BE GI N YOU R
CASTLETON experience
info@castletonfarms.com 865.376.9040 @castletonfarms
WWW.CASTLETONFARMS.COM
CONGRATULATIONS, you said yes.
In the whirlwind of congratulations, inspiration boards floating around, and lots of advice coming your way, you’ve begun to piece together ideas of what your wedding will look and feel like. Planning your day is an incredibly intimate process, culminating in a precious 24-hour experience that must be handled with great care. Putting on a wedding takes team effort, from friends, family, and vendors - that’s where we come in. We would be honored to come alongside you to help curate this memorable day and make you feel truly cherished. It’s what you deserve!
welcome to your beginning...
CONTENTS Castleton Farms || Welcome
pg. 6 About Us
pg. 8 Venues
pg. 10 Testimonials
pg. 13 What to Expect
pg. 18 Our Experiences
pg. 22 Preferred Vendors
pg. 24 Frequently Asked Questions
pg. 27 Payments & Policies
LET’S GET TOGETHER // about us Based in the valley of the beautiful East Tennessee mountains, our team at Castleton has been helping couples celebrate their special day with sophistication and elegance since 2009.
We at Castleton Farms would love to help you collect an array of individuals who feel more like friends than professionals, offering you the best wedding experience. From elemental design and planning to vendor referrals and budget management, we’re here to help guide, organize, and simplify your event. Let us serve as your assistant and host while you take in each moment, from saying yes to stepping into the getaway car as the new Mr. and Mrs.
We are honored to offer the following to each of our couples: · 108 acres of exquisite landscaping and four fully-customizable gardens, exclusively yours for the weekend · A fully-customizable experience with your vision, budget and style fully orchestrated · An authentic affair unique to you · A seamlessly-executed day through meticulous logistics and experience
AS SEEN ON
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Darla Walker, Executive Director
Darla has played a successful role in the event planning industry for over 20 years, beginning her career in the floral design sect. Since, she has designed and directed over 200 weddings, from smaller, intimate events to extravagant, upscale weddings. Being an event designer is not just her job, it’s her passion. It thrills her to do what she does. Her outgoing personality and ability to think outside the box make her one of the best of the best - but before she begins planning, she’ll need a Starbucks!
VENUES // 0ur gardens
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CARRIAGE HOUSE GARDENS
THE VINEYARD
A place of rustic elegance
Surrounded by natural beauty and charm
SOUTHERN GARDENS
WOODLAND GARDENS
For the timeless and sophisticated bride
Immersed in whimsy and enchantment
A GLOWING REFERENCE // testimonials
“When I first visited Castleton Farms, I was of course, blown away by it’s beauty. I knew I wanted to get married there. The venue speaks for itself, it’s perfect in every way.”
-Nikki
“ Castleton accommodated our every need so that we were able to enjoy each moment during the big day. It was surely a day to remember and I would absolutely recommend Castleton to anyone who wants to make their wedding day special and one for the ages.”
-Kyle
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“Castleton Farms is hands-down the most beautiful venue that could ever be selected for a wedding. For memories that will last a lifetime, this is the venue to use. It is impossible to walk on the grounds and not be impressed or fall in love. After we visited Castleton Farms, all other venues paled in comparison. All little girls dream about their “fairy tale wedding” and this is exactly how the event came off --- flawless and perfect. The Castleton staff is very experienced and they work together seamlessly and harmoniously to conduct all the details of the day with the goal of making it a stress-free event to be enjoyed. The perfect day. The perfect memory. The perfect way to begin a marriage.”
-Krysta
Great love affairs start with champagne... - HONORÉ DE BALZAC
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GREAT EXPECTATIONS // what you should expect CHOOSING YOUR VENUE Your venue is the backbone of your event. It sets the tone for your event and is the base for almost every wedding decision. The location you choose should reflect your personality and style. It will be your guests’ first and last impression of your wedding day. They might not remember the food they ate or the songs they danced to, but they will remember the location. Castleton Farms offers four different gardens to choose from, each unique from the other. Whether it’s the rustic Carriage House Gardens or the Tuscan-inspired Vineyard Gardens, the enchanting Woodland Gardens or the elegant Southern Gardens, each of our gardens are unique from the other and completely customizable to reflect who you are as a couple.
THE PLANNING PROCESS However, more than just an event venue, we are event planners and designers who want to ensure your every wedding dream comes true. Once you become a Castleton bride, we can help you enjoy your event by minimizing stress and maximizing organization. In planning your entire experience, we will discuss your vision, your budget, your must-haves, walking you through your ideal wedding day.
“SAY YES TO THE DRESS” EXPERIENCE • Let us help you find your dream wedding gown • Choose from Chicago, New York, and Washington D.C. • 3-4 days of bridal shopping at some of the finest boutiques in the country • Hotel stay included
BACHELORETTE WEEKEND EXPERIENCE • Choose from Chicago, New York, D.C. and Las Vegas • Hotel suite included • Complete itinerary planning
DESTINATION PLANNING • Allow us to accompany you to India to further your planning experience
When you love someone all your saved up wishes start coming true. - ELIZABETH BOWEN
It’s delightful when your imaginations come true, isn’t it? - ANNE OF GREEN GABLES
EXPERIENCES // services & pricing Allow our creative team to become yours, solely dedicated to meticulously delivering a once-in-a-lifetime event. Each experience begins with a complimentary consultation to understand your wedding vision and needs.
EXCLUSIVE EXPERIENCE
· Exclusive use of all 4 gardens from 5 p.m. Friday night - 11 p.m. Saturday night · Option for on-site rehearsal dinner · 200 white garden chairs & 20 round tables · Overnight stay for up to 10 guests {Bride and Bridesmaids only} · Catered champagne brunch for Bride and Bridesmaids · Light lunch for both Bridal Parties {up to 25 guests} · Full-scale Bridal Planning, with a team on property for your day-of execution · Vendor Experience at our Design & Planning Studio {Planning day with our Preferred Vendors} · Additional guests over 200 are charged at $20 per guest
FOR 200 GUESTS OR LESS - $17,500
DAY EXPERIENCE
· Use of chosen garden from 9 a.m. - 10 p.m. · 100 white garden chairs & 10 round tables · Light lunch for both bridal parties {up to 25 guests} · Full-scale Bridal Planning, with a team on-property for your day-of execution · Vendor Experience at our downtown studio {Planning day with our Preferred Vendors}
SINGLE GARDEN - $12,500 { Prices subject to change }
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WHAT IS FULL-SCALE BRIDAL PLANNING? Management of all aspects of the wedding planning experience includes: · Vendor Experience - a day spent with all wedding vendors discussing your vision · · Phone and email correspondence · Complete assistance in allocating budget · Vendor research and selection assistance · · Correspondence with all vendors · Review of all contracts · Easy-to-read seating charts · Managing all on-site details · · Detailed schedule of events {month by month and day-of} · Follow up with the vendors and clients · · Guarantee of fulfilled contracts by photographers and videographers post-event · · Creation of wedding day timeline · Access to Aisle Planner, our online planning software · · Coordination of rehearsal dinner and day-of festivities ·
Additional Fees SECURITY Less than 100 guests - $350 101 to 200 guests - $400 201 to 300 guests - $450 301 to 400 guests - $600 Over 401 guests - $750
CORK FEES {BEER & WINE ONLY} Less than 100 guests - $300 101 to 200 guests - $350 201 to 300 guests - $400 301 to 400 guests - $500 Over 401 guests - $750 LIQUOR - additional $750
OUTSIDE VENDOR FEES Catering - $2,000 Floral - $750 Photography - $500 Videography - $500 { Prices subject to change }
“ To be fond of dancing was a certain step towards falling in love.” - JANE AUSTEN
CREATIVE PARTNERS // vendors There are plenty of great vendors out there to help make your day as gorgeous as your dreams.
Here is a list of some of our favorite creative partners!
FLORAL DESIGN
CATERING All Occasion Catering www.alloccasioncatering.com @alloccasioncateringknox
Samuel Franklin www.samuelfranklin.com @samfranklinflorals
RENTALS All Occasions Party Rentals www.alloccasionspartyrentals.com @aopr_knoxville
PHOTOGRAPHERS Bill Waldorf www.waldorfphotographicart.com @waldorfphotographicart
Finch Photo www.finchphoto.com @benfinch
Julie Roberts www.julierobertsphoto.com @julierobertsphotography
Katherine Birkbeck www.kbirkbeckphotography.com @kbirkbeckphoto
Leah Bullard www.leahbullard.com @leah.bullard
Texture Photo www.texturephoto.com @texturephoto
HAIR & MAKEUP
VIDEOGRAPHERS Casey & Kristin www.caseyandkristin.com @casey_and_kristin
TRANSPORTATION
PAPER/CALLIGRAPHY
Chariots of Hire www.chariotsofhire.com @chariots.of.hire
BAR & BEVERAGE
The Happy Envelope www.thehappyenvelope.com @thehappyenvelope
ENTERTAINMENT Music in Motion www.musicinmotionprodj.com @djcoreyozair
Bangs and Blush www.bangsandblush.com @bangsandblushtn
Milestone Pictures www.milestonepictures.co
Special Notes www.specialnotes.net @specialnotestn
TUXEDOS Prestige Tuxedo www.prestigetuxedo.com @prestigetuxedo
Corks Wine and Spirits www.corkstn.com @corkstn
CAKE Cakery Bakery www.cakerybakerytn.com @cakerybakery6
Cheryl McMillan Cake Design www.cherylmcmillancakedesign.com @cherylmcmillancakedesign
DRESSES Ask about our “Say YES! to the dress” Experience {New York, Chicago & Washington D.C.}
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FAQ’S // everything you need to know IS BRIDAL PLANNING INCLUDED IN ALL EXPERIENCES? Yes, full-scale bridal planning with our Executive Director, Darla Walker, and her team of event planners is included in all of our experiences. Also included is our devoted and experienced staff on property for the duration of your event.
WILL I HAVE THE WHOLE PROPERTY TO MYSELF? If you choose the Exclusive Experience, you are guaranteed to enjoy all 108 acres Castleton has to offer to yourself. If you choose the Day Experience, there is a chance we will book another wedding on the opposite side of the property.
ARE YOUR EXPERIENCES ALL-INCLUSIVE? No, you will need to consider additional costs for catering, rentals, florals, photography, entertainment {DJ, band, etc.}, videography, cake, invitations, etc.
CAN I HAVE A REHEARSAL DINNER ON THE PROPERTY? If you choose the Execlusive Experience, the venue fees for a rehearsal dinner are built in. If you choose the Day Experience, an on-site rehearsal dinner can be provided for an additional $500. Catering is provided by All Occasion Catering, at an additional cost, with the menu of your choice.
WHATS THE MAX CAPACITY FOR EACH GARDEN? The Woodland Gardens can seat up to 75 for ceremony and up to 75 for reception. The Carriage House pergola can seat up to 600 for ceremony, while the interior of the Carriage House can seat up to 250 for ceremony and 220 for reception. The Vineyard can seat up to 400 for ceremony and up to 300 for reception. The Bridal Pavilion {Southern Gardens} can seat up to 700 for ceremony, while the Southern Pavilion {Southern Gardens} can seat up to 200 {without purchasing additional tents}.
CAN YOU PROVIDE ME A ROUGH ESTIMATE OF WHAT I SHOULD EXPECT TO SPEND ON MY WEDDING AT CASTLETON? We typically recommend an overall budget of at least $35,000 for a guest count of 150. This is taking into consideration venue fees, catering, florals, rentals, photography, etc.
I’M READY TO BOOK. WHAT’S THE NEXT STEP? To reserve your date we require a $500 retainer. This is nonrefundable and cannot be applied to your balance. An initial payment will need to be made within 10 days of placing the retainer. Then the fun begins!
DO WE HAVE TO USE YOUR PREFERRED VENDORS? We are in an exclusive contract with All Occasions Party Rentals and Bangs and Blush for on-site hair & makeup. There are access fees to bring in an outside caterer {$2,000}, photographer {$500}, Videographer {$500} and florist {$750}. Otherwise, you are not required to use vendors from our preferred list. We highly recommend them, due to the well-established relationship we have cultivated with these talented and innovative professionals. Choosing from our preferred list guarantees a fully-customizable and streamlined approach to your wedding planning experience.
WHEN CAN I SEE THE MENU CHOICES? After booking with Castleton, when coordinating your Vendor Experience, All Occasion Catering will reach out to you with menu options. Based on what you choose, you will get to try everything at your tasting {YUM}!
WHAT IF IT RAINS? Castleton will always create a rain plan for every event. One of the many benefits of booking an Exclusive Experience is a built-in rain plan, meaning both of our covered venues {the Carriage House & Southern Pavillion} are exclusively yours to use as a back-up option.
DUE’S & DONT’S // policies & payments PAYMENTS // •
A non-refundable retainer of $500 is due before the signed contract.
•
We can help you create a payment plan that works best with your budget.
•
The remaining contracted balance must be paid in full 30 days prior to the wedding date.
COMMUNICATION // Our preferred methods of communications: Available by phone on the weekdays from 10-5 {865.376.9040} Email us at info@castletonfarms.com anytime
STUDIO HOURS // Tuesday - Thursday 10 a.m. - 5 p.m. Friday & Saturday - by appointment only
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CREDITS // from left to right Cover // Leah Bullard Page 1 // Tracie Ancelet Congratulations // Katherine Birkbeck Welcome // Finch Photo, Finch Photo Page 4 // Finch Photo, Finch Photo, Finch Photo Contents // Jennie Andrews, Jennie Andrews Meet Us // Finch Photo, Finch Photo Castleton Map // Robinson Paper Co. Venues // Jennie Andrews, Katherine Birkbeck, Finch Photo, Leah Bullard Testimonials // Jennie Andrews Page 12 // Jennie Andrews Great Expectations // Leah Bullard, Julie Roberts Day of // Jennie Andrews, Finch Photo Page 15 // Finch Photo Page 16 // The Image is Found, The Image is Found Page 17 // Leah Bullard Experiences // Finch Photo, Finch Photo, Finch Photo Page 19 // Leah Bullard Additional Fees // Finch Photo Page 21 // Jennie Andrews Creative Partners // Finch Photo, Julie Roberts, Finch Photo FAQ’s // Finch Photo, Finch Photo FAQ’s 2 // Finch Photo, Finch Photo FAQ’s 3 // The Image is Found, Julie Roberts Due’s & Dont’s // Leah Bullard, Leah Bullard
www.castletonfarms.com • 865-376-9040 • @castletonfarms