COVID-19 Update October 2020

COVID-19

Safety Update UPDATED OCTOBER 2020

COVID-19 SAFETY UPDATE UPDATED OCTOBER 2020

COVID-19 Safety Updates Catering facilities track and trace requirements

Flu Jab To support this the Group will contribute up to £15 towards any staff member who is unable to get a flu jab via the NHS. More details on this will be supplied by HR via the intranet pages.

As of September all catering facilities are required by government legislation to have QR codes affecting Munch & Mocha and Aramark. QR codes and a how-to-guide will be visible at the entrances and exits of our facilities, to enable the track and trace system for COVID-19.

Download the NHS Test and Trace App The NHS COVID-19 Test and Trace app available to download on smartphones (for the video on how to download the app click here). This will not replace any of our internal processes of informing Line Managers or Tutors if an individual is displaying symptoms or tests positive for COVID-19. For more information on the app and to download this onto a smartphone click here.

This document details The Bedford College Groups current position in response to the current alert levels set by the government.

OUR RESPONSE TO THE GOVERNMENT CORONAVIRUS ALERT LEVELS Currently at Level 4 as at 21 September 2020 Alert Level 5

National or local lockdown in place

Alert Level 4 Social distancing continues

Alert Level 3

Gradual relaxation of restrictions

LEARNING ON CAMPUS

5

ll campuses closed except for students that are A vulnerable, on an EHC plan or whose parents are critical to the COVID-19 response and are not safe at home. Students to continue their learning via online (Microsoft Teams).

4

ll campuses open for students following the A local PHE (Public Health England) guidance with social distancing measures in place. Total number of students limited at any one time for face-to-face learning. Teaching provided through a blend of online and classroom based learning.

3

ll campuses open for students following A the local PHE guidance and social distancing measures in place Total number of students limited at any one time for face-to-face learning.

Teaching provided through a blend of online and classroom based learning.

COVID-19 SAFETY UPDATE UPDATED OCTOBER 2020

Alert Level 2

Minimum social distancing in place

Alert Level 1

Coronavirus threat is no longer present in UK

2

ll campuses open for students following A the local PHE guidance and social distancing measures. Gradual increase in number of students learning on campus in line with the latest government guidance.

1

ll campuses open and full return to on campus A learning in all aspects of course for students.

Some aspects of courses will be offered online as a result of positive feedback since it was introduced in March 2020.

PROTECTIVE MEASURES IN PLACE

5

ll campuses closed with authorised access for A Estates and Health & Safety staff and students identified above only. All learning to take place online (Microsoft Teams).

4

requirement to wear face coverings across A College sites (inside and outside areas). All campuses implementing social distancing measures with signage and additional hygiene points on entrance/ exit. Use of sanitising fogging system across large areas on all sites and more regular cleaning of high touch point areas. Access to toilets will be restricted to allow for social distancing.

3

2

1

ll campuses implementing social distancing A measures with signage and additional hygiene points on entrance/ exit. Use of sanitising fogging system across large areas on all sites and more regular cleaning of high touch point areas. A requirement to wear face coverings across College sites (inside areas). Access to toilets will be restricted to allow for social distancing. ll campuses implementing social distancing A measures with signage and additional hygiene points on entrance/ exit and in classrooms. Use of sanitising fogging system across large areas on all sites and cleaning of high touch point areas. A requirement to wear face coverings across College sites (inside areas). Access to toilets will be restricted to allow for social distancing. ll campuses will be open to all students with A no restrictions. Use of sanitising fogging system across large areas on all sites where required and cleaning of all campuses at the start of each weekday. All facilities and social spaces will be open.

FACILITIES AND SUPPORT FOR STUDENTS

5 4

ll student support will be provided online and A via phone using a variety of tools including Moodle and Microsoft Teams. No access to sites for students. upport continues to be offered online with S appointments available for face-to-face support if required. Catering facilities open operating a cashless payment system and track and trace monitoring. LRC/ Libraries open with booking systems in place. Common rooms operating limited opening times that must be booked and following social distancing guidance. Multi-faith rooms open and users requested to follow the safety guidance provided.

COVID-19 SAFETY UPDATE UPDATED OCTOBER 2020

3

upport offered online and face-to-face.

S Catering facilities open operating a cashless payment system and track and trace monitoring.

LRC/ Libraries open with booking systems in place. Common rooms operating limited opening times and following social distancing guidance.

Multi-faith rooms open and users requested to follow the safety guidance provided.

2

upport offered online and face-to-face.

S Catering facilities open operating a cashless payment system and track and trace monitoring.

LRC/ Libraries open with booking systems in place. Common rooms operating following social distancing guidance. Multi-faith rooms open and users requested to follow the safety guidance provided.

1

ll facilities and support available on campus for A students with minimal restrictions following the latest government guidelines.

STUDENTS WHO HAVE RECEIVED A SHIELDING LETTER OR CLASSED AS AT RISK

5

o students to access any campuses unless N identified above.

4

tudents are able to attend College but advised S to discuss their circumstances with Personal Achievement Tutor/ Tutors to ensure safety measures are in place.

3

tudents are able to attend College but advised S to discuss their circumstances with Personal Achievement Tutor/ Tutors to ensure safety measures are in place.

2

tudents are able to attend College but advised S to discuss their circumstances with Personal Achievement Tutor/ Tutors to ensure safety measures are in place.

1

tudents are able to attend College but advised S to discuss their circumstances with Personal Achievement Tutor/ Tutors to ensure safety measures are in place.

EXAMS AND ASSESSMENTS

5

he Bedford College Group will follow the latest T Ofqual and Examining Body guidance and communicate to students via email.

4

he Bedford College Group will follow the latest T Ofqual and Examining Body guidance and communicate to students via email.

3

he Bedford College Group will follow the latest T Ofqual and Examining Body guidance and communicate to students via email.

2

he Bedford College Group will follow the latest T Ofqual and Examining Body guidance and communicate to students via email.

1

he Bedford College Group will follow the latest T Ofqual and Examining Body guidance and communicate to students via email.

WORK PLACEMENTS

5

No onsite work placements for students.

4

here employers are not able to provide actual W work placement as per the Group’s assessment that the employers risk assessments are Covid-19 safe and in line with DfE Industry standard guidance, virtual work placements may be provided.

3

ork placements may resume in person W depending on sector but encouraged to continue online as per the employers risk assessments.

2

ork placements may resume in person W depending on sector and the employers as per the employers risk assessments.

1

5

I nterviewing, recruitment and assessments will be hosted online with your employer and Training Coordinator.

4

2

1

4

2

ll campuses open for students following the A local PHE (Public Health England) guidance with social distancing measures in place. Total number of students limited at any one time for face-to-face learning. Teaching provided through a blend of online and classroom based learning. via university partners or HE Moodle to be completed.

1

ull return to College for the majority of F students. Some part time sessions will continue to be delivered online following positive feedback since March 2020.

RESIDENTIAL ACCOMMODATION AT SHUTTLEWORTH COLLEGE

5

All residential accommodation closed.

pprentices in the workplace to follow A employer’s health and safety guidelines.

Interviewing, recruitment and some assessments will be hosted online. Adapted assessments for small numbers of apprentices to be completed where there is no alternative. All to follow employer’s health & safety guidelines.

4

ll residential accommodation open following A the local PHE (Public Health England) guidance with social distancing measures in place.

3

ll residential accommodation open following A the local PHE (Public Health England) guidance with social distancing measures in place.

mixture of face-to-face and online interviews, A learning and practical assessments and exams will take place to adhere with latest social distancing measures and Ofqual guidance if they cannot be carried out in the workplace. All to follow employer’s health and safety guidelines.

2

ll residential accommodation open following A the local PHE (Public Health England) guidance with social distancing measures in place.

1

ll residential accommodation open following A the local PHE (Public Health England) guidance with social distancing measures in place.

mixture of face-to-face and online interviews, A learning and assessments will take place to adhere with latest social distancing measures and Ofqual guidance. All to follow employer’s health and safety guidelines. eturn to face-to-face learning, interviews and R assessments will take place to adhere with latest social distancing measures and Ofqual guidance.

HIGHER EDUCATION

5

ll campuses open for students following the A local PHE (Public Health England) guidance with social distancing measures in place. Total number of students limited at any one time for face-to-face learning. Teaching provided through a blend of online and classroom based learning. via university partners or HE Moodle to be completed.

Work placements may resume in full.

APPRENTICES

3

3

ll campuses closed. Online learning via A university partners or HE Moodle to be completed. ll campuses open for students following the A local PHE (Public Health England) guidance with social distancing measures in place. Teaching provided through classroom based learning.

COVID-19 SAFETY UPDATE UPDATED OCTOBER 2020

TRIPS AND EVENTS

5

o trips or College face-to-face events will take N place following the government guidance. Online events will be hosted where possible.

4

imited trips to take place for courses where this L is part of the programme e.g. Princes Trust but additional risk assessments are taking place.

3

rips or College face-to-face events will take T place following the government guidance.

Online events will be hosted where possible.

2

rips will be arranged following government T guidance and allowing for social distancing.

Online College events will be hosted where possible although small pre-booked events may take place face-to-face.

1

ll trips can take place. All College events will A be held in the most appropriate way for visitors, face-to-face or online but no restrictions are in place.