Registering the Death
When do I need to register a death?
Deaths must be registered by Law within 5 days.
If the death is being investigated by the coroner this might not be possible. Visit www.gov.uk/after-a-death/when-adeath-is-reported-to-a-coroner to find out more about this process.
You must make an appointment to register a death.
Who can register a death?
The death can be registered by a relative of the person who has died.
If a relative is not able to then someone else can register the death if:
• They were there at time of death
• They are an administrator at the hospital or care home where the person has died
• They oversee making funeral arrangements for the person
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What do I need to register a death?
You no longer have to attend the hospital to collect the Medical Cause of Death Certificate (MCCD). The MCCD will be emailed to Mccds@essex.gov.uk by the bereavement team.
Once this has been completed you will then be able to book a face to face appointment to register a death.
You will also need:
• The person’s NHS number
• The person’s birth certificate, if possible
• The name, email, and address of your funeral director
The registrar will ask for the person’s:
• Date and place of death
• Full name (any other names they used or maiden name)
• Home address and postcode
• Date and place of birth
• Deceased’s last occupation
• Their spouse’s full name and occupation (if applicable)
How to book an appointment
You or someone you know can book yourself an appointment online:
www.essex.gov.uk/register-a -death
Follow the easy self service form and book a convenient appointment . If you do not have internet access, you may call on 0345 603 7632.
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Due to the high volume of telephone calls received, it is advised that you use the webpage if you can. The webpage explains how the process will work.
Certificates
Make sure you order enough certificates. You will need these when you are arranging the finances of the person who has died and may need to give them to banks, insurance, or pension companies and to the Executor of the will.
Certificates are £11 each - further copies can be obtained at a later date if needed.
Documents you will receive
Once the death has been registered you will receive:
• The death certificates you paid for when you booked the appointment
• A certificate for burial or cremation (known as the “Green form”) - this gives permission for burial or an application for cremation
• Access details so you can use the Tell Us Once Service (this will reduce the number of certificates you need)
If you have not paid for any certificates in advance, you can order certificates online from the Essex Record website: www.essexrecordoffice.co.uk/services/certificate-copies
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Tell Us Once Service
A registrar will explain the Tell Us Once service when you register the death. They will either:
• complete the Tell Us Once service with you
• give you a unique reference number so you can use the service yourself online or by phone
The registrar will give you a number to call. This includes Relay UK if you cannot hear or speak on the phone. If you are a British Sign Language (BSL) user, there is a video relay service if you are on a computer - find out how to use the service on mobile or tablet.
You must use the service within 28 days of getting your unique reference number.
If you cannot register the death because an inquest is underway, you can still ask a registrar for a unique reference number. You will need to get an interim death certificate from the coroner holding the inquest first.
They will notify:
• HM Revenue and Customs (HMRC) - to deal with personal tax and to cancel benefits and credits, for example Child Benefit and tax credits
• Department for Work and Pensions (DWP) - to cancel benefits and entitlements, for example Universal Credit or State Pension
• Passport Office - to cancel a British passport
• Driver and Vehicle Licensing Agency (DVLA) - to cancel a licence, remove the person as the keeper of up to 5 vehicles and end the vehicle tax
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• the local council - to cancel Housing Benefit, Council Tax Reduction (sometimes called Council Tax Support), a Blue Badge, inform council housing services and remove the person from the electoral register
• Veterans UK - to cancel or update Armed Forces Compensation Scheme payments
For full list and further information please go to: www.gov.uk/after-a-death/organisations-you-need-tocontact-and-tell-us-once
Stopping Junk Mail to the recently Deceased
Receiving unsolicited mail can be insensitive and upsetting during the grieving process.
You can register with the FREE service www.stopmail.co.uk.
If you do not have use of the internet, you can call 0808 168 9607.
This free of charge service is provided by the Bereavement Support network. Alternatively, you can use other comparable services such as The Bereavement Register or The Deceased preference service.
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Probate and Legal Advice
If you have any difficulty in dealing with the deceased’s property, possessions, or guardianship of their children, you can get advice from a solicitor or the Citizens Advice Bureau as soon as possible. If there is no Will, speaking with a solicitor may be helpful. Many solicitors are prepared to offer up to half an hour of legal advice for a small fee; some even offer a free initial consultation to discuss your situation.
Probate is a document issued by the Probate Registry confirming that an executor has the right to wind up the estate of the person who has died. The ‘estate’ is the house, money and savings left by someone when they die (probate may not be necessary if the estate is small). The executor is the person chosen in the Will to sort out the estate and make sure the conditions of the Will are carried out.
For further information on Probate and Inheritance please contact the helpline or visit the website below:
Helpline: 0300 123 1072
Website: www.gov.uk/applying-for-probate
Property Personal belongings should be collected by the next of kin. All personal possessions will be returned to you by the ward as soon as possible after the death. Where this does not happen, the items will be temporarily kept by the ward until arrangements have been made between the ward and next of kin regarding collection.
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Funeral Arrangements
When you make initial contact with the Bereavement Team, they will talk to you about making Funeral arrangements. To assist the team to ensure all legal documentation is completed in a timely manner, you may be asked if you have thought about appointing a funeral director and whether you have considered a burial or cremation for your loved one.
Whilst we acknowledge that you may not have thought about this on first contact, you will need to make the bereavement team aware prior to registration; this will allow them to liaise with the Funeral Directors and ensure your loved one is transferred into their care at the earliest opportunity.
You may find it helpful to make provisional arrangements with a Funeral Director of your choice, but please do not book a firm date, until the death has been registered.
We request that funeral directors collect each patient within three working days of being formally engaged by families and being notified by us that all required documentation is in place.
Funeral Directors charge for their services once you have appointed them and have agreed a contract. They can advise and support you with funeral arrangements and will discuss arrangements for the care and accommodation of your loved one whilst they remain at the hospital.
We strongly encourage you to ask the Funeral Directors to provide you with a clear guide of the services they provide and what fees might be incurred.
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Your loved one, will remain in the care of our mortuary team until the registration process has been completed or, if HM Coroner is involved, the coroner has finished their investigation.
In extenuating circumstances and in agreement with the Mortuary Manager, it may be possible for your Funeral Director to request an early release from the hospital and to transfer your loved one to the funeral directors, prior to registration.
For further information, regarding fees, please discuss these with your Funeral Director.
For any other questions, Bereavement would be happy to advise.
Hospital Chaplaincy
The hospital chaplains are available to offer care and support to bereaved relatives and friends. This care is offered irrespective of the individual’s religion or belief.
Specific religious needs can also be supported by the chaplaincy team or local faith Community leaders.
The chaplains are available during normal office hours to provide you with support, but for urgent end of life care, can also be contacted out of hours via the hospital switchboard.
The chaplaincy service can be contacted as follows:
Broomfield Hospital- 01245 515244
Email: mse.broomfieldchaplains@.nhs.net
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Feedback and Concerns
As a Trust we are committed to ensuring that families can feedback their end-of-life experience.
Please scan the QR code to complete a bereavement survey about your experience.
Alternatively visit: https://forms.office.com/r/EwbUqaxrT1
If you would like a paper copy, or an easy read version, of this survey sent to you please speak to your bereavement office.
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Death of a Newborn Baby or Child Death
It is a statutory requirement for all child deaths under the age of 18 years to be referred to the Children’s Death Review Team (CDRT) to meet requirements under the Children’s Act 2004. This applies to natural, unnatural, known, or unknown causes, at home, in hospital or in the community.
Support and guidance will be given by the CDRT or by the Hospital Maternity Bereavement Team.
If this death has occurred before the birth has been registered (Newborn Baby), the birth will still need to be registered within 42 days using the information previously given.
You should call the Registry Office on the central registration number to book an appointment. To avoid repeated and upsetting conversations, please ensure you inform the Registry Office that you are registering the birth, but the baby has died.
You cannot attend the Registry Office without an appointment.
A full list of Essex Registry Offices are listed in the back of this booklet.
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Honouring the memory of your loved one through charitable donations
You may wish to consider making a donation to Mid and South Essex Hospitals Charity. The donation will be used within our hospitals to benefit services provided to our patients and their families.
If you chose to make a dedicated donation for the care and support received during the bereavement process, you may wish to make an; “In memory donation to our Bereavement Fund supporting Bereavement services”.
To make a donation to the Bereavement fund or to make another charitable donation, please contact Mid and South Essex Hospital Charity on 01702 385337 or email mse. charity@nhs.net
Registration Number 1057266
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Tissue Donation
If the deceased carried a donor card or had expressed a wish in life to donate tissue after their death, we would like to make sure that their wishes are fulfilled.
Many people find it comforting that something positive can happen from a sad and difficult loss and can give some families the option of making a difference to others.
You may not realise that donated tissues such as skin, bone and heart valves can be used to improve the quality of life for others. However, this needs to be organised within 24 to 48hrs after death.
If this is something that you would like to consider, advice can be given by the bereavement team, or you may prefer to contact the specialist referral team at the national referral centre on: 0800 432 0559.
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Support and Comfort
Some people find it helps to share their sadness; others find it extremely hard to talk about the person who died.
The Department of Spiritual & Pastoral Care (Chaplaincy) has a list of faith communities in your area and would be pleased to introduce you to local faith support if you would appreciate such care. The Chaplaincy Service can be contacted on 01268 524900 extension 3503.
You may wish to seek help and support from any of the groups and organisations which are detailed below and on the following pages:
Looking for help coping with your bereavement?
CIRCLE adult bereavement support is a community service for anyone bereaved aged 18 or over living in the mid-Essex area (Chelmsford, Braintree & Maldon districts).
We welcome referrals from 6 weeks after bereavement and you can refer yourself by email: circle@farleighhospice.org or telephone 01245 457308.
CIRCLE provides a range of services including individual support, counselling, groups or simply information and advice.
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Looking for support for children or a young person who is bereaved in the mid-Essex area?
The Yo-Yo Project is open to referrals for children and young people aged 4 to 18. They can be referred by a parent, carer or professional with their consent. Referrals are accepted from 6 weeks after bereavement and the service provides support, counselling or groups. To start the process either email: yoyoproject@farleighhospice.org or telephone 01245 457416.
Both services are provided by Farleigh Hospice.
Citizens Advice Bureau
www.citizensadvicesouthend
.org.uk
0344 477 0808
Basildon Council Offices
01268 533333
www.basildon.gov.uk
Cruse Bereavement Support Line
0808 808 1677
www.cruse.org.uk
Road Peace
Supporting bereaved and injured through road accidents.
0845 450 0355
www.roadpeace.org
Samaritans
116 123
www.samaritans.org
Inheritance Tax & Probate (for wills & estates)
0300 123 1072
www.gov.uk/applying-for-probate
Lesbian & Gay Bereavement
Helpline
0800 0119 100
www.switchboard.lgbt
No Panic Helpline
0300 772 9844
www.nopanic.org.uk
Survivors of Bereavement by Suicide (SOBS)
0300 111 5065
www.uksobs.org
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SANDS
(Stillbirth and Neonatal Death Charity)
Helpline 0808 164 3332
helpline@sands.org.uk
www.sands.org.uk
Support after Murder & Manslaughter (SAMM)
0121 472 2912
www.samm.org.uk
Support Line
For children, young people & adults. 01708 765200
www.supportline.org.uk
Childhood Bereavement Network
You can find local children’s services through their website and they have information and resources to help.
Website:
Winston’s Wish
Their website has many resources designed to help children to manage their loss.
Website: www.winstonswish.org
Helpline: 0808 802 0021
Child Bereavement UK
Helpline: 0800 02 888 40
www.childbereavementuk.org
Thurrock Borough Council 01375 652652
www.thurrock.gov.uk
WAY Widowed & Young
Self help support for men and women under 50 whose partner or spouse has died.
www.widowedandyoung.org.uk
www.childhoodbereavementnetwork.org.uk
Basildon Department of Work and Pensions
0800 731 7898
www.dwp.gov.uk
If you are currently receiving Income Support or other benefits, you may be entitled to financial help with funeral expenses. The DWP will be glad to answer any general enquiries.
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Social Support
Monday Club, United Reformed Church
Whitmore Way, Basildon, Essex Arts & Crafts / trips / Outings (Monday 10am - 12noon)
01268 280441
01268 478814
St Andrews Church
3 The Fremnells, Basildon, Essex Women’s Institute (3rd Tues of month 10am12noon)
01268 520751
01268 952012
St Gabriels Youth & Community Centre
Rectory Road, Pitsea, Essex
Drop in for coffee / chat (Tues 10am - 11.30am)
01268 555671
The George Hurd Centre
Audley Way, Basildon, Essex Basildon District Council Day Centre
Line Dancing / Bowls / Darts & lots more for over 50’s
(Mon - Fri 9am - 5pm, please ring for class times)
01268 465854
Laindon Day Centre
Aston Road, Laindon, Essex
Art / Woodwork / Keep fit / Bingo /Active Life Programme & lots more for over 50’s
(Mon - Fri am & pm, please ring for class times)
01268 465860
Socketts Heath Baptist Church
Lodge Lane, Grays, Essex Carpet Bowls (Wednesday 2pm)
01375 394190
Ramsden Bellhouse Baptist Church
Church Road, Ramsden
Bellhouse
Coffee and Chat
(Monday 10.30am - 12noon)
Short prayer at end
01268 711353
St Mary’s Church
Billericay High Street Tea / Coffee and Chat (Monday 11am - 2pm
Second Saturday of each month 10am - 12noon)
01277 632120
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Listening Support and Information
The Ashley Jolly Sad Trust (Sudden Adult Death Syndrome)
Suite 1A Churchill House, Horndon
Park, West Horndon, Essex CM13 3XD
Support via telephone/email/letters
01277 811215
www.sadsuk.org.uk
sadsuk@btconnect.com
Cruse Bereavement Care
Provide support, advice and information to children, young people and adults. Trained accredited bereavement support workers work with clients on a one-to-one basis.
0808 808 1677
www.cruse.org.uk
Chelmsford Citizens Advice Bureau
Burgess Well House, Coval Lane, Chelmsford CM1 1FW
Support in person or over the telephone.
Mon - Fri, 9am - 4.30pm
0800 144 8848
St Lukes Hospice
Nethermayne, Basildon, Essex (One-to-one support by prior appt.)
Contact: Social Work Dept 01268 524973
Compassionate Friends
Kilburn Grange, Priory Park Road, London NW6 7UJ
Befriending for bereaved parents telephone helpline.
Helpline 0345 123 2304
10am - 4pm
& 7pm - 10pm, each day
www.tcf.org.uk
The Samaritans
16 Little Lullaway, Basildon, Essex 116 123
Jo@samaritans.org
Open Door Interventions
Young person’s counselling and help service.
16B Orsett Road, Grays 01375 390040
Email: General@opendoorservices.org
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Counselling
Dove Community Counselling Service
Provides emotional, psychological counselling and bereavement support services to adult patients, families and carers living in South West Essex. This can be one-to- one sessions, couples counselling or group work. Venues are available in Basildon, Billericay, Corringham and Grays. 01277 655039
MacMillan Hospital Based Counselling Service
Basildon University Hospital, Nethermayne, Basildon, Essex
SS16 5NL
Offers counselling for people affected by cancer or any other life changing illness, at any stage of their journey, including bereavement. Services are open to family members (aged 16 upwards).
For information call: 01268 524900 ext. 4740
Renew at Bridge Counselling Services
Bodey House, Church Walk, Basildon, Essex
Sliding scale of charges according to income level.
For an appointment phone
01268 822800 or 07717126407 bridgeadmin@renew.org.uk
Thurrock Mind
152 Bridge Road, Grays, Essex
One-to-one counselling by prior appointment.
01375 391411
reception@tbmind.org.uk
Lukes Counselling Service for Children and Young People
Supports children/young people up to 19 years in South West Essex living with or affected by illness/ bereavement through one-to-one support, information or groups. There is a Youth Worker attached to the service and an outreach into schools.
01375 648175
Children and Adolescent Mental Health Service
0 to 17 years - Referrals via professionals, health, social services, education etc. 0300 300 1600
Young Peoples Counselling Service
The Hermitage Site, Brentwood Confidential individual and group support for 13 - 25 yr olds. 01277 230831
Lukes House
Family Counselling Service.
01375 648185
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Family Solutions (Social Services)
Willowbrook Team - working with children aged 0-18 years.
01268 521898
Harman House Counselling Centre
Dagenham Essex
Individual counselling
Sliding scale of charges according to income level.
0208 597 7686
www.harmanhouse.org.uk
Phoenix Counselling Service
Dagenham Essex
Individual, couple and group counselling.
Sliding scale of charges according to income level.
0794 194 3916
www.phoenix-counselling.co.uk
Basildon Mind
A confidential counselling service for young people and adults.
01268 284130
British Association of Counselling & Psychotherapy
For information on finding a counsellor in your area.
01455 883300
Fax: 01455 550243
www.bacp.co.uk
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Groups
Forget-Me-Not Support Group
Forget me not Support Group For relatives and parents who have experienced the loss of a baby before, during or shortly after childbirth.
Meet last Thursday of every month at 7pm Laindon Community Centre, Aston Road, Laindon. 01268 414149 / 07958 334012
Bereavement Support through ‘Grief Journey Essex’
We provide the Grief Journey Support Programme which encompasses free structured weekly sessions - 6 per course, to help the bereaved through difficult times throughout the Essex area. 01277 627492
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Registration Offices
Chelmsford Registration Office
Chelmsford Library
Market Road
Chelmsford CM1 1GE
Tel: 0345 603 7632
Other Essex Registry Offices: 0345 603 7632
Benfleet:
South Benfleet Library
264 High Road
Benfleet
Essex SS7 5HD
Billericay:
Burghstead Lodge
143 High Street
Billericay
CM12 9AB
Braintree:
Braintree Library
Fairfield Road
Braintree
Essex CM7 3YL
Brentwood:
Brentwood Library
New Road
Brentwood
Essex CM14 4BP
Castle Point & Rochford
(Benfleet):
Rochford Library
8 Roche Close
Rochford SS4 1PX
Chelmsford:
Chelmsford Library
County Hall
Market Road
Chelmsford
Essex CM1 1GE
Colchester:
Colchester Library
21 Trinity Square
Colchester
Essex C01 1JB
Epping Forest:
Epping Library
St John’s Road
Epping CM16 5DN
Great Dunmow:
Great Dunmow Library
47 White Hart Way
Great Dunmow
CM6 1FS
Harlow: Harlow Library
Cross Street
Harlow
Essex CM20 1HA
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Useful Hospital Contacts:
Broomfield Hospital
Court Road
Broomfield
Chelmsford
Essex, CM1 7ET
01245 362000
www.mse.nhs.uk/broomfield-hospital
Chaplaincy team
01245 515244 (24hr answerphone)
www.mse.nhs.uk/broomfield-hospital
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The Hospital would like to thank RNS Publications for publishing this information and the following pages contain some features from services o ering their help at this time.
Whilst the Hospital is grateful of their support it does not endorse or recommend any of the services that they provide.
It is distressing to deal with a bereavement and unsolicited mail can be insensitive and destructive during a grieving process.
By scanning the below QR code on your phone or visiting www.stopmail.co.uk, we are able to securely share this information with mailing organisations and under the Data Protection Act the information will not be used for any other purpose.
Other benefits reduce the possibility of identity fraud, such as assumed identity and you will only have to supply the information once.
�\\ bereavement ,�port network stopping mail STOPPING JUNK MAIL
www.stopmail.co.uk 0808 168 9607 from a landline 0333 006 8114 from a mobile © Bereavement Support Network Ltd 2024
Do you need help with
You may need help, support or advice on what to do when someone dies in relation to probate.
Freephone: 0808 168 5181
Mobiles: 0333 240 0360
We offer free guidance and advice on the legal and financial aspects of bereavement including your responsibilities and whether probate is required.
Calls are free from most land lines, some calls may be monitored for training purposes and all calls are confidential. This service is provided by the Bereavement Support Network Ltd.
Probate Matters?
This publication has been jointly developed between ourselves and the hospital. We hope that it has been or will be of help at this time and we welcome any comments or suggestions that you may have.
Please contact us either by phone, email or by post. RNS Publications, Trium House, Broughton Way, Whitehills, Blackpool, Lancashire FY4 5QN 01253
832400
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enquiries@rns.co.uk
Published by RNS Publications © Tel: 01253 832400 R23