TAKING THE EXPERIENCE BEYOND THE FARM
For years now our clients at Castleton Farms, one of the South’s premier event venues, have enjoyed the best in design & production from its creative team. It is from the experience and success of Castleton Farms that Castleton Events was born.
Our team of professionals is your answer to an incredible event. We would be honored to design, plan & produce your next special occasion, wherever it may be!
let’s create something beautiful...
CONTENTS Welcome
Castleton Events
pg. 5 LET’S GET TOGETHER // about us
pg. 7 THE CREATIVE TEAM // meet us
pg. 11 THE EXPERIENCES // services & Pricing
pg. 17 THE CREATIVE PROCESS // what you can expect
pg. 21 LOVE NOTES // testimonies
pg. 23 SAY HELLO // contact us
pg. 24 CREDITS // thanks!
LET’S GET TOGETHER // about us
We would love to meet you and hear about your upcoming event! There are a lot of ways to connect with us: give us a call or stop by our Design Studio in historical downtown Knoxville.
Studio: (865) 567-3691 Darla Walker: (865) 235-2500
Studio Address:
304 West Jackson Avenue #101 Knoxville, TN 37902
Follow Us On Social Media Facebook.com/castletonevents Pinterest.com/castletonevents Instagram: @castleton.events
AS SEEN ON
5 | Castleton Events
Darla Walker Creative Director & Principal Planner
My name is Darla and I am so glad you found us! I have been involved in the design & planning of events for over 20 years having produced hundreds of events ranging from intimate to extravagant. It is my joy and passion to work with clients and create something unforgettable. With my experience and expertise and the Castleton team, I know we will make your event incredible. Let’s get a latte and chat about your dreams!
EXPERIENCES // services & pricing Our planning process has been fine tuned through the years and has been proven over and over again. it is our goal to give you and enjoyable, stress-free experience experience resulting in complete satisfaction come your event! Allow our creative team to become yours, solely dedicated to meticulously delivering an extraordinary event. Each “experience� listed begins with a complimentary consultation to understand your vision and needs.
PRODUCTION EXPERIENCE Enter into your event with confidence knowing your plans and designs have been fully reviewed and fine-tuned by a Castleton Planner. Come day-of your event will be orchestrated seamlessly by our experienced staff. This “Stress-Free” Experience includes: · A Senior Event Planner & Assistant · Two Planning Meetings at our Studio · Vendor Oversight & Coordination · Event Timelines · Rehearsal & Event Day Production
• $2500 •
PLANNING EXPERIENCE Our team will help you plan your event from beginning to end. This “Planning & Stress-free” Experience Includes: A Senior Planner & Assistant Up to 4 Planning Meetings at our Studio Vendor Research & Recommendations Vendor Experience A full day experience for you and your vendors to meet at our studio to make selections, design and plan the many details of your day. Event Timelines · Computer Aided Designs Access to Online Planning Software A Final Decor Meeting · Rehearsal & Event Day Production
• $4000 •
DESIGN & PRODUCTION EXPERIENCE We offer you a stress-free process as you place your vision and goals into the hands of passionate creatives. Under the guidance and leadership of our Creative Director, all aspects of your event will be designed, planned, and executed from start to finish. This “Ultimate” Experience Includes: Castleton Event’s Creative Director A Senior Planner & Up to 5 Assistants Full Design & Planning Service Vendor Research & Recommendations A Vendor Experience · Complete Budget Planning Correspondence with all Vendors Review of all contracts · Seating Charts Access to Online Planning Software Management of all on-site details Detailed Timelines (month by month and day-of) A Final Decor Meeting at our Studio Rehearsal & Event Day Production Guarantee of fulfilled contracts by photographer & videographer post event
• $7500 •
13 | Castleton Events
We work tirelessly to make sure you and your guests have an experience they will not soon forget. Castleton Events understands that success lies in the details, good communication, and expert execution of every aspect of your event. Our passion for our clients and their special occasions is the reason we do what we do.
WHAT IS FULL-SERVICE PLANNING? You provide the dream and we create the experience! When it comes to having an event like a dinner gala or wedding, most people realize the need for assistance. It can be challenging enough to host a dinner party at your home, forget about managing an event that involves hundreds of people, entertainment, decor, food and drink. It can get complicated. That’s where we come in! We love producing events and we can help you with any or all aspects from vendor research, contracting, design schematics, guest logistics, hospitality, timelines, budgeting, schedule of events, programming, entertainment and production. We want to minimize your stress and maximize your organization- There are several “Experiences” you can choose from that meet a variety of needs, but our general process goes something like this:
THE CREATIVE PROCESS // what you can expect OUR FIRST CONVERSATION You have an event and know enough to know that you do not want to design, plan, and coordinate it on your own. Our initial conversation with you will be to discuss the type of event your are wanting and the vision you have for it.
OUR FIRST MEETING Once we have established your event and budget, we will spend some time making necessary “first decisions�. Your style and guest count will be covered and options presented regarding the various venue posibilities, vendors and artisans needed to create your special event.
DESIGNING Before our next meeting, our team will spend time doing research on the various elements, vendors, and artisans that will best suit your style and budget based on our conversations with you. We will work with you creating design boards and sharing ideas until we have it just the way you want it! 6 | Castleton Events
THE CREATIVE PARTNERS EXPERIENCE This is when you get to meet your team! We bring you to our Design Studio to meet with your various creative partners, from photographer to caterer. This full day stream-lines the planning process for you, enabling you the chance to meet with your whole team in one place at one time.
FINAL DECOR MEETING Four weeks before your event, we will meet with you and some key vendors to go over the final plans and make any adjustments to your timeline, decor, guest count, or menu options. After this meeting, we feel quite ready to execute your plan!
EVENT DAY The Castleton Event team is on site the week of and throughout the event day to make sure everything goes according to plan!
ONGOING COMMUNICATION We are available to you throughout the process whether by phone or in person at our Design Studio. We also communicate through our online planning software which enables us to plan with you virtually!
LOVE NOTES // testimonials
“Castleton’s planning process under Darla’s leadership is incredible. I worked in event planning for two years and now work in PR where events are still very much part of my day-to-day, and I’m thrilled at the efficiency and organization of her team. Though I am far away, Darla and I are both set up on a wedding planning software that organizes everything in a really intuitive interface. I can log in here anytime to add an idea, tweak my guest list or send her a note, so happy to have them!”
-Julia
21 | Castleton Events
“Darla and her team of experienced event planners are the best in this region, bar none. First of all, they have impeccable taste! I tend to be a bit of a control freak, but I knew my wedding was in great hands. I could totally let go and enjoy not only a stress-free wedding day, but also a stress-free planning process!”
-Kelly
“Castleton Events was the “dream team” for my dream day. Eileen and Beth went above and beyond to make sure every detail was just right. Their vision and design for our wedding was exactly what I wanted, but better. They not only planned and coordinated everything well, they did it with such grace, love, and even a sense of humor! I would recommend Castleton Events over and over again.”
-Sarah
SAY HELLO // contact us PAYMENTS //
•
A non-refundable down payment of $500 is due to secure the date.
• We can help you create a payment plan that works best with your budget. • The remaining contracted balance must be paid in full 30 days prior to the wedding date.
COMMUNICATION //
Our preferred methods of communications: Available by phone: Studio: {865.567.3691} Principal Planner: {865.235.2500} Email us at: hello@castletonevents.com
STUDIO HOURS //
Tuesday - Thursday 10 a.m. - 5 p.m. Friday & Saturday - by appointment only
CREDITS // by spread
Front Cover Leah Bullard
Opening Spread Leah Bullard // Florals: Samuel Franklin
Contents Leah Bullard // Ireland
Lets Get Together Leah Bullard
The Creative Team Leah Bullard
Start The Party Leah Bullard
Experiences Spreads Waldorf Photographic Art // Florals: Samuel Franklin // Rentals: All Occasions Party Rentals
Full Service Planning Leah Bullard
The Creative Process Ben Finch // Florals: Samuel Franklin
Photo Spread Ben Finch // Florals: Samuel Franklin
Love Notes Leah Bullard // Ireland
Say Hello The Happy Envelope
Back Cover Leah Bullard // Ireland // Florals: Darla Walker
Castleton Events | 24
www.castletonevents.com 865-567-3691 @castleton.events