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A Clubs and Societies Set Up Form must be completed by the new initiator and returned for review. A meeting will be scheduled to discuss aims, objectives and plans for the coming year. This also applies for all Clubs and Societies that currently have an inactive status.
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Each Club and Society will have a promotional opportunity to recruit new members on Sign Up Day during Freshers Week. Each stand will be available on a first come basis and needs to be supervised by each Club and Society. Clubs and Societies are encouraged to seek out administrative and promotional material from the Students’ Union.
At least two committee officers must attend the Clubs and Societies Training in order to receive full funding. The training is organised by Student Support and Students’ Union and its purpose is to guide officers through running a Club or Society in the College.
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Each Club and Society will hold an General Meeting with all signed up members to start planning for the coming year. The meeting is not only to confirm membership and contact details but also to conduct some formal business-including election of committee officers, agree constitution, and create budget submission.
A Constitution is a document which outlines the terms of reference of how each Club or Society is to be operated by its committee. In order for a Club or Society to have official active status in the College, it must have a constitution. Existing Clubs or Societies will already have a constitution, however this also needs to be reviewed an updated each year. It is a good idea for new committee members to review the constitution so they have a clear idea of its contents and amend where required. A Budget Submission Form must be returned with the signed constitution. The elected committee may also be invited to a funding interview with the Student’s Union or Student Support office to present and explain submission forms.
CONTACT INFORMATION Student Name: Student Identification Number: Mobile: Email:
SET UP DETAILS Name of Club or Society Aim of Club or Society Objectives of Club or Society
Do you have Experience Running a Club or Society?
How Many Other Students are Interested in Joining?
Would you Like a Sign up Day Stand to Recruit Members?
Anticipated Meetings Anticipated Competitions, Events, and Trips Anticipated Facilities Required Anticipated Budget Required
Please return the Set up Form to the Students’ Union or Student Services Offices. For further assistance please contact: Patrick Erhard Students’ Union Office Clubs and Societies Officer E: clubsandsocs@ncisu.ie
Corrie Adams Student Services Office Student Support and Recreation Coordinator E: corrie.adams@ncirl.ie