Bedford Prep School Y5-Y6 Joining Booklet

joining booklet 2024-2025

BEDFORD PREP SCHOOL YEAR 5 AND YEAR 6

Welcome

A very warm welcome to Bedford Prep School. Starting a new school is always a time of great excitement (with perhaps just a hint of trepidation!).

This booklet is designed to answer some of the questions you may have and provide you with an introduction to life here in the Prep School and how the school runs. Whilst I hope that it becomes a very useful guide for you, especially in the first few days and months of your son’s education at the school, it is even more important that you feel able to develop a personal interaction with your son’s Tutor. Please get in touch if there is anything you are not sure about, or that we haven’t covered.

The same principle applies throughout your son’s time with us. Good communication is essential, and we are always happy to have a conversation and help in any way we can. We look forward to seeing you throughout the year.

Finally, may I take this opportunity to wish you a highly enjoyable summer. I look forward to welcoming you in person to the school in September.

Ian Silk Headmaster

BEDFORD PREP SCHOOL

Pre-season Rugby Training

Rugby pre-season training for U10, U11, U12 and U13 (Years 5, 6, 7 and 8) teams will run on Thursday 29 and Friday 30 August.

The sessions are open to all playing levels. We would ideally like boys to treat it as a training camp and attend both sessions so we can make the necessary progress prior to the season starting. However, please be aware that non-attendance at these sessions will not influence selection at the start of the year and we understand that boys may have other commitments for one or both days.

Timings

09:30 - Langham Pavilion changing rooms opened

10:00 – 12:00 - Training

Boys will require:

y training kit (this does not need to be Bedford School kit), including boots, mouthguard and any other protective equipment

y water

y snack

There will be medical provision for the sessions but please let your coach know of any necessary medical information upon arrival, e.g. injuries.

There is no cost for the two days. If you would like your son to attend, please complete the Microsoft Form below by Friday 16 August

bit.ly/ps-pre-rugby-2024

Please do not hesitate to contact Mr Hinkins, Director of Rugby (jhinkins@ bedfordschool.org.uk), if you have any queries.

School Routines

Arriving on the First Day - Wednesday 4 September

All new boys should meet outside the Erskine May Hall (EMH) at 08:30, where they will be collected by staff and prefects and taken to their Tutor rooms. Boys will spend most of the first morning with their Tutors and will be introduced to school routines. There will also be the first whole Prep School assembly of the new academic year.

Leaving on the First Day

At the end of the day, boys should be collected from the Prep School Astro at 16:10, unless otherwise specified.

Catching the Bus

All new boys who will be catching buses will meet before the end of the day in the Erskine May Hall. They will be helped to go to the correct bus stop in time to catch their bus home.

Daily Routines

Arriving at School

Boys should arrive at school each day between 08:00 and 08:30. Should you need to drop your son off at school before 08:00, please see our beforeschool care options on page 12.

Boys are expected to be in their Tutor Room ready for registration by 08:35.

The School Day

There is a standard weekly timetable for lessons. Lessons begin at 08:55 each day and last for 35 to 40 minutes.

As boys enter Year 6, they start to attend school on Saturday mornings from 08:40 to 11:40. This slightly longer week allows them to explore a greater range of opportunities, and helps to prepare them for the transition to the Upper School.

Boys in Year 5 are offered the opportunity to attend additional sports coaching sessions on Saturday mornings.

Two afternoons a week, boys take part in games and activities. Years 5 and 6 sports fixtures against other schools are usually played on a Wednesday as well as some Saturdays. The main sports by term are: autumn - rugby, spring - hockey, summer - cricket.

End of the School Day

The school day ends at 16:10 each weekday. Boys can be collected from the Prep School Astro pitch between 16:10 and 16:30 or can catch their school bus home. For parents who need to extend the school day beyond 16:30 we offer a number of options, including our free of charge Late Room. Please see our wraparound care options on page 12 for full details.

Parents arriving by car should enter the school via the Palmer’s Gate at the bottom of De Parys Avenue and exit via the Inky Gate onto St Peter’s Street. We ask that parents switch off their car engines while they are queueing to enter the school, as well as when parked, to help minimise air pollution.

A

Typical Day

Fun House competition

Joint activities with Bedford Girls’ School

Team sports

Aiming high

Coding challenges

Interactive drama

Celebrating topic work

Investigating science

New challenges

Future Skills Curriculum

At Bedford Prep School we want our boys to begin the process of growing into happy young men, who are confident, flexible and adaptable learners, ready to respond to any challenges life throws their way, and to shape their futures in a positive way.

To help with this, learning is underpinned by our Future Skills curriculum, which is a comprehensive, school-wide approach that helps boys to develop the key skills, attributes and characteristics to be happy and successful not only during their time in the Prep School but as they move up to the Upper School and life beyond.

Our Future Skills curriculum is based around the school’s core values of endeavour, curiosity, integrity, responsibility and kindness, and aims to help to develop boys who are ‘intellectually curious adventurers’, confident and articulate, able to thrive in any setting, who understand how to learn, and who are resilient.

To bring the curriculum to life for the boys, we have also developed our own superheroes, who embody our values, and whom our boys love and align themselves to.

Endeavour EAGLE

Beyond the Classroom

Clubs and Activities

The school offers an extensive and diverse range of clubs and activities. We actively encourage boys (though most need little encouragement!) to participate in a new activity each term when they join, as well as trying out things that they would not normally consider. It is an ideal way to discover new interests or hidden talents.

Clubs and societies typically run at lunchtimes, after school and occasionally before school. And, with the odd exception, no charge is made.

A selection of the clubs and societies typically available for boys in Year 5 and Year 6 are shown below.

Academic and General Interest

Academic Skills Historical Novels Club

Animal Care Club History Club

Art Club Hungry Boys' Club

Beginners Chinese ICT Club (Y5)

Board Games Club Intermediate Chinese

Calm Club (Intro to Mindfulness) Origami Club

Card Games Prep Study Club

Chess Club Spanish Club

Classical Society Lego Club

Climbing Club Languages Club

Computing Club Maths Clinic

Doodle Maths Club Maths Strategy Games

Design Technology Catch Up Pokémon Club

General Knowledge Club Robotics Club

Debating Club Science Club

Forest School Club Wordshark Club

Gardening Club

Musical

Assembly Band Samba Band

Chapel Choir Steel Band

Choir String Quartet

Ensembles Prep Orchestra

Concert Band Jazz Orchestra

Rock Group Music Tech Club

Recorder Karate /Ninjas Wind and Brass All Stars

String Buddies Windpower!

Sporting In addition to the main sports on offer.

Athletics Touch Rugby

Badminton Running Club

Basketball (Y6) Skiing

Cricket Nets Squad Swimming

Fencing Squash

Fives (Y6) Swimming

Golf Club Table Tennis

Hockey Tennis

Indoor Football League Water Polo

Non Swimmers

Homework

Homework is an important part of your son’s education, and plays a significant role in developing independent working skills and time management.

Your son will be expected to check his homework on a daily basis along with the date it is due on.

In Year 5, the amount of homework increases incrementally each term. In Year 6, boys are likely to receive three hours of homework each week.

Year 5

In Year 5, boys receive approximately 1.5 hours of homework a week. The majority of this will be reading, online English and Maths activities, and spellings.

Other subjects (such as Topic and French) will be added to the timetable throughout the year.

Your son will be given a homework timetable which outlines what homework should be done each night.

Year 6

Homework will be set on a weekly basis. In general, boys should be given at least two working days to complete homework, although there will be some occasions where work has to be completed in less time because of the demands of the curriculum.

When work is set which is extended over a number of weeks, pupils will be given interim deadlines to assist them in completing the task and these should be entered in the planner.

The amount of work may vary from week to week and boys will have the opportunity to plan their workload through the week, which should help them develop the important skill of time management. Where boys are finding this difficult, Tutors and subject teachers will be able to assist them.

Time management is an important skill to develop as demands and expectations increase. It is expected that most homework will be completed at home. However, rooms are available for study or homework during the lunch break.

Wraparound Care

Late Room

All day boys in the Prep School can make use of the Late Room. This free-ofcharge facility is open from 16:30 to 17:45 in the Inky Library each weekday. Boys have the opportunity to complete their homework or read a book in a supervised setting.

The Late Room is run by Mrs Brattle, the Late Room Supervisor, together with a member of the Senior Leadership Team, both of whom are available to help with any queries boys and parents may have. No refreshments are provided but boys are encouraged to bring a snack to eat at the end of school before going to the Late Room.

We ask that parents of boys in Years 3 to 5, book at least 24 hours in advance by emailing preplateroom@bedfordschool.org.uk. If you would like to find out more, please call Prep Reception on 01234 362274.

If you need to contact the Late Room, please call 01234 362276 between 16:15 and 17:45 and speak with Mrs Brattle. She can also be contacted on preplateroom@bedfordschool.org.uk

Day Plus

The Day Plus Programme is available to all day boys in the Prep School and consists of three different options providing a before and after school programme and flexible boarding opportunities.

Before-school

This before-school facility is available in Eagle House from 07:30 each week day. Boys are supervised from this time and join the boarders for breakfast at 08:00.

Please note: boys should not be in school before 08:00. This is the earliest time that staff supervision is available. The before-school option should be used if you require your son to be in school before 08:00.

After-school

The after-school option allows boys to join the boarders in Eagle House from 16:10 until 19:30 each weeknight. They take part in a supervised prep session, join the boarders for an evening meal and enjoy a range of activities on certain nights.

Flexi and Occasional Boarding

Eagle House also offers flexible boarding on a regular and ad hoc basis. During their stay, boys become part of the boarding community. The flexi and occasional boarding options include supervised prep, an evening meal, supper and breakfast as well as a range of activities.

Bookings

To book any of the Day Plus options, please email eaglebookings@ bedfordschool.org.uk. We ask that parents give 48 hours’ notice for all occasional boarding bookings.

Pricing

Details of the Day Plus prices can be found on the school website.

All before-school and after-school charges are invoiced termly.

Pastoral Care

We believe that for a boy to learn, he must be happy and we have several tiers of pastoral care to ensure that the needs of all boys in our school are fulfilled.

The Assistant Head (Pastoral) has overall responsibility for the pastoral care and safeguarding in the Prep School and oversees a team of Heads of Year – one for each year group – who have responsibility for both the academic and pastoral needs of the boys in their year group. Each Head of Year also has responsibility for managing the Tutors in their year group.

For any query about a pastoral or academic concern, your son’s Tutor should be the first point of contact. Please be assured that they will work hard to ensure that your son settles in quickly and successfully. We encourage parents to contact their son’s Tutor by email if they have any concerns about their son that they may wish to share with them. Your son’s Head of Year will also be an important point of contact.

Tutor Groups

From Year 5 each boy is allocated to a form with a Pastoral Tutor who usually teaches their form for at least one subject. Boys have a form base but move around the school to specialist areas for lessons and are taught by subject specialists. This pastoral system continues until Year 8 when boys are encouraged to become increasingly independent in their learning.

The curriculum continues to be broad, with expectations increasing in terms of assessment and homework. Boys are assessed regularly through the year by means of end of unit tests in the majority of subjects.

The Houses

On joining the Prep School, your son will be allocated to one of four houses: Bunyan, Harpur, Howard or Whitbread. Each house includes boys of all ages and seven members of staff, including the Housemaster.

A house assembly takes place weekly. Inter-house competitions are organised across the age range and in as many fields as possible, and all boys are given the opportunity to contribute points for their house.

Academic Staff

A full list of academic staff in the Prep School can be found in the parents’ section on the school website (www.bedfordschool.org.uk/about-us/ our-staff/prep-school-staff ) and on pages 36 and 37 of this booklet.

School Rules

Copies of all school policies, including the school rules, can be found in the parents’ section on the school website.

We would be grateful if you could draw your son’s attention to the following policies: ‘School Rules’ and ‘Mobile Phones and Other Digital Technology’.

The Chapel

The school welcomes all faiths. Its foundation is nevertheless rooted in the Christian tradition and the Chapel plays an important part in the life of the school community, symbolising Bedfordians past and present, and providing a daily reminder of life’s spiritual dimension.

Families are always welcome to join us for Sunday Services in the Chapel. Details of services can be found on the Chapel page on the website.

The school Chaplain is available throughout the school term and during much of the holidays, and provides pastoral counselling and support to any member of the school community.

Medical Centre

The school has a professionally staffed and equipped medical centre which offers all boys a kind, confidential and professional service. They deliver a high standard of nursing care: aiming to treat every pupil holistically, looking at their social, psychological and physical needs. The medical centre has a treatment room and a quiet seating area.

Medical Questionnaires

Medical questionnaires are completed before admission to the school. The school nurse will check these and identify any health issues. If necessary, a care plan is written in consultation with you and your son. It is essential that your son’s medical questionnaire is completed by Monday 10 June. We may be unable to allow your son to start with us if this form has not been completed in full and returned to the school.

You will also be asked to regularly update your son’s medical information during his time at the school to ensure that his medical record remains accurate.

EU Medical Cards

Boys from within the European Union (EU) should bring their medical card with them at the start of each term.

Medicines

Short-term prescribed medication (e.g. antibiotics) prescribed to day boys by their GP that requires a school-time dose must be handed into the medical centre in the original container displaying clear instructions. In addition, a letter from a parent giving permission for school staff to give this dose is required. The nurses at the medical centre can be contacted on +44 (0)1234 362261 or email: nurse@bedfordschool.org.uk

Further information on the giving of medicines to day boys can be viewed at bit.ly/medical-2023. We would ask that you refer to this guide for detailed information and instructions.

Staff at the Medical Centre

y Jill Turner-Webb, Lead Nurse

y Trish Comerford, School Nurse (part time)

y Karen Henry, School Nurse (part time)

y Holly Clifton, School Nurse (part time)

y Claire Collins, School Nurse (part time)

y Kerry Spearing, Administrator (part time)

The nursing team are available during term time from 08:15 to 17:30, Monday to Saturday.

The school Medical Officers are local GPs from the De Parys Group. They are available in school each Tuesday and Thursday between 10:30 and 11:30.

Counselling

The school has a long established counselling service. All boys are free to visit and talk to a school counsellor in complete confidence for help and support during difficult times. Boys can seek help and advice on a wide range of issues.

Counsellors are available at school during term time:

Monday 12:00 - 15:00

Tuesday 15:00 - 17:00

Wednesday 12:00 - 14:00

Thursday 12:00 - 17:00

Friday 12:00 - 14:00

Appointments can be made by emailing counsellor@bedfordschool. org.uk, by calling +44 (0)1234 362248 or through the school medical centre: +44 (0)1234 362261.

Communication

Communication between parents, boys and staff, both formally and informally, is valued and is seen as integral to each boy’s success at the school.

We encourage you to develop a strong relationship with your son’s Tutor, and to get in touch with any concerns, queries and, importantly, successes both in and out of school. Your son’s Head of Year will also be available as the next point of contact.

Your Son’s Tutor

Your son’s Tutor is your first point of contact at the school. They will be in contact with you by phone or email at least once each half term to update you on your son’s progress, and are happy to discuss any queries or concerns you may have.

How we stay in touch

My School Portal

Through My School Portal, which you can find on the parent pages on the website, you can access a wide range of useful information that is tailored to your son. Each day you can view his day planner, which shows his timetable, sports fixtures and any exams that day.

The following information and items are also available through My School Portal:

Academic

y Your son’s timetable

y Tasks / prep (homework)

y Reports and gradecards

y Exam timetables and results

y Rewards and sanctions

Co-curricular

y Co-curricular activities list

y Access our dedicated sports website (SOCS)

y Music lessons

General

y Update your contact details

y Complete school forms

y View fee invoices

y View, filter and export the school calendar

y View newsletters

y Report and request absences

y Access Classlist

Events

y Book appointments for Parents’ Evenings

y Book online events

y Book onto trips

y Make payments for trips and events (Wisepay)

We will write to you before the start of term with details of how to register for My School Portal.

Sports Website

You can also view all sports fixtures and results as well as team sheets and useful directions for away fixtures directly on our dedicated sports website: www.bedfordschoolsport.org.uk

To access the team sheets, please use the password: deparysav

A web app is also available for the sports website. Instructions on how to add the web app to a mobile phone can be found on the school website at www.bedfordschool.org.uk/portals/parents/sports-fixturesresults

Bulletins and Emails

We send regular emails and newsletters, to ensure that you have all the information that you need for your son as well as news about the wider school community.

Each week during term time we send a newsletter called The Week, which provides a round-up of the week’s top stories and the Prep Bulletin, which contains all the key information for the week ahead.

Both newsletters can also be viewed in My School Portal.

Social Media

Regular news stories and updates are posted on the school’s Facebook, Instagram, X (Twitter) and LinkedIn pages, as well as the school website. We also post regularly on WeChat for parents in China and Hong Kong.

We advise that Prep parents follow BPSTravelInfo (@TravelBPS) on X (Twitter) for details of any delays in trips or fixtures returning to school.

Classlist

Towards the end of the summer you will be invited by the Prep Parents’ Guild to join Classlist, which is a private social networking site specifically for parents and guardians of Bedford School to keep in touch with each other.

Once you have received the invitation from school, all you have to do is download the Classlist app on your phone or visit the website www. classlist.com and search for Bedford Prep School. Then it is just a case of following the very straightforward joining instructions.

Once you have signed up, you can use Classlist to talk to other parents, find out about the Prep Guild and the activities they’ve got planned, join (or even set up) special interest groups, discuss arrangements for parties and lift-shares, and even find a home for an old bicycle. It’s simple to use and we hope will help to introduce you to even more of our fantastic parent community.

If you do have any queries about Classlist, please contact the Prep Parents’ Guild at prepguild@bedfordschool.org.uk

Reporting Illness, Leave of Absence and Early Departures

We ask parents to advise us of any required absence from school by completing the relevant form on My School Portal.

Reporting Illness

If your son is unable to attend school due to illness or injury, we ask that you notify us by completing the ‘Absence - Notification of Illness’ form. You can also call Prep Reception on +44 (0)1234 362274 in emergencies. It is very helpful if you can let us know before 08:45 so that we can notify all necessary staff of your son’s absence.

Leave of Absence

Any requests for leave of absence (with the exception of medical appointments – see below) should be made using the ‘Absence – Request for Exceptional Circumstances’ form. Your form will be received by the Headmaster and your son’s Tutor.

Medical Leave of Absence

If your son needs to come into school late or leave during school hours for a doctor, dentist or hospital appointment, we ask that you complete the ‘Absence – Medical Appointment’ form. This form will automatically inform Prep Reception and your son’s Tutor of the appointment.

School Meals

The school catering team offers boys a wide variety of wholesome, delicious food choices and encourages good nutritional habits and a healthy lifestyle. Boarders and day boys from across the school eat together each day in the Dining Hall and enjoy a wide range of tempting options. The weekly menus can be viewed in the parents’ section of the school website and on My School Portal.

Typical Lunch Menu

Soup

Toppers

Main Course Chicken and Vegetable Pie with a Puff Pastry Topping

Vegetarian Creamy Mushroom Pie

Sides Butter Glazed New Potatoes, Glazed Green Beans, Steamed Carrots, Gravy

Chef's Choice

Baked Croutons and Homemade Bread

Honey Baked Gammon, Roasted Chicken Thigh

Butter Chicken Curry Italian Style Beef Meatballs in Classic Tomato and Fresh Herb Sauce

Stuffed Mixed Peppers Chickpea and Potato Curry Vegetable Lasagne

Yorkshire Pudding, Roast Potatoes, Cauliflower Cheese, Roast Carrot, Gravy

Steamed Rice, Vegetable Samosas, Mint Yoghurt, Mango Chutney, Curry Roasted Cauliflower

Garlic and Herb Green Beans, Garlic Bread

Battered Fish, Battered Sausage, Pepperoni Pizza

Cheese and Tomato Pizza, Battered Halloumi

Garden Peas, Baked Beans, Chips, Lemon Wedges, Gravy

Light Lunch Baked jackets or sweet potatoes served with toppings of baked beans, grated cheese, and a daily chef special Pasta bar with tomato sauce and one other

Salad Market Pesto Pasta, New Potato Salad, House Coleslaw

Classic Greek Salad with Olives and Feta, Tomato, Red Onion and Green Lentil Salad

Beetroot, Spinach and Soya Bean Salad, Crunchy Red Pepper and Sunflower Seed Slaw

Chicken Caesar Salad, Classic Coleslaw

Chicken and Bacon Pasta Salad, Moroccan Cous Cous

Salad Bar Basic Salad Bar - Tomato, cucumber, peppers, lettuce, sweetcorn, beetroot, grated carrot, radish, mixed olives

Boost your salad: Oven baked croutons, flavoured oils, balsamic dressing, other dressing, protein (changes daily)

Hot Dessert Syrup Sponge and Custard

Dessert Pots Yoghurt Bar, Fruit Mousse

Apple Crumble and Custard Rice Pudding with Mixed Berry Compote

Fruit Jelly, Yoghurt Bar

Yoghurt Bar, Fruit Mousse

Jam Sponge and Custard

Fruit Jelly, Yoghurt Bar

Bread and Butter

Pudding with Chocolate Sauce

Yoghurt Bar, Fruit Mousse

Meal Arrangements

The following meals are included in your son’s fees:

Day boys: lunches during term time - Monday to Friday in Year 5 and Monday to Saturday from Year 6 upwards

Flexi Boarders: If boarding two nights, first day: lunch and dinner, second day: breakfast, lunch and dinner, third day: breakfast and lunch during term time. If boarding three nights, first day: lunch and dinner, second day: breakfast, lunch and dinner, third day: breakfast, lunch and dinner, fourth day: breakfast and lunch during term time

Weekly boarders: all meals from Monday breakfast to Friday lunch during term time in Year 5 and to Saturday lunch in Year 6

Full boarders: all meals during term time

Special Dietary Requirements

If your son has special dietary needs for medical reasons, religious or personal beliefs, these will be catered for by our chefs. To help us ensure the right food is available for him, we ask that parents complete the Food Allergies and Special Diets form.

Any query you have on the catering arrangements should be raised with the Catering Manager in the first instance by emailing cateringmanager@ bedfordschool.org.uk, and thereafter with the Director of Finance and Operations, if necessary.

Parents of boys who have a special reason for not taking lunch in school should write to the Headmaster explaining the situation. If, in exceptional circumstances, permission to take lunch at home is given, there will be no reduction in fees.

Food Allergies

Bedford Prep School provides all its catering through Chartwells, a leading contract catering company. In conjunction with Chartwells, the school seeks to ensure that suitable procedures are in place to manage all potential pupil allergy issues and obviously we are keen that all new pupils enjoy a positive dining experience from day one.

If your son has been diagnosed with a food allergy, please ensure you complete the Food Allergies and Special Diets form by Monday 10 June.

The details of the allergy should be supported by a doctor’s or dietician’s diagnosis/assessment of his condition in writing. The correct medical information will ensure that Chartwells’ staff are able to identify specific allergens in ingredients which your son is allergic to, so that an appropriate diet can be provided.

Returning this form by the due date will allow Chartwells to evaluate and clarify this information where necessary, enabling them to make any specific arrangements or adjustments to ensure the most appropriate provision of school meals for your son.

Please ensure that you also inform us whenever there is a change to your son’s medical condition which may affect his food requirement, or if there is an update from the doctor regarding his food allergy.

We hope that you are able to assist the school through providing all necessary information required to enable the safe provision of school meals for your son. If you require any further information about Chartwells’ ‘Allergy in Schools Procedures’, please do not hesitate to contact the school.

We would ask that you do not send your son to school with treats for his classmates/friends, to avoid the risk of a boy being inadvertently given something that may cause an allergic reaction. Please also note that nuts are not permitted on the school estate.

School Uniform

Our school uniform and sportswear is supplied by No Limitz.

Their store is located at:

25 Shuttleworth Road

Bedford MK41 0HS

Tel: 01234 350720

Email: schoolwear@nolimitz.co.uk

Opening Hours

Monday to Friday: 10:00 to 18:00 Saturday: 9:00 to 17:30

Day Boys and UK Boarders

We kindly ask that all day boys and UK boarders make every effort to book an appointment between 14 June and 27 August. Appointments from 28 August are reserved for overseas boarders.

All customers requiring more than three different items will need to make an appointment via the online booking system.

There are a range of different appointment lengths to cater for individual needs, and it is advisable to book as soon as possible.

We ask that all appointments are booked by 29 June to enable No Limitz to allocate and provide adequate resource.

To make an appointment, please visit:

www.nolimitz.co.uk/schoolwear/bedford-school

Overseas Boarders

We will be offering uniform appointments at the No Limitz store specifically for overseas boarders from 28 August onwards.

We ask that parents and guardians check the school shop website regularly for updates.

www.nolimitz.co.uk/schoolwear/bedford-school

Key Measurements

Staff will not always be able to measure your son in store, so please prepare by taking your son’s measurements before coming in. This will help to reduce unnecessary trying on of clothes, save time and make the process safer and more efficient. The key measurements are:

y Waist

y Inside leg

y Collar/Neck

y Chest

y Shoe Size

All measurements should be in inches, and a guide on sizes can be viewed here: www.nolimitz.co.uk/service/sizechart

Online Ordering

Online ordering is strongly encouraged for small top-up orders, where customers are confident with sizing. Orders placed online can either be delivered to your home or for click and collect in store.

More Than Uniform

No Limitz can also help with all your sports requirements, including trainers, rugby boots, hockey shoes, sticks etc. as well as school shoes, bags, labels and stationery.

Returns and Exchanges

Customers have up to 15 days to make returns. Exchanges must be prearranged with No Limitz by emailing schoolwear@nolimitz.co.uk or calling 01234 350720.

Exchanges will be processed via the click and collect entrance. Please ask for further details in store at the time of your appointment.

Labelling

It is essential that all clothes, including non-uniform items and bags are clearly marked with the owner’s name and initials. No Limitz have partnered

with The Zip Yard in Bedford to offer a discounted service for customers of No Limitz, and will process all labelling orders should you wish to use them. Orders must be dropped off at The Zip Yard but can be collected from either The Zip Yard or No Limitz, whichever is most convenient.

Tel: 01234 217771

Email: info@bedford.thezipyard.co.uk

Please use the following guidelines to label your son’s sports kit and equipment.

Games Kit Labels

Please use the blue labels with red writing supplied by No Limitz.

y Reversible Sports Shirt – Blue side opposite and level with the bottom of the Eagle.

y Blue Sports Shorts - Opposite and level with the bottom of the Eagle.

y Blue Sports Socks – Both labelled inside at the top.

y Tracksuit Top - Opposite and level with the bottom of the Eagle.

y Tracksuit Bottoms – Opposite leg and level with the bottom of the Eagle.

y School Hoodie - Opposite and level with the bottom of the Eagle.

y Sports Kit Bag – Outside and on top.

y Base layers and thermals – clearly labelled.

y School Cricket Shirt – Inside collar.

y White Cricket trousers – Inside waist band.

y School Cricket Jumper – Inside collar.

PE Kit Labels

Please use the blue labels with red writing supplied by No Limitz.

y House White Shirt - Opposite and level with the bottom of the Eagle.

y White Shorts - Opposite and level with the bottom of the Eagle.

y White Socks - Both labelled inside at the top.

y Swim Shorts - Opposite and level with the bottom of the Eagle.

y Swim trunks - Inside waist band.

y Blue PE bag – Outside.

y Blue and Red Swim Bag – Outside and on the top red band.

Additional Equipment – does not need to be the blue and red labels. Please ensure all personal additional kit and equipment (hockey stick, cricket bat, boots, trainers, towel etc.) is clearly named. Please note there is also an embroidery option available at No Limitz for all bags.

Nearly New Shop

If the idea of kitting out your son for the new term fills you with dread, do not worry. A warm welcome awaits you at our nearly new shop.

The Parents’ Guild operates a nearly new shop selling pre-owned uniform and sports kit. The shop holds a large stock of items, all of good quality and sold at half the price of their equivalent when new.

The shop is run by volunteers who are keen to help you equip your son with the clothing and kit he needs for the term ahead.

Proceeds from sales are used by the Guild to support projects in the school, and selling used uniform prevents items from being thrown away and so helps the environment.

During term time (excluding Exeats and bank holidays), the shop is open every Monday from 8.30am to 10.30am and Saturday from 8.15am to midday.

For a full kit-out, we ask that you make an appointment with the shop’s team so they can have someone on hand to help you find what you need. Please email guildshop@bedfordschool.org.uk, and one of the team will be in touch to organise an appointment.

School Uniform for Years 5 and 6

All boys are expected to wear the school uniform, of which all major items are available from No Limitz. Variations from the agreed uniform list are not permitted and boys must ensure that the correct footwear, overcoats and jerseys are worn.

www.nolimitz.co.uk/schoolwear/bedford-school

 Winter Uniform

Prep School blazer

Eagle long sleeve navy jumper or Eagle sleeveless navy jumper

Blue shirt (long sleeve)

White shirt (long sleeve) – for special events

House tie

Grey trousers

Grey socks

Plain black leather shoes (not ‘trainer’ style)

School rucksack

Art overall

DT apron

School coat - if worn, must be school coat (optional)

School fleece (optional)

School hat (optional)

School scarf (optional)

Gloves (black or navy) (optional)

 Summer Uniform - via notification from the Deputy Head

Blue short sleeve shirt (to be worn open at the neck without a tie)

Eagle long sleeve navy jumper or Eagle sleeveless navy jumper

Grey trousers or grey bermuda shorts (optional)

Grey socks

Plain black leather shoes (not ‘trainer’ style)

Games and Sportswear

Essential Games Kit

School tracksuit

Navy shorts

Navy games socks

Outdoor trainers

School hoodie (optional)

White base layer (optional in summer)

Blue/white reversible rugby shirt

Blue under/cycle shorts (optional)

Boots with safety studs or moulded studs

School sports bag

Blue base layer (optional in autumn and spring)

Towel

 PE Kit

House t-shirt

White (plain) sports socks

PE bag

White shorts

Non-marking trainers

 Swimming Kit

Navy swimming shorts or jammers

School swim bag

Towel

Goggles (optional)



Rugby (main sport in Autumn Term)

Mouthguard (essential)

Shoulderpads (optional)

Headgear (optional)



Hockey (main sport in Spring Term)

Mouthguard (essential)

Shin pads (essential)

Hockey stick (essential)

Hockey gloves (optional)

Stick bag (optional)



Cricket (main sport in Summer Term)

Cricket whites trousers (for team players, optional for others)

School cricket shirt (essential)

Cricket cap (essential)

School cricket slipover or school cricket long sleeve jumper (essential)

Navy cricket training shorts (optional)

Cricket helmet (optional)

Cricket bat (optional)

Cricket box/jock strap (essential)

Cricket pads, gloves and thigh pads (optional)

* Note: team players will be expected to wear spikes when playing cricket

Essential kit for other sports

Football - shin pads

Tennis - racquet

Other sports will advise participants of any additional kit required.

Mouthguards

The governing bodies of rugby and hockey strongly recommend the wearing of custom fitted mouthguards during training and competition. The school policy is also to adhere to these guidelines. We are working with No Limitz to bring you the opportunity to purchase the recommended mouthguard supplied by OPRO, who are continuing to supply their revolutionary Instant Custom-Fit mouthguard which is a dentist level mouthguard that can be fitted at home (which has replaced the need for a fitting at school).

Benefits of the Instant Custom-Fit mouthguard:

y OPRO’s revolutionary fitting mechanism allows the pupil to take an instant impression of their teeth whilst moulding their Custom-Fit mouthguard

y Made in OPRO’s manufacturing facility in Hertfordshire, the Instant Custom-Fit offers the highest level or protection as worn by professionals

y Normal price £34.99 but you will receive 10% off if you use the code Bedford10 before 30 June 2024

To order an Instant Custom-Fit mouthguard for your son, please follow the steps below:

1. Visit nolimitz.co.uk and search Bedford School Mouth Guard

2. Choose the mouthguard size you wish to purchase.

3. Enter the discount code Bedford10 at checkout, to receive 10% off before 30 June 2024.

4. Your order will then be sent to the delivery address provided or will be available for collection in store.

5. Upon receipt of the mouthguard, please follow the fitting instructions included within the packaging.

If you have any questions, please contact No Limitz on 01234 350720 or email shop@nolimitz.co.uk

Water Bottles

In order to support the school’s aim to reduce plastic waste, we ask that all boys carry a refillable water bottle with them in school. Bedford School branded bottles are available for purchase at No Limitz, although any refillable bottle is acceptable.

Bottles of water are no longer provided within packed lunches and boys are expected to ensure their refillable bottles are full in advance of any away fixtures, long journeys or trips. We ask that boys do not bring single-use plastic bottles to school as an alternative.

Devices

We complement our traditional teaching and learning with the use of digital technologies in the classroom. As such, each boy is required to have a device for use in lessons - a laptop or laptop/tablet hybrid is preferable to a tablet.

As part of our digital roll out, new boys joining Year 6 will be issued with a Microsoft Surface as part of Bedford School’s digital device programme. This device will stay with them until the point at which they join the Upper School. The termly device charge of £130 will be added to fee invoices.

Digital Device Requirements for Year 6

School branded neoprene protective case (available from No Limitz)

USB C Headphones (must be USB C wired, not bluetooth)

Boys joining in Year 5 will be required to have their own device for use in lessons this year. They will join the device programme in Year 6. We recognise that some pupils already have a device and provided it meets the following minimum functional specifications, it will be suitable:

y Intel Core i3 (11th-13th Generation)

y 8GB RAM

y 128GB SSD

y 1920x1080 Touch Screen (either finger or pen)

Devices should meet the requirements of the Digital Pencil Case criteria:

y Wi-Fi connectivity*

y Web browser access to school email accounts

y Calculator application

y Camera and picture storage

y Video and audio recording

y App for taking notes

y Devices should have a keyboard attached

y Protective case

y A digital pen to use with their device is also recommended.

*To guarantee the best digital learning experience, Wi-Fi capability is an important consideration. A pupil’s personal device should be capable of 2.4GHz or 5 GHz dual-band Wi-Fi connectivity. This means that the device should have 802.11 a/n or ac as the Wi-Fi standard. Also, be aware that if your child’s device is equipped with wireless standard 802.11 b/g/n, then it is unlikely to be 5 GHz compatible.

A Chrome Book would be considered acceptable for use in Year 5, ahead of your son joining the scheme in Year 6.

Boys are expected to have their device charged ready for the day with sufficient charge to last three to four hours.

Further information, including a series of FAQs is available within the parent pages on the website. www.bedfordschool.org.uk/portals/parents/ digital-devices

Stationery Requirements for Years 5 and 6

Fountain pen or roller ball pen - blue/black ink

Pencils

Eraser

Protractor - either 360o or 180o

Black fineliner for DT

Highlighter Pens

Scissors

Transparent ruler

Pencil sharpener

Pair of compasses

Red, green and black biros

Coloured pencils/felt tip pens

Glue stick

Small language dictionary (EAL pupils only)

Stationery pack available

Additional Requirements for Boarders

1 single duvet cover and matching pillow case

1 school sports bag

2 bath towels (not too thick please)

Toiletries bag with brush, comb, flannel, soap, toothbrush, shampoo/shower gel and deodorant

1 dressing gown and slippers

2 pairs pyjamas

2 pairs trousers/jeans

2 sweatshirts

2 jumpers

4 t-shirts

2 pairs leisure shorts

1 tracksuit

4 pairs coloured socks

6 pairs underpants

1 pair trainers

1 waterproof kagool

1 warm jacket/coat

It is essential that all clothes, including socks, underwear and footwear, are clearly named. All clothes must be able to be tumble dried. Please inform Matron upon arrival if there are any exceptions to this.

It is very helpful if parents can send the correct numbers of each item as indicated, especially adhering to requirements for house and general play clothes, as each boy has only one wardrobe.

All personal equipment, such as laptops, iPads and mobile phones, should be clearly marked with your son’s name.

All electrical items will be subject to a safety check prior to their use, and two-pin adapters must NOT be used on any appliances.

Useful Information

Term Dates

Autumn Term 2024

Term starts: Wednesday 4 Sept (08:30)

Exeat: Sat/Sun 28/29 Sept

Half Term: Friday 18 Oct (16:10) to Monday 4 Nov (08:30)

Exeat: Sat/Sun 23/24 Nov

Term finishes: Friday 13 Dec (11:50)

Spring Term 2025

Term starts : Tuesday 7 Jan (08:30)

Exeat: Sat/Sun 25/26 Jan

Half Term: Friday 14 Feb (16:10) to Monday 24 Feb (08:30)

Exeat: Sat/Sun 15/16 Mar

Term finishes: Friday 28 Mar (11.50)

Summer Term 2025

Term starts: Tuesday 22 Apr (08:30)

Exeat: Sat/Sun/Mon 3/4/5 May

Half Term: Friday 23 May (16:10) to Monday 2 Jun (08:30)

Term finishes: Friday 4 Jul (16:10)

At the beginning of each term, boarders return by 18:00 the previous evening and, after half terms, by 20:00 the previous evening.

We strongly recommend that all Prep Boarders go home to their families during the Christmas, Easter and Summer holidays, as well as the two week half term break in October.

Exeats

Each half term there is one Exeat weekend (with the exception of the second half of the summer term), which provides boys and staff with a well-earned break from their busy timetables. On Exeat weekends school finishes at 16:10 on Friday and resumes at 08:30 on Monday. This affects boys in Year 6 and above.

Flexi and weekly boarders are expected to leave Eagle House by 18:00 on the Exeat Friday and return between 18:00 and 20:00 on the Sunday evening. Full boarders can stay at Eagle House during Exeat Weekends.

Lost Property

Any misplaced uniform, sports kit or school equipment that is found around the school is collected and taken to the lost property hut, which is next to the parking area on the Prep School playground.

It is essential that all items of school uniform and kit are named so that they can be returned to boys.

Named items of lost property are sorted into each Tutor’s box. Boys can then go and collect them from the lost property hut at break time and lunchtime. Any named items not collected are usually returned to boys on a weekly basis. Parents can also visit the lost property hut each weekday between 15:45 and 16:10.

School Fees

Details of fees are sent to parents each year and are also available throughout the year on the school website.

Guidance from The Harpur Trust

Fees and Invoices: Frequently Asked Questions

Please find below frequently asked questions regarding invoices and payments, which we hope will be helpful to you as your son embarks on his journey with us.

How often do I receive an invoice?

Invoices are sent termly and will be provided at least 10 days before the start of each term as follows.

y Autumn Term invoice – Issued in August

y Spring Term invoice – Issued in December

y Summer Term Invoice – Issued in March/April

How will I receive my invoice?

Invoices will be available for viewing on My School Portal, you will be sent an email inviting you to set up your account. Please also add fees@ harpurtrust.org.uk to your trusted contacts to ensure the email notification is not diverted to your junk mail folder or caught in any spam filters.

When do I pay my invoices?

If you opt to pay by direct debit, your payment schedule (date and amount of collection) will be displayed at the bottom of your termly invoice. Alternatively, if you have not opted to pay by direct debit, invoices are due to be paid in full before the start of the term to which they relate.

How do I pay my invoices?

Payments are usually made by direct debit - you will have been asked to complete and return a direct debit mandate when you completed your acceptance paperwork. Termly payments can be made by card payment or bank transfer, details of which can be found on our website. www.harpurtrust.org.uk

What direct debit options are there?

Direct debits can be paid by three monthly instalments.

y Autumn term - September, October and November (no payment in December)

y Spring term - January, February and March (no payment in April)

y Summer term - May, June and July (no payment in August).

Payments are usually taken on the first day of term and then the first working day of each subsequent month. There is also an option to pay termly by direct debit and in this instance full payment is collected on the first day of each term.

Please note that direct debit payments in instalments is concessionary and we reserve the right to withdraw this option should payments fail when collected by this method.

Can I change my payment method?

We are unable to make any changes to the payment method such as changing the frequency of a direct debit, the account this is collected from or to put a new mandate in place once an invoice has been issued. This includes direct debits that have been cancelled. New instructions will be put in place ready for the following term, i.e. mandates received after the Autumn term invoice (September) has been issued will not be collected until the Spring term (January).

What happens if my direct debit is unsuccessful?

We will contact you by email a few days after the collection has been attempted if your direct debit is not successful. If your direct debit is cancelled with the bank, payment of the full term’s invoice will become due. Should the payment fail for any other reason you will be advised of the amount due, and you will need to make a manual payment. A £20.00 administration fee will also be applied to your account.

What happens if my child starts in the middle of the term?

Depending on your start date, an invoice will be provided mid-term or both terms’ fees will be included in the next term’s invoice. You may be contacted by the fees team to confirm the amount payable for that term prior to the invoice being made available. Mid-term invoices cannot be collected via direct debit, and you will need to make manual payments via online card payment or bank transfer for that term only. The fees team will provide you with a payment schedule and the details required to make a manual payment.

What happens to my deposit?

Your deposit is held in the general school funds until your child leaves and is then repaid as a credit to the final invoice. The final invoice is usually issued in the August following your child’s final academic year. There maybe some final extra charges, which are also charged to this invoice. Your bank account will then be credited with the remaining balance, usually in September.

Who do I contact if I have a question regarding my extra charges? If you have a query regarding an extra charge on your invoice, please contact your school accounts team directly.

BEDFORD

y Bedford School Accounts Team

Email: accounts@bedfordschool.org.uk

How can I contact you?

Our email address is fees@harpurtrust.org.uk. The telephone number for the fees team is 01234 369510. General information about The Harpur Trust can be found on our website: www.harpurtrust.org.uk

Fees Invoice - Disbursements (Blue Bills)

Any additional costs not covered by the main tuition fee will be added to the following term’s fees invoice and itemised accordingly, as these are charged for in arrears. These may cover the cost of additional text books, additional excursions or trips, private music tuition, EAL lessons, public exams, subscriptions or any day or boarding house expenses, etc.

Full details of fees and additional costs can be viewed on the website. www.bedfordschool.org.uk/admissions/fees/

Transport - School Buses

There is an extensive network of buses to all Harpur Trust schools. This transport system is run by voluntary parent associations and commercial suppliers, a list of which can be found on the school website.

www.bedfordschool.org.uk/admissions/transport/bus-services

Whilst the school does not endorse the transport suppliers, these companies have been used for many years by Bedford School and other independent schools in Bedford. It is the responsibility of parents to organise transport to and from school and to make their own checks as they deem necessary. For further information on routes, times and costs, please contact the providers directly.

Visa Requirements

All non-British passport holders are required to have a visa to study in the UK. We have a Home Office Licence which enables us to take international students and to issue a CAS (Confirmation of Acceptance of Studies) for boys applying for a Child Student Visa.

To enable us to hold the Home Office Licence we have to follow certain procedures and are regularly checked by the Home Office to ensure we are working within the guidelines. We would, therefore, be grateful if you could assist us with any request in regard to this matter.

Families whose sons require a Child Student Visa should have received a communication from us, but if not, please contact us as soon as possible.

Non EU Applications

When your visa application has been approved, your son will be issued with a vignette in his passport which is valid for 90 days and will allow him into the UK. Please advise us and send a copy of both the confirmation letter and vignette as soon as you receive them. Your son’s visa in the form of a BRP (Biometric Resident Permit) card will be sent to the school.

On your son’s first day at the school he must bring his passport with him so we may physically see the passport and vignette before he can sign and receive his BRP.

EU Applications

Successful EU visa applications will receive a letter with a link where you are able to generate a Share Code which needs to be sent to our Admissions team straight away.

Your son will also need to bring his passport to the Admissions Office for checking upon arrival.

If your son has a British National Overseas passport or a Tier 1 Investor or Entrepreneur Visa or Tier 2 Visa, we would like notification of this before starting and will ask to see both the passport and visa when he arrives at the school.

We recommend that your son keeps his passport and BRP (if applicable) in the boarding house safe.

Boys whose families are resident outside of the UK must have an AEGIS or BSA accredited guardian and we must have their guardian’s full contact details.

Please complete and return the Parent Nomination of a Guardian Form.

Before each Exeat weekend, if your son is not staying in his boarding house, and the start of each holiday, you will be asked by your son’s Housemaster for the following details:

y Where he is staying during his time away from the school

y How he is travelling from the school and who is collecting him

y If flights are involved, the flight numbers and dates/times of the flights

Cash Management Procedures for Boarders

Boarders in Eagle House have the opportunity to visit the town on Saturday afternoons. As such, they may wish to bring a bank card or cash to Eagle House at the start of each term. We would suggest an allowance of around £10 per week to cover any food or treats that the boys may wish to buy. All

cash and cards must be handed to the Eagle Houseparents on arrival. They are then distributed as deemed appropriate throughout the term.

If you have any queries, please contact Mr Loader or our Accounts Team (accounts@bedfordschool.org.uk).

Insurance

The school automatically provides pupils’ personal accident insurance for all boys. A summary of the policy is available on request from the Bursary (bursary@bedfordschool.org.uk). Your son will be automatically covered by this policy when he starts at the school.

Boarders also receive personal effects insurance which covers their personal property in the boarding houses. The total sum insured is £5,000, with a single item limit of £2,000. Bicycles are covered up to £250 if they are kept securely in the bicycle shed. Items are replaced on a new for old basis if they are less than one year old. Please note this policy does not cover cash, mobile phones or mobile phone accessories. The policy excess is £25. A summary of the policy is available on request from the Bursary.

Learning Support

Bedford Prep School is an inclusive school where there is an emphasis on high quality learning and teaching provision for all children so that they can work to the best of their ability alongside their peers in lessons. The school’s Academic Support Department is experienced in providing support strategies in lessons for boys who have a range of additional needs, including Dyslexia, Dyspraxia, AD(H)D, or those who may need additional study skills support in areas such as comprehension, planning or handwriting practice. Targeted support for some boys is through small group support sessions which are aimed at closing the gap in achievement. Personalised one-to-one lessons are for a small number of boys who require a more individual approach to support their learning. All additional support is provided free of charge by the school.

In accordance with the SEND Code of Practice (2014), the school uses a graduated approach to identify and support pupils with SEND. The main focus is on enabling those with SEND to succeed in their education. If a boy should require an assessment report, the school will recommend an external specialist teacher who is able to carry out a private assessment, payable privately to the external teacher. The school can then use the strategies from this report to inform teaching and learning within lessons and/or small group and one-to-one sessions.

At Bedford Prep School we enjoy working closely with parents to support all the boys in their learning. We value parents’ input, and request that the school is made aware of any existing difficulties and/or assessment reports that have been carried out before they join. A joined-up approach between

home and school is vital in ensuring a supportive learning environment for the pupil.

Should you have any concerns about a child’s needs, parents should discuss this initially with their son’s form Tutor, or with Mrs Rossington, Prep School Head of Academic Support (drossington@bedfordschool.org.uk).

We welcome discussion about any aspect of a boy’s development and offer a supportive and positive approach to enable boys to make good progress throughout the different stages of their time at the Prep School.

English as an Additional Language (EAL)

In addition to classroom teaching, we provide EAL teaching for pupils whose first language is not English. This is a condition of entry to the school.

Tuition offered in EAL

Our aim is to provide specialised help in those areas where it is needed. These might include:

1. basic English skills - reading, writing, speaking and listening.

2. the writing of essays, note-taking and summaries.

3. specific Preparatory School examinations.

y Cambridge A2 Key

y Cambridge B1 Preliminary

4. personal assistance and general availability to help each student, should any language or communication problems arise.

We generally suggest up to four teaching periods per week are sufficient for new boys joining the school. If we discover a boy needs more intensive help, we will communicate further with you.

We require your son to bring:

y an electronic translator

y a small dictionary

y a large dictionary

The small dictionary and electronic translator can be taken to lessons and the large dictionary can be used in Eagle House or at home.

We realise that there will often be individual requirements and we welcome contact with parents or guardians.

The fees are termly and depend on:

a. the number of lessons per week.

b. whether the lessons are with one boy (single) or with more than one boy (joint).

All bills for EAL tuition will be sent to parents at the end of each term. Current fees are shown on the school website.

If you have any questions about EAL tuition, please contact Mrs Gordon, Prep School Head of EAL (agordon@bedfordschool.org.uk).

Enrichment

The Enrichment Programme at Bedford Prep School aims to prepare boys for their future by providing a range of opportunities to develop different skills, pursue interests, and to gain new experiences outside of the curriculum.

The Enrichment Programme, this year, for boys in Years 5 and 6 has included sessions on ‘Escape the geography room’, ‘Crack the Languages Codes!’, ‘Writing Spooky Tales’, ‘Why was the Cold War So Chilly?’ and visits for all boys to our observatory and planetarium. Boys have also been provided with opportunities to discuss and understand race and equality issues through Black History Month, LGBTQ+ Awareness Month and International Women’s Day.

Each year, we commit to providing a rich programme of events and clubs for boys to take part in, as well as opportunities for academic extension and collaboration with the Upper School.

Speech and Drama Lessons

The Prep School offers speech and drama lessons, which are organised on a weekly-rotating basis during the school day. Boys spend the autumn term building performance skills and technique, the spring term working towards performances at the prestigious Bedfordshire Festival of Music, Speech and Drama in March and the summer term working towards their LAMDA examination. All boys are taught in small groups (varying between two to five, depending on the age group), and the current fees (covering 30 lessons over the year) can be found on the school website.

If you would like your son to have lessons, please complete the Speech and Drama form by Monday 10 June, so that arrangements can be made for him to begin in September.

If you have any questions about Speech and Drama lessons, please contact Mrs Turton, Prep School Head of Drama (pturton@bedfordschool.org.uk).

Instrumental Starter Class Programme

As part of the Music curriculum provision in Year 5 and 6, all boys learn a musical instrument free of charge throughout both academic years. In Y5 boys learn a stringed instrument and in Y6 boys learn a woodwind or brass instrument. Tuition takes place in small groups with one of our Visiting Music Teachers, and there are regular opportunities to demonstrate progress in informal performances. Parents can opt to continue with lessons at the end of this programme with a 50% discounted offer for follow-on one-to-one teaching. For further information please contact Mr Sanders.

Instrumental Music Lessons

If you wish your son to have instrumental music lessons, please complete the instrumental Music Lessons form. Applications must reach the school by the end of the preceding term. Each form should relate to only one instrument. Applications to learn more than one instrument should be on separate forms (please submit the form as many times as required).

1. All matters relating to instrumental lessons should be addressed to Mr Jonathan Sanders, Director of Music. jsanders@bedfordschool. org.uk

2. As part of their musical tuition, boys learning orchestral and band instruments will be expected to play in at least one of the school orchestras and bands at the discretion of the Director of Music.

3. Termination of lessons. Notice in writing of the intention to discontinue lessons is required and should be sent to the Director of Music as soon as possible. The notice period is 11 term-time weeks from the receipt of the notice of termination of lessons.

4. Time of lessons. All boys will normally be required to have lessons during normal school periods on rotation on one instrument but at the discretion of the Director of Music. Please note that we are unable to process applications which request a fixed lesson time as a pre-requisite condition for taking up lessons.

5. Absence from lessons. If a boy/parent gives at least 72 hours’ notice in writing (excluding Sundays and Bank Holidays), either directly to the Visiting Music Teacher (VMT) or to the Head of Instrumental Department (HoID), of being unable to attend an instrumental lesson due to a school-related activity, then the

VMT/HoID will endeavour, where possible, to find an alternative time for the missed lesson to be taught. If it is not possible to find an alternative time, the missed lesson will not be charged to the boy’s family. Notice by email will be accepted as long as it is copied to the relevant HoID. In all other situations, if a boy misses an instrumental lesson, then it will be charged to the boy’s account. Relevant school-related activities which require boy/ parental notice will include sports fixtures, academic visits, trips and unavoidable classroom commitments, but this list is not exhaustive.

6. Reports. Reports by instrumental teachers are made at the end of each autumn and summer term. An instrumental music parents’ evening is arranged at the end of the spring term each year.

7. Fees. Fees are reviewed annually and published by the Director of Finance and Operations. Reduced rates apply to those sharing lessons and for boys in the Prep School. Class tuition for theoretical examinations in music is provided free for those having instrumental tuition but a charge is made for other boys.

8. Examinations. Boys are entered for instrumental examinations at the discretion of the Director of Music and the cost charged to parents on Blue Bills.

9. Instruments. Instruments may be hired from the school, subject to availability, during the early stages of tuition. Parents are charged a termly hiring fee and are responsible for maintenance and repair costs and also for making good loss or damage, whether in or out of school. Parents are advised to take out insurance against loss or accidental damage. In most cases, boys will be expected to have their own instruments after the first year. Parents and boys are reminded that instruments should not be left at school during holiday periods as the school cannot accept responsibility for their safety.

Details of the current music fees can be found on the school website.

Hotel Accommodation in Bedford

There is a wide range of hotel accommodation available in Bedford. The hotels listed below are just a few of the options available.

Hotels Close to Bedford School

D’Parys

De Parys Avenue

Tel: +44 (0)1234 340248

Email: reservations@dparys.co.uk www.dparys.co.uk

Swan Hotel

The Embankment

Tel: +44 (0)1234 346565

Email: info@bedfordswanhotel.co.uk www.bedfordswanhotel.co.uk

Embankment Hotel

The Embankment

Tel: +44 (0)1234 261332

Email: reservations@peachpubs.com www.embankmentbedford.co.uk

Mercure Bedford Centre Hotel

St Mary’s Street

Tel: +44 (0)1234 799988

Email: HB541@accor.com www.accorhotels.com

Please note that these details are provided for information only. Their inclusion does not imply that the school endorses the services offered by the provider.

Travelling to Bedford from the Airports

Please note that the school does not provide transfers to and from the airports. It is the responsibility of parents/guardians.

It is possible to take a train to Bedford from Luton, Gatwick and Heathrow airports but not from Stansted. Information on routes, costs and timetables may be found at www.nationalrail.co.uk

Once you reach Bedford Railway Station, we advise that you take a taxi to Bedford School. To avoid confusion with other schools in the town it is best to give the taxi driver the school’s address (De Parys Avenue).

If you would like to arrange a taxi to collect you from any of the above airports, you will find it cheaper to pre-book a taxi from Bedford rather than getting a black cab from the airport.

The Wider Community

The Bedford School Association (BSA)

The aim of the BSA is to promote engagement across the widest possible alumni grouping in order to create a sense of attachment and an active network which positively supports Bedford School. The school takes an inclusive approach to make all elements of the community feel most welcome. With a joined up approach, we feel that more can be achieved. The BSA supports the work of the Bedford Prep Guild, Parents’ Guild in the Upper School, Past Parents’ Association, Old Bedfordians Club and the Foundation Trust, and helps all of these organisations to flourish. It also aims to build up strong relationships with friends of the school particularly within our local community. We are thrilled that more and more people want to be associated with Bedford School and join us at a variety of events and gatherings. Throughout its history, the school has meant a lot to many people, and, whatever their particular connection, we hope that they are all proud of their association, and that this will continue.

As well as through the Prep Guild, parents can also get involved in specific areas to support the boys and for their own enjoyment. Two examples of this are the Friends of Bedford School Boat Club (FOBSBC) who put on a number of events, and the Eagle Choir, which is a School Community Choir, made up of parents (current and past), Old Bedfordians, staff and friends of the school. We are pleased that most parents find their niche and enjoy the general camaraderie that the school offers.

Eagle Connect

Eagle Connect is the BSA’s online business and social networking platform. Membership is open to all constituents of the BSA who have a shared affection for the school and its community. The online platform provides a highly engaged and supportive community made up of those who are willing to help each other, both socially and professionally. From finding accommodation on a gap year trip to giving advice to someone who wants to change their career, Eagle Connect is a forum for people to support each other. Joining details can be found within the BSA section of the school website.

Bedford Prep Parents’ Guild

The Bedford Prep Parents’ Guild (Prep Guild) is made up of parents of current Prep School pupils and members of the wider school community who aim to support the school in a number of ways, including:

y Arranging and promoting social events that bring parents and school staff together.

y Fundraising with profits going to charities, groups and school projects agreed upon by the Prep Guild committee in conjunction with key members of Bedford Prep School staff.

y Providing a social network for parents new and old, with representatives in each year group.

y Supporting school functions, for example serving mulled wine and mince pies at Christmas Carol Concerts.

All work carried out by the Prep Guild Committee is on a voluntary basis, but its work is greatly appreciated by the Prep School staff. Supporting the Prep Guild is not only rewarding and fun but also a great opportunity to meet other parents and staff in a more relaxed way. If you would like further information, please email prepguild@bedfordschool.org.uk

The Old Bedfordians Club

Established in 1891, the Old Bedfordians Club was formed in order to help Old Bedfordians stay in touch with one another and the school. Over the years it has gone from strength to strength and is now a vibrant organisation across the globe. Although the phrase ‘networking’ was not used when the Club was formed, this has always been a key element at the heart of the Club.

Today, the OB Club is still an invaluable link between generations of Old Bedfordians worldwide and the school through a shared member database, regular communications and an annual programme of social, sporting and networking events and reunions.

In becoming a member of the OB Club, boys join the ranks of a 9,000 strong network of members who:

y enjoy a shared history of Bedford School,

y represent a vast range of professions, businesses, sporting and cultural interests and passions

y have extensive knowledge and experience as well as links and connections that span the globe.

Importantly, Old Bedfordians have a natural inclination to help fellow OBs, irrespective of age, geography or status, and do so where they reasonably

can. We are very pleased that more and more OBs return to the school each year to give lectures, talks or career advice.

The OB Club works closely with the school under the umbrella of the BSA and takes direction from the OB Club Council whose plans are endorsed by Old Bedfordians at the OB Club’s AGM in July each year. It is managed through the OB Club office based at Bedford School.

Boys automatically become members of the Old Bedfordians Club when they leave the school (subject to approval by the Head Master).

Bedford School Foundation Trust

Philanthropy has played a vital part in shaping Bedford School over the years. Generations of boys have benefited from the generosity of others, who have enhanced the school and provided the wonderful facilities we enjoy today.

Bedford School Foundation Trust is the school’s independent charitable partner. It was established to support the school by raising money for projects such as the proposed new academic building on Burnaby Road and the provision of bursaries for lower income families.

You can make a donation to the Foundation Trust, of any size and to almost any school initiative, on the school website or by following this link: bit.ly/ BSFoundationTrust

If you want to know more about the work of the Foundation Trust, or you would like to learn more about the projects it enables the school to deliver, please get in touch with Vincent Gaten, Development Director, on +44 (0)1234 362256 or vgaten@bedfordschool.org.uk

Forms

We would be grateful if you could ensure that all applicable forms for your son are submitted by Monday 10 June 2024.

All forms can be accessed via the page below and should be completed online at: www.bedfordschool.org.uk/admissions/new-parentinformation

Please use the password: PSForms2024 to open the Prep School Forms link

Mandatory Forms

y Medical Information

y Food Allergies and Special Diets

y Emergency Contacts

y Bedford School Association

y Travel Information (Day Boys only)

y Parent Nomination of a Guardian (for boys whose families reside outside the UK)

Optional Forms

y Instrumental Music Tuition

y Speech and Drama Lessons

Key Contact Information

Key Telephone Numbers & Email Addresses

Prep School Reception

+44 (0)1234 362274 prepinfo@bedfordschool.org.uk

Prep Absences +44 (0)1234 362274 prepabsences@bedfordschool.org.uk

Late Room +44 (0)1234 362276 preplateroom@bedfordschool.org.uk

Harpur Trust Fees Office

Bursary

+44 (0)1234 369510 fees@harpurtrust.org.uk

+44 (0)1234 362244 bursary@bedfordschool.org.uk

Medical Centre +44 (0)1234 362261 nurse@bedfordschool.org.uk

School Shop (No Limitz) +44 (0)1234 350720 schoolwear@nolimitz.co.uk

Prep Parents’ Guild prepguild@bedfordschool.org.uk

Useful Online Links

School Website www.bedfordschool.org.uk

Parents’ Section www.bedfordschool.org.uk/portals/parents/home

Sports Fixtures & Results www.bedfordprepsport.org.uk

School Shop www.nolimitz.co.uk/schoolwear/bedford-school

Facebook Bedford-School

Instagram bedfordschool_uk

X (Twitter) @bedfordschool

WeChat Bedford School Official

LinkedIn bedfordschool

Emailing Staff

Please visit www.bedfordschool.org.uk/about-us/our-staff/prep-school-staff for a full list of our teaching staff.

Staff emails are generally formatted as follows: first initial followed by surname (without any spaces or full stops) then @bedfordschool.org.uk

BEDFORD

bedfordschool.org.uk