Your Immersive Masterclass on Business Systems, Compliance and Audits!
will take place each Tuesday and Thursday afternoon
November for 3 weeks:
WEEK ONE WEEK TWO WEEK THREE
November 1 GETTING READY: Critical Pre-Planning Steps to Help Prepare for Your Audits
November 3 ESTIMATING SYSTEM: What to Expect During Your Estimating System Audit and What Types of Questions Will Be Asked
November 8
MMAS SYSTEM: Understanding the Key Elements of the Material Management Accounting System and What to Expect During the Audit
November 10 ACCOUNTING SYSTEM: Overview of System Requirements, Internal Controls and Best Practices to be Audit-Ready
make a session?
November 15
PURCHASING SYSTEM: Review of Purchasing System Requirements and the Contractor Purchasing System Review (CPSR)
November 17 POST-AUDIT PROCESS: Audit Timeline, Corrective Action Requests and Practical Tips from Experienced Contractors
each session.
Professional development to help you succeed on the job
Your Blueprint to Proficiency: Immersive and Practical
Interactive format that
and
Real Life, Not Textbook
Build Your Network and "Brain Trust"
The Business Systems Audit & Assessments Proficiency Series is designed for
systems including:
2 | #BusinessSystems twitter: @ACI_Conferences linkedin: ACI Aerospace and Defense
Sessions
in
Can’t
Session recordings will be provided to attendees following
professionals responsible for business
y
encourages dialogue with attendees and speakers y Convenient
easy to follow: Fits around your schedule, two times per week in easy-to-follow blocks focused on what you really need to know
y Expert speakers will take you through concrete experiences and “war stories” y Actionable takeaways for your work: Sharpen your knowledge and skills for success on the job Connect:
y Build Your “Brain Trust” by connecting with like-minded professionals y Develop your sounding board and global network of community peers y Access a highly respected, diverse faculty with verified subject-matter expertise and track records ĉ Government Compliance Officers ĉ Accounting/Finance VPs, Directors, Managers ĉ Contract Administrators ĉ Consultants
EXPERT
David Cozart
Director of Compliance and Contract II-VI Incorporated
Marc DesLauriers
Business Unit Manager –Business Systems & SOX Controls
Ball Aerospace
Valerie J. Griffiths
Government Accounting Raytheon Missiles & Defense
DCAA Speakers
Brent Esplin
Course Manager/ Instructor Defense Contract Audit Agency
Industry Experts
Derek Boyd Partner
Baker Tilly US, LLP
Cyndi Dunn
Senior Director
RSM US LLP
HANDSHAKE Virtual Sponsorship Opportunities
Kimberly Lanfersieck
Manager, Business Systems Compliance General Atomics
Aeronautical Systems, Inc.
John Norden
Vice President –Strategic Pricing GDIT
Kelly G. Peters
Corporate Director, Contracts and Government Compliance Huntington Ingalls
Kent Sharp
Senior Compliance Regulatory Manager
GE Aviation
Crystal Teed Senior Legal Counsel BAE Systems
Joseph Meier
Business Systems Technical Specialist & Instructor Defense Contract Audit Agency
With
John Hindman Director
RSM US LLP
Michael Spiewak
Supervisory Auditor Defense Contract Audit Agency
Joseph McCaffrey Partner
Baker Tilly US, LLP
AmericanConference.com/Business-Systems • 888 224 2480 Part of ACI’s PROFICIENCY SERIESREGISTER NOW
conferences in the United States, Europe, Asia Pacific, and Latin America, the C5 Group of Companies: American Conference Institute, The Canadian Institute, and C5 Group, provides a diverse portfolio of conferences, events and roundtables devoted to providing business intelligence to senior decision makers responding to challenges around the world. Don’t miss the opportunity to maximize participation or showcase your organization’s services and talent. For more information please contact us at: SponsorInfo@AmericanConference.com
INSTRUCTORS Government Contractors
Marc DesLauriers
Joseph Meier
Business Systems
Contract Audit
Kimberly Lanfersieck
Business Systems
Systems,
Specialist & Instructor
Michael Spiewak Supervisory Auditor
Joseph McCaffrey Partner Baker Tilly
Brent Esplin Course Manager/Instructor
David Cozart
Contract Audit
Michael Spiewak Supervisory Auditor Defense
Derek Boyd Partner Baker Tilly
4 | #BusinessSystems twitter: @ACI_Conferences linkedin: ACI Aerospace and Defense MODULE 1 GETTING READY: Critical Pre-Planning Steps to Help Prepare for Your Audits CALENDAR-ALT Tuesday, November 1, 2022 Clock 1:00 p.m.–4:30 p.m. (EST) (Includes 30 minute break) WEEK 1
Business Unit Manager –Business Systems & SOX Controls Ball Aerospace
Manager,
Compliance General Atomics Aeronautical
Inc.
US, LLP
Technical
Defense
Agency
Defense
Agency Every government contractor may be undergoing business systems audits in the coming months/ years and making the time now for early strategic planning will make sure that your organization is prepared. This session will provide an overview for the entire 6 module program. We will provide a primer for how to design a business systems compliance program and to document your internal control system. There will be a review of the audit process, a brief discussion of the timelines and cycles for each audit, along with the approaches DCMA and DCAA take to their audits. Topics to be covered include: • An overview of the DFARS Business Systems Clause • Applicability of each Business System clause and associated audit triggers • A discussion of DCMA review and DCAA audit approaches • Best practices for designing a business systems compliance program to stay ahead of the game, including » Identifying system, process and control owners » Compiling and preparing control documentation and narratives » Performing self-assessments and monitoring • Key documents and flowcharts to help you prepare • Policies, procedures, and internal controls • What to expect on Day 1 of the audit? • Advice and best practices from experienced contractors MODULE 2 ESTIMATING SYSTEM: Preparing for Your Estimating System Audit and What Types of Questions Will Be Asked CALENDAR-ALT Thursday, November 3, 2022 Clock 1:00 p.m.–4:30 p.m. (EST) (Includes 30 minute break) WEEK 1 This session will focus on the estimating system and applicable audits covering foundational requirements, audit best practices, and common pitfalls to avoid. Estimating System Background and Requirements Overview • Purpose of estimating systems audits • Overview of DFARS estimating system rule • Outlining an acceptable estimating system • Interconnectivity with other business systems • Unique aspects to DFARS 252.215 • DFARS 252.215-7002 applicability • Estimating system criteria and requirements, including system structure, training & oversight, and data Estimating System Audits • Audit process and data requests • Stakeholder involvement • Key audit focus areas • Historical audit results and audit trends Estimating System Best Practices and Pitfalls • Best practices for the audit and system adequacy challenges • Pitfalls to avoid during an Estimating System audit • Unique estimating challenges, including forward pricing rates and defective pricing audits
John Norden
Vice President – Strategic Pricing GDIT
Director of Compliance and Contract II-VI Incorporated
US, LLP
Defense Contract Audit Agency
Contract Audit Agency
A Team Sport
Kelly G. Peters
Corporate Director, Contracts and Government Compliance Huntington Ingalls
System Overview, Procedures and Process Ownership
System
Control Environment
and
Commitment
structure/segregations
Risk Assessment & Change Management
Internal and external risk
Activities
Purchases & fabricated material
as impacted by
based on
Identify operational exceptions as soon as known
time-phases
order quantity
Establish and maintain adequate levels of record accuracy & include
of recorded investor quantities to physical inventory by Part # on a periodic basis
Information, Communication & Monitoring
Kimberly Lanfersieck
Manager, Business Systems Compliance
General Atomics Aeronautical Systems, Inc.
Detailed descriptions when manual or system generated d transfers of parts occur
Maintain a consistent, equitable and unbiased logic for costing of material transactions
Common inventory account controls
Adequate controls ensuring physically commingles inventories
AmericanConference.com/Business-Systems • 888 224 2480 Part of ACI’s PROFICIENCY SERIESREGISTER NOW MODULE 3 MMAS SYSTEM: Understanding the Key Elements of the Material Management Accounting System and What To Expect During The Audit CALENDAR-ALT Tuesday, November 8, 2022 Clock 1:00 p.m.–4:30 p.m. (EST) (Includes 30 minute break) WEEK 2 This session will focus on the key requirements for the MMAS system along with audit best practices, frequent questions, and review of key metrics.
• Inventory Mgmt • Cost Accounting • Production Planning & Control • Procurement • Engineering
•
description, map and PAIAMS • Functional procedures and owners System
• Integrity
ethical values • Executive oversight •
to competency • Organizational
of duties • Management philosophy & style • Assignment of authority and responsibility • HR policies & practices
•
assessment • How to manage change Control
•
are
valid
requirements
minimum/economic
restrictions •
•
reconciliation
•
•
•
•
• Documentation and audit trail • Metrics • Periodic internal review • Administrative contracting officer surveillance • DCAA MAAR 13 audits
Valerie J. Griffiths Government
Raytheon
John Hindman Director
Brent Esplin Course Manager/ Instructor Defense Contract
Joseph Meier Business Systems Technical Specialist
6 | #BusinessSystems twitter: @ACI_Conferences linkedin: ACI Aerospace and Defense MODULE 4 ACCOUNTING SYSTEM: Overview of System Requirements, Internal Control Areas, and Best Practices to be Audit-Ready CALENDAR-ALT Thursday, November 10, 2022 Clock 1:00 p.m.–4:30 p.m. (EST) (Includes 30 minute break) WEEK 2 This session will focus on key accounting system requirements, audit expectations, and best practices around internal controls, policy & procedures, and audit preparation. Background • Accounting System Definition & Requirements Applicability • Why Accounting Systems are Audited • Accounting System Oversight & Types of Audits Accounting System Requirements Overview • Pre-award Accounting System Requirements • DFARS Criteria Overview and Analysis • Other Key Accounting System Contract Requirements Key Accounting System Processes, Internal Controls, & Audit Considerations • Overall Control Environment (Including HR & Information Technology Expectations) • Labor Accounting (Timekeeping & Labor Distribution) • Billing System • Indirect Cost and Rates • Direct Contract Costs (Subcontracts, Material, Other Direct Costs) • Accounting for Unallowable Costs Accounting System Oversight & Monitoring • System Reviews & Internal Audit Plans and Risk Assessment • Developing and Maintaining System Documentation (policies, procedures, & internal controls) • Internal Control Monitoring • Training
Accounting
Missiles & Defense
RSM US LLP
Audit Agency
&
Instructor
Defense Contract Audit Agency About us: The C5 Group, comprising American Conference Institute, The Canadian Institute and C5 in Europe, is a leading global events and business intelligence company. For over 30 years, C5 Group has proVided the opportunities that bring together business leaders, professionals and international experts from around the world to learn, meet, network and make the contacts that create the opportunities. Our conferences and related products connect the power of people with the power of information, a powerful combination for business growth and success. Join Our Email List to Stay Connected SIGN UP TO RECEIVE EXCLUSIVE DISCOUNTS, OFFERS AND PROGRAM UPDATES AmericanConference.com/join-our-email-list/
Cyndi Dunn Senior Director
Kent Sharp
Compliance Regulatory Manager
DesLauriers
Crystal Teed Senior Legal Counsel BAE Systems
AmericanConference.com/Business-Systems • 888 224 2480 Part of ACI’s PROFICIENCY SERIESREGISTER NOW MODULE 5 PURCHASING SYSTEM: Review of the Purchasing System and the Contractor Purchasing System Review (CPSR) CALENDAR-ALT Tuesday, November 15, 2022 Clock 1:00 p.m.–4:30 p.m. (EST) (Includes 30 minute break) WEEK 3 This session will focus on contractor purchasing system requirements and the CPSR process and expectations for policies, procedures, and purchasing documentation. Background • Purchasing System Definition & Applicability Overview • Purpose, Scope, and Benefits of the CPSR and Approved Purchasing Systems • Overview of the Purchasing System Risk Assessment and Key CPSR Scope Considerations Purchasing System Requirements Overview • Overview of FAR Part 44 Purchasing System Requirements • Key Contract Clauses and Applicable Procurement Regulations • DFARS Purchasing System Criteria Overview & Analysis CPSR Overview • Overview of CPSR Process, Timeline, and Data Requests • Major CPSR Review Elements • Specific Documentation Expectations • Identify Policy & Procedure and Internal Control Expectations • Common CPSR Pitfalls and Best Practices to Mitigate Significant Deficiencies Purchasing System Monitoring & Maintenance • Discuss Best Practices in Overall Purchasing System Monitoring & Maintenance • Procurement File Documentation Review & Remediation • Policy & Procedure Monitoring • Training Expectations
RSM US LLP MODULE 6 POST-AUDIT PROCESS: Corrective Action Requests, Audit Timeline and Practical Tips from Experienced Contractors CALENDAR-ALT Thursday, November 17, 2022 Clock 1:00 p.m.–4:30 p.m. (EST) (Includes 30 minute break) WEEK 3 This session will present a summary of the business system review process and provide key takeaways to bring back to your organization. Participants will have time to get their questions answered. • Understanding the length and timing of the review process » DCAA vs DCMA • Entrance conference, interim conference and exit conference expectations. • Tips to work successfully with DCAA/DCMA • What happens when you get a Corrective Action Request (CAR) » Deficiency or significant deficiency » How to correct » Making a Corrective Action Plan (CAP) » Understanding the validation review • Documentation best practices for all formal communications, status memos, and meetings • What happens after exit conference and have a finding now what? » Timelines » Significant findings vs. less than significant findings » System disapproval and fee withholds • What happens after the audit? • What happens outside of DOD environment with Fed Civ contracts • Potential litigation/formal disputes/claims etch
Senior
GE Aviation Kimberly Lanfersieck Manager, Business Systems Compliance General Atomics Aeronautical Systems, Inc.
Marc
Business Unit ManagerBusiness Systems & SOX Controls Ball Aerospace
Continuing Professional Education Credits
American Conference Institute is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of Continuing Professional Education (CPE) on the National Registry of CPE Sponsors. State Boards of Accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.
Course objective: You will understand the business systems requirements, how to document your process and internal controls, conduct and internal audit and respond to a business system audit.
Field of Study: Audit
Email: aci-cle@americanconference.com for breakdown by credit
Prerequisite: None.
Level of knowledge: Intermediate Advanced Preparation: None.
Who should attend: This course is designed for those with basic knowledge of business systems, audits and compliance including compliance officers, accounting and finance adminstraors and contract administratives.
Teaching Method: Group Internet Based Delivery method: Group Internet Based
Participants will earn up to 21.5 credits. To be awarded full credits, you must actively participate in activities (such as polling) and for livestream attendees, ensure you note the verification codes posted in the chat box.
Refunds and Cancellations: Requests for refunds must be received in writing by October 21, 2022 and will be subject to a cancellation fee. For more information regarding refund, complaint, and/or program cancellation policies please contact our offices at 1-888-224-2480
Supporting Sponsors
Baker Tilly US, LLP may be one of the oldest and largest certified public accounting and consulting firms in the U.S., yet it is our entrepreneurial spirit and commitment to progress that has helped to make us the advisory CPA firm of the future, today.
As Value Architects™️, we draw upon our natural sense of curiosity to uncover new opportunities with our clients that enhances and protects their value.
RSM
the leading provider of audit, tax and consulting services to the middle market. With over 13,000 professionals across the U.S. and Canada and a global presence in 123 countries, our purpose is to deliver
of being understood to our clients, colleagues and communities. As first-choice advisors,
are focused on developing leading professionals and innovative services to meet our clients’ evolving needs in today’s ever-changing business environment.
Looking to Register? Contact our Customer Service Representatives: Dan Manganiello American Conference Institute D.Manganiello@AmericanConference.com 1 212 352 3220 x5464 Use Registration Code: B00-999-DMO23 Yanette Ching American Conference Institute Y.Ching@AmericanConference.com 1 212 352 3220 x5499 Use Registration Code: B00-999-YCG23 © American Conference Institute, 2022 Special Group Discounts* 3-4 10% Discount 5-7 25% Discount 8-12 30% Discount CONFERENCE CODE: 822L23-VRT To update your contact information and preferences, please visit https://www.AmericanConference.com/preference-center/. Refund and cancellation policies can be found at https://AmericanConference.com/company/faq/. All program participants will receive an online link to access the conference materials and recordings as part of their registration fee. Additional copies of the Conference Materials available for $199 per copy. PRICING SAVE $200 Register & Pay by August 26, 2022 SAVE $100 Register & Pay by September 30, 2022 Register & Pay after September 30, 2022 All inclusive $1695 $1795 $1895 *Team/group registrations must be from the same organization/firm and register together in one transaction. Special Discount ACI offers financial scholarships for government employees, judges, law students, non-profit entities and others. For more information, please email or call customer service. Call 1-888-224-2480 or email customerservice@americanconference. com to receive special group discount pricing (not available on website).
is
the power
we
