NGA2 Welcome Package

Welcome Package NGA2

Welcome Message

Dear BeMSA family,

We are exteremly excited to invite you all to the 2nd National General Assembly of this term, taking place in Brussels.

Much has happened since our last NGA in October. Events have been organised, meetings held, friends made and knowledge and skills shared. All of our LCs and Standing Committees have put immense effort into bringing (bio)medical students closer together.

This upcoming weekend will be a chance to catch up with each other, to share our experiences of the past semester and to discuss ideas for the next. You can expect some inspiring sessions, interesting trainings, entertaining social activities and, as always, a plenary. Most importantly though, it is a moment to just have fun, meet new people and reconnect with old friends :D

Everybody is welcome, regardless whether you’re a seasoned BeMSA member or a new enthousiast. We will provide sessions on a wide range of topics, so there is definitely something for everyone.

We hope to see you there!!

Hugs, Your BeMSA Team of Officials

Zoë, Timothy, Lisa, Ileana, Anna Lena, Emma Marouane, Florence, Joséphine, Alessia and Prudo

Location

Our NGA will take place at the campus of UCLouvain in Brussels.

We will have a big rooms available for the registrations and opening ceremony on Friday and separate rooms for all sessions on Saturday and Sunday.

If you're only attending on Saturday, you are welcome at the campus starting from 8am for breakfast.

Accommodation

While we will not have on site accommodation available for this NGA, we are still proving possiblilites for you to stay in Brussels! While registering, you will have the option to stay with another student living in Brussels. They will provide you with a place to stay not to far from the NGA, and help you to get to the venue.

If you do not want to stay with someone else, you can also choose to book your own accommodation or go home between the NGA days. If you have any questions regarding the accommodation, please contact Zoë at president@bemsa.be .

Meals

The following meals are included in the registration fee:

Friday: Dinner

Saturday: Breakfast and Lunch. In the evening we will have our social program at The Wolf, where you will have different options to buy dinner.

Sunday: Breakfast

Additionally, there will be coffee breaks with different snacks. Any dietary preferences can be communicated through the form.

Alcoholic beverages are not included and you will not be able to buy those at the location. However, you will be able to buy these during the social programs.

Sessions

Below you can see the preliminary agenda.

Friday: 17/02 Saturday:18/02

18:00-20:00 Arrivals 20:00-21:00 Diner 21:00-23:00 Opening Ceremony 23:00-00:00 Social Program

Sunday: 19/02

08:00-09:00 Breakfast 09:00-12:00 Plenary 13:00-14:00 Departures

08:00-09:00 Breakfast 09:00-10:00 Candidatures (if needed) 10::00-12:00 Sessions 12:00-13:00 LC Hour 13:00-14:00 Lunch 14:00-16:00 Workshop / Sessions 16:00-19:00 Sessions 19:00-20:00 Dinner

The specific agenda for each session will be shared later. If you need more information you can always contact the relevant national board member.

Standing Committee Sessions

Sessions

These sessions are about your respective Standing Committee. We share ideas, brainstorm about projects and learn new things trough workshops They are facilitated by the relevant National Officer but occasionally external speakers will attend as well These sessions are targeted to Local Officers and Project Coordinators. however, everyone with a particular interest is very much welcome!

Presidents’ Sessions

Local Committee Management Sessions

In these sessions the City Representatives come together to discuss issues relevant to our organisation, learn more about the internal workings of BeMSA and attend interesting trainings All City Reps are required to be at these sessions, but everyone is free to join!

These sessions are all about PR, Finances, Capacity Building, International Opportunities and other things that keep our organisations going! They are mostly attended by secretaries, treasurers and PR people but anyone who wants to join is welcome! More targeted sessions for Treasurers and PR will be organised as well.

Plenary

Candidatures

The plenary is where all major decisions regarding BeMSA are made. City Representatives vote on candidates for the national board, changes to our constitution and bylaws. Everyone is encouraged to attend and give input

During this time candidates for Team of Officials positions present themselves. New Local Committees that want to join BeMSA also present a candidatures Apart from the presentations you can also ask questions to all candidates

Local Committee Hour

Sessions

External Sessions

Trainings

Social Program

During the Local Committee Hour you have some time to discuss how everything is going with the rest of your local committee attendees and share important updates. It is also the time to discuss candidature presentations and the bylaws discussed during the Presidents’ Sessions, so you can make a decision together about how you will vote

During these sessions external speakers come to talk about different topics More information will be shared soon.

Our NOCB will organise trainings about different topics during which you can improve your soft skills, knowledge on a specific topic amongst other things

The time to relax after a long day of sessions!

How to get there?

By public transport:

By train: You can take the train to either Brussels Central, Schuman or Midi. From there you can take the metro to Alma, which is the closest metrostop to the campus.

From Central or Schuman: Take line 1 in the direction Stockel.

From Midi: Take line 2 or 6 to Art-Lois / Kunstwet. From there, change to line 1 in the direction Stockel.

By car: If you are coming by car, it is adviced to leave your car at your accommodation and further travel by metro, since it can be difficult to find parking spaces. If you are coming by car, it's best to park in a green area and walk from there. You can find the green zones here https://map.seety.co/Avenue%20Reine%20Astrid%20237,%201 950%20Kraainem/15?lang=fr. Hebroonlaan etc are close to the campus, please park here and take the shortcut at the end of hebroonlaan, there will be signs to show you the way.

If your car is not allowed in low emissions zones, you will have to park in Kraainem and walk from there.

nal Board