The many benefits of job management software

If you’re operating a trades business without using job management software (JMS), you are missing out on potential profit, efficiency, and growth. The right software can have a transformative effect on your operations; while choosing and setting it up might seem like an overwhelming task, six months down the line you’ll be thankful you tackled it.

Here’s why you need to be taking advantage of JMS:

It speeds up your PROCESSES

Time is money! Perhaps the main selling point for most job management software platforms for builders and tradespeople is the time that they save in administration tasks. Repetitive menial tasks can be done by the software, leaving only the ones that require your human brain. And even those are made easier!

ServiceM8 is a great example of this. We love how “paperwork” can be done on the fly from your iPad or iPhone because it only requires a few clicks here and there. The automation capabilities are fantastic, too – it’s ideal for booking reminders, follow-ups on invoices or quotes, and when you’re seeking feedback from your customers. Set it up and let it do the work for you.

It amps up your ORGANISATION

Some tradespeople describe themselves as disorganised – and while that can be a quirky and loveable personality trait it’s not an asset in business. It means that you miss or forget things like customer follow-up calls, job leads, invoices, and opportunities for profit.

A good job management software will make sure that loose ends are tied up and nothing falls between the cracks. It pulls together the details and makes it easier to see what’s being overlooked.

Buildxact, for example, allows you to schedule each individual stage of a project and link stages to each other. This means that if any date is pulled forward or pushed out, the stages auto-adjust accordingly to keep your schedule on track.

It powers your PROFIT

Profit is the primary reason most of us went into business. It is something that every trade and construction business owner should be watching like a hawk. Good job management software allows you to track your incoming and outgoing costs with expert care.

Take NextMinute, a beautiful piece of construction software. This platform allows you to quote, set your labour rates and track staff time, then add in all your costs (subcontractor invoices, materials, variations etc.) and the invoice to make sure everything is captured and nothing is left behind.

It increases your ACCURACY

Having all the information you need at your fingertips is ideal for accurate quoting, invoicing, and top-notch customer communications. With details collected into a job card (or equivalent), there’s no need to search for them across email inboxes, notebooks, text messages, and other locations.

Accuracy is important for good ongoing relationships with your clients. Keeping your quotes, communication, and invoices on point leaves no room for misunderstanding or disputes. It builds a reputation for reliability, which is important when it comes to keeping your sales pipeline full.

Clients using SimPRO, for example, benefit from a direct link with their main supplier that allows them to upload their price file directly into the system. You can see when they make price adjustments and have correct pricing at your fingertips wherever you are.

The benefits of job management software are clear. If you are ready to take advantage of them and harness the power for yourself, get in touch with Free Up! kellie@freeup.co.nz or www.freeup.co.nz.

The team are the experts in choosing, implementing, and optimising tech tools for trades businesses and can provide a roadmap to success with software for your unique operations.