20 20 ANNUAL AGM CANAD IAN SPECKLE PARK ASSOCIATION 4 8 2 SM ITH RD ROSLIN, ON K0 K 2Y0 (519) 50 0 -8930 INFO@CANAD IANSPECKLEPARK.CA
HAM PTON INN
SEPT 12TH, 20 20 1:30 PM M DT
950 EM ERALD D RIVE SHERW OOD PARK, AB T8 H 0W 6
CONTENTS TABLE OF CONTENTS...................................................................1 GETTING THERE: AGM LOCATION...............................................2 IM PORTANT DATES......................................................................3 BY-LAW AM ENDM ENTS...............................................................4 NOM INATION OF DIRECTORS.....................................................5 AGM AGENDA...............................................................................6 DIRECTOR NOM INATION FORM .................................................7 AGM PRE-REGISTRATION FORM .................................................8
1
In Person AGM
Sat u rd ay, Sep t 12t h 20 20 Ham p t on In n , Sh er w ood Park , AB Travelin g b y Air D ist an ce t o Hot el: Ed m on t on AB In t ern at ion al Airp ort 4 5 KM Calg ary AB In t ern at ion al Airp ort 30 2 KM w w w .flysw oop .com w w w .w est jet .com w w w .aircan ad a.com
950 Em era ld D rive Sherwood Pa rk, AB Phone: 1 (780 ) 4 49-160 9 Room Ra tes $95 + Ta xes 2 Queen & 1 King Executive Room s, Brea kfa st included Quote "SPA" for Room Ra te Room Block relea se da te Aug 29th, 20 20
Can 't at t en d in Person? CSPA w ill sen d t h e m eet in g lin k t o all p aid m em b ers of t h e Can ad ian Sp eck le Park Associat ion . By-Law Am en d m en t vot in g is allow ed in p erson on ly. D irect or vot in g m ay b e ret u rn ed b y m ail or vot ed on in p erson .
2
IM PORTANT DATES D on 't f org et t o ad d t h e f ollow in g t o you r calen d ars Ju ly 12t h 20 20 : By-Law Am en d m en t Prop osals D u e Ju ly 30 t h 20 20 : Nom in at ion of D irect ors D u e Ju ly 30 t h 20 20 : Prop osed Resolu t ion s, AGM Top ics & Ag en d a It em s d u e t o Bu sin ess M an ag er Au g u st 7t h 20 20 : Prop osed By-Law Am en d m en t s m ailed t o act ive m em b ers Au g u st 7t h 20 20 : Ballot s M ailed for vot in g . Com p let ed b allot s m u st b e received b efore AGM in p erson or b y m ail b y Bu sin ess M an ag er Sep t em b er 12t h 20 20 : CSPA AGM
3
BY-LAW AM ENDM ENTS How t o su bm it a By-Law Am en dm en t - Pr oposed ch an ges m u st be su ppor t ed by sign at u r es of 3 act ive m em ber s. - M ail, em ail or deliver in per son t o Bu sin ess M an ager pr ior t o Ju ly 12t h . - En su r e pr oposed am en dm en t s ar e in cor r ect f or m at f or M in ist r y appr oval. - To be vot ed on by m em ber s In Per son
Exam p le of a p rop erly w ord ed By-Law su b m ission Prop osed By-la Am en d m en t # 9 (20 17) CSPA By-law SECTION 15. RULES OF ELIGIBILITY FOR REGISTRATION AS A PUREBRED SPECKLE PARK, b e am en d ed b y t h e in clu sion of a n ew Su b sect ion 4 ) g , follow in g Su b sect ion 4 ) f, so as t o m ot ivat e b reed ers t o u n d erst an d w h at g en et ics t h ey are in corp orat in g in t o t h eir b reed in g p rog ram . Th is is n ot in t en d ed t o b e p u n it ive. Th e p reviou s am en d m en t elim in at es t h e p ossib ilit y of carriers b ein g d en ied reg ist rat ion ju st b ecau se t h ey?re carriers. Th e su b sect ion 4 ) g read s 4 ) g Ef f ect ive Jan u ar y 1, 20 19 all w alk in g h erd sires an d all A .I. d on or sires collect ed af t er t h is ef f ect ive d at e m u st h ave t h e orig in al lab orat or y rep or t of t h e D NA t est s f or d ou b le m u sclin g (m yost at in ), coat colou r an d p olled on f ile w it h t h e Associat ion b ef ore an y of t h eir calves m ay b e reg ist ered . Th ese rep or t s w ill h eld in con f id en ce an d w ill n ot b e m ad e p u b lic w it h ou t t h e au t h orizat ion of t h e b reed er an d /or ow n er of t h e an im al in q u est ion . For t h e p u rp ose of assist in g b reed ers an d b u yers t h e Associat ion w ill m ain t ain a p u b licaly accessib le list t o w h ich b reed ers can volu n t arily su b m it D NA t est resu l t s f or id en t if ied in d ivid u al an im als w it h resp ect t h eir b ein g t est ed clear of, carrier of or af f ect ed w it h on e or m ore sp ecif ic g en et ic con d it ion s.
4
NOM INATION OF D IRECTORS How t o n om in at e f or a D irect ors p osit ion Nom in at ion s m u st b e on t h e p rescrib ed form , su p p ort ed b y t h e sig n at u res of t w o act ive CSPA m em b ers, an d accom p an ied b y a w rit t en resu m e of t h e can d id at e. A Biog rap h y b ased resu m e form at is recom m en d ed . A n om in at ion f orm is in clu d ed w it h t h is m ailin g . See t h e CSPA By-law s, Sect ion 7, 12 for t h e ru les of elig ib ilit y. An ?act ive m em b er ? is a ?m em b er in g ood st an d in g ? t h at is t o say on e w h o h as p aid h is or h er CSPA m em b ersh ip fees for 20 20 b efore ap p lyin g t h eir sig n at u re t o an y of t h e form s for n om in at ion s or b y-law am en d m en t s.
Board of D irect ors An d rew M et calfe- Term Ju n e 20 22 Cu rt is M cAleer- Term Ju n e 20 22 Ken Friesen - Term Ju n e 20 21 Josh Vog el- Term Ju n e 20 21 W ad e M eakin - Term Ju n e 20 20 Cory D u ch erer- Term Ju n e 20 20 Heat h er Bru n d ig e- M em b er at Larg e
2 D IRECTORS POSITIONS OPEN FOR NOM INATIONS 3 YEAR TERM S -
Rem em b er t o ren ew you r CSPA m em b ersh ip f or 20 20 En su re f orm s are com p let e an d su b m it t ed b y D ead lin e 1 vot in g m em b er p er p aid m em b ersh ip / Farm Un it
5
AGM AGENDA How is t h e ag en d a set f or t h e AGM ? Som et im es m em b ers ask w h o d et erm in es t h e ag en d a for t h e AGM . Here is t h e an sw er. CSPA By-law s (Sect ion 6) st at e t h e ord er of b u sin ess at an AGM . ?Th e ord er of b u sin ess at all an n u al g en eral m eet in g s sh all b e as follow s: 1. Id en t if icat ion of m em b ers 2. Read in g m in u t es of p reviou s m eet in g 3. Rep ort s of off icers, d irect ors an d com m it t ees 4 . Corresp on d en ce 5. Un f in ish ed b u sin ess 6. New b u sin ess 7. Ad jou rn m en t Th e ab ove ord er, w it h t h e excep t ion of a. Id en t if icat ion of m em b ers, m ay b e ch an g ed at t h e p leasu re of t h e Board of D irect ors.? In sh ort t h e CSPA d irect ors are resp on sib le for set t in g t h e ag en d a as t h ey w ork w it h t h e b u sin ess m an ag er t o en su re all n ecessary an d ap p rop riat e an n u al m eet in g b u sin ess is con d u ct ed . Th e com p let e m in u t es, rep ort s, d et ails of t h e corresp on d en ce, u n f in ish ed b u sin ess an d n ew b u sin ess are in clu d ed in t h e p ackag e g iven t o m em b ers in at t en d an ce at t h e AGM . Fu rt h erm ore t o en su re t h at t h e b u sin ess of t h e AGM is con d u ct ed in an eff icien t an d in form ed m an n er, t h e CSPA d irect ors h ave ad op t ed t h e follow in g t w o p art ru le.
All p rop osed resolu t ion s, m ot ion s an d t op ics f or d iscu ssion m u st b e p u t in w rit in g , d raf t ed so as t o b e su it ab le f or p assag e, an d sig n ed b y a m em b er of t h e Associat ion , an d p rovid ed t o t h e b u sin ess m an ag er at least t h ir t y (30 ) d ays p rior t o t h e m eet in g at w h ich su ch resolu t ion s are t o b e d iscu ssed . Not w it h st an d in g t h e p rovision s of t h e p reviou s p arag rap h , an y resolu t ion m ay b e p rop osed an d d iscu ssed at a m eet in g of t h e Associat ion p rovid ed t h at t w o -t h ird s of t h e m em b ers p resen t an d vot in g con sen t t o it s in t rod u ct ion .
6
DIRECTOR NOM INATION FORM We, the undersigned active members (two required by By-laws) of the Canadian Speckle Park Association, are in good standing with the Association and hereby nominate: NAME: ____________________________________________ ADDRESS: _______________________________________________________________________ To be a candidate for the election which will be held on the t w elf t h day (12t h ) day of Sept em ber 2020 for the office of director of the Canadian Speckle Park Association.
Signature 1. ___________________________ 2. ____________________________ Name in block letters _______________________________ _______________________________
CANDIDATE?S ACCEPTANCE I, _____________________________ , accept my nomination as a candidate for election to the office of director of the Canadian Speckle Park Association, and further I declare that: I. II. III. IV.
I am at least 18 years of age; I am a Canadian citizen; I hold a current active membership in the Canadian Speckle Park Association; I am not disqualified by the Animal Pedigree Act or the By-laws of the Canadian Speckle Park Association or any other Act from holding the office for which I am nominated; V. My election will not ?result in two members of an immediate family sitting on the Board of Directors at the same time? (CSPA By-law, Elections, Section 7, 12) VI. I have attached a resume as required by the By-laws of the Canadian Speckle Park Association. (CSPA By-law, Elections, Section 7, 13) Signed this _____ day of ________, 2020. ________________________________ _____________________________ Witness
Signature of Nominee
DEADLINE FOR SUBM ISSION OF NOM INATION PAPERS This nomination form must be delivered to the Business Manager or postmarked before the first day of the month preceding the month of election. Thus the deadline for nominations is on or before July 30th, 2020. Nominations will be received by regular mail, email attachment or fax. Please confirm by another means that your nomination has been received. This nomination paper must be accompanied by a resume from the nominee. (CSPA By-law, Section 7 Elections, 13)
7
AGM REGISTRATION FORM Sat u rd ay, Sep t 12t h 20 20 1:30 p m M DT
950 Em erald D rive Sh erw ood Park , AB T8H 0W 6 To Resp ect Social D ist an cin g M easu res, w e req u est all at t en d ees PRE-REGISTER b y Au g u st 29t h , 20 20 W e req u est w h ere p ossib le, t h e vot in g d eleg at e at t en d in p erson on ly, an d ot h er farm u n it m em b ers join in virt u ally w it h Zoom .
Th ere is n o fee for t h e 20 20 AGM At t en d an ce. M eet in g d u rat ion w ill b e ap p roxim at ely 1-2 h ou rs in len g t h w it h w at er/coffee p rovid ed .
# of At t en dees: Nam es of At t en dees: Ph on e & Em ail: Please ret u rn com p let ed form s t o: in fo@can ad ian sp eck lep ark .ca or m ail t o: Can ad ian Sp eck le Park Associat ion 4 82 Sm it h Rd Roslin , On K0 K 2Y0
8