19th Annual Crown Corporate Governance - WEB by C5Group

EARN CPD CREDITS

Refreshed Agenda Featuring New Sessions In-Person/Livestream Conference

January 30–31, 2024 • Sala San Marco Conference & Event Center • Ottawa, ON

19th Annual

CROWN CORPORATE GOVERNANCE Distinguished Co-Chairs:

Practical Strategies and Approaches for Sound Governance and Board Oversight of Government-Owned Entities and Agencies.

Key Government Officials and leading Crown Executives will help you:  ASSESS the anticipated effects of the 2024 Federal

 DEVELOP seamless on-boarding strategies for

Senior Partner Hansell LLP

 UNDERSTAND what the Privy Council of Canada

 FOSTER strong relationships between Crowns

Simon Kamel

 DEVISE strategies to implement the use of AI systems

 DEFINE key elements to include in your Crown’s

Carol Hansell

Vice President, General Counsel and Corporate Secretary Royal Canadian Mint

Election on Crown Corporations

considers in making board member appointments in your Crown Corporation

new Crown CEOs and Ministries ESG reporting

 EXPLORE how new Crown Corporations are formed

Benefit from our in-depth practical workshops | January 29, 2024

Crown Corporate Secretariat Working Group: What Every Corporate Secretary Needs to Know for Success in their Role and their Crown

CanadianInstitute.com/Governance • 1 877 927 7936

Board Subcommittees Governance Master Class: An In-Depth Look at the Functions, Duties, and Roles of Board Subcommittees

Professionalism Credit

Substantive Credit

EDI Credit

Part of C5 Group’s LEGAL GLOBAL SERIES

CI’s highly acclaimed annual Crown Corporate Governance conference returns in-person and in virtual format! CI’s 19th Annual Conference on Crown Corporate Governance provides the highest-level knowledge and practical solutions to obstacles and challenges impeding on Crowns today. Our speaker faculty, comprised of leaders from the public sector, federal and provincial crowns, and academia, will impart their deep knowledge to assist Crown Corporations amid the current fast-evolving landscape. Questions surrounding anticipated Artificial Intelligence (AI) system usage and expectations are becoming more significant as Crowns explore these new technologies. The use of AI systems has exponentially grown over the past year. As such the Canadian Government has released directives on AI system usages and how government entities, including Crowns, may use AI to perform certain tasks. Learn about the different AI systems that exist and identify the best system to implement for the success for your Crown.

EARN CPD CREDITS

Legal Accreditation This 3-day conference program can be applied towards 3.5 of the 9 substantive hours, 3 of the 3 professionalism hours, as well as 1 EDI hour, of annual Continuing Professional Development (CPD) as required by the Law Society of Ontario. Workshop participants will also receive 3 professionalism hours for each workshop.

Developing an open communication between Crowns and their Ministries is essential to the ongoing success of meeting specific mandates for each Crown.

The same number of hours may be applied to your continuing legal educational requirements in British Columbia.

Accessibility and transparency are key elements to developing a strong relationship between Crowns and their Ministries. Join us and learn to develop critical strategies to strengthen your relationship with your respective Ministry and implement best practices for the overall governance and success of your Crown.

The Barreau do Québec recognizes this training activity; the latter having been accredited by another Law Society subject to the MCLE.

Ongoing and increasing public demand for greater diversity and inclusion standards are changing Crown Corporate practices and behaviours.

For Alberta lawyers, consider including this course as a CPD learning activity in your mandatory annual Continuing Professional Development Plan as required by the Law Society of Alberta.

Public perception demands that Boards and public agencies have representation that reflect the demographics of the people they serve, including Indigenous communities. But how is this being achieved? Join us as we delve into actionable recruitment initiatives, reconciliation requirements, practical human capital metrics, crisis communication, and critical Equity, Diversity and Inclusion policies. Register today to secure your seat and learn to navigate the evolving complex Crown governance environment and all its challenges.

The Law Society of Saskatchewan recognizes another province’s CPD credits so long as the hours are submitted to the Director of Admissions & Education for approval.

Network and Benchmark with Ministries, Leading Executives and Board of Directors from Federal and Provincial Crown Corporations, including: • Canada Infrastructure Bank

• Standards Council of Canada

• Canadian Race Relations Foundation

• Canada Post Corporation

• Ministry of Agriculture, Food, and Rural Affairs, Government of Ontario

• Canadian Pension Plan Investments

• Export Development Canada • Royal Canadian Mint

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• Ministry of Municipal Affairs, Government of British Columbia

• New Brunswick Community College • Ontario Clean Water Agency

Professionalism Credit

Substantive Credit

EDI Credit

Distinguished Faculty CO-CHAIRS: Carol Hansell Senior Partner Hansell LLP Simon Kamel Vice President, General Counsel and Corporate Secretary Royal Canadian Mint GOVERNMENT MINISTER: Randy Jackiw Assistant Deputy Minister Ministry of Agriculture, Food, and Rural Affairs, Ontario FEDERAL CROWN EXECUTIVES AND DIRECTORS: Vivian Abdelmessih Chair Export Development Canada Francoise Bertrand Chair VIA Rail Canada Frederic Duguay General Counsel and Corporate Secretary Canada Infrastructure Bank Jane Halford Chair Farm Credit Canada Jeff Miller Senior Counsel, Finance Legal Services Department of Finance Canada

Colleen Ouellette Director & Corporate Secretary Export Development Canada

LAW FIRM, CONSULTANT & ACADEMIC SPEAKERS: Richard Barber CEO, Mind Tech Group Board Director, Governance Professionals of Canada

Louise Ouellette-Bolduc Corporate Secretary Canada Revenue Agency

David R. Beatty C.M., O.B.E, F.ICD, CFA Director, The David & Sharon Johnston Centre for Corporate Governance Innovation Rotman School of Management, University of Toronto

Darinka Pejic Chair, Audit Committee and Finance Committee Institute of Public Administration Canada (IPAC)

Shea Coulson Partner DLA Piper Canada LLP

Robert Sanderson Chair Canada Deposit Insurance Corporation

Marco Falco Partner Torkin Manes LLP

PROVINCIAL AND TERRITORIAL CROWN EXECUTIVES AND DIRECTORS: Melanie Debassige Chair – First Nations Committee Ontario Clean Water Agency

Matt Fullbrook Founder Ground-Up Governance

David Field President & CEO Legal Aid Ontario

Dr. Jodie Lobana Assistant Professor (Adjunct) Queens University Board Member, International Internal Audit Standards Board

Aaron Friedenthal VP Legal Services & Assistant Corporate Secretary ATB Financial

Ivy Lumia CEO Best in Governance Sara Mainville Partner JFK Law LLP

Vanessa Geary Executive Lead, Crown Agencies and Board Resourcing Office (CABRO) Government of British Columbia

Marie-Josée Privyk ESG Advisor FinComm

Brad Krizan Chair Alberta Motor Vehicle Industry Council

Amy Syed Director, Cloud & Data PwC Canada Thomas Yeo Partner Torys LLP

CanadianInstitute.com/Governance • 1 877 927 7936

Professionalism Credit

Substantive Credit

EDI Credit

Part of C5 Group’s LEGAL GLOBAL SERIES

Pre-Conference Workshops* MONDAY, JANUARY 29, 2024

9:30am – 12:30pm (Registration starts at 9:00am)

Crown Corporate Secretariat Working Group: What Every Crown Corporate Secretary Needs to Know for Success in their Role and their Crown

microphone-alt Colleen Ouellette, D irector & Corporate Secretary, Export Development Canada Aaron Friedenthal, VP Legal Services & Assistant Corporate Secretary, ATB Financial Louise Ouellette-Bolduc, Corporate Secretary, C anada Revenue Agency Corporate Secretariats have a very important role in a Crown Corporation. From creating well-thought Agendas, to guiding all Board members, Chairs and C-Suite executives, a corporate secretary must have the tools to lay the foundation for sound governance and smooth Board operations. Whether you are new to the role or have been in it for many years, this workshop, led by Corporate Secretaries from federal and provincial/territorial Crowns, will provide you with insights on best practices for the role and responsibilities of corporate secretaries and provide you with tools for your success. • Assessing the evolving responsibilities that Corporate Secretaries hold • Developing best practices for: » Structuring agendas for Board meetings to allow for meaningful discussions and minimal deviations » Building strong relationships between the Board and Ministry » Providing the Chair with assistance and advisory notes » Implementing the decisions of the Board » Bookkeeping of corporate records » Acting as an advisor to directors » Liaising with Board members and directors » Maintaining overall Board governance • Understanding the art of keeping and strategically using Board meeting minutes • Identifying gaps and developing plans to maintain a full Board » Delegating duties when there are gaps in the Board • Balancing the role of Corporate Secretary with your daily work 12:30pm – 1:30pm Light Lunch & Networking Break For Attendees of Workshop A & B Only

1:30pm – 4:30pm (Registration starts at 1:00pm)

Board Governance Master Class: An In-Depth Look at the Functions, Duties, and Roles of Board Subcommittees

microphone-alt Darinka Pejic, Chair, Audit Committee and Finance Committee, Institute of Public Administration Canada (IPAC) David R. Beatty C.M., O.B.E, F.ICD, CFA, Director, The David & Sharon Johnston Centre for corporate Governance Innovation, Rotman School of Management, University of Toronto As the role of the Crown Corporation board evolves, subcommittee functions have become a critical component for effective governance. Boards of Directors must ensure their policies and strategic directions are in place to properly guide top leadership. This workshop will closely look at developing best practices for successful functioning subcommittees within a Crown Board. • Developing essential strategies for setting up subcommittees on the Board » Types of subcommittees and their duties » Proven subcommittees that ensure effective governance • Evaluating Board members and their skills when deciding subcommittees • Understanding how to incorporate Crown leadership in the committee process • Assessing the benefits of committees and the power of delegation • Analyzing the purpose of a subcommittee » Focus on achieving Board objectives

This was my 1st Governance conference & overall I enjoyed the presentations and topics.

– Policy Advisor, WDBA

* Workshops are held in person only.

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Professionalism Credit

Substantive Credit

EDI Credit

MAIN CONFERENCE DAY ONE

10:45am

PART II: A Guide for Provincial Crowns Making Recommendations to the Privy Council for Crown Board Member Appointments: What Every Chair Needs to Consider

TUESDAY, JANUARY 30, 2024 7:45am

Continental Networking Breakfast and Registration

microphone-alt Vanessa Geary, E xecutive Lead, Crown Agencies and Board Resourcing Office (CABRO), Government of British Columbia

8:45am

Co-Chairs’ Welcome Remarks

Brad Krizan, Chair, Alberta Motor Vehicle Industry Council

microphone-alt Carol Hansell, Senior Partner, H ansell LLP

Now that we have explored board member appointments at the federal level, this session will examine what Provincial and Territorial Crown Chairs need to keep in mind when compiling their recommendations for open board member positions.

Simon Kamel, Vice President, General Counsel and Corporate Secretary, Royal Canadian Mint 9:15am

PART I: A Guide for Federal Crowns Making Recommendations to the Privy Council for Crown Board Member Appointments: What Every Chair Needs to Consider

microphone-alt Vivian Abdelmessih, Chair, Export Development Canada microphone-alt Robert Sanderson, C hair, Canada Deposit Insurance Corporation Board member appointments are crucial as they can shift the progression of a Crown corp. As such, recommendations given to the Privy Council on board appointments require strategic thought and consideration. This session will examine what Federal Crown Chairs need to keep in mind when compiling their recommendations for open board member positions. • Assessing what the Privy Council considers when making board member appointments • Understanding the qualities that a board member needs to be a good fit for your particular Crown corp • Devising a plan with current Board members to identify gaps • Understanding the Chair’s crucial role as the sole representative of the Crown who is able to provide recommendations » Reviewing potential biases that can alter recommendations 10:15am Morning Refreshment Break

• Outlining what the Privy Council considers when making board member appointments • Understanding the favored qualities of a board member to ensure the right candidates are sought out • Devising a plan with current Board members to identify gaps • Understanding the Chair’s crucial role as the sole representative of the Crown who is able to provide recommendations » Reviewing potential biases that can alter recommendations and how to avoid them 11:45am

Addressing Challenges in Crown Board Operations: An Honest Discussion on Fostering Transparency and Accountability microphone-alt Frederic Duguay, C orporate Secretary, Canada Infrastructure Bank Matt Fullbrook, Founder, Ground-Up Governance • Outlining Crown board best practices for sound governance • Evaluating current Crown board operations to find solutions that foster transparency and accountability in their roles and relationships with other Crown board members • Developing best practices for sound Crown board meetings: » Examining agenda structure » Determining how Chairs should run the meetings » Understanding how in-person versus virtual board meetings having affect the quality of the board meeting » Creating and implementing best practices to keep the meeting on track » Designing preparation and transition procedures for newly appointed Crown board members to effectively assume their respective roles • Developing best practices within a culture of transparency and accountability when working with difficult Board members

CanadianInstitute.com/Governance • 1 877 927 7936

Professionalism Credit

Substantive Credit

EDI Credit

Part of C5 Group’s LEGAL GLOBAL SERIES

12:45pm Networking Luncheon

• Examining how Crowns can implement AI systems into their daily functions » Identifying the best AI system to use based on the tasks you want it to perform

FOCUS ON AI SYSTEMS 2:00pm

AI 101: A Crown Corporation’s Guide to AI Systems and Technologies

• Examining what AI systems are currently being utilized by federal and provincial/territorial entities

» Who would be accountable under the management side? • Evaluating best practices on when and when not to use AI systems

Amy Syed, D irector, Cloud & Data, PwC Canada

3:45pm

• Understanding how AI systems work and how they can be beneficial to a Crown’s operations

• Assessing the risks involved with AI systems » How do you mitigate and prevent data or privacy breach?

microphone-alt Jane Halford, Chair, Farm Credit Canada

» Addressing the AI stigmas

Richard Barber, CEO, Mind Tech Group, Board Director, Governance Professionals of Canada Dr. Jodie Lobana, Assistant Professor (Adjunct), Queens University Board Member, International Internal Audit Standards Board

Who’s the New Hire?: A Guide for On-boarding New Crown Corporation CEOs

• Evaluating the type of AI system suitable for the community you serve

microphone-alt Marco Falco, Partner, T orkin Manes LLP

Afternoon Refreshment Break

4:00pm

• Identifying strategical tools to allow for a Crown’s smooth transition into AI usage

AI Anticipation: Understanding How Crown Corporations Can Use AI Systems Effectively

• Determining who is accountable at the Crown board level if something goes wrong • Developing a plan to resolve any breaches or mishaps stemming from AI usage

microphone-alt Shea Coulson, Partner, D LA Piper Canada LLP

2:45pm

• Understanding the Government’s directive on AI usage

Francoise Bertrand, Chair, VIA Rail Canada

• Devising and implementing strategic plans for a seamless transition when a new CEO is hired • Assessing educational and necessary training needs for onboarding new CEOs for Crown corps • Identifying the role of CEOs in Crown corps and what they need to know for success • Evaluating the performance of CEOs on their activities vs. the results received • Examining strategic objectives when the CEO’s vision is delivered to management and levels below • Identifying the most common challenges faced by new CEOs, and faced by Board members, and how to avoid pitfalls 5:00pm

Closing Remarks – Day 1 Adjourns.

The best gathering of crown corporation representatives in Canada each year. – Chair, FCNB

All topics presented were very current & topical. Lots of ideas to bring back. – Policy Advisor, WDBA

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Professionalism Credit

Substantive Credit

EDI Credit

MAIN CONFERENCE DAY TWO WEDNESDAY, JANUARY 31, 2024 8:00am

Continental Networking Breakfast and Registration

• Developing a stronger model for an open line of communication and applying it to each role

9:00am

• Devising strategic plans when faced with an unresponsive Minister, Chair, CEO or Board member

Co-Chairs’ Welcome Remarks

• Implementing relationship management training programs and relationship charters for your board

microphone-alt Carol Hansell, Senior Partner, H ansell LLP

10:15am Morning Refreshment Break

Simon Kamel, Vice President, General Counsel and Corporate Secretary, Royal Canadian Mint 9:15am

Governance Roundtable: Developing Strong Relationships Between Crown Corporations and Ministries microphone-alt Brad Krizan, Chair, Calgary Co-op

10:30am

Re-Assessing the Arms-Length Relationship between Crown Corporations and their Ministries

microphone-alt Randy Jackiw, Assistant Deputy Minister, M inistry of Agriculture, Food, and Rural Affairs, Ontario

Louise Ouellette-Bolduc, Corporate Secretary, C anada Revenue Agency

Vanessa Geary, E xecutive Lead, Crown Agencies and Board Resourcing Office (CABRO), Government of British Columbia

David Field, CEO, Legal Aid Ontario

Thomas Yeo, Partner, T orys LLP

Randy Jackiw, Assistant Deputy Minister, O ntario Ministry of Agriculture, Food, and Rural Affairs It is crucial for Crown Corporations to develop a strong relationship with their respective ministries to allow for open communication and a seamless engagement of the Board, Management, and Minister. This roundtable will explore different strategies for Crown Corp Chairs, Executives, and Board Members to interact and communicate with Ministries to achieve optimum results for their respective Crown Corp. Points of discussion will include: • Understanding the existing challenges and obstacles to open communications within the Crown Corp setting • Examining how each of the following Crown roles have different expectations of communication: » Chair

» CEO

» Minister

» Corporate Secretary

• Understanding why the relationship between Crown Corporations and their respective ministries are typically at arms-length • Determining what the “arms-length” relationship is and establishing boundaries • Comprehending how the arms-length relationship impacts private and public sector challenges » Achieving the balance between government oversight and the Crown Corporation’s independent operations • Assessing how to integrate communication strategies between government and crown corporation leaders into your annual review process • Developing formal relationships and reporting procedures between the provincial legislature, executive government, and Crown corporations

» Board Member

CanadianInstitute.com/Governance • 1 877 927 7936

Professionalism Credit

Substantive Credit

EDI Credit

Part of C5 Group’s LEGAL GLOBAL SERIES

11:30am

Federal Election Is Near: Understanding How Federal Elections Affect Crown Corporations

Marie-Josée Privyk, ESG Advisor, FinComm • Understanding the Government’s ESG reporting requirements • Developing a working checklist to ensure your Crown meets the government mandate • Outlining the key components that need to be highlighted in your ESG report • Reviewing “poor practices” and re-routing to a path of sound governance • Analyzing how the “E”, “S” and “G” are important independently and how they interplay with each other • Assessing the future of ESG frameworks

Carol Hansell, Senior Partner, H ansell LLP With the anticipation of the 2024 Federal Election, Crown corporations need to prepare, not only for the possibility of a new elected government and new mandates, but also the pause and potential delay in appointments. Our discussion while politically neutral – will focus on the challenges Crown Corps encounter during the writ period and strategies they can employ for a smooth transition post-election.

3:45pm

• Understanding how the federal election affects Crown corps » Federal level

microphone-alt Jeff Miller, Senior Counsel, Finance Legal Services, Department of Finance Canada

• Analyzing best practices to prepare for a new government » Fostering productive working relationships with new incoming ministers, board members, etc. • Developing a plan for empty seats on your Board during the election writ period • Understanding how Board members can assist and fill-in-the-gap 12:30pm Networking Luncheon

microphone-alt Melanie Debassige, Chair – First Nations Committee, Ontario Clean Water Agency Sara Mainville, Partner, FK Law LLP • Illustrating the needs of Indigenous People for Crown corps to implement best practices to better serve their communities • Understanding the requirements of Crown corps under the United Nations Declaration on the Rights of Indigenous Peoples Act • Discussing practical approaches to foster strong relationships between Indigenous communities and Crown corps » Devising plans for the growth of reconciliation with your Crown corp • Identifying success stories and how your Crown corp can become one

How to Create a New Crown Corporation

• Anticipating how a new government may affect Crowns and their mandates

• Acknowledging that reconciliation is an ongoing process that requires detailed attention

Afternoon Refreshment Break

4:00pm

» Provincial/territorial level

Understanding the Importance of an Indigenous Advisory Committee for Crown Corporations

In-Depth Look on ESG Reporting microphone-alt Ivy Lumia, C EO, Best in Governance

microphone-alt Simon Kamel, Vice President, General Counsel and Corporate Secretary, Royal Canadian Mint

1:45pm

2:45pm

Carol Hansell, Senior Partner, H ansell LLP • Identifying the requirements needed to create a new Crown Corporation • Analyzing the difference of creating a new Crown corp vs. a subsidiary Crown corp to an already existing Crown • Assessing the necessary procedural steps to follow in creating a new Crown entity • Assessing what evaluations are conducted to identify the purposeful need of the new Crown Corp • Understanding the finances and other demands involved when creating a new Crown corp • Identifying the steps and protocols to gaining Government approval 5:00pm

Recap and Closing Remarks 5:15pm

Day 2 Ends – Main Conference Adjourns

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A MUST-ATTEND EVENT FOR Federal and Provincial Crown Corporations and Agencies

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UPCOMING EVENTS

February 22 – 23, 2024 • Mississauga, ON

May 28 – 29, 2024 • Toronto, ON

C5 celebrates 40 years of excellence! We are thrilled to have provided exceptional conference experiences globally with our outstanding team, speakers, sponsors, partners, and attendees. To mark this milestone, we're launching a new logo which represents our commitment to innovation, growth, and excellence, represented by the five Cs of C5: Current, Connected, Customer-Centric, Conscientious, and Committed. Looking back on 40 years, we are grateful for our achievements—hosting global conferences, uniting industry leaders, and supporting business growth. However, we are not done yet! We are committed to pushing boundaries and creating impactful experiences and we're excited for the next 40 years of success.

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May 8 – 9, 2024 • Mississauga, ON

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Phone: 1-800-445-8667

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Workshop A: Crown Corporate Secretariat Working Group (In Person Only)

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