Key Club International
New York District Division 8A
Lieutenant Governor Carla Pacheco Carlapacheco.ltg@nydkc.org – 31-31 80st, East Elmhurst, NY, 11370 – Cell: 347-841-5921
Divisional Meeting Minutes: July 7th, 2011 Forest Hills Library 5pm- 7pm I.
Call to order
Lieutenant. Governor Carla Pacheco
5:43 PM II.
Pledge of Allegiance: 5:44 PM
III. Key Club Pledge:
5:45 PM
IV. Introduction of guests V. VI.
Roll Call
District Secretary: Daniel Ivan Lin Divisional EA Kenneth Diep Lieutenant. Governor Carla Pacheco
5:45
Club Status Reports 5:49PM – 5:56PM
VII. Installation of New Divisional Board: 5:56PM – 5:58PM
Divisional EA Kenneth Diep Lieutenant. Governor Carla Pacheco Lieutenant. Governor Carla Pacheco
a. Divisional Executive Assistant: Kenneth Diep b. Divisional Secretary: Omnia Ismail VIII. OLD BUSINESS: a. Duties of a Secretary; Report Forms and much more
Lieutenant. Governor Carla Pacheco District Secretary: Daniel Ivan Lin
5:58 PM – 6:06 PM REPORT FORMS /MRF IMPORTANT THAT REPORT FORMS ARE SENT WITH DETAILS IT’S FINE TO HAVE 2 SENTENCES FOR YOUR ERF ITS REALLY IMPORTANT – RECALLEVENT INFO IN MRF ERF - CONTACT INFO FOR THE DISTRICT AND LUI GOBV. PUT INTO DISTRICT DIRECTORY NEWS LETTER – REDUCE MONTHLY NEWSLETTER (INCLUDE FORM CHART) DONE BY SECRETARY DANIEL YOU SHOULD WRITE DOWN IF YOU HAD NOT HAD AN EVENT IN THE MRF JUST SO THEY KNOW CHECK E-MAIL FOR NEW LETTER b. Divisional Website and Facebook Group 6:06 PM – 6:08 THE FACEBOOK GROUP ALWAYS HAS UPDATES DIVISIONAL WEBSITE, JOIN AND CREATE THE ACCOUNT WEBSITE IS UPDATED ONCE A MONTH, ALL AGENDA’S ARE UP THERE IX. NEW BUSINESS a. Monthly Club Awards 6:08 PM – 6:11 PM
Lieutenant. Governor Carla Pacheco
AWARDS: INFRORMATIV WEBSITE REPORT GOES TO GROVERENT EY CLUB AKNOWLEDGE WEBSITE GOES TO MARTIN LUTHER OUTSTANDING WEBSITE AWARD WILLIAM CULLEN BRYANT John Adams – SPECIAL OLYMPICS
b. Club spotlight: Articles for the July Newsletter 6:11 – 6:15 July 18th, 2011 – Deadline SERVICE ARTICLES w/ PICTURES c.
District Google/ Facebook Groups/ Website 6:15 PM – 6:18 PM Links will be emailed out to the entire division
d. Summer Events - Summer Paperwork (FORMS) 6:18PM - 6: 22PM 3 DIVISIONAL EVENTS COMING UP
X.
DIVISIONAL EVENTS: 6:22PM – 6:32PM
Lieutenant. Governor Carla Pacheco
a. July Interdivision Picnic: $5.00 – July 22nd, 2011 6:00 Carla will be selling tickets at the event Donate food; this event is a hang out event between division 8 and 8a Kiwanis members will be present this gives the key clubs a chance to bond with their sponsoring Kiwanis b. July 30th IRI picnic- Mr.Aeillos Event, need many volunteers c. K- Family Picnic Cunningham Park 12:30pm – 6pm July 17th, 2011 d. July 30th, 2011- OPTIONAL) Helping set up for Mr. Aiello’s event. (Lieutenant Governor of the Kiwanis Division: Queens West) IRI picnic- Mr.Aeillo's Event, need many volunteers Must let Lt.g by the 25th of July
XI. GUEST SPEAKERS: a. Nick Viviano; Talking about District projects 6:32pm – 6: 37pm Not for sale is a district project, Kamp Kiwanis, Kiwanis KPTC, Local Causes, KPLD, Not for sale, Make a wish foundation, Christian Appalachian, aids foundation, architecture for humanity. b.
Jay Wong Lieutenant Governor Division 7, 6: 37PM – 6: 45PM Spoke about international convention, his experience, his knowledge about key club and the benefits of attending international convention. At international convention the new international board is elected, the president, vice president, and 11 trustees. International conventional is a bigger Leadership training conference, which means that it has the same events, dances, caucus, etc. just on a larger scale with key clubbers from all over the world.
XII. Divisional Raffle – All proceeds will be donated to Not for Sale Charity (One of our 10 district projects) 6:45PM – 6: 55PM
2 shirts and a CD
WINNERS: White Shirt; Dashan Hinas CD: Marie Senat Brown Shirt; Nick Viviano ADDITIONAL WINNERS: Mallika Walia - SHIRT Cindy Cui -SHIRT They will receive their prize at the next divisional. XIII. Beaver cheer 6: 55PM – 7PM
Questions and Comments 7PM - 7:05PM
Everyone
How do you write a paragraph in the MRF’s? Where can you find MRF’s? Ways to fill out MRF’s? XIV. Adjournment 7:06 PM
Lieutenant. Governor Carla Pacheco
XV. Presidents Council Meeting: For presidents and VP’s (will be held after the divisional meeting)
NEXT DIVISIONAL MEETING: August 17th, 2011 Forest Hills Library 5 - 7pm