2017 Exhibitor Brochure

egcnd.com 38 TH ANNUAL

ENERGY

GENERATION CONFERENCE

EXHIBITOR B R O C H U R E

EGC

ENERGY GENERATION C O N F E R E N C E

JANUARY 24-26, 2017 BISMARCK EVENT CENTER • 315 S. 5TH STREET, BISMARCK, N.D.

EXHIBITOR FEE: $850

CONFERENCE PARTNER SPONSORSHIP: $2,000

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Two complimentary representative registrations

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Four complimentary registrations to the conference

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10’ x 10’ booth with carpet

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8’ table with cloth cover and skirting

page ad in the conference ½ program book

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Two chairs

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Listing in the exhibitor directory in the conference program book

pecial nametags indicating S conference partner status

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Announcement of sponsorship via Facebook with logo

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Complimentary breakfast, lunch and social for two representatives

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Program book listing with company name and logo

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Company logo included on rolling screen at the general session

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Recognition on sponsorship thank you signage at show site

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Website link to your company’s homepage

SPONSORSHIP PACKAGE: $500 •

Two complimentary registrations to the conference

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Announcement of sponsorship via Facebook

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Program book listing with company name and logo

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Company logo included on rolling screen at the general session

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Recognition on sponsorship thank you signage at show site

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Website link to your company’s homepage

EGC CHAIRPERSON’S WELCOME On behalf of the Energy Generation Conference planning committee, you are invited to participate as an exhibitor and sponsor at the 38th annual Energy Generation Conference, January 24-26, 2017 at the recently expanded Bismarck Events Center.

This conference has become the premiere event in the Upper Midwest to showcase industry products and services to the energy generation industry. Each year, regional industry professionals and front line employees look forward to supporting this professional development opportunity. We continually set new participant attendance records and have more than 315 booth spaces available. We are excited to again feature technology allowing exhibitors to scan attendee badges for contact information. This technology allows you the ability to gather important contact information for everyone you interact with, but protects the participant’s privacy by giving them control of who receives their information.

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Online exhibitor registration begins at 8 a.m. CT on Wednesday, October 12, 2016. Booth space may sell out quickly, so get ready by visiting the website at egcnd.com for registration details. In addition, two levels of sponsorships are again available, which will help you gain additional exposure for your company with conference participants.

We are looking forward to another great conference and hope you can join us again in January!

Steve Burke Falkirk Mining Company 2017 EGC Chairperson

REGISTRATION PROCESS The only way to register as an EGC exhibitor is through our online registration system.

NEW EXHIBITORS

RETURNING EXHIBITORS

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In mid-September, an email with the username and password for each company will be sent to the contact person for each of our 2016 exhibitors and sponsors.

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Want access earlier, but forgot your password? Contact us at 877-846-9387 or 701-224-5600 for assistance.

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You will need to create a user profile before you can register for a booth. Bismarck State College is part of the North Dakota University System, so many of the terms used on the registration site refer to “student.” This term refers to anyone registering for the Energy Generation Conference.

We strongly recommend that the person registering your company on Wednesday, October 12, 2016 at 8 am is the person setting up the registration profile for your company. That person will also be listed as the contact for your company in the conference program book.

Due to a registration software upgrade, instructions on creating a user profile and registering as a conference exhibitor will not be posted until October 1. Please check back at that time for this information.

Profile setup can be completed any time before the registration date. We recommend that you complete this step early. Instructions on how to set up a profile and how to register will be available on our website October 1. Please watch our website as we roll out a new look in mid-September!

Reminder: The individual that registers your company is not automatically registered for the company. An email will be send in late December collecting the names of your complimentary booth representatives.

THE APP IS BACK! The 2017 Energy Generation Conference is mobile once again. We are teaming up with Guidebook once again to bring you maps, schedules and much more in one place. Scan the QR code to the right to find the app now. We will continue to post updates to the app between now and the conference start!

To open the app, use the passphrase: egc2017

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IMPORTANT DETAILS: PLEASE READ CAREFULLY REGISTRATION IS AVAILABLE ONLINE ONLY! Wednesday, October 12, 2016 8 a.m. CT •

ooth space is assigned in order of time and date B of your completed online registration.

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egistration is limited to four booths R per company.

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Booths will not be held without payment.

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ou are not automatically pre-registered for the Y 2017 conference if you attended in 2016.

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You will not automatically be registered for a booth if you become a sponsor or speaker.

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e make every effort to honor your location W requests, so please list several options.

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o motorized vehicles or trailers will be allowed in N exhibit booths.

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Trailers will not be allowed to park in the East and West lots adjacent to the Bismarck Event Center. If you park there, you will be asked to move.

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I f you are unable to participate as a vendor in the show, we ask that you do not host a hospitality suite during show hours.

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he Energy Generation Conference committee T reserves the right to evaluate company booth requests on an individual basis, as deemed appropriate and/or necessary.

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he Bismarck Event Center does not furnish T extension cords – they are available for purchase at the prevailing rate.

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Attendee lists will no longer be distributed after the conference. To collect lead information, we encourage you to utilize the QR codes on each participant's nametag.

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Exhibitor booths purchased after December 16 will not be listed in the conference program book exhibitor directory.

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If accepted into the show, your company contact person will receive notification (and booth number) by email on or before November 30.

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Door prize drawings will be allowed in exhibitor booths. Each exhibitor will be responsible for awarding their own prizes. Participants will have the opportunity to win large door prizes on Wednesday and Thursday during lunch in the Exhibit Hall. You must be present to win.

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Complimentary representative information will be collected via email in December 2016.

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ponsor complimentary representative information S also will be collected via email in December 2016.

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Hotel accommodations are available on the website at egcnd.com.

BOOTH CANCELLATIONS: Notifications must be made in writing to BSC Continuing Education, Training & Innovation.

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otifications received by N December 2, 2016, will be charged 25% of the total registration fee.

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ecember 3, 2016, through D January 4, 2017, will be charged 75%.

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ancellations received January 5, 2017 C or after will forfeit the entire booth registration fee.

QR CODES ARE BACK! QR codes will be returning to participant and exhibitor name tags in 2017. These codes will be linked to contact information for each individual participant, which can be scanned via smart device into your contact list. For more information, visit our website egcnd.com.

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JOBBERS MOVING & STORAGE – CONVENTION FREIGHT SERVICES All exhibits arriving and/or departing via freight carrier must utilize Jobbers Convention Freight Services.

Exhibitors bringing an exhibit into a show on the move-in date for their event, are also responsible for removing that exhibit from the Bismarck Event Center. No freight carriers are allowed by the Event Center to deliver to, or pick up from the Bismarck Event Center.

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Pre-registration is required for Convention Freight Services – Order form – Credit card form – Outbound material handling form – Freight carrier’s out-bound bill of loading

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L og onto jobberswarehouse.com/cfs to request your password and register – Provide us with your name, company name, telephone number and email address – Then select your event from the drop-down menu – Click on “Submit” – Your password will be emailed to you with instructions to access and register for Convention Freight Services

EQUIPMENT Any single piece of equipment in a vendor’s booth cannot exceed the length of four booth spaces.

TEARDOWN Teardown begins at 3 p.m., Thursday, January 26, and must be completed by 5 p.m. Exhibits will be picked up by Jobbers Moving & Storage and returned to Jobbers’ warehouse following teardown.

Jobbers Moving & Storage will remove all convention freight from the Event Center by end of day, January 26.

After that point, each exhibitor is responsible for making shipping arrangements to remove freight from Jobbers’ warehouse with local trucking firms.

Please be sure to make arrangements with the trucking firms prior to the conference. It is the responsibility of each vendor to have the freight bills sent to your company. Do not bill the Event Center for your freight.

DISPLAY MATERIAL SHIPMENT The Bismarck Event Center will not accept conference shipments prior to the conference start date. Only hand carried items brought in by the exhibitor will be accepted on move-in day.

SETUP Tuesday, January 24 starting at 9 a.m. and must be completed by 4:30 p.m. to accommodate the Exhibitor Showcase Social. The social will run from 4:30-6 p.m. in the Exhibit Hall.

ADDITIONAL SERVICES/EQUIPMENT Any additional costs associated with booth setup are the responsibility of the vendor. The Bismarck Events Center will contact all confirmed vendors for additional equipment requests once booth assignments are confirmed.

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THANK YOU! THANK YOU TO ALL OF OUR 2016 PARTNERS AND SPONSORS FOR YOUR GENEROUS CONTRIBUTION AND SUPPORT!

PARTNER SPONSORS

SPONSORS Acuren

Flowserve US

SOS Leak Repair

Advanced Process Solutions

Fougner Eng Sales, Inc.

Structural Integrity Associates

Alabama Laser

Gagnon, Inc.

Swagelok North Dakota

Applied Air Systems, Inc.

GSE Systems, Inc.

Swanson & Youngdale, Inc.-MN

Babcock & Wilcox Company

H&H Industrial

Swanson Flo

Braun Intertec-Bismarck

Hitachi-WI

Team Industrial Services

California Analytical Instruments

Mactech, Inc.

Team Torque Inc

Corval Group

Marsulex Environmental Technologies

TLT-Turbo, Inc.

Evoqua Water Technologies LLC FLEXCO

Mavo Systems

UE Systems Inc.

PS Doors

The Energy Generation Conference is a cooperative effort among producers, suppliers and educators to promote competitive, efficient and safe energy production.

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AISLE

EXHIBITOR MAP OF BOOTH LOCATIONS

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EXHIBIT HALL

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FIRST-CLASS MAIL U.S. POSTAGE

PAID

BISMARCK, ND PERMIT 45 PO Box 5587 Bismarck, ND 58506-5587

CONFERENCE HOSPITALITY

Great meals are served each day in the Exhibit Hall. You are invited to attend the daily continental breakfasts, lunches and the Tuesday Exhibitor Showcase social.

SHOWCASE HOURS Tuesday, J­anuary 24 Wednesday, January 25 Thursday, January 26

4:30-6 p.m.

7:30 a.m.-4:30 p.m.

7:30 a.m.-4:30 p.m.

EXHIBITOR SHOWCASE SOCIAL

Located in the Event Center Exhibit Hall

Tuesday, January 24, 2017, 4:30 p.m.-6 p.m.

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A cash bar will be open.

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his is the only time people not registered for the T conference will be allowed in the Showcase.

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Invite your business customers and associates to join us for this informal evening social!

CASINO NIGHT

Join us for games, door prizes and more at the Best Western Ramkota Hotel Wednesday, January 25, 2017, 7-10:30 p.m.

This event is open to exhibitors and participants!

CETI-013-0716

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