Exhibitor & Marketing Opportunities
Salado, Texas April 17 & 18, 2010 Lectures s Eco Friendly Products s Exhibits s Demonstrations Family Activities s Organic Food s Music Organized By:
Texas Solar Energy Society and Texas Renewable Energy Industries Association In Cooperation With: The Village of Salado and The Texas Organic Farmers & Growers Association call: 877-376-8638 s email: info@renewablestampede.org
www.renewablestampede.org
WELCOME TO THE STAMPEDE The Renewable Energy Stampede & Green Living Fair is produced by The Texas Solar Energy Society and the Texas Renewable Energy Industries Association. These two non-profit organizations have been collaborating for over 10 years bringing you the very successful Renewable Energy Roundup in Fredericksburg each fall (over 7,000 in total participation 2009). In an effort to further our mission providing products, services and information to the public, about renewable energy and energy conservation we are expanding this year and offering the Stampede in Salado in the spring. Our goal is to present the latest technologies and services to consumers with information on Renewable Energy, Sustainable Building and Living, along with Organic & Sustainable Gardening and Farming. The family friendly atmosphere in the park-like setting of the Salado Civic Center offers a relaxing environment for folks to come and enjoy a weekend of learning. Visitors can browse through the many commercial and educational exhibit booths, watch demonstrations, view and drive renewable fueled and electric vehicles, listen to featured speakers, and even participate in programs for children. Specialized tours and extended workshops will be available for an added fee. Salado, Texas, located in Bell County between the cities of Waco and Austin, on I-35 is in a perfect proximity to major cities to will ensure good attendance at the Stampede. Our remarkable reputation, along with our large assortment of exhibitors and speakers, will bring a quality visitor who is prepared to do business on-site. Finally, our endless promotional efforts, including major advertising and public relations work, will maximize attendance by building buzz about the event effectively reaching all key markets in Texas. Salado's main street and vicinity is a lively marketplace with over 60 shops and artists' galleries. For the perfect escape enjoy the hospitality of one of Salado's many historic lodging facilities. Salado is located in the competitive electricity market area of the state and is served by the transmission and distribution company Oncor, which provides incentives for Renewable Energy Installations. It is also within day trip proximity of several municipal utilities and electric companies that offer incentives. Commercial businesses, government agencies and nonprofit organizations involved in or providing information on
any of the following areas are invited to apply as exhibitors at the Stampede. The Stampede seeks representation of a wide range of products, services and information including but not limited to: Renewable Energy
solar photovoltaics solar residential and commercial water heating systems, including swimming pools and spas, and devices that actively or passively provide day lighting to building interiors small scale wind generation systems geothermal heat pumps sale of electricity generated by large-scale centralized renewable energy and green-pricing, green-power program marketing
Green & Efficient Building
sustainable living energy efficiency measures passive solar design and construction alternative building methods such as SIP, ICF, and Earth Shelter recycled and non-toxic construction materials residential and commercial recycling on site sewage and grey water systems rainwater collection systems non-toxic and agriculturally derived products
Sustainable/Organic Gardening and Farming
organic fertilizers and soil conditioners natural herbicides and pesticides integrated pest management xeriscaping native flowers, bushes and grasses hormone and chemical free livestock production sustainable/organic/biodynamic farming advanced water and run-off management
Alternative Transportation Solutions
vehicles such as hybrids, electric cars, flex fuel (CNG excluded) biodiesel, ethanol blends, and other renewable fuels & fueling systems mass transit sustainable community and transportation planning
The Renewable Energy Stampede and Green Living Fair April 17 & 18, 2010 - Salado, Texas
ACCOMMODATIONS & EXHIBITOR SERVICES ACCOMMODATIONS Salado is a popular area. Make reservations in advance.
PHONE/INTERNET are being made to provide Wi Fi.
Discounted rooms have been held at:
THE STAMPEDE GROUNDS The area in which The Stampede is held is ideally suited for an event of this type and size. The Civic Center faces Main Street in the middle of the multi-block downtown shopping and restaurant district. It is quite visible and accessible for walking and drive-by traffic.
Stagecoach Inn 401 S Stagecoach Rd Salado, TX 76571 800-732-8994 ($79 to $109) Discount Code: Renewable Energy Stampede Best Western Salado Inn 10825 S IH 35 Salado, TX 76571 254-931-0322 ($99) Discount Code: Renewable Energy Stampede OTHER HOTELS/ MOTELS Salado has 365 hotel/motel & B&B rooms. There are 4 hotels/motels and 16 B&B’s. Belton is 15 minutes away and has 4 B&B’s & 4 hotel/motels. Temple is 30 minutes away and has 1,700 hotel rooms. CAMPING: Tranquil Gardens RV Park 5644 FM 2484 Salado, Tx 76571 Phone: (254) 947-5192 Toll Free: (866) 947-5192 SALADO INFORMATION Village of Salado Tourism Office 881 N. Main St. - Office: 254-947-8634 Email: dcharbonneau@saladotx.gov web site: http://www.saladotx.gov/ EXHIBITOR SERVICES The exhibit services contractor will be H.B. Enterprises (HBE). HBE will provide an official exhibitor's packet following acceptance of your Exhibitor Application. The package will contain rates and ordering information on drayage, additional furniture, and other rental needs, labor to install and dismantle exhibits (should you desire), special sign service, audio-visual services, and freight handling services, which may be arranged though HBE at prevailing rates. Shipping and storage information will be in the package. Please note that The Stampede will remain open, rain or shine. Outdoor booth spaces do not include any type of shelter. Exhibitors must provide their own shelter. The following company offers 10x10 and other size tents in the Salado area. Alexander Tent Company, Austin, 512-821-1994 Exhibitor is responsible for any damage to The Stampede grounds and provided chairs and tables due to negligence.
All exhibits are outdoor and most on grassy areas. Large displays and vehicles will be located on asphalt. This is an outdoor show. Prepare accordingly. ELECTRICITY There is a limited amount of 110V electricity available. There is a $30 charge for 110V electricity hook-up or $100 for 220V if requested on the Exhibitor Application/Contract. On-site requests for such service will incur an additional 50% charge. Exhibitors must supply their own extension cords. Electrical outlets will not be located directly at your booth. You will need to provide several three wire #14 ground, hard usage type cords (#2 wire extension will not be allowed). Access to any electric outlet other than that provided for their specific booth will not be allowed. Power needs to be limited to less than 2000 watts. Requests for additional power or for 220V hook up will be handled on a case-by-case basis. The Stampede will provide an on site Electrical Trail Boss to assist in monitoring and accommodating your electrical needs. RESTROOMS There are permanent restroom facilities in the Civic Center Building. There will be portable restrooms at various locations on the grounds. PARKING Parking for the public is available on back and side streets, in nearby municipal lots and up and down Main Street at no cost. Exhibitors are asked to park in designated areas. There will be a complimentary shuttle running before, during and after the event to help facilitate access to your vehicles. Van Bibber street will be converted to one way traffic during the Stampede. The street must remain open to thru traffic. SECURITY The Stampede grounds (Civic Center) will be fenced with controlled access. There will be security on the grounds during the event, starting Thursday, April 15, thru closing Sunday, April 18. Exhibitors are urged to insure their property against fire and theft. Cartons containing valuables should not indicate contents from the outside and should not be left on the grounds overnight. SIGNAGE Exhibitors must provide their own signs. Any Stampede provided signs at individual booth spaces are intended for proper booth placement and identification only.
The Renewable Energy Stampede and Green Living Fair April 17 & 18, 2010 - Salado, Texas
EXHIBITOR HOURS, POLICIES & INFORMATION STAMPEDE AGENDA & EXHIBIT HOURS
Exhibitor Check-In
Friday, April 16 Set Up 8 am – 6 pm 7 pm – 9 pm
Labor
The Stampede Exhibit will be officially open during the following hours: Thursday, April 15 Set Up Exhibits Civic Center 9 am – 6 pm Booth Set Up
Saturday, April 17 9 am – 6 pm
1 pm – 2 pm Sunday, April 18 9 am – 3 pm
Noon– 1 pm
Exhibits Civic Center Booth Set Up VIP Reception – Location – Pace Park (ticket required) Exhibits Open – Civic Center Tent Talks Demonstrations Entertainment Family Activities Keynote Speaker: LaVerne Williams Exhibits Open – Civic Center Tent Talks Demonstrations Entertainment Family Activities Keynote Address: Smart Grid Panel
The Spur, The Stampede program guide, with a detailed agenda listing keynote speakers, tent talks, demonstrations, tours and youth activities, will be produced for mass distribution at the fair and as the online public marketing piece. (Advertising opportunities are available, call 877-376-8638 for more information.) Details of the schedule will be posted on www.renewablestampede.org as they are finalized.
Exhibitor Grounds Access/Parking
Upon arrival, exhibitors should check in at Access Gate #1 on Van Bibber. Park and walk to the gate prior to pulling in. Van Bibber will be open converted to one way traffic for this weekend. The street must remain passable for thru traffic (there is a residential area down the street). Parking will all be designated in remote areas. Exhibitor parking lot maps will be distributed at check in. There will be a complimentary shuttle running to assist with access to your vehicles before, during and after the fair.
Exhibit Set-Up
Thursday, April 15, 9 am – 6 pm Event tent set-up continues. Exhibitor Set-up begins. Vehicles are allowed access on grounds only with advance arrangement. Friday, April 16, 8 am – 6:00 pm Exhibitor Set-up continues. Vehicles are allowed access.
All exhibitors must report to the Exhibitor Check in at Access Gate #1 to pick up exhibitor badges and to verify space assignments prior to booth set-up. The maximum number of exhibitor badges provided for any one booth is eight. Should an exhibitor set-up in the wrong space, he or she agrees to move to the correct location without protest. Exhibitors are responsible for their own labor arrangements to set up and tear down their exhibit. The Stampede does not provide such services.
Flyers/Handouts
Exhibitors may distribute flyers, handouts and other materials from their booth space only, and these must pertain to their exhibit. Exhibitors may not randomly place flyers, signs, posters, etc anywhere on the Civic Center grounds other than in their own exhibit space.
Special Displays
Any exhibit that is proposed but does not match well with a designated exhibit location or standard exhibit space or combination of spaces must be approved for inclusion based on agreement reached between The Stampede and the exhibitor.
Pets
Pets will not be allowed on Civic Center grounds unless they are aids to the impaired. Owners of such personal assistance animals are responsible for controlling their animal, cleaning up after it, and for the safety of others in attendance.
Exhibit Takedown
Exhibitors will be able to remove their exhibits from the Civic Center on the following schedule and not before: Sunday, April 18, 3:30 pm – 6 pm All articles, materials and debris must be removed from the Civic Center by 6 pm Sunday. Please remember we are striving to be a zero waste event. Recycling bins are available for your use. Any items left on the Civic Center after 6 pm will become the sole property of The Stampede. We reserve the right to dispose of such property in any manner appropriate.
Exhibitor Clean-Up
At the end of the event, Exhibitors must clean up their own space. All trash, and recyclable materials, such as flattened cardboard, paper etc. should be placed in proper bins or carried out. We are committed to leaving the Civic Center clean and undamaged.
Pollution
Exhibitors are responsible for handling and removal of any damaging materials associated with their exhibit. They will be charged for any expense incurred by The Stampede and/or the Civic Center for damages resulting from such materials.
The Renewable Energy Stampede and Green Living Fair April 17 & 18, 2010 - Salado, Texas EXHIBITOR APPLICATION VISIT WWW.RENEWABLESTAMPEDE.ORG TO COMPLETE THIS APPLICATION ONLINE. We herewith make an application for an exhibit space at The Renewable Energy Stampede and Green Living Fair. If the information on this application and any attachments is not adequate, the Selection Committee may require the completion of a Product Questionnaire. Following its review, the Selection Committee will make a final decision. In applying for exhibit space, we understand that booth location may be requested, but assignments will be made by the exhibit coordinator on a space available basis and in the order in which applications and full payment are received, and in the best interest of the overall event. We further agree to abide by any rules, guidelines, policies and instructions sent to us upon acceptance. PLEASE NOTE: The Stampede does not accept any multi-level marketing companies as exhibitors. EXHIBITOR COMPANY/AGENCY NAME CONTACT NAME ADDRESS STATE
CITY TELEPHONE (
)
FAX (
E-MAIL EXHIBITOR CATEGORY Please check the appropriate category: � Renewable Energy � Green/ Efficient Building
ZIP
)
CELL (
)
WEBSITE
Organic/Sustainable Growing � Alternative Transportation �
� Sustainable Living � Food Court
Please briefly describe your exhibit and its connection to the above category:
DOOR PRIZE DONATIONS: Earn more recognition by donating an item(s) to our drawing. Exhibitors are asked to contribute items for visitor door prizes. New items with company logos and identification are encouraged, as well as green products relevant to our interest sectors. Companies are recognized on the posted prize list and verbally during drawings. Items are placed on display at a special booth on the grounds where drawing registration will occur. Drawings will be held twice daily. It’s a great way to spread your reach to our visitors. We will donate: Please leave items at Headquarters upon arrival for display & distribution. PAYMENT: Full payment is required with application. Make Checks payable to TXSES Stampede Fund. Upon receipt, the prospective exhibitor’s check will be deposited. If the application is not accepted, the funds will be returned minus a $20 processing fee. Through March 1, exhibitors canceling their booth will receive a refund, minus a $20 processing fee. After March 1 there will be no refunds. The Stampede will be held regardless of weather. No refunds will be given due to inclement weather or other ‘acts of God.”
Exhibit Choices: (please mark) 1 Skirted table and 2 chairs provided per exhibit � Regular Outdoor Space(s): 12' x 12' spaces in grassy area with no shelter � Transportation Area: 18' x 20' spaces. Dealt with on case-by-case basis. Boundaries strictly enforced. � Trailer & Large Structures: On paved area. Multiples of 12' x 12' spaces, minimum 12’x24’. Dealt with on case-by-case basis. Category: (please mark)
Received by 1/22/2010
Commercial Member * � Commercial Non-Member � Government Member * � Government Non-Member * � Non-Profit / Education �
Single Space
� � � � �
$350 $485 $260 $400 $100
RoundUp ’09 Exhibitor
$300 � $435 � $210 � $350 NA �
Received by 3/1/2010
Single Space
� � � � �
$425 $560 $335 $475 $100
Received After 3/1/2010**
RoundUp ’09 Exhibitor Single Space
$375 � $510 � $285 � $425 NA �
� � � � �
$475 $610 $385 $525 $100
RoundUp ’09 Exhibitor
$425 $560 � $335 � $475 NA � �
*Circle organization to which you belong: TREIA, TXSES (including chapters), TOFGA or Austin Energy Green Building Program. For business membership information or exhibitor questions, call Russel Smith at 512-345-5446, Stampede Co-Organizer, or email: info@renewablestampede.org. ** Applications received after this date will not be included in the online edition of The Spur, The Stampede Resource Guide, which will be posted in PDF format on www.renewablestampede.org website for one year. Please note:
Non-profits Organizations- You will be grouped in the Personal and Community Action Center Area. Trailer & Large Structures – Space has been allocated for those with oversized displays including all trailers. You will be located in the Trailer and Large Structure Exhibit Area on pavement. All spaces are sold in 12 x12 increments (figure your price according to the schedule above). There are no discounts for multiple spaces. All trailers except for food court vendors will be required to exhibit on the pavement areas, no exceptions. Multi-Spaces – You can purchase multiple spaces in Exhibit Areas A,B,C,D,E. All spaces are sold in 12 x12 increments (figure your price according to the schedule above). Trailers are not permitted in Exhibit Areas A,B,C,D,E.
_____ Yes we will set up on Friday. FRIDAY SET UP IS REQUIRED. By signing this contract you agree to have your booth assembled, stocked and ready for business by 6:30 pm, Friday - April 16. No booths will be permitted to set up after April 16. The gates open to the public at 9 am Saturday. Items must be hand carted for booth stocking during the weekend. NOTE: Electricity is limited and available on a first reserved basis. Remember this is an outdoor green living and sustainability fair. We should all be working to be more self sustainable and less dependant on electricity. Please help our electrical issues by making full disclosure of your anticipated plug load. List all equipment here: ___________________________________________________________________________________________________________ We will need:
�
________ Single plug 110 V electrical outlets ($30 per single outlet)
�
I need access to water
We prefer booth(s) number: ________ Our Second choice(s) would be booth number(s): ________ I / We request
LIMIT OF LIABILITY
_____ booth space(s) at a cost of
$______________ (per space)
TOTAL BOOTH CHARGES (# of spaces multiplied by cost per space)
$______________
TOTAL ELECTRICAL CHARGES
$______________
TOTAL PAYMENT
$______________
(credit card payments available at www.renewablestampede.org)
The Texas Solar Energy Society (TXSES), The Texas Renewable Energy Industries Association (TREIA), the REPC & SEPC Planning Committees, the Village of Salado, Salado Visitor Bureau and their agents or employees shall not be responsible for any loss, theft, or damage to the property of the exhibitor, his or her employees or representatives. Further, the aforementioned parties will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless these aforementioned parties from all liability which might ensue from any cause whatsoever. If the exhibitor’s material fails to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. Exhibitors are urged to insure their property against fire and theft. Cartons containing valuables should not indicate contents from the outside and should not be left on the grounds overnight.
Submitted by: _____________________________________________________Date: _____________________ (signature)
Be sure to copy both parts of this agreement for your records, and then mail the original with payment to: TXSES Stampede Fund - P.O. Box 9507, Austin, TX 78766-9507 - OR Fax it with a copy of the check to 512-345-6831and mail the originals.
The Renewable Energy Stampede and Green Living Fair April 17 & 18, 2010 - Salado, Texas EXHIBITOR RULES
1. The Stampede Event Planning Committee (SEPC) reserves the right to refuse exhibit space to exhibits that fail to meet Stampede Exhibitor Guidelines, or which would in any way detract from the purposes, dignity and intent of The Stampede. 2. The space contracted is to be used solely for the Exhibitor whose name appears on the contract and it is agreed that the Exhibitor will not sublet or assign any portion of his space without written consent of the SEPC. Subletting of a space will involve additional fees equivalent to 50% of the booth cost. How this is split between parties is up the Exhibitor. 3. Exhibitor shall abide by any Stampede-provided instructions for parking of vehicles and trailers in the vicinity of the Civic Center and Village of Salado. 4. The Stampede is not responsible for unattended booths. 5. Exhibitor shall comply with the designated hours for exhibit setup and takedown, and with Stampede issued instructions for ingress and egress of the Civic Center grounds. 6. Sound devices, including but not limited to speakers, video players, and radios, are subject to approval of the SEPC and if allowed, must be controlled so as not to interfere with others. The privilege for use of such sound devices may be revoked at any time. 7. Exhibitor shall not construct or display objects that physically impinge on another exhibitor’s designated space, or that act to block normal physical access to, or visibility of, another exhibitor’s display. 8. Unless otherwise prearranged, exhibitor actions to attract visitors to their space or demonstrations of their products or services must be confined to the exhibitor’s assigned space.
9. Persons staffing an exhibit will conduct themselves in a professional manner, taking every precaution against possible injury to visitors, guests or employees. 10. Exhibitor staff must wear a Stampede exhibitor badge at all times. The badge allows unrestricted personal ingress and egress from the Civic Center. No one exhibit will be provided more than 8 exhibitor badges. 11. Exhibitors shall not bring alcoholic beverages within the fenced boundaries of the Civic Center. 12. Exhibitors shall comply with the laws, rules, regulations and codes of the State of Texas, Belton County, the Village of Salado, and The Stampede. 13. The SEPC reserves the right to require to cease and desist, relocate or be moved from the grounds any exhibitor, exhibitor’s representative or exhibit involved in any act or practice that, in the opinion of the SEPC or its agent, is illegal, objectionable, interferes with the performance of other exhibitors, creates a health safety, or fire hazard, or violates any rules stated herein. 14. It is mutually understood and agreed that no alteration or variation of the terms of this Exhibitor Agreement shall be valid unless made in writing and signed by the parties hereto. 15. Exhibitor agrees to comply with all Stampede Guidelines, Rules and Policies. All matters not covered in these, and any disagreements between parties to this Exhibitor Agreement, are subject to the decision of the Stampede Event Planning Committee and/or The Stampede Organizer acting in their official capacities. Such decisions shall be considered final.
The Renewable Energy Stampede and Green Living Fair April 17 & 18, 2010 - Salado, Texas 2010 Marketing Opportunities EMPRESARIO $10,000 and up Benefits exclusive to Empresario: Two
exhibit spaces, of choice Identified in all radio and print media buys as Primary Supporter Identified in press releases and promotions as Primary Supporter Logo included in all electronic communications as Primary Supporters Identified in media interviews when appropriate Logo as hyperlink on home page of Stampede web site Logo on front cover of, the Stampede program guide (at least ½” in height) Logo on front cover of online program guide Logo included on Stampede poster and flyer Introduction of company representative for comments at VIP Reception
Additional benefits: Logo
on back of Stampede tee shirts for sale and for volunteers Stampede welcome banner at entry gate 7.5” w x 10” h ad for camera ready color ad in Online program guide 7.5” w x 10” h ad for camera ready color ad in The Stampede program guide and listing (at least 20-pt. type) under Impresario category Logo featured with Empresario Supporters on pre-lecture trailer running continuously in all speaker tents before and after lectures Name on Stampede Supporter sign on grounds (all Supporters listed by category) Hyperlink to Supporter’s website on Stampede Supporters web page Unlimited Stampede passes 4 Stampede tee shirts Logo (at least 12” in width) on
BARON $5,000 - $9,999
Benefits exclusive to Baron: Identified in all radio and print media buys as “Other Supporters include…” Identified in press releases, electronic communications and promotions (Baron category Supporters will be exclusively identified as “Other Supporters include…”) Name included on Stampede poster and flyer
Additional benefits: exhibit space, outdoor or in pavilion of choice Logo on back of Stampede tee shirts for sale and for volunteers Logo (at least 8” in width) on Stampede welcome banner at entry gate 3.5”w x 10”h or 7.5”w x 4.75”h ad for camera ready color ad in Online program 3.5”w x 10”h or 7.5”w x 4.75”h ad for camera ready color ad in The Stampede program guide, and listing (at least 18-pt. type) under Baron category Logo featured with Baron Supporters on pre-lecture trailer running continuously in all speaker tents before and after lectures Name on Stampede Supporter sign on grounds (all Supporters listed by category) Hyperlink to Supporter’s website from Stampede Supporters web page 20 Stampede passes 3 Stampede tee shirts One
PATRON $1,000 - $4,999
Patron Benefits: 3.5”w x 4.75”h ad space for camera ready color ad in online program 3.5”w x 4.75”h ad space for camera ready color ad in The Stampede program guide and listing (at least 16-pt. type) under Patron Supporter category Name listed with Patron Supporters on pre-lecture trailer running continuously in all speaker tents before and after lectures Name on Stampede Supporter sign on grounds (all Supporters listed by category) Hyperlink to Supporter’s website from Stampede Supporters web page 10 Stampede passes 2 Stampede tee shirts
PARTNER $500 - $999
Partner Benefits: Business card ad space for camera ready color ad in Online program guide Business card ad space for camera ready color ad in The Stampede program guide and listing (at least 16-pt. type) under Partner Supporter category Name listed with Partner Supporters on pre-lecture trailer running continuously in all speaker tents before and after lectures Name on Stampede Supporter sign on grounds (all Supporters listed by category) Hyperlink to Supporter’s website from Stampede Supporters web page 5 Stampede passes 1 Stampede tee shirt
TENT SUPPORTER $1,500
Four exclusive opportunities to be a supporter of one of 3 speaker tents or 1 family activity area. Supporter a speaker or family activity tent Benefits exclusive to Tent Supporters: “This tent underwritten by….” identifying banner provided by door of tent Logo shown on screen as tent Supporter before and after speaker presentations or continuously on wall of activity tent Tent Supporter identified on schedule grid in Online and onsite programs Opportunity to provide ‘eco friendly’ company promotional pieces at tent
Additional benefits: 3.5”w
x 4.75”h display ad space for camera ready color ad in The Stampede program guide and listing (at least 18-pt. type) under Tent Supporter category Name on Stampede Supporter sign on grounds (all Supporters listed by category) Hyperlink to Supporter’s website from Stampede Supporters web page 10 Stampede passes 2 Stampede tee shirts
VIP RECEPTION UNDERWRITER $750
Five exclusive opportunities to advertise at the invitation-only VIP Reception in Salado, Friday evening from 7 to 9 pm The Friday evening event for the Stampede will be self service hors d'oeuvres stations to ticketed guests only. The venue affords excellent networking opportunities for corporate promotion.
Benefits exclusive to Reception Supporters: Identified
as Reception underwriter on all Reception event invitations space provided for your information and literature distribution Logo shown on screen as Reception Supporter during the event Name on Reception Supporter signage at front door of event Logo on table toppers at each table during the event Opportunity to provide ‘eco friendly’ promotional piece as attendee gifts Opportunity to address audience limited to one 15 minute presentation Table
Additional benefits: Name
on Stampede Supporter sign on grounds (all Supporters listed by category) Supporter’s website from Stampede Supporters web page 5 Stampede passes 1 Stampede tee shirt Hyperlink to
OUTFITTER $250 - $499
Name listed with Outfitter Supporters on pre-lecture trailer running continuously in all speaker tents before and after lectures Name on Stampede Supporter sign on grounds Hyperlink to 2
Supporter’s website from Stampede Supporters web page
Stampede passes
1
Stampede tee shirt
The fiduciary for The Stampede: Texas Solar Energy Society (TXSES), a fully recognized 501(c)3 Texas non-profit corporation, EIN 74-1962704, operating as the TXSES Stampede Fund, with an official decision making body called the Stampede Planning Committee. Organizers: Texas Solar Energy Society (TXSES) and the Texas Renewable Energies Industries Association (TREIA) In cooperation with the Texas Organic Farmers & Growers Association (TOFGA) and The Village of Salado.
For more information or questions:
Call Laura Rice, Stampede Co-Organizer at 877-376-8638 or Russel Smith, Stampede Co-Organizer at 512-345-5446 or Email: info@renewablestampede.org
The Renewable Energy Stampede and Green Living Fair April 17 & 18, 2010 - Salado, Texas SUPPORTER CONTRACT
Company / Organization Authorizing Person
Title
Mailing Address State
City Telephone
Fax
Zip Email
Website Yes, I/we commit to being a Stamped Supporter, Authorized by: SUPPORTER CATEGORY SELECTED: Empresario $10,000 Baron $5,000 - $9,999 Patron $1,000 - $4,999 Tent Supporter $1,500 Partner $500 - $999 VIP Reception $750 Outfitter $250 - $499 PAYMENT TYPE: Cash
$ _________________ Amount of Contribution
In-Kind
$ _________________ Estimated Value of Contribution
Invoice
Please Send Invoice
DESCRIPTION OF IN-KIND SERVICE:
CHECKS TO: TXSES Stampede Fund - P.O. Box 9507 – Austin, Texas 78766-9507 The fiduciary for The Stampede: Texas Solar Energy Society (TXSES), a fully recognized 501(c)3 Texas non-profit corporation, EIN 74-1962704, operating as the TXSES Stampede Fund, with an official decision making body called the Stampede Event Planning Committee. Questions? Call Laura Rice, Co-Organizer 877-376-8638 or email: info@renewablestampede.org or Russel Smith, Co-Organizer 512-345-5446.
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The Renewable Energy Stampede and Green Living Fair April 17 & 18, 2010 - Salado, Texas SPEAKER APPLICATION Online applications preferred VISIT WWW.RENEWABLESTAMPEDE.ORG to complete this application online
The deadline for submitting speaker applications is February 15, 2010. The Stampede offers free ongoing talks on the grounds, the purpose of which is to educate the public on all aspects of sustainability and green living. If you are knowledgeable in a particular field and would like to share your knowledge with others, please tell us about it by completing this form or online at www.renewablestampede.org. We expect to receive more applications to speak than we have available time slots. Speakers and subjects will be selected on the needs of the program. The deadline for submitting speaker applications is February 15, 2010. Speakers will be notified at the earliest opportunity after that. Presentations eligible for CEU’s are encouraged and are given preference. These lectures are held in tents. A new presentation will be scheduled every 60 or 120 minutes. The lectures are open to all Stampede visitors at no additional charge. Introductory level talks should not be highly technical, but sufficient to excite interest and provide the lay person with a basic understanding of the subject matter. Advanced level talks should assume a basic understanding exists and should move the subject matter to more in-depth, practical applications. We expect 120 minute talks to address both levels. The Stampede policy limits presentations that are overtly commercial. One tent in which commercially-oriented presentations will be allowed. Priority scheduling in this tent will be given to our exhibitors. If you wish to utilize this opportunity, please note this below. The other tents will retain their educational, non-commercial character. A/V equipment will be available, but again, please remember that these talks are held in tents, which limits the quality of visual presentation. The best results are achieved when using LCD projectors. A laptop computer and LCD projector will be provided in each tent. Bring your presentation on a USB thumb drive in a PDF or Power Point 2003 or earlier format. NAME/TITLE AFFILIATION ADDRESS CITY ___________________________ STATE __________ ZIP TELEPHONE
DAY(s) AVAILABLE: Sat; April 17 Sun; April 18
CELL: TALK LENGTH: 60 min. 120 min.
TOPIC AREA (check one (1) from below) Renewable Energy Alternative Transportation Organic/Sustainable Growing Green Building & Efficiency SUBJECT LEVEL: Introductory OR Advanced | COMMERCIAL: yes no | EXHIBITOR: yes OR no | Proposed Talk Title: Brief, one paragraph description:
Proposed presenter(s), one paragraph biography (do not send resume):
Online applications are encouraged visit the speaker tab at www.renewablestampede.org Or RETURN FORM TO: Laura Rice - The Stampede - P.O. Box 9507 - Austin, TX 78766-9507
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EXHIBITOR NOTES: Non-profits Organizations- You will be grouped in the Personal and Community Action Center Area. All regular spaces are sold in 12 x12 increments (figure your price according to the schedule on the application). There are no discounts for multiple spaces. Trailer & Large Structures – Space has been allocated for those with oversized displays including all trailers. You will be located in the Trailer and Large Structure Exhibit Area on pavement. All trailers except for food court vendors will be required to exhibit on the pavement areas, no exceptions. Transportation and Ride & Drive vehicles spaces sold in 18 x 20 increments. Multi-Spaces – You can purchase multiple spaces in Exhibit Areas A,B,C,D,E. Trailers are not permitted in Exhibit Areas A,B,C,D,E.
The Renewable Energy Stampede and Green Living Fair April 17 & 18, 2010 - Salado, Texas ADVERTISING OPPORTUNITIES
Website Advertising … Price options Ad Type Footer Tower (right side) Button (right side) Mini Button (right side)
Ad Size (pixels)(GIF/JPG) 28 x 90 160 x 600 160 x 125 160 x 60
Per Quarter $500 $600 $450 $300
6 Months $800 $960 $720 $480
Annually $1400 $1680 $1260 $ 840
E-Newsletter ... Advertising price per issue; 9,000 + subscribers Box Banner Text Ad
Right Side, next to content, including site link: $300 300 characters, left side next to content, including site link: $200
Event Program Guides ... Advertising price based on online & at event distribution
Double your exposure. Advertise in the Salado Stampede and Fredericksburg Roundup for one price. Downloadable program guides will be posted in PDF form on the Salado and Roundup websites prior to each event. Each event will also produce a minimum of 4,000 printed guide books for distribution at each show. The printed books will be produced on a recycled paper. The deadlines vary for each show, please contact the office for more information.
Advertising Sizes Available Full Page 7.5"w X 10"h 1/2 Page 3.5"w X 10"h or 7.5"wx4.75"h 1/4 Page 3.5"w X 4.75 (vertical only)
Fredericksburg $700 $400 $250
Salado $700 $400 $250
BOTH $980 $560 $350
IMPORTANT:
Artwork Requirements ... PDF, GIF, JPEG. Please output PDF as high resolution (300 dpi at 100% of output size), with all fonts embedded. Online GIF/JPG max file size 30K, no flash files. All graphics must be provided electronically via email to: info@renewablestamped.org or snail mail a CD or thumb drive to: Laura Rice, 604 N. Bowie, Fredericksburg, TX 78624. If you’re unable to provide camera ready materials, art can be designed for you, additional art charges will apply. Please confirm your needs for design with the Event Office. Deadlines ... Website ads are added monthly. Limited spaces available make your reservation early. Ad materials and payment must be received by the 1st of the prior month.
Disclaimer
The Stampede reserves the right to refuse, revise, and reclassify or edit any advertisement at anytime. We may insert the word ‘advertisement’ above, or below an ad. Advertising for tobacco, x-rated movies, unlicensed massage therapy, astrological services, gambling, escort or adult entertainment services are not accepted. Advertisers may not assign or transfer to another advertiser. We reserve the right to reject or deny any advertising, whether previously published or not, at our sole discretion.
Payment & Reservations ... Full payment must accompany your ad.
To reserve your space complete the Advertising Contract page. Make checks out to TXSES Stampede Fund and return with form to: TXSES Stampede Fund - P.O. Box 9507 - Austin, TX 78766-9507. Spaces will not be held without payment.
Questions ?... Contact Laura Rice: email: info@renewablestampede.org or call 877-376-8638.
The Renewable Energy Stampede and Green Living Fair April 17 & 18, 2010 - Salado, Texas ADVERTISING CONTRACT
Company / Organization Authorizing Person
Signature
Mailing Address City
State Fax
Telephone
Zip Email
Website CHECK ALL BELOW THAT APPLY: Website Advertising... Ad Type Footer Tower (right side) Button (right side) Mini Button (right side)
Ad Size (pixels)(GIF/JPG) 28 x 90 160 x 600 160 x 125 160 x 60
Per Quarter $500 $600 $450 $300
E-newsletters... Price per newsletter. Six newsletters will be distributed. Banner $300 Text Ad $200 Event Programs... Deadline Salado 3-1-10; Roundup 8-1-10 Advertising Sizes Available Fredericksburg Full Page 7.5"w X 10"h $700 1/2 Page 3.5"w X 10"h or 7.5"wx4.75"h $400 1/4 Page 3.5"w X 4.75 (vertical only) $250 Total Due & Paid
6 Months $800 $960 $720 $480
Annually $1400 $1680 $1260 $840
Salado $700 $400 $250
BOTH $980 $560 $350
$______________
Payment & Reservations... Full payment must accompany your ad. Be sure to copy both parts of this agreement for your records, and then mail the original with payment to: TXSES Stampede Fund P.O. Box 9507, Austin, TX 78766-9507 Questions ... Contact Laura Rice: email info@renewablestampede.org or call 877-376-8638.
P O Box 9507 Austin, TX 78766-9507 Return Service Requested
0ver 100 Commerical, Non-Profit & Governmental Exhibit Spaces Available April 17 & 18 ~ Salado, Texas
Contact Information Laura Rice, Stampede Co-Organizer email: info@renewablestampede.org phone: 830-997-2350 website: www.renewablestampede.org
Activities
Texas Renewable Energy Industries Association Russel Smith, Stampede Co-Organizer email: rsmith@treia.org phone: 512-345-5446 website: www.treia.org
Access to presentations is included with the purchase of your Stampede admission ticket.
Texas Solar Energy Society Natalie Marquis, Executive Director email: solar@txses.org website: www.txses.org
Alternative Vehicle Ride and Drive
Event Hours Saturday 9 am to 6 pm; Sunday 9 am to 3 pm
Tent Talks - Over 15 seminars available each day designed to provide introductory level information to the public on each of our topical areas: Renewable Energy, Green & Efficient Building, Sustainable Gardening and Alternative Vehicles.
Speaking opportunities are available. See our website for details on registration. Test drive electric, bio fuel, hybrid and even human powered vehicles.
Family Activities
A special area featuring activities for school-aged children and their families. Build and race solar cars, face painting, bug hunt, memory game and solar cooking.
Admission Adults: Saturday, April 17, $10; Sunday, April 18 $7 or Two-Day Pass $15; Children 12 & Under Free
Entertainment
Location Downtown Salado, Texas - Civic Center
Enjoy a picnic in the beautiful park area. Vendors will be available providing, vegetarian, organic, natural and standard American delights for our visitors.
Musicians and other entertainers will be featured at the Gazebo.
Food Court