university
Welcome to the Lincoln University
Halls of Residence Thank you for considering study at Lincoln University and living in our Halls of Residence. Our primary aim is to create a community that is focused on academic achievement and the development of individual leadership potential. To achieve this we have: - a comprehensive programme that includes social, sporting, educational and cultural activities; - a high community standard that enhances halls life for everyone and - residential staff who are well trained and enthusiastic. We work hard each year to provide a fantastic fun-filled experience for halls students and encourage students to take up the challenge of being an active and valued member of our community. We look forward to meeting and getting to know you upon your arrival.
Halls of Residence Year after year students tell us how important it has been to them starting off their time at Lincoln living in the Halls of Residence. Every year over 550 students enjoy the experience of living on campus alongside students from around New Zealand and overseas, most of them making friends for life.
Living in the halls
The breakdown of resident numbers per hall is:
Some of the best things about living in the halls, especially the catered ones, include:
FULLY CATERED HALLS
SELF-CATERED FLATS
being fed, housed and entertained just a minute or two away from your lecture theatres
Colombo Hall
82
Farm Road
48
Hudson Hall
74
The Crescent
64
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making new friends who are sharing the same experiences of beginning their studies at Lincoln
Lowrie Hall
82
-
not having to pay the power bill or share a room with anyone
Southland Hall
48
Stevens Hall
50
-
having RA's (Residential Assistants) to talk to if you have any problems or need help
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not having to bring your own bed or desk – the rooms are fully furnished and carpeted, so all you need are sheets, duvet, blankets, pillow, towels and a pillowcase! (Accommodation office can lend you bedding until you have time to purchase your own.)
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The Halls of Residence are located near each other on the Lincoln campus, and the residents in the catered halls all dine together each day. Unlike many other halls in New Zealand all six halls and the flats are managed by one team. Costs vary between the three options, catered halls semicatered halls and self-catered halls Catered halls, semi-catered halls, self-catered flats
SEMI-CATERED FLATS Centennial Hall
100*
*Flats will not be available for use by 1st year students.
Facilities If you are living in a catered Hall of Residence you will be provided with buffet style meals for breakfast, lunch and dinner - see page 9 for more details. There is plenty of choice at every meal, and the weekend brunches are legendary! Specific dietary needs are catered for if required. Of course if you feel like something more café style, you can always drop into Mrs O's for a latte, panini, or something more substantial. All halls have internet access and provide kitchenettes/ kitchens, shared bathrooms, TV lounges and communal laundries with washing machines and dryers.
Generally first year students reside in the catered halls and those that are more mature live in our semi catered hall and self-catered flats.
You can get involved in the many social events and recreational facilities in your hall – ranging from live concerts to parties, video evenings and inter-hall sports competitions – there is always something going on.
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www.lincoln.ac.nz
Residential Support Staff
Social Activities on Campus
The Accommodation and Support Services team provides a wide range of support to ensure that all students have a great experience during their time at Lincoln, both academically and socially.
The Events Coordinator at the Recreation Centre (Rec Centre) organises the halls activities throughout the year.
Many of the support staff live and work on campus throughout the academic year.
The Lincoln University Students Association (LUSA) organises events and coordinates clubs and sports groups. A major feature of our activity programme is the year long Inter-hall Challenge. In 2010 there will be a number of events such as:
Residential Assistants The first point of call for residents regarding any issues that may arise in and around the halls, are the Residential Assistants (RA’s) who live in the halls or in the flats. The RA’s are full-time experienced students who are trained in first aid, listening skills, cultural sensitivity and have extensive knowledge of halls and university life. They have a role in the management of student behaviour which includes responsibility for the physical, academic and emotional well-being of the residents in their area. They also assist in organising a variety of sporting and social events. Accommodation Office Staff based at the Accommodation Office, located on the ground floor of the Student Union Building, are available to assist residents with any of the following: -
Any problems with your accommodation Maintenance issues Washing powder Bus timetables Fees payment
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‘N Week’ (for students new to the halls) sports events the Beach Volleyball Competition the Krypton Factor Challenge the Annual Kombi Challenge
We also have a number of work groups such as the Halls Residents’ Committee, the Waste Minimisation Work Group and an international/kiwi student buddy system. These groups provide students with leadership opportunities and a chance to have a say in how the halls are run, providing students opportunities to improve their environment. At Lincoln University we are lucky enough to have one of the best Recreation Centres around. As a student you have a special discounted price for the year ($80 per academic year in 2010, $60 per semester) and as a halls student there is no excuse as the Rec Centre is situated opposite the majority of the halls. The Rec Centre has weights, cardio machines, a full range of Les Mills Classes, a boxing circuit, squash and tennis courts, a basketball gym room and a full range of personal training options.
Students at Lincoln will find cellphones a useful means of communication with Accommodation staff, therefore all students will be asked to register their cellphone numbers with the Accommodation Office.
Halls’ residents use the Recreation Centre for a number of activities, including the inter-house sports competitions in the gym room, usually starting with volleyball in semester one. Other competitions have been indoor netball, indoor soccer, touch rugby, basketball, hockey and just about everything in between!
For urgent matters, students can contact their RA (Residential Assistant) 24 hours a day, 7 days a week.
Social Activities in Lincoln and Christchurch
Assessment of Accommodation Lincoln University conducts regular assessments and evaluations of all on campus accommodation to ensure that it is of high quality and is suitable for all students. We have recently been assessed and accredited by NZATEAP. The assessments are available to students. Please note that the University does not assess accommodation which is being considered privately by students.
As for socialising off campus - Lincoln town has a favoured watering hole or two or you can try the nightlife in the city, the buses are not far away. Christchurch has an active nightlife - from the clubs and cafes of the Strip, to Manchester Street's Boogie Nights, SOL Square and Poplar Lane, the city is alive with people enjoying themselves, especially towards the end of the week. As a student you are encouraged to join a sports club. Canterbury has many sports clubs and is well represented on the sporting side of the entertainment ledger, with games ranging from Super 14 to international tests on nearly every weekend. If the arts are of interest, the city has a number of art galleries, the Arts Centre, movie theatres, live theatre and concerts as well as many fascinating shops to explore. And of course, the city is perfectly located between the ocean and the mountains, meaning you can be at the beach in the morning and the local ski-fields in the afternoon. PAGE 2
General Halls Information
Bedding
Computer facilities on campus
Students are asked to provide their own bedding. A limited supply of sheets and towels are on sale at Accommodation office. Accommodation office can also lend blankets, duvet, pillow etc until students purchase their own.
All Halls are connected to the University’s computer network. A recently installed wireless network is available in the other halls. Farm Rd and Cresent flats have wireless only.
Halls catering
In addition to providing residential accommodation for students during the academic year, the catered halls are used for conferences during vacation periods. The revenue generated is used to pay for the overall costs of running the Halls of Residence. This significantly reduces the amount students are required to pay in residential fees. Students are able to make their rooms available for conference guests to use during vacation periods in return for a reimbursement.
Residents of the catered halls will have breakfast, lunch and dinner provided on weekdays. Breakfast, packed lunch and dinner is available on Saturdays and brunch and dinner on Sundays (and on statutory holidays). These meals can be purchased on a cash basis by residents of the self-catered flats. No refunds are given for meals not taken at the dining hall during term time.
Conferences held on campus
Emergency contacts
The exception to this is where a student is required to be absent from the campus on:
The campus is serviced by Security staff. All residential students can contact their RA 24 hours a day in emergencies.
b) c) d)
Firearms on campus
Medical grounds Sporting trips During vacation periods
Please note that certain criteria must be met to be eligible for refunds. Please see a staff member for more information or contact the Accommodation Office.
Lincoln University supplies a safe and legal storage area to licensed firearm owners. Any students found keeping firearms in their rooms or vehicles will face serious consequenses and/or expulsion.
2009 Dining hall hours
Fire systems in the halls
Breakfast7.30am - 9.30am Monday to Saturday
All University buildings are smoke free and contain modern effective fire detection and alarm systems.
Lunch
12.00pm - 2.00pm Monday to Friday Saturday - packed lunch
Brunch
9.00am - 12.00pm Sunday
Dinner
5.30pm - 7.00pm Monday to Sunday
In addition to the dining hall there is also ‘Mrs O’s’ or ‘Food for Thought’ for more café style food. PAGE 3
Mail in the halls Mail and parcels are delivered to the University daily Monday to Friday and students have mailboxes ordered according to surname. The mailboxes are open Monday to Friday and are centrally located by the Accommodation Office.
www.lincoln.ac.nz
Maintenance of the halls
Storage in the halls
Any maintenance requests can be reported to the Accommodation Office and will be attended to asap.
At Lincoln we are lucky to have some secure storage space for larger items such as snowboards, bikes and even kayaks! Please contact the Accommodation Office for more details.
Parking at the halls There are many residential carparks and there is no charge. Students are required to register their vehicles at the beginning of the year during registration. Only registered vehicles can use the Halls carpark areas.
Student health and support
The Halls of Residence is a safe and secure environment with a controlled entry and camera system. There are staff members on-site constantly, with security patrols around the halls and campus overnight. Each bedroom is lockable.
The Student Health and Support Team are located on campus 2 minutes walk from the halls. This means that you have a doctor, nurses, counselling, physiotherapy, Inclusive Education (for students with injury, illness or disability) and an International Support Advisor right on your doorstep. Support staff are also available in the Halls of Residence when you have an illness or accident to assist you with travel to and from emergency medical care and first aid. Meals can also be arranged to be taken to a sick person in their room.
Shops near the halls
Telephones
In the Lincoln Village, there is a food market, gift shop, chemist, hairdresser, video shop, butcher, hardware store, takeaways and cafĂŠs. There is a larger shopping centre at Hornby, which can easily be reached by car or bus.
Telephones for residents’ use are located in each hall and can be used for local and international calls with a calling card. It is not possible to make operator-assisted calls.
Safety of the halls
Annual costs per type of accommodation Catered Halls (37 weeks)
Semi catered Halls (37 weeks)
Self-catered Flats
Flatting in Chch (approx)
Private Boarding in Chch (approx)
Rent/Accommodation
$9527.50
$6660
$5087.50
$5200*
$7770
Groceries/food
Included
$1400
$2960
$2960
Included
Household bills (including phone, electricity, heating)
Included
n/a
$40 x 50 =$2000
Included
n/a
Transport to Lincoln by bus (academic year)
n/a
n/a
$1000
$1000
n/a
Cost for year
$9527.50
$8060
$8047.50
$11,160
$8770
*Based on 12 month lease
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Conditions of Residence Catered Halls of Residence and Self-Catered Flats
Payment of halls fees Accommodation fees are payable by cash, cheque, credit card or direct debit to Accommodation Services either;
Students are admitted to Halls of Residence in the catered halls on a contract basis equivalent to 37 weeks (including all vacation periods), which is waived only if a student wishes to leave his or her course at the University. Should a student terminate residence and thereby breach the contract during the contracted period (37 weeks) for reasons other than leaving the University, he/she will have a financial penalty imposed on them by Accommodation Services of up to equivalent of 25% of the accommodation fees due for the year and/or period of residency.
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Students allocated a room in the halls are required to pay all residential fees in accordance with the approved schedule of fees.
Contingency fee (Bond)
2010 Hall fees All fees cover a period equal to 37 weeks (including all vacation periods). 2011 Hall Fees will be set in July 2010. For updated fees info see www.lincoln.ac.nz/accommodation Fully Catered Halls
Provided there is space available, a student wishing to come into residence a few days before the start of the academic year, may do so. An additional charge on top of the semester residential fees will be made based on a daily rate for board. Details are available on request.
The contingency fee is a form of security to ensure that residents will leave their room and the Hall or Unit in a satisfactory condition at the end of their residence. The contingency fee is held for the duration of the contract and is only refundable if a resident remains in residence for the entire period of the contract (or other specified period as negotiated with the Manager of Accommodation Services). The contingency fee is refunded to a resident less: -
A total of $NZ9527.50 (excluding the $400 contingency fee and the $75 non-refundable processing fee). Semi-Catered Flats - Centennial. Dinner only in Dining Hall A total of NZ$6660 (excluding the $400 contingency fee and $75 non-refundable processing fee). Self-Catered Flats - Farm Rd & Cresent flats. No meals A total of $NZ5087.50 (excluding the $400 contingency fee and the $75 non-refundable processing fee).
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the total amount at the beginning of the academic year, in two equal instalments (one per semester), in eight equal instalments paid on a monthly basis.
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Costs incurred by Accommodation Services to repair any damages that cannot be attributed to a resident or group of residents (the cost of repair or replacement is attributed equally to all those residents living in the hall/flat at the time the loss or damage was reported). Charges for unreturned keys and any necessary rekeying costs. The replacement cost of any items missing from a resident’s room/flat or hall. The cost of any special cleaning required in a resident’s room/flat or hall or any damage.
www.lincoln.ac.nz
Community standards in the halls The Community Standards that apply in the halls are based on many years of experience of managing students in residence. They are designed to ensure that community life in the halls is maintained and an environment exists that is conducive to study, sleep and positive social experiences. The underlying principle in the halls is consideration for others, particularly with regard to noise levels. Most other rules stem from this principle. Activities or behaviour that disrupt other residents and prevent them from studying, sleeping or socialising in a positive manner, are not tolerated. Similarly, harassment, deliberate damage, discrimination and activities that endanger residents (or University property) are not tolerated.
Guideline to 2010 Campus Accommodation dates Arrival Registration January Summer School
8 January
Registration Semester 1 (first half)
17 February
Start Semester 1 (first half)
22 February
Start Semester 1 (second half)
19 April
Registration Semester 2
8 July
Start Semester 2 (first half)
12 July
Registration November Summer School
8 November
Start November Summer School
9 November
Note: 2011 dates are available at www.lincoln.ac.nz/keydates
Further details of the conditions of residence will be given to residents upon confirmation of their place in the halls.
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The Application Process - What Next? Complete the attached Application Form or apply for accommodation online www.lincoln.ac.nz/ bookaccommodation. We strongly encourage online applications. -
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New Zealand students need to get their applications in by 1 October and international students should apply before 10 December. You are encouraged to apply for your place in the Halls of Residence as soon as possible as the University is not able to guarantee on-campus accommodation to every student who applies. If we are unable to provide on-campus accommodation we can arrange home-stay accommodation off campus.
The Campus Accommodation Application Form should be accompanied by two passport photos, with your name clearly printed on the back of the photos.
Then what? 1.
Once we have received your application we will send you an acknowledgement letting you know that we received all the information we required. If you have not filled something in properly or we have not received your Confidential Reference Form we will let you know and you will be able to make sure we have the correct information when it comes to reviewing your application.
2.
We will send you a letter or email letting you know if you have been successful in your application. Along with the letter or email you will receive an acceptance form that you must complete, a Halls Handbook that contains all our rules and regulations, a Residential Contract and a Fees Agreement.
3.
When you accept the offer of accommodation you will need to send in $NZ475 – a $75 non-refundable administration fee and the $400 contingency fee. If you are offered accommodation but are unable to come for whatever reason please advise Accommodation Services in writing before 1 February but ideally before the Christmas break and the $400 Contingency Fee will be refunded in full.
4.
In January you will receive information by letter or email about what room you have been allocated and what the arrival process will be for your Hall.
5.
You come along in February with your gear, your first payment and ready to have some fun and further your education.
The Confidential Reference Form for Admission to Tertiary Accommodation is to be completed and returned to Accommodation Services (see address below) by your school Principal, or their nominated representative if you are still in school. -
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If you are a recent school leaver (within the last two years) the statement is still to be completed by an official at your secondary school. Otherwise it is to be completed by the head of the company for which you are currently working. If you are an international student you are not required to have the Confidential Reference Form Completed as the documentation required for acceptance by the University is sufficient.
Please send the Campus Accommodation Application Form and the Confidential Reference Form for Admission to Tertiary Accommodation to the following address: Accommodation Services PO Box 84 Lincoln University Lincoln 7647 New Zealand PAGE 7
For more information please contact Accommodation Services: Phone: 64 3 325 3620 Fax: 64 3 325 3831 Email: info@lincoln.ac.nz or visit: www.lincoln.ac.nz/accommodation
www.lincoln.ac.nz
Campus Accommodation Application Form Please print clearly Personal Photos
2009 2010 *Applies only to international exchange students **Applies only to returning students who are completing their studies at the end of the 1st semester
Emergency contact / Next of kin (eg. parents) Name
Relationship
Address
Telephone ( Mobile ( Fax ( Email
) )
)
Please attach 2 recent passport photos to this space. Print your full name clearly on the back of each photo.
Year 12 Marks (if applicable) New Zealand students only Year
Subject
NCEA Credits
Level
Other
Year
Subject
eg. Sixth form Certificate, NZUEBS
NCEA Credits
Level
Other eg. Sixth form Certificate, NZUEBS
So we can place you in a hall with like minded people please select some of your interests from below:
Name and position of person filling out confidential reference (NZ students only) Name
Position • The second semester intake students are contracted for the period 7 July to end of exams. • The first semester only students (International Exchange Programme and those who are completing their course of study) are contracted for the period 17 February to end of exams. Code of Practice
Semi Catered Hall Self Catered Flat
Lincoln University has agreed to observe and be bound by the Code of Practice for the Pastoral Care of International Students published by the Minister of Education. Copies of the Code are available on request from this institution or from the New Zealand Ministry of Education website at: http://www.minedu.govt.nz I have read the attached Conditions of Residence and agree to abide by the conditions if offered campus accommodation. I hereby agree that if the Manager of Accommodation Services has serious concerns regarding my welfare, safety or behaviour, the Manager can contact my parents or guardians to discuss appropriate courses of action, after discussion with me.
Important Notes: The information you supply to us in the Campus Accommodation Application Form is confidential to Accommodation Services) and will only be used for the purposes of applicant selection, room allocation, service provision and for maintaining an alumni database. Decisions made on applicant selection are at the discretion of the Manager of Accommodation and Support Services, primarily based on the referee’s statement and school results (where applicable). • Provided there is space available a student wishing to come into residence before the start of the academic year may do so. An additional charge on top of the semester residential fees will be made based on a daily rate for board. Details are available on application. Halls open on 17 Febuary for International students. • Preference will be given to returning and mature students when allocating accommodation in the flats. Demand for the flats is high, and as such many applicants for this option will not have their preference fulfilled and will be allocated to a catered hall. • The University is not able to guarantee on-campus accommodation to every student who applies. If we are unable to provide on-campus accommodation we can arrange home-stay accommodation off campus.
Signature
Date
Processing fee $75
Common Confidential Reference Form for Admission to Tertiary Accommodation (for NZ students only) SECTION A: The applicant is to complete this page. Please print clearly. 1. First Names
Surname
What is the highest educational qualification achieved? Give the year, the subjects and the marks/grades achieved. Qualification: Subject
Year: marks/grades Subject
marks/grades
What positions of responsibility have you held? (eg. prefect, hockey captain)
What awards have you received?
2. I hereby nominate, instruct and authorise (name of referee) to provide the reference (overleaf) and in doing so understand and accept that the report shall remain confidential to the accommodation service of the tertiary institution(s) and/or their nominated agents to which I am making application. 3. Tick the institutions/halls listed on Section B to which a copy of this confidential reference is to be sent. 4. Once completed, hand this page to your referee. NB. The referee should be your school principal or their nominated representative, if you are still at school. Other applicants should have the form completed by the principal of their former secondary school, an employer or other responsible adult who is not a relative or friend. If you have previously resided in tertiary administered accommodation, the head of that property would be the appropriate referee. SECTION B: Tick the institutions/halls to which a copy of the confidential reference (Section C) is to be sent by your referee.
REFEREES – PLEASE NOTE THE FOLLOWING: • Photocopy both sides of the reference form and mail a copy of each to the institutions ticked above by 1 October. • Each photocopy of the reference form must be signed (in a colour other than black), dated and stamped with the official school stamp to prevent forgeries. • Retain the originals for your files.
SECTION C: The referee is to complete 1 to 7. Please print clearly. This form is important in the selection process. Full and frank comments are appreciated.
Surname 2. Please make appropriate comments and then mark the box with one of the following grades: 1 = Outstanding 2 = Above average 3 = Average 4 = Below average Attitude to independent study/self-discipline/time management skills:
Ability to relate to and show concern for others:
Personal behaviour and social maturity (including attitudes to alcohol & drug abuse):
Self confidence/self-reliance/adaptability to new situations:
Academic ability:
3. Are there any concerns/special needs that we should be aware of so that appropriate support can be provided? (eg. health problems, home situation, disability, eating disorders)
6. General comments:
7. Name:
School/company: (Name/Address)
Position/relationship to applicant: Phone: ( Fax: (
) )
Signature:
Date:
This reference is being requested on the understanding that it will remain confidential to those concerned with considering applications for the types of accommodation specified by the applicant and will not be used for any other purpose. The NZ Official Information Act 1982 and the NZ Privacy Act of 1993 protect evaluative material and allow the accommodation service the ability to decline to supply a copy of such material when requested by other parties.
Disclaimer Every effort is made to ensure that information in this publication is correct at the time of printing, but the content may be subject to change. Lincoln University reserves the right to make changes, amendments or deletions including the withdrawal of courses - should circumstances change.
0800 10 60 10 lincoln.ac.nz