Applicant Information Pack Admissions Assistant
A foreword from our Principal and Chief People Officer
Berkhamsted has led the way in pursuing a ‘foundation structure’ As a group of six schools, it combines scale of resource with individual attention and development of pupils – and staff We start with our values: we aim for excellence – aiming high with integrity –in all that we do. We are ‘adventurous’, and support development, research, and experimentation in teaching and learning. We ‘ serve others’ – at both pupil and staff level: ours is a non-hierarchical school in which the opinions of all matter, and in which we all share in the support and contribution to our local community.
Above all, we are committed to developing remarkable people, both our pupils and our staff
We are looking for highly committed, ambitious and adventurous people to join a thriving staff body, whom we can support to flourish here, and whom we can help to grow. Our staff are so important that we have a Chief People Officer as one of our most senior members of staff
Our staff are our biggest asset at Berkhamsted, and so investing in not only their professional development but also their wellbeing, is a key priority. We foster a working environment that supports staff both professionally and personally We offer a wide range of staff wellbeing initiatives Colleagues can easily access financial, physical, emotional and social well-being support from school.
We seek to enable all members of the school community to achieve their full potential in an environment characterised by equality respect and opportunity. We work hard at Berkhamsted, but we also know how to come together as a community and enjoy downtime, building relationships which simply last a lifetime.
Richard Backhouse - Principal
Tracey Evans - Chief People Officer
xxxxxxxxx History of Berkhamsted Schools Group
Berkhamsted School is situated in the historic Hertfordshire town of Berkhamsted, a prosperous community surrounded by Chiltern countryside and within easy reach of London Berkhamsted is a leading Independent School for pupils aged 3 to 18 years, the foundation of which dates back to 1541 (when John Incent, the Dean of St Paul’s Cathedral, successfully applied to King Henry the VIII for a license to purchase a piece of land for a ‘freescole’).
In 1888 a Girls School was founded in Berkhamsted under the same governing body, and the Boys’ and Girls’ Schools merged to form a diamond school in 1997 The Prep School was also integrated at this stage, and the School became Berkhamsted Collegiate School.
In 2011 the School merged with Heatherton House, a small independent day School for girls in Chesham Bois, and became the Berkhamsted Schools Group. Operating as a satellite Prep School, Heatherton provides a feed of Girls to the Berkhamsted Girls School every year. In 2012 Berkhamsted Schools Group acquired Haresfoot, a small proprietary prep school in Berkhamsted. This site now houses the Berkhamsted Pre-Prep and Berkhamsted Day Nursery Limited, and Berkhamsted Prep takes children from age 7-11.
Berkhamsted is the only School in the Herts, Beds and Bucks region, and one of only a small number of Schools in the country, to offer a ‘diamond’ structure that combines the best of both single-sex and coeducational teaching. Boys and Girls are taught together until the age of 11 (Berkhamsted Pre-Prep and Prep), separately from the age of 11-16 (Berkhamsted Boys and Berkhamsted Girls), before coming back together again in a joint sixth form (Berkhamsted Sixth).
Job Description
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Hours of Work:
Part time 16.5 hours per week, Term Time only
Ideally Monday, Wednesday and Friday 5.5 hours per day
Hoursofwork:830am-5pmMondaytoFriday,allyearround
Purpose:
Reporting to: Admissions Manager
To provide a high standard of support to the Admissions Manager in the day-to-day duties carried out by the Admissions Department.
Main Responsibilities:
Handling calls, emails, web enquiries on a daily basis
Liaising with School Office PA to collate timings for prospective pupil tours with Heads and Deputies
Arranging tours for prospective parents (Senior and joint tours)
Assist with tours for the Group, including International Admissions
Assist with Open Day arrangements (and other Admissions events), liaising with Heads of School and admissions staff to ensure that the marketing of the School through open day operates successfully
Corresponding with parents and current schools in all matters relating to the School (Senior Schools)
Organising exam entrance testing procedures for Senior Schools throughout the year
Liaising with School Office PA to collate timings for prospective pupil interviews for entry into the Senior Schools
Follow up and monitoring of enquiries/registrations/offers not pursued
Job Description
Hand over accepted pupils to the Senior School to the School Office PA
Hoursofwork:830am-5pmMondaytoFriday,allyearround
Assist Admissions Manager in providing training to those responsible for admissions administration within the relevant school offices
Assist Admissions Manager with Scholarship processes, from initial enquiry to acceptance of award
Communicating various reports/information to: Finance Department, School Office, Learning Support, Boarding, HoHs
International Admissions:
Assist International Admissions Officer with International Admissions day-to-day enquiries, in the afternoons and over school breaks to ensure efficiency
Assist with the administration of International Admissions ensuring that all aspects of registration are completed, and candidate’s details are entered accurately into the relevant database (HubSpot)
Co-ordinating the entry assessments which includes verifying the venue, sharing details of the tests and ensuring a smooth and efficient process at all stages
Following up on test results when needed and recording all results in a timely and efficient manner
Undertake any other delegated tasks and projects to support the overall smooth running of International Admissions within the school
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Job Description
Person specification:
Previous Admissions experience (desirable)
Hoursofwork:830am-5pmMondaytoFriday,allyearround
Excellent interpersonal skills and the ability to communicate confidently with parents, pupils, colleagues, and feeder school staff (essential)
Excellent IT skills including experience of working with databases (essential)
Team player, with a desire to produce work to a high standard (essential)
Flexible and pro-active approach. Willing to attend school events outside normal school hours (essential)
Friendly and efficient telephone manner (essential)
Strong attention to detail (essential)
Excellent time management and an ability to work under pressure and to deadlines (essential)
Experience of working with International markets (desirable)
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BenefitsBenefits
We boast a competitive salary structure, alongside other benefits, which includes access to a comprehensive pension scheme
The wellbeing of our staff is a priority. We have a developed programme for staff with initiatives and support in the areas of Economic, Physical, Emotional and Social wellbeing.
Free classes and advisory services. memberships and discounted rates in local establishments, together with cycle to work scheme, free on-site parking, free daily lunch, and fee reduction for staff's children are examples of some of the non-contractual benefits on offer in this programme.
Watch
Watch our video and hear from our colleagues why they enjoy working at the Berkhamsted Schools Group. Find out more about what it is really like to be a member of the community.
our video
Benefits
Safeguarding and Child Protection
Berkhamsted is committed to safeguarding and promoting the welfare of children and expects all staff and visitors to adopt a child centred and coordinated approach to child protection and safeguarding
A copy of the School’s Child Protection and Safeguarding Policy can be found HERE
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and visitors to adopt a child centred and coordinated approach to child protection and safeguarding. Berkhamsted Schools Group is a registered charity dedicated to education: 310630
Application and Next Steps
The closing date for applications is 9 March 2023
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It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children; applicants must be willing to undertake a number of safeguarding checks including an enhanced Disclosure and Barring (DBS) This post is also subject to receipt of written references which must be satisfactory to Berkhamsted Schools Group along with documentary evidence of qualifications.
Successful applicants will need to provide confirmation of permission to work in the UK Please note that under the Immigration Asylum and Nationality Act 2006, the school has an obligation to ensure applicants have the right to work in the UK prior to commencement of employment. (If it is found that those documents do not meet the legal requirement, an offer of employment will be withdrawn).
Where the successful candidate has worked or been a resident overseas in the previous five years, such checks and confirmations as the school may require in accordance with statutory guidance.
We aim to be an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race.
Candidates with a disability who are invited to interview should inform the School of any necessary reasonable adjustments or arrangements to assist them in attending the interview.
If you have any questions relating to this role please contact the HR department at recruitment@berkhamsted.com
Early applications are encouraged, and interviews may take place on a rolling basis. We reserve the right to extend or close the deadline.
