How to choose the best data safe for your organisation

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Many important documents like company deeds, tax records, and registration certificates are now kept in digital format but we cannot do away with paper documents altogether.

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Hence, we still need data safes and cabinets to file paper documents securely.

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They require protection not only from fire but also from theft.

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Here are a few tips to help you choose the best data safe.

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Fire protection should be determined based on what you are going to store inside the safe.

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If you are going to store CDs, backup tapes, VHS, hard drives, etc, which are more vulnerable to fire, you will need fireproof date safes designed to protect magnetic media.

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For data safes to pass a battery of test there are both American and European standards.

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The cash rating gives a hint about how secure the safe is in terms of complexity of the lock, build quality, the level of cover and bolt mechanisms.

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You will need a higher cash rating than the real cost of the item if you have an explicit high value item.

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The size depends on what you are planning to store inside the data safe. Pay particular attention to the inside dimensions.

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When it comes to the interior of your safe there are various options. For instance, you get to buy a data safe with different compartments.

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In one compartment you can keep cash and in another compartment you can keep documents, etc.

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Data safes come with a variety of locking systems like electronic keypads, key locks, combination locks, time locks, dual locks, etc.

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A key lock is the easiest to open for the owner and a burglar.

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A better option is a dual or combination lock. The combination should be changed on a regular basis like any password.

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Then there are biometric locks, which come with a fingerprint reader. It can store a number of fingerprints as well.

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