ANNUAL IMPACT REPORT 2016-17 Helping you to help others
CONTENTS 3. Foreword by Chair of Cardiff Volunteering Board of Trustees
4. Introduction 6. Trustees and Staff 7. A Year in the Life 22. Our Projects 26. Statistics 30. Partners 31. Funders and Sponsors
FOREWORD I feel very proud and privileged to have been the Chair of the Board of Trustees of Cardiff Volunteering during its second year of operation. Our commitment to volunteers and volunteering remains our priority and we have worked hard again this year to engage with new and existing partners to create some incredible opportunities for our students that will transform lives and inspire local communities. We at Cardiff Volunteering realise that students become involved in volunteering for many different reasons and therefore we have expanded our provision over the past year to encompass a wider variety of opportunities. This year we have focused on six pillars of voluntary activity – Children, Young People Education, Young People Social, Environment & the Wider Community, Sports & Recreation, and Welfaredelivering more than 40 regular weekly projects across these categories. Over the past year, Cardiff Volunteering has worked with over 1,300 students who between them have volunteered almost 12,000 hours on various on-going and one-off projects. This is an amazing achievement that has contributed directly to the delivery of some life-changing projects across Cardiff. Our student volunteers are not only incredible ambassadors for us at Cardiff Volunteering, but also for Cardiff University, the Students’ Union and the student community as a whole – we are very proud of them all!
It is therefore important that our student volunteers are well supported and that their achievements are recognised and celebrated, and one of the highlights of this year was our incredible Voscars Award night where we celebrated the outstanding achievements of our student volunteers in style! During the 2015/16 academic year the Board of Trustees agreed to expand its proposed composition and Cardiff Volunteering now has provision for eight Trustees. During this year, 2016-17, we have recruited three new members to the Board, including two new student Trustees, who will help us build for the future. I want to take this opportunity to thank all the Board of Trustee members for their on-going commitment and support. My sincere thanks also go to the staff of Cardiff Volunteering, Cardiff University Students’ Union, Cardiff University, our funders and community partners and above all our amazing student volunteers for helping us to achieve another incredible year. Thank you all!
Sophie Timbers
Chair of Board of Trustees 2016-17
Volunteering is a valuable part of the student experience at Cardiff University. It connects students with the wider community, and provides them with opportunities to learn and develop. It can help them settle into university life, broaden their horizons and provide opportunities for leadership and skills development. It can however be challenging and difficult, and involves the taking on of new responsibilities. Cardiff Volunteering
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I NTRODUCTION Cardiff Volunteering was created by Cardiff University Students’ Union in August 2015 to provide a comprehensive volunteering service for Cardiff University students. It works closely with a variety of third sector organisations and partners to offer a broad selection of one-off opportunities and regular projects that directly benefit Cardiff and the surrounding areas. Its charitable object is the advancement of education of students at Cardiff University for the public benefit by: • Creating and supporting volunteering opportunities for Cardiff University students that provide benefit to Cardiff University students and the local community in Cardiff and the surrounding areas; • Working with other charities and community organisations to maximise the positive impact that Cardiff University students make on the local community in Cardiff and the surrounding areas; • Working with Cardiff University to embed student volunteering within the curriculum; • Promoting any charitable purposes for the benefit of Cardiff University students and the community in Cardiff and the surrounding areas; and • Promoting student and life-long community service among Cardiff University students by providing guidance, opportunities for personal development, skills development and participation in wide aspects of voluntary community involvement.
Vision To work in partnership with Cardiff University Students’ Union to ensure that all Cardiff University students maximise their personal development and make a sustained and valued contribution to society through positive engagement in volunteering.
Mission Statement To promote a culture of volunteering at Cardiff University enabling students to engage with rewarding opportunities, facilitating their personal development whilst contributing to their local community.
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Aims Cardiff Volunteering has 12 core aims:
Aim 10: Work with Cardiff University to embed volunteering within the curriculum.
Aim 1: Inspire Cardiff University students about volunteering and the positive effect it can have on their careers and other areas of life.
Aim 11: Ensure that at least 25% of Cardiff University students engage in some form of volunteering activity during their time at University.
Aim 2: Inform Cardiff University students about volunteering and ensure they know where information and support can be found.
Aim 12: Stay at the forefront of knowledge regarding volunteering.
Aim 3: Work in partnership with other bodies and organisations across the sector. Aim 4: Develop and maintain a diverse and inclusive range of volunteering opportunities both within Cardiff University itself and from a broad range of external organisations that appeal and are accessible to a diverse range of students.
We are proud that volunteering has become a part of the fabric of University life for Cardiff students, with participation rates increasing each year. Nonetheless, we will always seek ways to improve upon what we do and are committed to seeing further increases in student participation rates in volunteering and to continued investment in an infrastructure to support this.
Aim 5: Ensure the provision of volunteering opportunities that link in with students’ learning objectives through the Student Development Programme. Aim 6: Measure the impact of volunteering both to the students themselves and the wider community via both qualitative and quantitative feedback from students and internal and external partners. Aim 7: Celebrate the volunteering achievements of Cardiff University students. Aim 8: Enhance the portfolio of personal development opportunities provided to students by Cardiff University Students’ Union. Aim 9: Be the first point of contact regarding volunteering for Cardiff University Students’ Union, Cardiff University departments and students themselves.
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TRUSTEES AND STAFF During 2016-17 the size and composition of the Board of Trustees has increased to include two new student Trustees and a representative from Cardiff University.
Chair of Board of Trustees Sophie Timbers (Resigned June 2017) Cardiff University Students’ Union President Hollie Cooke (Appointed July 2017) Cardiff University Students’ Union President
Trustees Elliot Howells (Resigned Sep 2016) Cardiff University Student Claire Blakeway (Resigned Sep 2016) Cardiff University Student Daniel Palmer (Resigned Sep 2016) CEO Cardiff University Students’ Union Claire Brosnan (Resigned June 2017) Cardiff University Student Hollie Cooke (Appointed Sep 2016) Cardiff University Students’ Union VP Welfare Nick Fox (Appointed July 2017) Cardiff University Students’ Union VP Welfare Caroline Aldridge (Appointed July 2017) Cardiff University Student Charlie Knights (Appointed Sep 2016) Cardiff University Student Steve Wilford (Appointed Sep 2016) Cardiff University Students’ Union Jane Goodfellow (Appointed Dec 2016) Cardiff University Jo Parry (Appointed July 2017) External Trustee
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Staff
Michelle Lenton-Johnson Head of Student Development Kelly Marlow Volunteering Co-ordinator Mali Taylor-Powell Volunteering Co-ordinator Tumi Williams Volunteering Co-ordinator Adam Rawles Volunteering Co-ordinator Intern Michelle led an entirely new staff team this year, and with Kelly, Mali and Tumi all joining Cardiff Volunteering from other Cardiff University Students’ Union departments they were all able to hit the ground running. Adam was a second year Psychology student at Cardiff University who joined the team in September as an intern and was a great asset. Kelly, Mali and Tumi each oversaw two of our six core project areas, and Adam developed a new Student Befriending project as well as creating an enhanced Access database for Cardiff Volunteering.
Cardiff Volunteering Staff Team 2016/17
A YEAR IN THE LIFE... It’s been another fantastic year for Cardiff Volunteering. We started the year with an entirely new team of staff; Mali, Kelly and Tumi plus one fantastic Psychology placement student, Adam!
In total this year 1,320 students have contributed an incredible 11,814 volunteering hours and as ever, we celebrated their great achievements at the annual Voscars Volunteering Ball!
The year commenced with a bang at the Freshers’ Volunteering Fair where an incredible 2,500 students expressed an interest in volunteering across over 90 different projects!
We carried out an evaluation in July this year with our current volunteers to help us to continue to improve the volunteering experience that we offer, and were very pleased to see that 100% of all respondents said they would recommend volunteering to others!
During the year we have run over 40 volunteering projects each week in the local community, as well as a number of one-off events during Student Volunteering Week such as Playground Make-overs and Blind Bowling with Cardiff Institute for the Blind. We have undertaken fundraising events throughout the year – two Student Sleepouts, a Harry Potter Guinness World Record attempt and of course Jailbreak; which between them have raised an incredible £6000.
“If you’re considering volunteering, go for it! The experience and people you meet and the skills you get out of it make it worthwhile”. 2016/17 has been another incredible year for Cardiff Volunteering, and we are going to take you through just some of the key highlights.
During the year we assisted a number of student-led initiatives. The Safety Walk Scheme officially launched during Freshers’ Week and since then has helped over 250 students get home safely. The Waste Not Want Not food redistribution project has gone from strength to strength, piloting a food collection scheme at University outlets and redistributing this to local homeless shelters. We have also been helping to develop the new Periods in Poverty scheme which officially launched in September 2017. In December 2016 this year Cardiff Volunteering became an official Disclosure and Barring Service (DBS) Registered Body, allowing us to undertake DBS checks for students on-site and to date we have completed more than 120 of these.
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SEPTEMBER Lead Volunteer Training
uncomfortable walking home alone after club nights, and to ensure that they get home safely. Our Lead Volunteers are students who take the Volunteers are based at the Union and patrol the additional responsibility of managing a project. surrounding area offering help, support and First They are the first point of contact for volunteers Aid to students on selected evenings; providing and manage attendance, plan activities and hold security, advice and referrals to other services regular project meetings to ensure all volunteers such as the Safety Bus, and Safe Taxi Scheme, are happy. Our newly appointed Lead Volunteers and handing out flip-flops, lolly pops and water for 2016-17 were taken on a residential training to tired students. All volunteers undergo full weekend to Amelia Trust Farm in September training which includes Basic First Aid and in advance of Freshers’ Week. This training Conflict Resolution, and have an Enhanced DBS included: Leadership Styles, Problem Solving, check. The project has been a great success this Speaking & Presenting, and Motivation and year, with 40 trained volunteers giving 1,088 Leadership in Difficult Situations, which hours of their time to assist over 250 Cardiff resulted in the achievement of a Certificate University students. We are very grateful to of Professional Development in Leadership in Endsleigh and the Cardiff Council Neighbourhood Volunteering. They also undertook training in Partnership whose funding this year enabled us Risk Assessment and Emergency First Aid. The to acquire equipment, resources and promotional weekend proved to be a great bonding experience materials to enhance the project. for the Lead Volunteers who went on to become a strong and effective group of ambassadors for Cardiff Volunteering during the year. “I’ve been able to apply the leadership skills that I have gained from becoming a Lead Volunteer with Cardiff Volunteering, which allowed me to grow as a person and as a Leader. I am proud to say that I have met some wonderful people on this training who are drawn together under the same belief and I would definitely call them friends.”
Student Safety Walk Scheme Launched Our new Student Safety Walk Scheme was launched during Freshers’ Week. The idea for this project came directly from a student and its aim is to support students who may feel
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Freshers’ Week
Freshers’ Week was an extremely busy time for Cardiff Volunteering. As well as exhibiting at all Freshers’ Fairs, the team also delivered information talks at University Schools’ induction lectures to ensure that everyone knew about the benefits of volunteering. With the help of our newly trained Lead Volunteers we hosted our very own Volunteering Fair during Freshers’ Week which was very successful; with over 90 different volunteering projects represented on the day, and over 2,500 students attending. We had an amazing day and both we and our project partners were hugely impressed with the level of enthusiasm that Cardiff University students showed towards volunteering.
GIAG Events We delivered a series of exciting Give it a Go one-off volunteering events during Freshers’ Week which helped us to reach out to students who wanted to try volunteering for the first time. There were a diverse range of activities on offer, including a day helping out at Amelia Trust Farm, a City Centre walkabout with Big Issue Cymru, dog walking with Cardiff Dogs Home, and supporting visually impaired people to go bowling with Cardiff Institute for the Blind. This helped to demonstrate to students how interesting and varied volunteering can be.
Lead Volunteer Training
Cardiff Volunteering
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OCTOBER Cardiff University Half Marathon In October, Cardiff Volunteering worked with our partners at Run 4 Wales to provide student volunteers at the Cardiff University Half Marathon. In total, 252 Cardiff University students volunteered an incredible 2,520 hours at this event in various roles throughout the day.
Clean Up Cathays For ‘Clean Up Cathays’ our student volunteers joined forces with a great team of like-minded enthusiastic people, including local residents, South Wales Police, Keep Wales Tidy and Students’ Union staff to clean up the streets of Cathays. We were even joined on the day by “Caddy Man”, the Cardiff Council mascot. In total over 40 volunteers collected an incredible 70 bags of rubbish … you could say they cleanedup!
Student Sleepout In October 2016, Cardiff Volunteering held its first Student Sleepout of the year. Students slept out on the front steps of the Students’ Union to raise money and increase awareness of the problem of homelessness in Cardiff. 25 students attended and 23 of them managed to last the whole night. They did a wonderful job of raising money and the grand total amounted to £1,442 which helped to fund many Cardiff Volunteering projects within the local community.
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“It was hard to imagine how so many people endure a much worse experience than ours tonight repeatedly, in even worse weather conditions, with many suffering from mental illness and personal issues too. Homelessness is an affliction that has the potential to affect any of us, at any point in our lives.”
DECEMBER Disclosure and Barring Service (DBS) Registration In December, Cardiff Volunteering became an official DBS Registered Body. This allows us to undertake DBS checks for students on-site; making the application process much quicker and easier for those students wishing to volunteer with children or vulnerable adults. To date we have completed over 120 DBS checks.
Enterprise Christmas Market Cardiff Volunteering staff attended the Enterprise Christmas market in the Students’ Union. Armed with lots of arts and crafts items, Cardiff Volunteering staff and volunteers offered visitors the chance to make their own homemade Christmas cards for a small donation. The cards were then donated back to Cardiff Volunteering to be sent on to one of the beneficiaries of our projects.
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Cardiff Volunteering
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FEBRUARY Student Volunteering Week February 20th – 26th was National Student Volunteering Week. We worked in partnership with our friends at Student Volunteering Cardiff (SVC) on Playground Painting at Stacey Primary and a Family Room Makeover at Nightingale House Hostel. We had lots of students get involved who all had a great time, and the beneficiaries were really pleased with the outcomes. In addition to these two joint projects, Cardiff Volunteering also delivered two additional projects this week; Painting a community sports hall at Amelia Trust Farm and Blind Bowling with CIB. Again both events were a great success and beneficiaries were very pleased with the results. In total 61 students took part in these activities and volunteered 334 hours.
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MARCH Jailbreak Our largest annual fundraising event, Jailbreak, took place on the weekend of 3rd to 5th March. Six teams consisting of 19 students took part and in total the event raised an amazing £2,300 towards a variety of Cardiff Volunteering projects. We hope that this fundraising total will almost double with the help of Santander community match funding. We were also supported by Escape Rooms Cardiff who sponsored the event. The Jailbreak Basecamp, where teams are tracked throughout the 52 hour event, was run by 20 trained support volunteers who between them volunteered an amazing 200 hours over the weekend. They were super enthusiastic, even during the long night shifts, and gave lots of encouragement to the Jailbreak teams along their journeys. This year the winning team “YOLO” made it to Cyprus and back with just 5 minutes to spare, smashing last year’s record! All teams made it back on time and thoroughly enjoyed the experience.
Harry Potter In conjunction with Hybu, one of our project partners, we attempted to break the Guinness World Record for the most Harry Potters in one place! This was our first attempt at organising an event of this capacity with an external organisation and a great way to build our partnership relationship. Our volunteers were involved in planning and delivering this family event, which was attended by almost 150 people. Our thanks go to Domino’s for providing food at the event, and to the Co-operative store for providing refreshments. Sadly we did not break the Guinness World Record which stood
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at 521 people; but nevertheless a great day was had by all who attended!
Student Sleepout In March, Cardiff Volunteering held its 2nd Student Sleepout of the year. Once again, students slept out on the front steps of the Students’ Union. With a cohort of proactive geography students who were keen to help organise, advertise and recruit for the event, and a group of 15 volunteers who were brave enough to spend the night; the Student Sleepout raised £990 towards our homelessness projects.
MAY The Voscars On Tuesday 2nd May Cardiff Volunteering hosted the second Voscars Ball – a fantastic celebration of the achievements of our volunteers. We celebrated with over 80 of our amazing volunteers who all had an incredible night! The categories and winners this year are below: The Cardiff University Sub Aqua Club (CUSAC) was awarded the Most Engaged Club/Society. They visited one of Cardiff Volunteering’s Young People projects, Ty Celyn Youth Club, delivering a really exciting session on scuba diving. In total, 9 members of the Club attended and delivered a 3 hour session to the beneficiaries – all of whom have physical or learning disabilities. The children really enjoyed the exciting and insightful session provided by the Scuba Diving club who took their tanks along and giving the young people an experience they would never forget. The event was a huge success and both CUSAC and the Youth Club have agreed that they want to make this an annual event. The Community Impact Award was awarded to Environmental Champions. They have participated in over 50 different events, from cleaning up after the annual Welsh Varsity sports tournament, litter picking across Cardiff, volunteering their services for the YMCA, building bee banks, and educating students on recycling and waste. They’ve impacted both students’ and local residents’ lives in a big way by doing their best to keep local areas clean and tidy. Group Fundraiser of the Year was the Jailbreak Team called Hadouken. They didn’t manage to make it out of Stanstead Airport, but they did manage to raise £513.36! Individual Fundraiser of the Year was ‘Student Sleepout’ participant Eleanor Townsend who raised £185.00.
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The award for the Best New Project or Event went to ‘Periods In Poverty’. Founded and put into motion this year by student Fiona Munnelly and various dedicated volunteers. The Periods in Poverty project is a great example of what can be achieved with a simple idea and a lot of passion and effort. Fiona and her team of volunteers have worked hard to get this project recognised by Cardiff University, the Students’ Union and other local organisations. The Periods in Poverty project will allow women living in poverty to gain access to sanitary products, made possible through donation points around Cardiff. Donations will then be taken to various local charities. Most Volunteer Hours Contributed Award was given to Alistair Babington for his amazing contribution and dedication to our Student Safety Walk Scheme. Chuma Amazieo (Waste Not Want Not) was awarded Volunteer of the Year. He has consistently turned up to volunteer for Waste Not Want Not, week on week. On occasion, he has single-handedly ensured that the waste food from the University has made it to hungry homeless people in need. Our Lead Volunteer of the Year Award was Gwen Thomas (Environmental Champions). Gwen has worked incredibly hard to make all of this year’s Environmental Champions events a success. Fluent in both Welsh and English Gwen has been brilliant at communicating with volunteers, Cardiff Council and local residents. Gwen always ensures that her volunteers are informed, enthused and having fun. Alastair Babington (Student Safety Walk) took home the Cardiff Volunteering Outstanding Contribution Award. Alastair put in an enormous amount of work this year to finalise and get the Student safety Walk Scheme up and running. He worked tirelessly, attending meetings, recruiting and training volunteers, marketing the project, attending Safety Walk shifts and much more, all while undertaking a full-time placement. The success of the Student Safety Walk project is a result of Alastair’s continued dedication and passion.
JUNE Co-op Community Fund Following the opening of a brand new Co-op store on the ground floor of the Students’ Union building in December, Cardiff Volunteering was successful in its application to the Co-op Local Community Fund and has been chosen as one of the local causes they support. From June 2017 until October 2017, money raised through the Co-op membership scheme will go towards helping Cardiff Volunteering run their great projects and help provide volunteering opportunities to students.
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OUR PROJECTS During 2016-17, Cardiff Volunteering’s main aim was to engage with as many students as possible through the delivery of an increased and varied portfolio of volunteering opportunities. In turn, this would benefit the local community and enhance the students’ social, educational and emotional experience. We developed our relationship with existing community partners and created some great new local partnerships which resulted in lots of exciting one-off activities for our students; as well as 40 core volunteering projects being delivered by students under the following six themes:
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Below is a list of all the core projects that we delivered this year:
Project
No. Volunteers
No. Hours
CIB Buddies Environmental Champions Friends of Amelia Trust Farm Friends of Fareshare Cymru Friends of Grangetown Lifelong Learning Partners Student Befriending Scheme Students with Big Issue Cymru Waste Not Want Not Welsh for Adults’ Partners Inclusive Sports Student Friends of the Dogs Student Friends of Sherman Confident Futures Discovery Hybu Student Leaders Ty Celyn Friends 4 U Homework Club Allensbank Homework Club Grangetown Nightingale House Primary School Tutoring Thrive Wednesday Club Corpus Christi First Campus GCSE Maths / English Fab 5 Party Planners Pave the Way Buddies Tea and Company Student Safety Walk Police Student Volunteering Hospital Student Volunteering Stroke Unit Volunteering HOGS at Greenfarm TOTAL
12 38 22 8 15 4 11 14 20 1 17 60 21 11 11 4 15 6 6 6 8 31 6 2 17 59 15 16 21 40 40 43 5 11 616
18 363 151 16 15 4 40 194 148 1 25 96 76 168 165 40 126 24 6 23 96 53 92 6 239 2,775 15 47 46 1,088 456 75 22 11 6,720
In addition to these core projects, we organised lots of one-off volunteering opportunities throughout the year for students to engage in. In total this academic year we have seen 1,320 students volunteer almost 12,000 hours across a range of one-off and regular volunteering projects. Here is just a selection of some of the great projects that students have volunteered on this year: Cardiff Volunteering
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Hospital Student Volunteering This project is delivered in partnership with the Local Health Board. Students volunteer on hospital wards at the Heath and Llandough Hospitals providing support to staff and patients, as well as befriending and delivering wellbeing activities. “The hospital volunteering project had been a pleasant experience for me. I thoroughly enjoyed speaking to the patients and doing activities with them on the tablet provided. Through this experience, I had a deeper understanding of the difficulties that the patients go through every single day. Seeing the patients enjoy the activities inspires me to keep volunteering. I am thankful that this project provides me with an opportunity to give something back to society.”
Periods in Poverty This is a wonderful new student-led project running donation points for sanitary products for local people in hardship - such as people who are homeless, refugees or in family shelters. These donation points are in and around Cardiff, the University buildings and the Students’ Union. There are numerous volunteering roles, such as social media, organising collection and delivery of the donations, guidance with the project, and eventually, assisting in lobbying the government to provide funding for sanitary products for people in hardship. Cardiff Volunteering have purchased two initial collection bins for the Park Place and Heath Park campuses, and we will be launching this project in Freshers’ Week 2017.
“You’re doing such a good job, it’s so nice when you visit – it makes my day”.
Student Friends of the Dogs A great new project that started this year! Students volunteer at a local dog rescue centre, helping to walk the dogs and occasionally contributing to fundraising events and activities. This is a very popular project and many volunteers sign up and go through the training in order to be able to walk a dog on a regular basis, either in a group or independently. “For me the project has been really beneficial. As a dog lover, I really miss being able to walk my dogs at home and just generally spend time with them. Going to the dogs home honestly acts as a de-stress for me and gives me a real break from University stresses, as well as knowing that it really does make the dogs day. The fact that Cardiff Volunteering provides transport is really useful, plus it’s great to go with other students that also love going just as much as you do.”
Welcome Crew Volunteers Welcome Crew are the wonderful group of volunteers who greet and help new students settle into life at Cardiff University. They also volunteer during Cardiff University open days, as a point of information and make our visitors feel welcome. In conjunction with the Students’ Union Sales team this project has had a revamp this year and now works in partnership with Cardiff Volunteering on this project.
“Volunteering as a Welcome Crew volunteer allows me to assist Freshers and potential new students at open days as it is something I This is a fabulous project in which volunteers have experience of myself and understand how visit a residential care home in Penarth providing difficult and worrying the process of moving to a weekly social support to residents. Many of these new place can be. It is very rewarding to know residents don’t have family living locally, or any you are helping people.” visitors at all. Volunteers make a huge difference to a resident’s day by being there on a weekly basis, playing games and doing activities or just having a cup of tea and a chat with them.
Tea and Company
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Inclusive Sport This is a scheme in which volunteers support adults and children with learning and physical difficulties to take part in a variety of different sports. Volunteers do not run or coach the sessions but instead assist the beneficiaries in taking part. Student participation means that the beneficiaries get more support and fun out of their sessions. ‘I’ve loved getting to know the volunteers, carers, coach and beneficiaries. It’s a fun and relaxed atmosphere for all abilities and I enjoy seeing people get involved each week! Taking part in this project has allowed me to develop my communication and leadership skills. I really enjoyed the experience of motivating young people to participate in sport and make friends. I would recommend this volunteering project to anyone who wants to develop their team working skills.”
Environmental Champions
YMCA at Cardiff Half Marathon and educating other students on their waste and recycling responsibilities.
Corpus Christi Assisted Reading The Corpus Christi project has been very successful this year. Volunteers assisted pupils in Years 7 and 8, providing one-to-one support through paired reading sessions. Pupils who need help to improve their reading and literacy benefit greatly from this chance to get extra support. “All 25 pupils have raised their reading ages, the ranges are from 3 months improvement to one pupil who now has a reading age improvement of 2 years and 4 months. The English Department and Head of Literacy are delighted with the results and the pupils are a little disappointed that they no longer need to come to reading with the volunteers! Many thanks to all the volunteers for giving up their free time to help us.”
This is a flagship project run in partnership with Cardiff Council, Keep Wales Tidy, Cardiff Digs and SVC. This project helps to improve the areas we live in, making Cardiff cleaner, safer and greener. There are a range of events that take place throughout the year varying from one-off litter-picks, beach cleans and door-knocks to campaigns such as ‘Get it Out for Cardiff’. The scheme culminates each year with a prestigious award ceremony held at the Lord Mayor’s house which recognises the great work done by Cardiff University students. All volunteers were presented with certificates by The Rt. Hon. The Lord Mayor of Cardiff, Cllr Bob Derbyshire, and one of our Lead Volunteers, Gwen Thomas, won the Outstanding Achievement and Contribution Award. This year the Environmental Champions group have completed 363 hours of volunteering on environmental and sustainability projects ranging from energy efficiency auditing, conservation work, collecting clothing for the
Cardiff Volunteering
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STATISTICS Since September 2016 we have developed and run 40 regular core volunteering projects under six main themes:
* Children * Environment and the Wider Community * Sport and Recreation * Welfare * Young People Education * Young People Social In addition we have delivered many one-off volunteering events through Give it a Go and Student Volunteering Week. These projects have engaged with 1,320 students this year, who between them have accumulated an incredible 11,814 volunteer hours! We have appointed 48 Lead Volunteers to our projects and they have all undertaken bespoke training leading to a Certificate of Professional Development in Leadership and Volunteering.
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Analysis of Statistics 2016-17 Volunteers by Age Range
Volunteers by Gender
0.66% 3.01%
0.28%
0.09%
16-17
23.71%
Over 30
Other
31.89%
Female
26-30 64.35% 22-25
Male
76.01%
18-21
Volunteers by Mode of Study 1.03%
Volunteers by Nationality
0.19% 5.93%
10.62% Other/Unknown
EU
Part-time
29.85% International
Full-time (Sandwich)
64.22%
88.16%
Home
Full-time
Volunteers By Frequency
Volunteers By Year of Study 1.57%
0.78%
Year 5 Year 4
25.29%
41.42%
One-off 58.58%
41.18%
Year 3
Project-Linked
Year 2 31.18%
Year 1
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Volunteers by Course 25% 20% 15% 10%
WELSH
SOCSI
SHARE
PSYCH
PHYSX
PHRMY
OPTOM
MUSIC
MLANG
MEDIC
MATHS
LAWPL
JOMEC
INTOF
HCARE
GEOPL
ENGIN
ENCAP
ELANP
EARTH
DENTL
COMSC
CHEMY
CARBS
BIOSI
0%
ARCHI
5%
Percentage of Individuals That Volunteer By Course 20% 15% 10%
Volunteers By Number of Projects Volunteered On
WELSH
SOCSI
SHARE
PSYCH
PHYSX
PHRMY
OPTOM
MUSIC
MLANG
MEDIC
MATHS
LAWPL
JOMEC
INTOF
HCARE
GEOPL
ENGIN
ENCAP
ELANP
EARTH
DENTL
COMSC
CHEMY
CARBS
BIOSI
0%
ARCHI
5%
Volunteers By Theme
1.51%
Project-less 6.22%
Welfare 18.12%
3 Projects
25.96%
Young People (Education) 12.08%
2 Projects
85.78%
1 Project
5.14%
23.14%
8.48%
Children Young People (Social) Sports & Recreation
7.07%
Environment & Community
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PARTNERS Cardiff Volunteering has continued to strengthen its partnerships with external organisations during 2016-17 to provide an even more diverse variety of volunteering opportunities for our students. We have maintained excellent partnerships with Cardiff University - who work with us on our Discovery, Confident Futures and GCSE Maths & English projects, and also with our friends at Student Volunteering Cardiff (SVC) who we continue to work in partnership with on our Police Student Volunteer and Environmental Champions projects. This year for the first time we also worked jointly with SVC to deliver a number of amazing one-off projects during Student Volunteering Week. We would like to express our thanks and gratitude to all our external partners listed below, without whom we could not have developed and delivered such a fantastic array of projects the past 12 months.
Partners include: • Adamsdown Primary School
• Corpus Christi RC High School
• South Wales Police
• Allensbank Primary School
• Fareshare Cymru
• St. Monica’s Primary School
• Amelia Trust Farm
• Gabalfa Primary School
• St. Peter’s Primary School
• Big Issue • Birchgrove Primary School
• Grangetown Community Partnership
• St. Phillip Evans Primary School
• Burges House Care Home
• Greenfarm Hostel
• Stacey Primary School
• Cadwyn Housing
• Heath Hospital
• Student Volunteering Cardiff
• Cardiff Council
• Huggard
• Thrive
• Cardiff Digs
• Hybu
• Ty Celyn Youth Group
• Cardiff Dogs Home
• Keep Wales Tidy
• Ty Gwyn Nursing Home
• Cardiff Institute for the Blind
• Living with Aspergers
• VCS Cymru
• Cardiff Met
• Llandough Hospital
• Cardiff Muslim Primary School
• Llanedeyrn Primary School
• Cardiff University
• Run 4 Wales
• Cardiff University Students’ Union
• Safeguard Medical Services
• Coed Glas Primary School
• Sherman Theatre Cymru
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• Salvation Army
FUNDERS & SPONSORS During 2016/17 Cardiff Volunteering were lucky enough to receive funding from a number of organisations which directly benefitted both the delivery of existing projects and assisted the development of new projects such as the Student Safety Walk Scheme. We would like to thank them all for their support this year:
A special thank you goes to our amazing volunteers, for their incredible fundraising efforts throughout the past year, which amounted to over ÂŁ6,000! In addition we would like to thank the following sponsors who have amazed us with their generosity during this year in supporting some of our projects and key events:
Cardiff Volunteering
31.
Cardiff Volunteering Gwirfoddoli Caerdydd
Thank you for helping us to help others in 2016/17!
Company Registration Number: 09712403 Registered Charity Number: 1168217
Cardiff Volunteering Limited by Guarantee
Trustees’ Annual Report & Unaudited Financial Statements for the year ended 31st July 2017
Registered Charity Number 1168217 Registered Company Number 09712403
CARDIFF VOLUNTEERING UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2017 INDEX Page Reference and administrative details
1
Trustees’ report
2
Accountants’ report
5
Statement of financial activities
6
Balance sheet
7
Accounting policies
8
Notes to the financial statements
10
CARDIFF VOLUNTEERING UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2017 REFERENCE AND ADMINISTRATIVE DETAILS Trustees (and directors) Caroline Alldridge (from 1 July 2017) Claire Blakeway (to 30 September 2016) Claire Brosnan (from 30 September 2016, to 30 June 2017) Hollie Cooke (from 30 September 2016) Nicholas Fox (from 1 July 2017) Jane Goodfellow (from 7 December 2016) Alexander Hicks (from 15 September 2017) Elliott Howells (to 30 September 2016) Charles Knights (from 30 September 2016) Daniel Palmer (to 30 September 2016) Joanna Parry (from 1 July 2017) Sophie Timbers (from 30 September 2016, to 30 June 2017) Stephen Wilford (from 30 September 2016) Registered Office Park Place Cardiff Wales CF10 3QN
Registered Company Number 09712403
Accountants Blue Spire Limited Cawley Priory South Pallant Chichester West Sussex, PO19 1SY
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Registered Charity Number 1168217
CARDIFF VOLUNTEERING UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2017 TRUSTEES’ REPORT The trustees (and directors) present their report and the unaudited financial statements of the charity for the year ended 31 July 2017. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity. Structure, Governance and Management Cardiff Volunteering is a registered charity (Charity No. 1168217) linked to Cardiff University Students’ Union. Cardiff Volunteering is a company limited by guarantee registered in England and Wales (Company No. 09712403). Cardiff Volunteering is constituted by its Articles of Association and is controlled by a Board of Trustees, who act as Directors for the purposes of Company Law, and Trustees for the purposes of Charity Law. Within Cardiff Volunteering decisions are made by simple majority vote. Cardiff University Students’ Union (Company No. 07328777) is the sole Company Law member of Cardiff Volunteering, and in accordance with Cardiff Volunteering’s Articles of Association the Charity may by ordinary resolution appoint a person who is willing to act as a Director. The Cardiff Volunteering Board of Trustees is comprised of two Sabbatical Officer Trustees, two Student Trustees, two External Trustees, one Cardiff University Students’ Union Trustee and one Cardiff University Trustee. The Cardiff Volunteering Board of Trustees meets at least four times a year, and is responsible for maintaining legal, financial and reputational integrity whilst setting the organisation’s strategy, approving general policies and approving the annual budgets and accounts. Delegation of Responsiblities The day-to-day management of Cardiff Volunteering is undertaken by Students' Union staff who are seconded to Cardiff Volunteering. The Head of Student Development ensures the effective operational management, and delegates work to a team of Volunteering Co-ordinators who have responsibility for the delivery of Cardiff Volunteering's activities and services. Relationship with Related Parties Cardiff Volunteering is a wholly owned subsidiary of Cardiff University Students’ Union (the Union) by virtue of sole membership, as established in the Memorandum of Association. Cardiff Volunteering receives a grant, staff support, accommodation and other business support services from the Union, agreed on an annual basis. This monetary and nonmonetary support is intrinsic to the relationship between Cardiff Volunteering and the Union. Although Cardiff Volunteering continues to generate supplementary income from various fundraising activities, it is dependent on the Union’s financial support. There is no reason to believe that this or equivalent support from the Union will not continue for the foreseeable future. Risk Management The Trustees examine the major strategic, business and operational risks faced by Cardiff Volunteering. Where appropriate, systems or procedures have been established to mitigate the risks faced by Cardiff Volunteering. These procedures are periodically reviewed to ensure that they continue to meet the needs of Cardiff Volunteering. In addition, stringent procedures are in place to ensure the health and safety of volunteers and participants on all activities organised by Cardiff Volunteering. All other types of risk have specific mitigation plans that are implemented by appropriate staff and reported to the Board of Trustees. Objectives and Activities The charity’s objects are as follows: The advancement of education of students at Cardiff University for the public benefit by: a) Creating and supporting volunteering opportunities for Cardiff University students that provide benefit to Cardiff University Students and the local community in Cardiff and the surrounding areas; b) Working with other charities and community organisations to maximise the positive impact that Cardiff University students make on the local community in Cardiff and the surrounding areas; c) Working with Cardiff University to embed student volunteering within the curriculum; d) Promoting any charitable purposes for the benefit of Cardiff University students and the community in Cardiff and the surrounding areas; and e) Promoting student and life-long community service among Cardiff University students by providing guidance, opportunities for personal development, skills development and participation in wide aspects of voluntary community involvement. In shaping Cardiff Volunteering’s objectives for the year and planning its activities, the Trustees have considered the Charity Commission’s general and relevant supplementary guidance on public benefit. In pursuit of these aims for the public benefit Cardiff Volunteering has established a large variety of both regular and one-off volunteering activities for Cardiff University Page 2
CARDIFF VOLUNTEERING FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2017 TRUSTEES’ REPORT students, and works with a wide range of external partners to ensure local community benefit. During 2016/2017 1,300 students volunteered almost 12,000 hours. A comprehensive and numerical breakdown of Cardiff Volunteering’s activities during the 2016/2017 academic year can be found in the 2016/2017 Cardiff Volunteering Annual Impact Report. This document can be found through the following website: https://www.cardiffstudents.com/jobs-skills/volunteering/. Cardiff Volunteering sets its long term priorities according to its strategic plan which is reviewed periodically, and informed by research undertaken with Cardiff University students and local community partners. The Trustees consider the strategic plan when setting Cardiff Volunteering’s short term (annual) objectives, articulated within a Balanced Scorecard and pursued by the Trustees and Union staff, seconded to Cardiff Volunteering. Cardiff Volunteering makes use of volunteers who are also beneficiaries, to achieve its objectives. Volunteers are engaged in activities such as project delivery, fundraising events and representing Cardiff Volunteering at various internal and external events. Achievements and Performance The Trustees agree that it has been a successful and exciting second year for Cardiff Volunteering. Our commitment to volunteers and volunteering remains our priority, and we have worked hard again this year to engage with new and existing partners to create some incredible opportunities for our students that will transform lives and inspire local communities. We realise that students become involved in volunteering for many different reasons, and therefore we have expanded our provision over the past year to encompass a wider variety of opportunities. This year we have focused on six pillars of voluntary activity – Children, Young People Education, Young People Social, Environment & the Wider Community, Sports & Recreation, and Welfare - delivering more than 40 regular weekly projects across these categories. Many students participated in our two major fundraising events this year helping to raise funds for existing and new project development – Jailbreak (which raised over £3,000) and the Student Sleepout (which raised in excess of £2,000). These efforts were celebrated in May 2017 at the annual ‘Voscars’ award night which gave recognition to our student volunteers for all their hard work, effort and enthusiasm. Other key achievements this year have included a dedicated Volunteering Fair during Freshers’ week (which included not only Cardiff Volunteering’s opportunities but also those of many external partner organisations) and the registration of Cardiff Volunteering as a Disclosure and Barring Service (DBS) Registered Body which enables us to undertake DBS checks for volunteers in-house. Financial Review The Statement of Financial Activities is set out on page 6 of the financial statements. The Charity’s total income amounted to £24,916 with total expenditure of £14,482 resulting in a net surplus of £10,434. With opening reserves of £876 and the surplus in the year as at 31 July 2017 Cardiff Volunteering’s unrestricted funds was £11,310. The Trustees are satisfied that Cardiff Volunteering has a sound financial base from which to continue to provide its services to Cardiff University students in pursuit of its charitable objects. Reserves Policy The Trustees have committed to developing reserves to safeguard the charity and are aware of the Charity Commission’s guidance for setting reserves policies. The Trustees have agreed that Cardiff Volunteering’s operating reserves fund will be equal to six months of average operating costs including all recurring, predictable expenses (excluding salary costs). The Trustees are confident that this level is appropriate to support ongoing activity in the short term if income drops below its current levels. Principal Funding Source The principal funder is Cardiff University Students’ Union. Plans for Future Periods Cardiff Volunteering’s strategic plan was developed in line with the Union’s strategic plan 2014-17 after consulting students, staff and the University. The plan contains twelve aims: 1. Inspire Cardiff University students about volunteering and the positive effect it can have on their careers and other areas of life; 2. Inform Cardiff University students about volunteering and ensure they know where information and support can be found; 3. Work in partnership with other bodies and organisations across the sector; Page 3
CARDIFF VOLUNTEERING UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2017 STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
Note
31 Jul 17 Unrestricted Total Funds £
31 Jul 16 Unrestricted Total Funds £
1 2 3 4
17,402 917 6,591 6
5,931 795 2,021 1
24,916
8,748
1,904 12,578
1,004 6,868
Total
14,482
7,872
Net Income/(expenditure)
10,434
876
INCOME AND ENDOWMENTS FROM: Donations and legacies Charitable activities Other trading activities Investments Total EXPENDITURE ON: Raising funds Charitable activities
5 6
RECONCILIATION OF FUNDS Total funds brought forward
11
876
Total funds carried forward
11
11,310
None of the charity’s other activities were acquired or discontinued during the year. There are no recognised gains or losses other than those dealt with in the statement of financial activities.
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876
CARDIFF VOLUNTEERING UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2017 ACCOUNTING POLICIES
General information, scope and basis of the financial statements Cardiff Volunteering is an incorporated charity, limited by guarantee, incorporated in England with the company number 09712403. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. The address of the registered office is given in the charity information page of these financial statements. The nature of the charity’s operations and principal activities are outlined in the trustees' report. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2015 The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. The charity adopted Charities SORP 2015 (FRS 102) in the current year and an explanation of how transition to Charities SORP 2015 (FRS102) has affected the reported financial position and performance is given in note 12.
Statement of cash flows The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.
Reclassification During the period under review the union's management undertook an exercise to review the classification of income and expenditure within the financial statements. As a result of this review a reclassification within income and expenditure of the comparative period has taken place to ensure comparability with the year under review. There is no impact on the results of the comparative period arising from this review.
Income recognition All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
Expenditure recognition All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Support and governance costs Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll costs. Support and governance costs have been allocated to expenditure on charitable activities on the basis this is consistent with use of the resources. Governance costs Governance costs comprise the costs associated with the governance arrangements of the charity and include audit fees, legal advice (if any) for trustees, costs associated with constitutional and statutory requirements and any costs associated with the strategic as opposed to the day to day management of the charity’s assets.
Employee benefits When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service. Contributions are made to the employee's personal pension arrangements.
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CARDIFF VOLUNTEERING UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2017 ACCOUNTING POLICIES
VAT The charity is not registered for VAT and cannot recover VAT incurred on costs. These are therefore stated inclusive of any VAT element.
Taxation The charity is considered to pass the tests set out in sections 466 to 493 Corporation Tax Act 2010 (CTA 2010), as such no income tax is payable on the charity's activities.
Debtors receivable and creditors payable within one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Fund accounting Unrestricted (general) funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Going concern The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
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CARDIFF VOLUNTEERING UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2017 NOTES TO THE FINANCIAL STATEMENTS
1. Donations and legacies
Grant from Cardiff University Student Union Donations
31 Jul 17 Unrestricted Total Funds £
31 Jul 16 Unrestricted Total Funds £
12,750 4,652 17,402
5,931 5,931
31 Jul 17 Unrestricted Total Funds £
31 Jul 16 Unrestricted Total Funds £
720 197 917
645 150 795
31 Jul 17 Unrestricted Total Funds £
31 Jul 16 Unrestricted Total Funds £
6,591 6,591
2,021 2,021
31 Jul 17 Unrestricted Total Funds £
31 Jul 16 Unrestricted Total Funds £
6 6
1 1
31 Jul 17 Unrestricted Total Funds £
31 Jul 16 Unrestricted Total Funds £
1,904 1,904
1,004 1,004
2. Charitable activities
Awards and balls Project and activity income
3. Other trading activities
Fundraising events and activities
4. Investments
Bank interest receivable
5. Raising funds
Cost of fudraising events and activities
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CARDIFF VOLUNTEERING UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2017 NOTES TO THE FINANCIAL STATEMENTS
6. Expenditure on charitable activities
Awards and Balls Project and activities costs Staff welfare Equipment Marketing Travel and subsistence Printing Bank and administration charges Stationery Temporary staff
31 Jul 17 Unrestricted Total Funds £
31 Jul 16 Unrestricted Total Funds £
2,826 4,737 360 299 2,221 939 59 931 140 66 12,578
1,288 2,074 447 150 2,206 336 74 147 146 6,868
7. Remuneration and benefits The charity had no employees during the period under review. There were no employees with emoluments (excluding employer pension costs) above £60,000 in this or the preceding period. The charity's trustees represent key management personnel. No remuneration or other employment benfits were paid to trustees during the period in respect of services as key management personnel or for their roles as trustees.
8. Related party transactions and control No trustees were reimbursed expenses or had expenses paid on their behalf in this period. The charity is controlled by Cardiff University Students' Union, the parent and ultimate controlling party, a company incorporated in England & Wales with company number 07328777 and a registered charity with charity number 1137163. The charity and its parent share a common registered and principal office. Consolidated accounts are prepared by Cardiff University Students' Union and are available from the registered office. During the year under review the charity transacted with its parent and fellow subsidiary Cardiff Union Services Limited. The Charity received a grant from its parent amounting to £12,750 and purchased a small amount of catering services from Cardiff Union Services Limited. At the balance sheet date Cardiff Volunteering was owed £10,122 by Cardiff University Students' Union and owed £9,754 to Cardif Union Services Limited. There were no other transactions with related parties that require disclosure in the financial statements.
9. Debtors
Intercompany balances Trade debtors
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31 Jul 17 Unrestricted Total Funds £
31 Jul 16 Unrestricted Total Funds £
10,122 10,122
3,000 3,000
CARDIFF VOLUNTEERING UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2017 NOTES TO THE FINANCIAL STATEMENTS
10. Creditors 31 Jul 17 Unrestricted Total Funds £
31 Jul 16 Unrestricted Total Funds £
9,754 65 9,819
6,625 3,000 6 9,631
Intercompany balances Trade creditors Deferred income Accruals
11. Analysis of net movement in funds Total funds brought forward £ Unrestricted funds Total funds
876 876
Total incoming resources £ 24,916 24,916
Total resources expended £ (14,482) (14,482)
Total funds carried forward £ 11,310 11,310
12. First time adoption of SORP 2015 (FRS 102) The charity has adopted the Charities SORP 2015 (FRS 102) for the first time in the year ended 31 July 2017 and therefore the date of transition was 1 August 2015. There is no effect on the financial statements of transition from SORP 2015 (FRSSE) to SORP 2015 (FRS 102).
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